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1 J. MICHAEL CAREY City Clerk FRANK T. MARTINEZ Executive Officer When making inquiries relative to this matter refer to File No ~-.o;~, ' ~'1", ~,. w l: FFY,OF LOS ANGELL ; CALIFORNIA RICHARD J. RIORDAN MAYOR Office of the CITY CLERK Council and Public Services Room 615, City Hall Los Angeles, CA Council File Information- (213) General Information- (213) Fax: (213) !''ax: (213) HELEN GINSBURG Chief, Collll.cil and Public Services Divisiou November 2, 2000 Honorable Richard Riordan, Mayor Chief Legislative Analyst Office of Administrative and Research Services Controller: Room 1200 Accounting Division F&A Disbursement Division City Attorney Community Development Department, Attn: Lillian Y. Kawasaki, Interim General Manager cc: Ann Giagni Covenant House California National Foundation for the Treatment of the Emotionally Handicapped d.b.a. Penny Lane cc: Community Development Department RE: RECOMMENDATIONS FOR PROGRAM YEAR (PY) REQUEST FOR PROPOSALS (RFP) TO PROVIDE EMPLOYMENT SERVICES TO AT-RISK YOUTH At the meeting of the Council held October 24, 2000, the following action was taken: Attached report adopted.... Attached motion {) adopted.. Attached resolution adopted ().. Mayor concurred.... FORTHWITH.... Ordinance adopted.. Ordinance number... Effective date ~LC~ ~1~0_-~3~1_-~0~ rv "\, ~,;.:. \\." ~- ~q {~ ',,Y.!,,~,..;~ u::~~...,"";:v -! t \ \. t.~) City Clerk crm steno\ I~ r 0 \:l ~ v Vlf'l/'fl ({ I l,!;, EQUAL EMPLOYMENT OPPORTUN OTY- AFFORMATOVE ACTOON EMPLOYER

2 '!. Mayor's Time Stamp Cit Clerk's Time Stamp (), nr-r.~ r- " ' -'J' n3 I..) RECE\ teo D4. ") oo oc1 t.:: I.,... ' FORTHW1TH ijy I ~I j I SUBJECT TO MAYOR'S APPROVAL COUNCIL FILE NO COUNCIL DISTRICT NO. COUNCIL APPROVAL DATE OCTOBER 24, 2000 RE: RECOMMENDATIONS FOR PROGRAM YEAR ( PY) REQUEST FOR PROPOSALS (RFP) TO PROVIDE EMPLOYMENT SERVICES TO AT-RISK-YOUTH NO~- u 6 20Ua... LAST DAY FOR MAYOR TO ACT (10 Day Charter requirement as per Charter Secti on 341 and LAAC Section 14.7) -.:. \,--, \... DO NOT WRITE BELOW THIS LINE - FOR MAYOR OFFICE USE'\ ONLY _ l *DISAPPROVED DATE OF MAYOR APPROVAL OR DISAPPROVAL *Transmit objections in writing pursuant to Charter Section 341 and LAAC Section 14.7 DC I 31 2IJIJIJ NOVO~ s t: e n t:o \

3 COMMUN~ECONOMIC DEVELOPMENT COMMITTEE ~ Communication for Signature Cmmcil File Number Committee Meeting Date ~tf_'l 'J=--L{, ~(,_!/_ / 0 - f ft - lp c.:::> Council Date / D.. l. t.{ - D () COMMITTEE MEMBER YES NO ABSENT COUNCILMEMBER HERNANDEZ ~ COUNCILMEMBER HOLDEN COUNCILMEMBER PACHECO ~ {Lff v Miranda C. Paster, Le islative Assistant **** Telephone

4 TO THE COUNCIL OF THE CITY OF LOS ANGELES File No Your COMMUNITY AND ECONOMIC DEVELOPMENT COMMITTEE reports as follows: Public Comments Yes XX No COMMUNITY AND ECONOMIC DEVELOPMENT COMMITTEE REPORT recommendations for Program Year (PY) Request {RFP) to provide employment services to At-Risk Youth. relative to for Proposals Recommendations for Council action, SUBJECT TO THE APPROVAL OF THE MAYOR: 1. APPROVE the funding recommendations resulting from a review of proposals submitted in response to the PY At-Risk Youth RFP. 2. AUTHORIZE the General Manager, Community Development Department (CDD), or designee, to: a. Incorporate the At -Risk Youth administrative and program support budget, in the amount of $50,000 in State of California Employment Development Department (State) funds, into CDD's Fiscal Year (FY) administrative budget. b. Negotiate and execute a contract with Covenant House California, for an amount not to exceed $212,063 in State funds, retroactive from October 1, 2000 through September 30, 2001, with an option to renew for one additional three-month period, using the pro-forma contract attached to CDD's September 12, 2000 transmittal, contained in the Council file, subject to the approval of the City Attorney as to form and legality. c. Negotiate and execute a contract with The National Foundation for the Treatment of the Emotionally Handicapped d.b.a. Penny Lane, for an amount not to exceed $125,000 in State funds, retroactive from October 1, 2000 through September 30, 2001, with an option to renew for one additional three-month period, using the pro-forma contract attached to CDD's September 12, 2000 transmittal, contained in the Council file, subject to the approval of the City Attorney as to torm and legality.

5 d. Prepare Controller instructions for any necessary technical adjustments, subject to the approval of the Office of Administrative and Research Services (OARS), and AUTHORIZE the Controller to implement the instructions. 3. AUTHORIZE the Controller to expend funds upon presentation of documentation and proper demand of the General Manager, CDD, or designee, within Fund No. 44C, Account P223, Title At-Risk Youth, in the amount of $450,000. Fiscal Impact Statement: The OARS reports that there is no impact on the General Fund. The recommendations contained in this report involve $500,000 in State of California General Fund administered by the State. Summary: SUBJECT FILE TO BE TRANSMITTED TO THE MAYOR FORTHWITH On October 16, 2000, the CED Committee considered the CDD transmittal dated September 12, 2000 and the OARS transmittal dated October 13, The CED Committee approved the OARS recommendations. In its transmittal dated October 13, 2000, OARS reported that in February 2000, the Council and Mayor authorized CDD to accept a $500,000 demonstration grant from the State to provide employment services to youth at risk. In May 2000, CDD released an RFP to solicit applications from organizations interested in providing employment skills, training, and opportunities to youth at risk of homelessness, crime or welfare dependency, who lack employment skills, and who are living in residential facilities. Residential facilities include foster homes, homeless shelters, runaway shelters, group homes, juvenile detention facilities, and halfway houses for youth. In its transmittal dated September 25, 2000, CDD reported that the State legislation funding the RFP required that bidders must be private nonprofit organizations able to provide a 100% non-governmental cash match for the grant funds being requested. The RFP was released on May 1, Three bidders submitted proposals. The review of proposals included the scoring of measures which could be quantitatively evaluated and scoring of narratives which detailed the proposed program design. Site visits were conducted to each bidder's service location to verify data presented in the proposals and to inspect the proposed locations for suitability. CDD recommends both Covenant House California (90.46 points) and the National Foundation for the Treatment of the Emotionally Handicapped, d.b.a. Penny Lane {68.62 points) for funding. Penny Lane is being recommended with special conditions. Project Amiga (42.76 points) is not being recommended.

6 This matter is now forwarded to the Council for its consideration. Respectfully submitted, COMMUNITY AND ECONOMIC DEVELOPMENT COMMITTEE ~~f \ Aoc) PTED OCT LOS ANGELES CITY COUNCil.FORTHWI Nl~t og.diku ~. ~'n;n;~', ~ ~l!otayor With ~

7 COUNCIL VOTE 24-0ct-00 10:38:36 AM, #4 Items for which Public Hearings Have Been Held - Items 3-16 Voting on Item(s): 5-8[10-13,15-16 Roll Call BERNSON Yes CHICK Yes FEUER Yes GALANTER Yes GOLDBERG Yes HERNANDEZ Yes HOLDEN Yes MISCIKOWSKI Yes PACHECO Yes PADILLA Yes RIDLEY-THOMAS Absent SVORINICH Yes WACHS Yes WALTERS Absent *FERRARO Yes Present: 13, Yes: 13 No: 0

8 COMMUNITY AND EC ~... ~OMIC DEVELOPMEN1 ~OMMITTEE SUGGESTED NOTIFICATION OF COUNCIL ACTION Council File No. C['f -14 {ll( DCouncil Member(s) Dinterested Department v '~yor ("'ib'lf'vitheut file) < " ~ief Legislative Analyst v ~ce of Administrative and Research Services,_ QQ6'irtroller DCity Clerk DTreasurer v ~a.e;gy Attorney (.JA'itft I without file) DGeneral Services Department DDepartment of Transportation DPersonnel Department ' ~munity Development Department, Lillian Y. Kawasaki, futerim General Manager.~~: Contact Person 1/ t1 t1.. G.' llj" I DCommunity Redevelopment Agency DBoard of Public W arks DWorkforce Investment Board / DW orkforce Investment Board, Youth Council ~ ( OVf/ /i_o ws.,_, Caf,{Pr ~ )-" NA ~,'O(ltt f ~"" { r t1-vc- '1~~ Dt- fn H ~ ( (.,'(. p /> J.. h (J(. PUtf'W( G,ft.JJTI Or't {I

9 ITFM NO, REPORT FROM -IIi OFFICE OF ADMINISTRATIVE and RESEARCH SERVICES Date: October 11, 2000 OARS File No Council File No Council District: All To: From: The Mayor The Council William T Fujioka, Director~~ Reference: Community Development Department transmittal dated September 12, 2000 Subject: Funding Recommendations for Program Year Request for Proposals for Employment Services for At-Risk Youth in Residential Settings SUMMARY The Community Development Department (COD) requests: Approval of two (2) agencies proposed for funding through COD's Program Year (PY) At-Risk Youth Request for Proposal (RFP); Authority to execute one-year contracts with Covenant House California and The National Foundation for the Treatment of the Emotionally Handicapped d.b.a. Penny Lane, funded by the State of California Employment Development Department (State), retroactive from October 1, 2000 through September 30, 2001, with one three-month renewal option (15 months in total); and, Approval to incorporate the At-Risk Youth administrative and program support budget, funded by the State, into COD's Fiscal Year (FY) budget. In February 2000, the Council and Mayor authorized COD to accept a $500,000 demonstration grant from the State to provide employment services to youth at risk (C. F ). The COD released an RFP in May 2000 to solicit applications from organizations interested in providing employment skills, training, and opportunities to youth at risk of homelessness, crime or welfare dependency, who lack employment skills, and who are living in residential facilities. Residential facilities include foster homes, homeless shelters, runaway shelters, group homes, juvenile detention facilities, and halfway houses for youth. This new At-Risk Youth Employment Services demonstration program will be funded by the State until the program ends, 15 months later, on December 31, (Summary continued)

10 . OARS FileNo. Page ~ A total of three (3) proposals were received by COD in response to its RFP. The proposals were evaluated and scored based on quantitative measures, including demonstrated ability and cost reasonableness, and an evaluation of the narratives, which detailed the proposed program design. In addition, site visits were conducted to each bidder's service location to verify the data presented in the proposals and to inspect the proposed locations for suitability. The COD recommends two (2) agencies for consideration: 1) Covenant House California (90.46 points} and 2} The National Foundation for the Treatment of the Emotionally Handicapped d.b.a Penny Lane (68.62 points) for funding based on the score and rank of the individual proposals. Covenant House was recommended for $179,449, originally, without any modifications, due to its high score and excellent proposal. However, the COD is now requesting approval to increase Covenant House's contract amount to $212,063 to provide additional services to at-risk youths. Penny Lane is being recommended for $125,000, with special conditions, to incorporate paid work experience for participants outside its organization, to link their program with the Youth Opportunities System service providers in their local area, and to strengthen educational services and linkages to employers. Although Penny Lane's proposal met the funding requirements, these special conditions are needed to enhance its provision of services. The City Attorney has advised COD to include these special conditions in Penny Lane's contract. Project Amiga (42.76 points) is not being recommended because of its low score and unsatisfactory proposal. Both Covenant House and Penny Lane have been identified as being in good standing with the State of California, Secretary of State, and neither has been debarred. The COD proposes to allocate the grant as follows: State General Fund Allocation COD Administration Costs Covenant House Penny Lane Remaining Balance ( 50,000) (212,063) ( ) $500,000 ( ) $ Because CDD runs the grant program, COD requests approval to incorporate the $50,000 into its administrative budget to cover staff costs. The COD proposes to allocate a total of $387,063 as listed above, and will report back to the Workforce Investment Board (WI B) and to the City Council within one month with a proposed pian to utilize the remaining balance of $112,937 in available (Summary continued)

11 OARS File No. Page grant funds. The CDD reports that the proposed plan will be a collaborative partnership with various providers to provide services to two (2) areas in South Central Los Angeles with the highest proportion of foster youth. On August 23, 2000, the WIB Executive Committee approved the proposed funding recommendations contained in this report. The funding from the State is provided strictly for the demonstration programs and no additional funding is expected from the State for these services. RECOMMENDATIONS That the City Council and the Mayor: 1. Approve the funding recommendations resulting from a review of proposals submitted in response to the PY At,.Risk Youth RFP; 2. Authorize the interim General Manager of Community Development Department (COD), or designee, to: a. Incorporate the At-Risk Youth administrative and program support budget, in the amount of $50,000 in State of California Employment Development Department (State) funds, into COD's FY administrative budget; b. Negotiate and execute a contract with Covenant House California, for an amount not to exceed $212,063 in State funds, retroactive from. October 1, 2000 through September 30, 2001, with an option to renew for one additional three-month period, using the proforma contract attached to COD's September 12, 2000 transmittal, subject to the approval of the City Attorney as to form and legality; c. Negotiate and execute a contract with The National Foundation for the Treatment of the Emotionally Handicapped d.b.a. Penny Lane, for an amount not to exceed $125,000 in State funds, retroactive from October 1, 2000 through September 30, 2001, with an option to renew for one additional three-month period, using the proforma contract attached to COD's September 12, 2000 transmittal, subject to the approval of the City Attorney as to form and legality; and, d. Prepare Controller instructions for any necessary technical adjustments, subject to the approval of the Office of Administrative and Research Services, and instruct the Controller to implement the instructions. (Recommendations continued)

12 OARS File No. Page Authorize the Controller to: a. Expend funds upon presentation of documentation and proper demand of the interim General Manager of COD, or designee, within Fund No. 44C as follows: Account P223 Title Award: At-Risk Youth Amount $450,000 FISCAL IMPACT STATEMENT There is no impact on the City's General Fund. The recommendations contained in this report involve $500,000 in State of California General Fund administered by the State Employment Development Department. WTF:VPV:ajw 36245

13 J. MICHAEL CAREY City Clerk When making inquiries relative to this matte refer to File No. CITY OF LOS ANGELES CALIFORNIA Office of the CITY CLERK Council and Public Services Room 615, City Hall Los Angeles, CA Council File Information - (213) General Information - {213) RICHARD J. RIORDAN MAYOR September 20, 2000s COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE In accordance with Council Rules, communication from the CDD relative to funding recommendations resulting from a review of proposals submitted in response to the PY Request for Proposals for employability services to at-risk youth in residential settings; and request for authority to negotiate and execute agreements with the recommended proposers, was referred on September 2 0, 2000, to the COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE. City Clerk amm AN EQUAL EMPLOYMENT OPPORTUNITY- AFFIRMATIVE ACTION EMPLOYER

14 LIL LIAN KAWASAKI INTERIM GENERAL MANAGER L :~.TY OF LOS ANGELEs>::: CALIFORN IA COMMUNITY DEVELOPMENT DEPARTMENT SEP The Honorable Richard J. Riordan Mayor, City of Los Angeles Room 800, City Hall East R ICHARD J. RIORDAN \n 2 I 5 W. 6 TH STREET LOS ANGELES, CA MAYOR I -< Council File Numbers: 1,-.: Council Districts: All.!I ~~ C1 Contact Persons: :-::; ~ Ann Giagni, I Marian Aguilar, Los Angeles City Council c/o City Clerk's Office Room 615, City Hall East 0 0 (/) ft1 \J I.D. ~ :: C) ' 4 r ' - ' - ' \ '" '.. ' '1 - 'l Attention: June Lagmay Legislative Coordinator Room 800, City Hall East COMMITTEE TRANSMITTAL: REQUEST FOR APPROVAL OF FUNDING RECOMMENDATIONS RESULTING FROM A REVIEW OF PROPOSALS SUBMITTED IN RESPONSE TO THE PY REQUEST FOR PROPOSALS (RFP) FOR EMPLOYABILITY SERVICES TO AT-RISK YOUTH IN RESIDENTIAL SETTINGS; AND REQUEST FOR AUTHORITY TO NEGOTIATE AND EXECUTE AGREEMENTS WITH THE RECOMMENDED PROPOSERS RECOMMENDA lions The General Manager of the Community Development Department (COD) and the Workforce Investment Board (WIB) request that the Council, subject to the approval of the Mayor: 1. Approve the funding recommendations resulting from a review of proposals submitted in response to the PY At-Risk Youth RFP; 2. Authorize the General Manager of COD, or designee, to negotiate and execute a contract with Covenant House California in an amount not to exceed $ 179,449 for the period from October 1, 2000 through September 30, 2001 using the attached pro-forma agreement (Attachment 1); 3. Authorize the General Manager of COD, or designee, to negotiate and execute a contract with The National Foundation for the Treatment of the Emotionally Handicapped d.b.a. Penny Lane in an amount not to exceed $ 125,000 for the period from October 1, 2000 through September 30, 2001 using the attached proforma agreement (Attachment 1); and CO MNTY & ECQN DEV 2 U LUt.J AN EQUAL EMPLOYMENT OPPORTUNITY- AFFIRMATIVE ACTION EMPLOYER (J0r. Recyclable and made lrom recycled waste. "'f6"'fj

15 Mayor Richard J. Riordan Los Angeles City Council 2 SEP Authorize the Controller to expend funds upon presentation of documentation and proper demand of the General Manager of COD, or designee, as follows: Fund No. ' Account No. Name Amount 44C p 223 Award: At-Risk Youth $450, Authorize the General Manager of COD, or designee, to prepare Controller instructions for any necessary technical adjustments subject to the approval of the CAO and instruct the Controller to implement the instructions. SUMMARY This transmittal recommends entering into contracts with two agencies as a result of a review of proposals submitted in response to the PY At-Risk Youth RFP. The Department's funding recommendations are for the period from October 1, 2000 through September 30, FISCAL IMPACT STATEMENT There is no impact on City General funds. The source of funds is the State of California General Fund administered by the State Employment Development Department. WORKFORCE INVESTMENT BOARD (WIB) ACTION The funding recommendations contained herein were approved by the WIB Executive Committee on August 23, BACKGROUND On December 6, 1999, the Executive Committee of the Private Industry Council approved RFP policies and the release of an RFP soliciting applications from organizations interested in providing employability skills training, employment opportunities, and employment retention to youth at risk of homelessness, crime or welfare dependency, who lack employment skills, and who are living in residential facilities. Residential facilities include foster homes, homeless shelters, runaway shelters, group homes, juvenile detention facilities, and halfway houses for youth. The State legislation funding the RFP required that bidders must be private non-profit organizations able to provide a 100% non-governmental cash match for the grant funds being requested. The RFP was released on May 1, 2000 and three bidders submitted proposals. Review of the proposals included the scoring of measures which could be quantitatively evaluated and the scoring of narratives which detailed the proposed program design. In addition, site visits were conducted to each bidder's service location to verify data presented in the proposals and to inspect the proposed locations for suitability. We are recommending both Covenant House California (90.46 points) and the National Foundation for the Treatment of the Emotionally Handicapped, d.b.a. Penny 09/05/00 Transmittal atrisk funding recommendations

16 Mayor Richard J. Riordan Los Angeles City Council 3 SEP Lane (68.62 points) for funding; Penny Lane is being recommended with special conditions. Project Amiga (42.76 points) is not being recommended. A. Release of Request for Proposals (RFP) On May 1, 2000 the Department released a Request for Proposals (RFP) soliciting applications from organizations interested in providing employability skills training, employment opportunities, and employment retention to youth at risk of homelessness, crime or welfare dependency, who lack employment skills, and who are living in residential facilities. Residential facilities include foster homes, homeless shelters, runaway shelters, group homes, juvenile detention facilities, and halfway houses for youth. B. Procurement Process 1. Compliance with Federal and State Guidelines This RFP was drafted in accordance with Federal and State procurement guidelines. In compliance with those guidelines the Department has conducted its procurement process to ensure that: a. Only "responsible entities" have been recommended for funding. A responsible entity is one which: 1) has adequate financial resources to perform the contract, or the ability to obtain such resources; 2) is able to comply with the required or proposed delivery or performance schedule; 3) has a satisfactory performance record; 4) has a satisfactory record of integrity and business ethics; 5) has the needed organization, experience, fiscal and operational controls, and technical skills, or the ability to obtain them;. 6) has adequate facilities; and 7) is qualified and eligible to receive the award under applicable Jaws and regulations. b. Competition was full and open. c. The proposed costs of recommended proposers were reasonable. d. No recommended proposer has been debarred. e. The demonstrated performance of all proposers has been assured using prior history and documenting the source of the data. Consistent with these guidelines the Department reserves the right to withdraw its funding recommendation or to terminate its agreement with any contractor should it be determined at a later date that any of the performance data upon which the proposer was awarded points has been determined invalid either as a result of a monitoring finding, audit or other review. 09/05/00 Transmittal atrisk funding recommendations

17 Mayor Richard J. Riordan Los Angeles City Council 4 SEP PIC, City Council and Mayor Approved RFP Policies The RFP policies and the release of the RFP were authorized by the Executive Committee of the PIC on December 6, 1999 and by the City Council and Mayor on February 22, 2000 (Attachment 2). C. Bidders' Conference for Technical Assistance A bidders' conference was conducted on May 10, 2000 to provide potential proposers the opportunity to ask questions and receive clarification regarding preparation and submission of the proposal package. Technical assistance was also available through , telephone and fax from the time the RFP was issued through the proposal submission deadline. Technical assistance questions and the responses provided, either at the conference or via , phone or fax, were compiled and provided on the department website and in the department for pick-up by potential proposers. D. Proposal Submission The deadline for submission of proposals was May 25, Three proposals were submitted. E. Proposal Review The review of proposals consisted of a desk review which included the scoring of measures which could be quantitatively evaluated and the scoring of narratives which detailed the proposed program design. In addition, site visits were conducted to each proposer's service location. The purpose of the visits was to verify data presented in the proposals and to inspect the proposed locations for suitability. All proposals were evaluated and scored as follows: DEMONS- EVALUATION NARRA- TRATED FACTORS TIVES ABILITY- QUANTITATIVE COST REASONA- BLENESS ORAL GRAND FUNDING RECOM- REVIEW* TOTAL MENDATIONS N/A N/A YES N/A YES w/conditions N/A NO *Five points were set aside for oral reviews to be conducted at the City's discretion. It was determined that oral reviews were not required to prepare funding recommendations; therefore, the actual possible points total 95 instead of /05/00 Transmittal atrisk funding recommendations

18 Mayor Richard J. Riordan Los Angeles City Council F. Funds Available 5 SEP The following table identifies the funds available for allocation to this program: State General Fund less 10% Admin Available for Program Allocation $500,000 ($ 50,000) $450,000 G. Funding Recommendations The Department is recommending that two proposals be funded. recommendations are based on the score and rank of individual proposals. These H. Appeals All proposers were advised of their right to appeal the Department's funding recommendations. No appeals were received. I. Corporate Status Both recommended proposers have been identified as being in good standing with the State of California Secretary of State and neither has been debarred. J. Contract Negotiations The Department's funding recommendations represent a counteroffer to that presented by the proposers. To maintain the integrity of the procurement process, the negotiation process shall be bound by the best terms and conditions originally offered by the proposer in the proposal. The City reserves the right to make a contract award contingent upon the satisfactory completion by the proposer of certain special conditions. K. Plan for Remaining Funds The combined funding recommendations for Covenant House ($179,449) and Penny Lane ($125,000) total $304,449. Of the $450,000 available for program, $145,551 remains. The Department witt report back to the Workforce Investment Board and to the Council with a plan to utilize the remaining $145,551 in available grant funds. TRANSMITTAL DISTRIBUTION A copy of this transmittal is being forwarded to the City Attorney and to the City Office of Administrative and Research Services for concurrent review and approval. 09/05/00 Transmittal atrisk funding recommendations

19

20 Mayor Richard J. Riordan Los Angeles City Council 6 SEP Prepared by: PATRICIA HOLEMAN Management Analyst II Director, Workforce Development Division SUE CLEERE FLORES Assistant General Manager Community Development Department LILLIAN KAWASAKI Interim General Manager Community Development Department LK:SCF:AG:DN:PH Attachments (3) c: Reckard Delgadillo, Deputy Mayor Maria "Yey" Coronel, Mayor's Office Charlie Woo, WIB Chair Robert Andrade, OARS Jessica Heinz, City Attorney Miranda Paster, City Clerk COD Financial Management Division David Hersch, CEO Committee (CD 1) Stacey Anthony, CEO Committee (CD 10) Ami Kennedy, CEO Committee (CD 14) lvania Sobalvarro, Chief Legislative Analyst 09/05/00 Transmittal atrisk funding recommendations

21

22 -----i"';q -~-- \-::.. AT RISK YOUTH GRANT TRANSMITTAL AnACHMENT1 PRO-FORMA AGREEMENT

23 C.F. No.: S2 Agreement No.: Project Title: YOUTH OPPORTUNITIES PROGRAM Contractor: Area~sllfll;l. CITY OF LOS ANGELES JOB TRAINING AGREEMENT THIS AGREEMENT is entered into between the City of Los Angeles and the Contractor, ~- The Contractor agrees to provide workforce preparation services to eligible participants, in accordance with the Workforce Investment Act, 29 USC 9201 et seq. (WIA) and the rules of the State of California (State) and the City of Los Angeles (City)...WHEREAS, the City has entered into a Grant Agreement with the State of California, hereinafter referred to as the Grantor, pursuant to the Workforce Investment Act of 1998, as amended, {WIA) 29 USC 2801 et seq. to provide employment, training and job placement services to eligible persons within the City of Los Angeles; and WHEREAS, the City has entered into a cooperative venture entitled "UNITE LA" with Los Angeles Unified School District, Los Angeles Corrununi ty College District and 'other local entities under the School to Work Opportunities Act of 1994, to improve the workforce preparation of Los Angeles youth; and WHEREAS, the Workforce Investment Board (WIB) and the City Council of Los Angeles have released a Request For Proposals (RFP) for the provision of comprehensive education and employment preparation services via a skills-based design to eligible low-income youth age fourteen (14) through twenty-one (21) to support the City's Youth Opportunities Program under the Workforce Investment Act; and WHEREAS, organizations under the RFP were able to submit proposals as a Lead Agency, which provides comprehensive services directly and through collaborations with other organizations, or as a joint proposer, which is a collaborator desiring to contract directly with the City while maintaining a non-financial relationship with a lead agency through a Memorandum of Understanding (MOU) ; and WHEREAS, the vision of the Youth Opportunities Program is that all, youth particularly those most in need, will acquire the necessary skills to successfully transition into adulthood, careers, and further education and training; and WHEREAS, the mission of the Youth Opportunities Program is to be accomplished through the guiding principles of service accessibility; a client centered system; integration of system components and community resources; simple well defined system goals and understandable, measurable and accountable measures of success; and continuous improvement; and WHEREAS, Contractor has been selected to implement a "Youth Opportunities Program" under the direction and guidance of the City in accordance with the policies set forth in the RFP dated November 5, 1999, and as directed by the WIB and City Council; and WHEREAS, Contractor acknowledges that the implementation of the new design will necessitate continued evaluation by the City of the efficacy of the program and may require the City to impose additional requirements or direct changes in the Contractor's management of the Youth Opportunities Program in order to ensure the consistent comprehensive delivery of job training services in the City of Los Angeles. NOW, THEREFORE, the City and the Contractor agree as follows: YOP.BLR Page 1 YOUTH OPPORTUNITIES PROGRAM 5/00

24 YOP.BLR Page 2 YOUTH OPPORTUNITIES PROGRAM 5/00

25 1. Parties to the Agreement: City of-los Angeles, Community Development Department Name: L':ll:lliarl" Kawasaki, Interim General Manager Address: 215 West 6th Street, 3rd Floor Los Angeles, CA Copies To: Ann Giagni, Director Workforce Development Division.. Contractor: ~~ a California!!!ll'iJl ~;!k]l~[~~~.!4 ~~ Pro]'ect Name.: -y;;;th Opportunities Program Name: Addre 2. Term and Content of the Agreement A. Term of Agreement 1. The term of this Agreement shall be from June 1, 2000 to June 30, 2001 and any additional time as may be necessary to close out activities and is subject to the provisions of Attachment I, Standard Terms for WIA Agreements, incorporated herein by reference. 2. The City may, at its discretion, agree to extend this Agreement for up to four additional one-year periods; from July 1, 2001 through June 30, 2002, from July 1, 2002 through June 30, 2003 from July 1, 2003 through June 30, 2004, and from July 1, 2004 through June 30, Funding for contract extensions will be based on the availability to the City of State and Federal funds and upon the Contractor's successful performance of all terms of this Agreement. Such an extension may be negotiated either through a Request for Contract Renewal (RFCR) or Request for Proposal (RFP) process. B. Content of Agreement This Agreement contains the following subparts: (a) Youth Opportunities Program Job Training Agreement, (b) ten (10) exhibits, and (c) Attachment I, Standard Terms and Conditions for WIA contracts. The Youth Opportunities Program Job Training Agreement contains Contractor specific terms of the Agreement (Parties of the Agreement, Term of the Agreement, Compensation, Statement of Services, Statement of Work, Authority of the City and Special Conditions). Attachment I contains general terms and conditions for WIA Youth Opportunities Program contracts. Of particular importance to the Contractor are 201, General Statement of Services to be provided by the Contractor, and 202, Statement of Work, which further define and describe the scope of services required of Youth Opportunities Program contractors. 3. Compensation A. General Funding The City shall pay to the Contractor an amount not to exceed IIIIIDollars ($111!1) lifor the complete and satisfactory performance of the terms of this Agreement. Such funds shall be allocated from the WIA youth allocation and shall be spent in accordance with a City approved Budget/Expenditure Plan incorporated herein by reference. Contractor's authority to expend such funds shall be for specific time periods as set forth in 2A and amendments to this Agreement. YOP.BLR Page 3 YOUTH OPPORTUNITIES PROGRAM 5/00

26 1. Compliance Reguiremtc & Contractor's right to receive compensation is conditioned upon satisfactory performance, compliance with the City's Indemnification and Insurance requirements, and compliari"ce wi'th"' Attachment I, Standard Terms of the WIA Agreement, attached hereto and incorporated herein by reference. The minimum insurance requirements for this agreement and instructions for completing, executing, and submitting evidence of adequate insurance are attached hereto as Exhibit A, and incorporated herein by reference. 2. Expenditure Reporting Contractor shall comply with the expenditure and reporting requirements as identified in Attachment I 601, Reporting Requirements, and as follows: a. Expenditure Report - On or before the fifteenth (15'h) calendar day (excluding weekends and holidays) of each month, the Contractor shall submit the Expenditure Report to the City, which reflects accrued expenditures as of the previous month on City approved forms. b. Cash Request Due as cash is necessary, but on or before calendar day (excluding weekends and holidays) of the month, shall be submitted on forms provided. the fifth (S'h a Cash Request c. Closeout Invoice Contractor shall submit within twenty-one (21) days following the termination of this Agreement, on forms provided by the City, a complete and accurate final closeout invoice including allowable accruals of allowable expenditures and a remittance for all unearned grant funds as identified in the closeo~t. Final requests to modify Budget/Expenditure Plans shall be submitted to the City prior to final closeout. 504, Defaults, in Attachment I identifies City remedies for failure to comply with this requirement. Contractor certifies by submission of the said closeout invoice that 1} costs reported and payments requested are valid and consistent with the terms of the contract, 2} contract cash payment received from the City shall be used only to pay for expenditures as reported on the contract final closeout invoices, and 3) costs reported and payments are subject to City verification. d. City Remedies If contractor's reports or other documentation are not submitted as required, the City reserves the right to withhold payments to the Contractor or to impose other sanctions, at the City's sole discretion. 3. Expenditure Requirements a. Administrative Cost City shall not reimburse administrative WIA costs that exceed those approved in the Budget/Expenditure Plan. b. Advance Funds Contractor shall receive advance funds at the City's discretion (refer to Attachment I). Approval, if any, for advance funds shall be noted on the approval of the Contractor's Budget/Expenditure Plan. c. Loss of WIA Funds This Agreement is funded entirely with WIA funds. In the event that WIA funds are rescinded or no longer authorized for this program, this Agreement may be reduced or terminated immediately upon written notice to the Contractor by the City. d. Profit Profit may be paid out only in accordance with the Profit Determination Policy, dated August 17, 1999 as approved by the PIC on September 28, 1999, and all amendments thereto. YOP.BLR Page 4 YOUTH OPPORTUNITIES-PROGRAM 5/00

27 e. Concurrent Enroll>.- :nt Contractor shall identify and track the funding streams which pay the cost of services provided.to individuals who are participating concurrently in youth and adult WIA pl'"elgrams and ensure that services are not duplicated. 4. Statement of Services A. General Statement of Work The Contractor shall operate a WIA Youth Opportunities Program leading to skill attainment, high school completion, and/or placement and retention in employment, further education and training, a registered apprentice program and/or the military, in accordance with policies established by the Work Investment Act, the Department of Labor, the State of California, the Workforce Investment Board and the City of Los Angeles. The Contractor warrants that it has read and will comply with the Standard Terms and Conditions for WIA Youth Opportunity contracts, Attachment I, attached hereto. B. Services To Be Provided By Contractor Contractor shall be responsible for providing the following services in accordance with the statement of work and definitions in Attachment I. 1. Program Responsibilities a. General Responsibilities 1) Manage day-to-day.operations of the Youth Opportunities Program; 2) Oversee and monitor all Youth Opportunities Program subcontractors; 3) Safeguard and manage all funds paid to the Youth Opportunities Program including those issued for payment to Youth Opportunities Program subcontractors; 4) Implement a performance-based procurement system for the selection of subcontractors in accordance with 702 of Attachment I; 5) Achieve system objectives; 6) Target services to individuals who reflect the demographics of the areas of service; 7) Provide services which are readily accessible to youth ages who are eligible for participation under WIA including those with barriers to employment such as the disabled, offenders, school dropouts, the basic skills deficient; pregnant teens, parenting, runaway or homeless youth; and welfare recipients; 8) Ensuring the collaborative is fully staffed; and 9) Scheduling regular meetings of the collaborative and of the Employer Advisory Council. b. Collaborative Responsibilities 1) Contractor shall develop and maintain a cooperative relationship with organizations identified in this Agreement and with any mandated by the City and/or State including public and business organizations (identified below) through the use of financial and/or non-financial agreements as appropriate. Contractor shall use best efforts to increase the number and quality of collaborators. 2) Contractor shall cooperate with UNITE LA in the development and implementation of the School To Career system in Los Angeles. 3) Collaboration shall include, but is not limited to the following: a) program design, implementation and evaluation; YOP.BLR b) Capacity building/staff training; Page 5 YOUTH OPPORTUNITIES PROGRAM 5/00

28 c) implementation of customer satisfaction, quality improvement practices; self evaluation, and df. de vel ~pmen t of a assessment system; shared outreach, recruitment, intake and e) development of shared and integrated case management services and job development services; f) implementation of common procedures, forms and communication; and g) implementation of an integrated performance system that supports the City's system; h) meeting performance standards. 4) Contractor shall coordinate with the City in the development and implementation of Youth Opportunities Program system-wide outreach, recruitment and marketing, and ensure that all marketing refers to the City of Los Angeles Youth Opportunities System. 5) Develop and maintain cooperative relationships with the following collaborative entities: a) Local Educational Agencies Contractor shall establish linkages with local educational agencies which include procedures for referring and serving in-school youth, sharing of assessment, career advisement, and regular communication regarding a participant's progress in the program and in school. At a minimum, contractor shall develop a collaborative agreernent/s with:ijiii. b) Business and Industry At a minimum, contractor shall develop collaborative agreement/s, with:lll!lto provide strong links to the job market and employers. c) Community Organizations At a minimum, contractor shall develop a collaborative agreement/s with:ii!!iij. d) One-Stop Centers ref and prepared to accept appropriate appropriate referrals to, other One-Stop Programs. e. Family Development Network Contractor shall enter into a collaborative agreement with IIIII as the lead agency for Family Development. f) WIB and City Council Initiatives Contractor shall collaborate with City programs/initiatives, such as L.A. Youth at Work, L.A. Bridges, and the DOL Youth Opportunities Program, in the delivery of services. 2. Participant Service Requirements a. Assessment YOP.BLR Contractor shall provide at a minimum, for each youth enrolled in WIA, an objective assessment that shall include a review of basic skills, occupational skills, prior work experience, employability, interests, aptitudes (including interests and aptitudes for nontraditional jobs), supportive service needs, and developmental needs. Page 6 YOUTH OPPORTUNITIES PROGRAM 5/00

29 b. Service Elements Contractor shall make the following services available within the coll gborac±v~ to eligible youth participants based on their assessment and indlvidual service plan: 1) 2) 3) 4) 5) 6) 7) 8) 9) 10) 11) 12) 13) 14) 15) 16) 17) Contextual basic skills; Occupational skills training; Alternative secondary school services; Tutoring, study skills and instruction leading to completion of secondary school, including dropout prevention strategies; Leadership development opportunities including community service and peer oriented activities; Summer employment directly linked to academic and occupational learning; Paid work experience and unpaid work experience, including internships and job shadowing; Support services; Preparation for post-secondary educational opportunities Work readiness skills Follow-up services for at least 12 months Comprehensive guidance and counseling including career counseling, drug alcohol counseling, domestic violence counseling; Adult mentoring Computer literacy English for non-english speakers Further assessment where indicated Job placement c. Follow-Up c. Performance Standards Contractor shall provide follow-up services for all participants for at least twelve months. 1. Contractors Performance Standards The Contractor shall plan and comply with the Workforce Investment Act Performance Accountability System as defined in Chapter 6, Section 136 of the Act, and all amendments thereto, as set forth therein and incorporated herein by reference. Contractor Performance Standards are defined in Attachment I of this Agreement. All Performance Standards may be used by the City to assess Contractor's proposed and actual performance. Amendments to said policies and standards will be forwarded to contractors by City Directive. Non-compliance could result in a sanction as set forth in 504 of Attachment I and the Performance Evaluation. 2. Core Performance Measures The core indicators of performance shall include, but are not limited to, the following; a year olds 1) attainment of basic skills and as appropriate, work readiness or occupational skills; 2) attainment of secondary school diploma or recognized equivalent; 3) placement and retention in post-secondary education, advanced training, military service, employment, or qualified apprenticeships; 4) customer satisfaction for participants, employers and parents. b year olds 1) entry into unsubsidized employment; 2) retention in unsubsidized employment six months after entry into employment; YOP.BLR Page 7 YOUTH OPPORTUNITIES PROGRAM 5/00

30 3) earnings received in unsubsidized employment six months after entry into employment; 4) a t."tairurie:n't: of a recognized credential relating to achievement of educational skills which may include attainment of a secondary school diploma or its recognized equivalent, or occupational skills, by participants who enter unsubsidized employment or who enter post secondary education, advanced training; the military or a registered apprenticeship; and 5) customer satisfaction for participants, employers and parents. 3. Performance Evaluation Contractor will be evaluated in accordance with the Youth Opportunity Program Performance Evaluation Policy upon WIB approval as issued by City Directive. Contractor has been selected primarily on the basis of prior performance under JTPA. However, prior performance for the full contract period immediately preceding this Agreement has not been fully evaluated. Should it be determined Contractor failed to meet performance standards under its prior agreement, the City reserves the right to take corrective action hereunder, including, but not limited to, termination of this Agreement upon 30 days written notice. 4. Performance Measure Matrix year olds year olds Goals Attainment Rate High School Diploma Rate Retention Rate Customer Satisfaction 89% 50% 52% Entered Employment Rate Retention Rate Earnings Gain Credential Rate 68% 80% $3,220 55% Employer Satisfaction Rate 69% Participant Satisfaction Rate 70% The above Performance Measure Matrix establishes initial quantitative performance standards based on the WIA Performance Measures and the City's expected performance. Additional performance measures may be established by the DOL, the State, or by the City in conjunction with the Workforce Investment Board. This section to remain in force until or unless superseded by City Directive. D. Planned Participant Service Level The following are the planned participant service levels. These may be modified through a City approved Participant Activity, Expenditure and Service Plan which is incorporated herein by reference. ENROLLMENT year olds year olds TOTAL 1. JTPA Carryover Participants a. Contractor is required to provide services for participants being carried over from JTPA Contract Number(s)eE. A JTPA carryover participant is defined as a participant who was enrolled and who appears as an open case in the City's JTPA Title II-C MIS Report for the period ending June 30, A copy of the report and procedure for approving carryover participants will be forwarded by City Directive. YOP.BLR b. JTPA Carrvover Participant Receiving Services: All JTPA participants who are enrolled and receiving services shall be grandfathered into Page 8 YOUTH OPPORTUNITIES PROGRAM 5/00

31 5. Statement of work WIA. nese participants shall be a.. owed to complete the JTPA services specified in their individual services strategy, even if the service strategy is not allowable under WIA, or if the participant is not otherwise eligible to receive these services -~ under ~WIA. Services and outcomes shall be in accordance with forthcoming City Directive. c. JTPA Carryover Participants Not Receivina Services: Those JTPA parti-cipants who are enrolled, but have not yet received JTPA services, except for initial assessment shall also be grandfathered into WIA. These participants shall be assessed, if necessary, and provided services under a WIA service strategy. A. Administrative/Operational Responsibilities 1. Facility: Site Requirements Youth Opportunity Centers shall be accessible to both youth and employers. They shall provide a safe, supportive, professional atmosphere for youth. Facilities shall provide access to technology, and workspaces for young people seeking jobs. They shall be electronically connected to other Youth Opportunity Centers, the City, and collaborators and shall have Internet access. All facilities shall be in compliance with the Americans with Disabilities Act (ADA) 42 U.S.C et seq., shall be accessible by public transportation, and shall meet the requirements of Section 202.B.l of Attachment I. a. Signs The facilities shall prominently display in accordance with City Directive the official City of Los Angeles Workforce Investment sign. This provision shall not be interpreted to require the elimination from the facility of any signage identifying a contractor. b. Location and Hours of Operation Contractor's primary (P) youth center facility shall be physically located in the School to Career area/s, for which funding is provided under this contract and in the Los Angeles City limits. Sites shall be open during after-school, evenings and weekend hours and shall be staffed with trained, competent adults. Services may also be provided at auxiliary (A) sites. Auxiliary sites shall meet ADA requirements. STC Name and Site Address p A Days Hours The Sites and schedules of operation shall remain as here designated unless the City approves relocation or elimination of a site or schedule changes in writing within the Youth Opportunities Program Area. Contractor shall provide the City at least 30 days advance written notice of its intent to move or close any facility. 2. Key Personnel All WIA funded positions are considered to be essential to the work being performed under this Agreement. Upon terminating or diverting any personnel to other programs, the Contractor shall notify the City in sufficient detail to permit the City to evaluate the impact on the program from such changes in personnel and the plan for replacement. The City reserves the right to require certification of employees for certain staff activities requiring special expertise, such as client eligibility determination through future City Directives. The City reserve the right to decertify any contractor's employees as deemed necessary. YOP.BLR Page 9 YOUTH OPPORTUNITIES PROGRAM 5/00