TRACS and the Grants Management Process Update
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1 TRACS and the Grants Management Process Update James Husband Virginia Department of Game & Inland Fisheries OFWIM Meeting Acadia National Park October 2013
2 TRACS Training Ongoing Nationwide Two Days Therefore..The Push is On It s Coming.There is no stopping it now!
3 Pre-Award Close-Out Grant Cycle Award Post-Award
4 TRACS Relationship to Grants Process Conservation efforts generally manifest as.. PROJECTS (job, task) Therefore..
5 It s All About the Projects TRACS is a project centric system and is designed to report grantee conservation efforts plans, projects and actions
6 TRACS Structure PL A N (Ma p p e d ) (O p ti o n a l ) Plans Optional (except CMS) PR O J EC T (Ma p p e d ) Projects Required ACTION (Ma p p e d ) ACTION (Ma p p e d ) ACTION (Ma p p e d ) Actions Required
7 How Will TRACS Affect You? You will possible become a technical expert Coordination of data layers into TRACS Possible management of the State Public Portal Train the trainer
8 TRACS Structure What is a Plan? PLAN (Optional) A defined and accepted strategy for achieving specific goals within a defined geographic region (Optional in TRACS)
9 TRACS Structure What is a Project? PROJECT One or more related actions undertaken by a group of practitioners to achieve specific purposes Similar properties as required by 50 CFR and 82
10 TRACS Structure What is an Action? ACTION A specific intervention undertaken by a project team to achieve defined action objectives that ultimately lead to the achievement of the project s purpose
11 TRACS Structure TRACS requires front end loading of plans and projects the preaward/application phase PLAN (Optional) PROJECT
12 TRACS Structure Plan and Project creation in TRACS is a two step process: 1. Geo-Spatial mapping 2. Enter Information PLAN (Optional) PROJECT
13 Create Plans and Projects Step #1: Enter Geo spatial location identifier for plans and projects in TRACS on mapper (color coded) Geospatial Data PLAN (Optional) PROJECT Information that identifies the specific location and characteristics of natural or constructed features as well as boundaries on the earth
14 Create a Plan Step #2: Enter Information Properties PLAN (Optional) Objectives Attachments
15 Create a Project Step #2: Enter Information PROJECT Properties Project Statement Estimated Cost Attachments
16 Project Bundling PROJECT PROJECT PROJECT Grant Application Bundle Projects can be bundled (PDF) for submission to WSFR for review/approval under one grant
17 States enter Plan (optional) and Project Data into Data TRACS, TRACS bundles Project(s) into a grant application (pdf) and it is submitted through grants.gov. Pre-Award WSFR reviews and approves grant application. The funding source(s) from FBMS is attached to the approved Project(s) in TRACS. Close-Out Grant Cycle Award Post-Award Project description and geospatial data are displayed in public viewer
18 Create Actions in TRACS Actions are created once a project is active At least one action is required for each action category selected ACTION Performance/Accomplishment reporting based on results of Actions!!!
19 TRACS Structure Action creation in TRACS is same two step process: 1. Geo-Spatial mapping 2. Enter Information ACTION
20 Create Actions in TRACS Step #1: Enter Geo spatial location identifier for actions in TRACS on mapper ACTION
21 Create Actions in TRACS Properties Step #2: Enter Information ACTION Interim Results Non-SWG (Optional) Effectiveness Measures SWG Only (Required) Land Attachments
22 Create an Action Effectiveness Measures SWG Only (Required) Unique to SWG Actions: Effectiveness Measures a standard indicator used to assess progress in implementing an action and ultimately, whether a project is achieving its intended results
23 Accomplishments displayed in public viewer. Pre-Award WSFR reviews and approves performance report. Close-Out Grant Cycle Award States enter Actions into Data TRACS to report progress. Performance report bundle (pdf) generated and sent by TRACS to WSFR for review Post-Award
24 States enter Plan (optional) and Project Data into Data TRACS, TRACS bundles Project(s) into a grant application (pdf) and it is submitted through grants.gov. Accomplishments displayed in public viewer. Pre-Award WSFR reviews and approves grant application. The funding source(s) from FBMS is attached to the approved Project(s) in TRACS. WSFR reviews and approves performance report. Close-Out Grant Cycle Award States enter Actions into Data TRACS to report progress. Performance report bundle (pdf) generated and sent by TRACS to WSFR for review Post-Award Project description and geospatial data are displayed in public viewer
25 Summary of TRACS TRACS is project centric Geo spatial mapping Front and back end data entry Plans, Projects and Actions created (two-part process) Accomplishments reported on Actions
26 Find More Information on TRACS Ron Cross, Knight, Scott, Website,
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