ADDENDUM NO. 1 CITY OF FREDERICK PURCHASING DEPARTMENT 111 Airport Drive East Frederick, MD (301)

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1 March 24, 2017 ADDENDUM NO. 1 TO: All Potential Proposers SUBJECT: RFQ 17-P Weinberg Center for the Arts Website Upgrade CONSISTING OF: RFIs and City Response, City DBE Listing This addendum is made part of the solicitation documents to the same extent as though it was originally included therein. In the event of conflict with the original contract documents, the addendum shall govern over all other contract documents to the extent specified. Subsequent addendums shall govern over prior addenda only to the extent specified. The proposer shall be required to acknowledge receipt of the informational addendum by signing the acknowledgment of addendum page and including it with the proposal. Failure of a proposer to include a signed informational addendum in their proposal shall deem their proposal non-responsive, however, the City may waive this requirement if determined to be in its best interest. The City will not be responsible for any other explanation or interpretation made verbally or in writing by any other city representative. We look forward to receiving your proposals. Sincerely, THE Keisha L. Brown, CPPB Purchasing Manager 1

2 ACKNOWLEDGEMENT OF ADDENDUM #1 The undersigned acknowledges that Addendum No.1 for RFQ 17-P has been received by the undersigned and will be incorporated in all copies of said solicitation in the possession of the undersigned. It is understood that all proposals submitted in response to this project will be presumed to be based upon full knowledge of the contents of Addendum No.1. (Printed Name of Company or Individual) (Signature-Authorized Official) (Title- if applicable) (Date) 2

3 Christina Miller Business Development Manager Seven Outsource Phone: Fax: ADDENDUM NO Whether companies from Outside USA can apply for this? (like, from India or Canada) 2. Whether we need to come over there for meetings? 3. Can we perform the tasks (related to RFP) outside USA? (like, from India or Canada) Ideally there would be at least 2-3 in-person meetings (discovery, testing) but this project could theoretically be accomplished without any. 4. Can we submit the proposals via ? No, hardcopy with original signature must be submitted. Karen Rosen Vice President of Marketing and Business Development hodgsonconsulting LLC Washington, DC I don't see in the RFQ how proposals are to be submitted: mail, , fax? Hardcopy with original signatures, either mailed or hand delivered. One original, one copy and one electronic version (CD or flash drive) should be provided. 2. Will you disclose a budget range for this project? We do not generally disclose project budgets. Some general budget information is available through the City website What Content Management Systems (CMS) has the center looked at?

4 We have not researched any CMS platforms, as we expect and request that the selected vendor provide a recommendation given our desired scope of work. We currently utilize Wordpress and have customization issues, per Section II. 4. Do they have a preference for open source (WordPress or Drupal) or a licensed product? We are open to either; the cost proposal should encompass any software acquisitions/fees necessary. 5. What is driving the October launch date? The desire to launch in conjunction with the season start date. 6. Is there any flexibility in the launch date? Starting the project on July 1 with a completion by October 1 is a very aggressive timeline. Yes; willing to push the launch as far as January Curtis Wendling, CivicPlus Account Manager Main: x 127 Direct: Fax: In point III of the RFQ, you mention that A new ticketing/crm solution is set to be implemented in July The redesigned site must effectively integrate with the new ticketing/crm solution, which will handle all functionalities previously delivered by Vendini. a. Is the new ticketing system already selected? If so, are you able to share who that would be? b. Is iframing an acceptable form of integration? 4

5 The ticketing/crm solution Spektrix has been selected. It is likely iframing is fine; though we are not versed enough in web design to say. The vendor should plan to work with Spektrix s API in whatever manner they see fit. As stated in the Project Objectives, the website vendor is expected to communicate with the ticketing/crm vendor at all stages to successfully complete this project. 2. Do you have a qualified or preferred DBE list? The City does have a DBE list (attached). Any state-certified DBE would also be acceptable for due diligence. JENNIFER SEAVEY Director of Client Services TrestleMedia 322 NE Failing St Portland, Oregon jennifer@trestlemedia.net 1. Given that the current site is on WordPress, would the Weinberg team prefer to stay in that CMS platform, or are they open to other possible solutions? Open to other solutions based on recommendations from the consultant (see above). 2. Will firms outside of the Fredericksburg area be considered for this contract? Yes, firms outside of the Frederick, MD area will be considered. 3. Will the firm awarded the contract have input into the ticketing/crm solution to ensure a smooth technical implementation? If not, will the awarded firm be able to revisit Scope to ensure that implementation of chosen ticketing/crm does not exceed agreement? The ticketing solution has been selected. Any deviations from the agreed upon scope would be negotiated as needed. 5