Warehouse Journal Volume 26. Guide to Applying for Editorship

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Geraldine Audra Gaines
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1 Warehouse Journal Volume 26 Guide to Applying for Editorship Introduction Requirements Overview Proposal Considerations Judging and Selection Schedule Final Words Application Form

2 Introduction The Warehouse Journal is an annually published collection of student work from the University of Manitoba s Faculty of Architecture. Each year, an editorial team is tasked with complete creative and managerial control over the creation of that year s Warehouse Journal. With the release of Warehouse 25, the time has come to find a new set of editors. We re looking for an editorial team that believes that they can produce a journal that best captures the creativity and rigor of their fellow students and mentors, while giving Warehouse 26 a distinct identity. The ideal team will be a set of students that are driven, diligent, detail obsessed, passionate, and forward thinking. As editors, you are tasked with creating the book in its entirety, from scratch. This will involve having to carry out things like: the collection of student work; promotions; attaining sponsorship; abbreviating and curating work; coordinating events; contacting printers; and much, much, much more. This document briefly outlines some of the many different facets to applying for and carrying out the Warehouse editorship. It is meant to be seen as a noncomprehensive guide, touching only on some of the more general expectations for the year. A tentative schedule of deadlines can be found near the end of this document.

3 Requirements Overview Members Editorial teams have typically consisted of two (sometimes three) students. Students currently in ED2 unfortunately are not eligible to apply. 1 / Intention to Apply The application process will be rolled out in two parts. The first is the team s declaration of their intention to run. The second is the completion of the deliverables. The first part serves to create a pool of applicants out of the student body. Put simply, this will help us to better co-ordinate the rest of the process with the students who have shown interest. The initial declaration of intent can be submitted via to warehousejournal@gmail.com, or in the JAR offices Warehouse Mailbox. 2 / Deliverables 2a. Proposal Document A proposal document is to be produced, stating the initial intentions, ideas, and inspirations for the next volume. This document should address conceptual, graphic, financial, organizational, and scheduling intentions. Only one physical master copy is required, along with a.pdf content copy which is to be ed. Teams may wish to be mindful that the entire selection committee will get to review the master one at a time, but each committee member will have their own content copy to keep for the duration of the selection process. Hard copies can be submitted to the Warehouse Journal Mailbox in the General Office (201 John A. Russell), while digital copies should be submitted to warehousejournal@gmail.com. 2b. Recommendation Letters Two recommendation letters will be submitted, each from a professor/instructor within the Faculty of Architecture. The recommendation letters should state their support for all team members, preferably. The recommendation letters may be sent in after the editorial package deadline, but must be in before the interview date. 2c. Curriculum Vitae Each member of the editorial team must include a curriculum vitae along with a brief portfolio of previous work, including, but not limited to: studio, courses, and/or personal work. These are typically incorporated as a section of the proposal. 2d. Application Form Each team must submit an application form on two separate occasions. The first is to be printed, filled and handed in, showing the team s intent to apply. The second time will be to accompany the proposal package: it will be a custom version of the form, made to better suit/match your own proposal document. Please add the names of your references to this copy.

4 Proposal Considerations The following points serve to touch on some of the things to think about while working on your proposal. These should be looked to as a non-exhaustive list of considerations. They are not necessarily things that need to be formally or prescriptively addressed in your proposal document. As a minimum, these considerations should be kept in mind for the interview portion of the selection process. Graphics The graphic design of the proposal doesn t necessarily have to reflect what the next volume is intended to look like, but it does help to bring about an understanding of the team s graphic capabilities and eye. Consider how to communicate graphically, interacting between content and the viewer, without compromising the content itself. Typography, spacing, hierarchy, clarity, representation, and consistency will also be inspected. Approach A large part of the selection process will be based upon your vision for the publication. Understanding what it is that you hope to communicate through your editorship and how you think you can contribute to the history of Warehouse are important factors that should drive your application, graphic style, and overall approach. Team Dynamics Arguably the most important aspect of the editorship is a healthy team dynamic. A good Warehouse cannot be carried out effectively without a good team! Teams should consider how each member plays to the other s strengths and weaknesses, forming a more well rounded team. Each member should provide some text in the document outlining their respective strengths, capabilities, and major contributions to the journal. The required CV and portfolio should supplement these. Choosing your teammate(s) is not a decision to be taken lightly! Continuity By the ever-changing nature of Warehouse s editorial control, there s an inherent difficulty in maintaining continuity to the publication. Teams should look into the history of Warehouse and note the different perspective each volume takes. Business + Economics The Warehouse Journal is a non-profit organization, and relies primarily on sponsorships and sales to offset costs of printing, production, and promotion. This consideration will look to how the team will organize the Warehouse finances, keep within their budget, and set a good business plan for the year. Scheduling The duration of the editorial term is about a year, but is the most demanding during the spring, summer, and fall. A good timeline allows editors to keep track of time and create deadlines. Being able to keep to a schedule allows the team to carry out production in a timely manner. In addition, it helps to give a sense of order to the many different stages of the process that need to be carried out.

5 Judging and Selection Selection for the next set of editors will be based on the presentation of the considerations and requirements outlined in this document. Teams will have the Holiday break to compile/design the editorship proposals. Upon return, team interviews will be conducted. The editorship selection committee will consist of: Alena Rieger, Editor, Warehouse Journal 25 Ally Pereira-Edwards, Editor, Warehouse Journal 25 TBD Member of the Student s Architectural Society (SAS) TBD Student Representative from Architecture TBD Student Representative from Interior Design TBD Student Representative from Landscape Architecture TBD Student Representative from City Planning Upon completing interviews, the selection committee will discuss and review considerations that have been brought forward. After discussion, the volume 25 editorial team will make the final decision. Schedule The following is a general, tentative schedule for the selection process. After the passing of the Application Form/Intent to Submit stage, any changes will only be communicated with those who have applied. Thursday, Dec 1 Call for Editors goes out Friday, Dec 16 Application Forms/Intent to Submit due, 4:30 pm Monday, Jan 9 Proposal Package due, 4:30 pm - General Office JAR Friday, Jan 13 Interviews + new editorial team decision If there are any potential scheduling conflicts that may affect your team s ability to produce a proposal package, it is suggested that you submit an application form before the deadline, and let the current editors know of any concerns. Dates are subject to change once the pool of editorial applicants has been determined.

6 Final Word As a first piece of advice, talk to us! We will be able to give you insight beyond what is in this package. Previous year s proposal documents will be available for reference in the Partners Program office (212 John A. Russell). Make sure you look at these, and look at them early! You will be able to see what the outcome should look like before making a proposal of your own. When making this proposal, don t be afraid to have strong opinions about the direction that the journal should be heading. Right now is the best time to sort your big ideas. They will help give your proposal document an edge, and make the interview more focused. Being an editor for the Warehouse Journal is an amazing opportunity. You will gain experience in a multitude of different roles, simultaneously; accountant, project manager, creative director, event coordinator, indesign master, and the list goes on. The editorship allows you the freedom to learn, explore, try, fail, and eventually succeed on your own terms (plus it s really fun!). Best of luck! Alena + Ally

7 Application Form Volume 26 Editors This form serves as a declaration for interested applicants of Warehouse Journal 26 s editorial positions. Students wishing to be considered for the position are to complete this form in order to state their intention to apply. Don t hesitate to reach the current editors for any questions you may have. Best of luck! Submission Deadlines Application Form December 16, 2016 Proposal Package January 9, 2017 Both due in Warehouse s mailbox in the JAR General Office, Room 201, by 4:30 PM of that day. Please then us to confirm the drop offs. Proposal Package Deliverables 1 Proposal Document 2 Recommendation Letters 3 Curriculum Vitae 4 Application Form 5 Digital copies and confirmations Note: In the case where a team of 2+ is applying, please fill out an additional copy of this form. warehousejournal@gmail.com Name Name Program + Year Program + Year Phone Number Phone Number Address Address What title would best describe your role in the team? What title would best describe your role in the team? Level of Experience With... Level of Experience With... unfamiliar okay really good unfamiliar okay really good InDesign InDesign Photoshop Photoshop Illustrator Illustrator Public Relations (Sponsors, etc.) Public Relations (Sponsors, etc.) Financial Management Financial Management Project Management Project Management Editing/Proofreading Editing/Proofreading Website Design Website Design

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