2009 Team Captain Handbook

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1 2009 Team Captain Handbook Thanks for your interest in forming a 2009 Big Climb We appreciate your support and look forward to working with you on this fun event. While we can t promise that you ll be smiling on the last few flights of stairs, we know you ll be smiling at the finish line or we at least hope so. Enclosed in this packet you will find information to help you organize your team and achieve your team s fundraising goal. There have been some changes to 2009 s event. Please read further and inform your teammates. We will contact you regarding a team captain s meeting at Pyramid Alehouse sometime in February. If you have any questions or need brochures, please call Wilma Comenat at The Leukemia & Lymphoma Society at or We look forward to seeing you at the climb!

2 New 2009 Information Our tireless volunteers, the building management, and LLS staff all put in countless hours to make this event happen. We are at a point where we are running out of daytime hours and, simply put, are at a point of exhaustion on event day. With that said, we are limiting the number of participants this year. We also want to maintain our fundraising focus to fight blood cancers by implementing a $50/person fundraising minimum requirement for those over 21. This is in addition to the $35/person registration fee. Here's how the fundraising minimum will work: All participants must raise $50 each by race day - March 22nd. If you do not raise $50 by that date, you will have a second chance to raise funds by the fundraising deadline of April 10th. If you still have not raised $50 by April 10th, participation in future Big Climb events will not be permissible. Please read this handbook for some easy ways to fundraise. We appreciate everyone's cooperation and understanding.

3 Team Captain Information As a Team Captain, you can make a difference to the millions of people whose lives are touched by blood cancers. The Team Captain s responsibilities include (don t worry, it s not too scary): Step 1 Set a Goal We ask that every Team Captain set a goal for the amount of money your team will raise. Set a lofty goal and go for it! It will keep your team focused and will also distract them from thinking about the 1,311 steps that they all signed up to climb. Every team member over 21 years is required to raise of a minimum of $50 each. Step 2 Recruit Team Members After setting your goal, the next step is to recruit team members. While you must have at least four people in your group to qualify as a team, we encourage you to recruit as many people as possible. Anyone can be a member of your team friends, family, co-workers, even strangers! To figure out the minimum number of team members needed to reach your goal, divide your goal by what you think your team average will be. For example: team goal is $1,000; $1,000 divided by $150 (team average) = 7 people. Over recruiting is always helpful! Step 3 Come up with a team name The fun part! Be creative or not. Some team names will be mentioned over the PA system on event day so the more creative you are, the better your chances of getting 5secs of fame. Step 4 Register As the team captain, you should be the first to register. Just follow the registration links to create a team on Once that is done your team name will appear as an option to join when people register. Make sure everyone on your team registers either online at or they can download a registration form on the same website. To ensure that all team members are assigned the same start time all team entries must have the team name listed on each form. Your team can have a mix of Racers (timed stairwell) and Climbers (untimed stairwell). Racers and climbers use different stairwells, but everyone on your team will start at the same time and end at the same finish line. Step 5 Organize Fundraising Efforts Make sure every member of your team knows the team fundraising goal. The easiest and fastest way to fundraise is with a free online giving page. Every participant who registers will automatically be given a page. Step 6 Climb! We highly suggest you do this step. Team captains who have 10 or more people on their team will be contacted about special registration packet pick-up instructions in February.

4 Big Climb Team Awards So what do YOU get for all your hard work on behalf of The Leukemia & Lymphoma Society? Hey, seriously, you do deserve credit. We will recognize certain team captains, their teams, and individuals at the Awards Ceremony on April 30 th at the swanky and exclusive Columbia Tower Club ( at the top of the Columbia Center. The view is even better when you re not sweaty and are served some pretty tasty heavy hors d oeuvres. Select team captains and their teammates will be invited based on the following categories: Team Captain Prizes The Team Captains of the top three largest teams will receive an invitation to the awards ceremony and be recognized in a Big Climb newsletter. Fundraising Awards Team captains of the top three fundraising teams as well as the top three individual fundraisers will receive trophies at the Awards Ceremony. In addition, team captains of the team with the highest per capita (total $ donations / # of teammates) and top new fundraising team will also receive awards. Racing Awards Trophies will be awarded in the following categories: Fastest Elementary, Fastest MS, Fastest HS, and Fastest Overall. To determine the fastest teams, the top three individual race times will be used. Teams that do not have three people participating as racers are not eligible for this award. Team Community Spirit Award The team captain whose team demonstrates the most team spirit and creativity will receive a special award at the Awards Ceremony. Team Captain Incentives We will enter all team captains in a special drawing. Prizes will be announced as the event date gets closer. Prizes will include backpacks, watches, etc

5 Fundraising Tips & Suggestions We challenge each team captain to beat the fundraising average of $150 for each person on your team. It sounds scary but it s actually quite simple. Here are some ways to reach this goal: Online Fundraising Page The online fundraising page is the easiest and fastest way to raise money and proven to be the most effective. Simply send an to your list of contacts telling them to go to click the donate now button type in your name make a contribution. Funds will be credited to you and you don t have to do anything else. Your donors even automatically get a receipt online! Let s be realistic, it s easier to send an asking for money than it is to ask face-to-face. Every participant who registers will automatically be given a free online fundraising page. You can personalize your page and track all your donations online so you can send thank you letters or s. This is a perfect way to inform everyone that you ll be climbing 1,311 steps and that you ll need their support. Internal Fundraising Help build team spirit and raise funds by holding one or more of the following fundraisers: Bake Sale: Hold a Friday bake sale at work so employees will have treats for the weekend. Ask for donations to be wrapped attractively so they can be given as gifts. Business Raffle: Ask for donations from your company and raffle them off to employees. Possible prizes include: A member of management to mow your yard Free lunch with the boss Prime parking space Day(s) off Casual for Cancer: Ask your company CEO/President to let staff dress casual or wear denim for a $5 donation. Photo Contest: Hold a stump other photo contest. Ask employees to bring a baby or childhood photo of themselves that they believe no one can identify. Charge a fee to make a guess. Give winners a donated prize. This is always good for a few laughs. 50/50 Raffle: Hold a 50/50 raffle where half the money collected goes to the Big Climb team and the other half goes to the winner of the raffle.

6 Letter Writing Campaign Encourage team members to collect pledges from their friends, family and contacts by writing personal letters. Sponsors can give a set amount of their choice or donate per stair or flight. Checks should be made payable to The Leukemia & Lymphoma Society or LLS. Team Incentives Team incentives are a great way to recruit new team members and increase the amount your team raises. Here are some ideas: T-shirt competition: Create a team T-shirt for people to wear at the event and hold a competition for the design. Earn Dollars for a Day Off: Ask your company CEO/President to give a day off with pay for the person who raises the most money. This will get your team fired up! Pledges for a Prize: Put the names of all team members who raise more than $150 in a drawing for a prize and announce the winner. For more fundraising ideas, contact Wilma Comenat at or

7 About The Leukemia & Lymphoma Society The Leukemia & Lymphoma Society, headquartered in White Plains, NY, with 68 chapters in the United States and Canada, is the world s largest voluntary health organization dedicated to funding blood cancer research and providing education and patient services. The LLS mission: Cure leukemia, lymphoma, Hodgkin s disease and myeloma, and improve the quality of life of patients and their families. Since its founding in 1949, LLS has invested more than $600 million in research specifically targeting leukemia, lymphoma and myeloma. Last year alone, LLS made 6.3 million contacts with patients, caregivers and healthcare professionals. For more information about blood cancer, visit or call the LLS Information Resource Center (IRC), a call center staffed by master's level social workers, nurses and health educators who provide information, support and resources to patients and their families and caregivers. IRC information specialists are available at (800) , Monday through Friday, 9 a.m. to 6 p.m. ET.

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