Tauranga City Council

Transcription

1 J:\Jobs\ \6000 Reports\AEE Appendices Final Aug 07\Report No.15\Cover.doc FINAL REPORT NO.15 Summary of Community Communications and Consultation Phase 1 and 2 Prepared for City Council Private Bag February /COMMUNICATIONS SUMMARY REPORT

2 City Council Summary of Community Communications and Consultation, Phase 1 & 2 Southern Pipeline Project 16 February 2006

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4 Contents Introduction... 1 Stakeholders... 1 Method of Consultation and Communication... 1 Summary of Key Issues Raised During Consultation... 2 Where To Next... 6 Appendix 1 Minutes of Meetings with Tangata Whenua... 7 Appendix 2 Schedule of Meetings with Tangata Whenua Appendix 3 - Summary of Consultation Phase Appendix 4 letter sent to Stakeholders Appendix 5 List of Stakeholders sent letter and information package T05044_002_AC_AC_ _CB Page 1

5 Introduction This report summarises consultation during the second phase of consultation relating to the Southern Pipeline project the Preliminary Route Options phase, involving the investigation of a range of options. A report on the first phase of consultation (during the Initial Route Options phase) is attached in Appendix 3. The phases of consultation correspond with the various stages of the project and are as follows: 1 st Phase Inception and development (development of Constraints Map and Initial Route Options) 2 nd Phase Options investigated (Preliminary Route Options) 3 rd Phase Assessment of Environmental Effects for the Preferred Route 4 th Phase Construction This report should be read in conjunction with the community communication and consultation plan (Communications Plan, updated January 2006), minutes of meetings (Appendix 1), Summary of Consultation Phase 1 (see Appendix 3), and Cultural Impact Assessments (CIA) provided by hapu and iwi. Stakeholders Consultation and communications during the second phase has followed the direction provided in the communications plan and learnings from Phase 1. Consultation and communications have been conducted with the following groups: Tangata Whenua (6 hapu and 3 iwi); Ngai Tukairangi Orchard Trust (a significant land manager at Matapihi); Utilities (power, telecommunications, rail, roading, gas); City Council service departments; Other statutory authorities (DOC, EBOP); Community groups. Method of Consultation and Communication The Communications Plan (September 2005) identifies the following tasks for Phase 2, the Options Investigation Phase. Brochure No.2 (mail drop); Communication with stakeholders; Update of issues database; Meetings with Project Steering Group; Meeting with Tangata Whenua Collective; Meetings with Tangata Whenua iwi and hapu; Meetings/site visits with significant landowners; Website page; Community open day(s); Review of the plan. The intent of Brochure No.2 had been to provide general information on wastewater pipes. However, on review, it was recommended by the Project Steering Group (PSG) that the brochure not be sent to all potentially affected residents as the route options affected a very large proportion of residents and there was a risk of causing undue anxiety and concern for numerous routes that would not proceed. As an alternative, an article was published in Our City Views on 2 December 2005 providing general information on the project and inviting interested parties to contact the Project Manager. T05044_002_AC_AC_ _CB Page 1

6 A further brochure will likely be prepared during Phase 3 - Preferred Option, for distribution within the affected community. Community open days were also postponed until later in the project when a preferred route would determine the communities potentially affected. The Project Steering Group also recommended that the project team consult with Waitaha, who had not previously been identified as an iwi with interests in the project area. The consultation issues database was updated during January 2006, thus providing a tracking system for reference during preparation of the AEE. The stakeholders database was also updated and reformatted to provide better use for mail outs. Meetings of the PSG continue, however, a meeting with the Tangata Whenua Collective was not required at this stage. The webpage on the TCC website has been maintained. A media opportunity using a display set up in the foyer of the Council was published in the local Council newsletter. Communication with stakeholders was facilitated by letter. As per the communications plan and learnings from the first phase of consultation, face to face meetings were held with Tangata Whenua groups and follow up issues dealt with by telephone, and post. Eight meetings were held with Tangata Whenua hapu and iwi. Minutes and file notes of meetings are attached in Appendix 1. Contact by telephone was maintained during the second phase with all 11 hapu and iwi with interests in the Southern Pipeline route options. A spreadsheet was used to track iwi and hapu receipt of letter and map, their wish to prepare a CIA and whether they required further meetings. Ngaiterangi and Ngati Ranginui iwi authorities confirmed that they did not require meetings or CIA as these were being conducted by the hapu of each iwi. Ngati Ruahine did not have the capacity to complete a CIA and were comfortable with Ngai Tamarawaho looking after their interests during this stage. Ngapotiki maintain the position of not wishing to participate in consultation and maintaining their opposition consistent with the Wastewater Consent Project. Communication with stakeholders was facilitated by letter. A map was produced detailing the various route options, with a corresponding explanation of each route which was provided to key stakeholder groups and organisations. A list of those organisations to which the information package was sent, is appended. Utilities and City Council internal departments were posted the map with notes and requested to respond in writing. Meetings were held with Transit NZ, EBOP and Ngai Tukairangi Orchard Trust who are a significant land manager on Matapihi Peninsula. Community groups and other stakeholders were posted a letter with map and the brief outline of route options. These groups were asked to indicate any interest and the nature of involvement required. Meetings were also held with Council Takawaenga (Maori unit) staff to discuss the transition of facilitation and co-ordination of consultation by consultants to Council staff. Summary of Key Issues Raised During Consultation Tangata Whenua Ngati Kuku The status of the Maori Road on Matapihi needs to be investigated; 95% of Matapihi is Maori land; A relationship with Council is important protocols are in draft form; The 3 hapu of Matapihi will meet to discuss the pipeline; List from consultation database; Ngati Kuku oppose pipeline until CIA is completed and more meetings satisfy concerns; Matters of detail to be understood for CIA; Wish to hook on to pipeline; Hapu want retention of Maori land; T05044_002_AC_AC_ _CB Page 2

7 Wish to keep the land the way it is. Ngai Tukairangi / Ngati Tapu (Matapihi) The status of the Maori Road on Matapihi needs to be investigated; Preparation of Cultural Impact Assessments; Opportunities for reticulation of Matapihi; Community development initiatives including building homes on Maori land; Historical water issues on Matapihi and provision of appropriate water supply; Formal negotiation process required; Archaeological sites; Pedestrian and cycle access; Need for a community hui; Need to plan for years growth. Ngai Te Ahi Need further information (aerial maps, archaeological sites map, CIA for wastewater consents, last minutes); Crown land south east of Welcome Bay roundabout is Maori land administered by the Moana Maori Trust Board. Ngati He Concern for Welcome Bay Maori land option require list of owners; Biggest concern is works in the harbour; Visual effects of bridge structure from Maungatapu to Matapihi; Request for a map showing current system; Whales and dolphins were in harbour 7 years ago. Stopped by structures; Movement in harbour channels; Effects of drilling on water springs and geothermal; Request for archaeological report when finished. Ngati Pukenga Ngati Pukenga very concerned with a cross harbour route at Asher Road (proximity to sites of significance including urupa and effects on the tahuna). Ngai Tamarawaho Costs of consultation; Pa site affected by section 44 (Route K to Birch Ave); Relationships during the project if Route K was chosen; Archaeological assistance required. Ngapotiki Ngapotiki maintain their opposition to the Southern Pipeline and refuse to participate in consultation; A meeting and correspondence was undertaken by the project manager regarding Ngapotiki opposition to petrometer testing on Rangataua Bay; Concern and opposition to crossing the Rangataua Harbour. T05044_002_AC_AC_ _CB Page 3

8 Ngai Tukairangi Orchard Trust The status of the Maori Road on Matapihi needs to be investigated; Some blocks on Matapihi not managed by the Trust; Reticulation for marae communities; Retain ownership of Maori land; Provide certainty for pipeline service long term; Lease or easement; Notification of owners/residents before construction; Construction avoids kiwifruit picking/packing season (May-June); Effects on opportunities in the future; Effects on production; Archaeological sites. Ngai Tukairangi Capacity of Te Maunga plant to meet extra demand; Alternative routes; Hook-ups to the pipeline; Treat the waste at source; Damage/maintenance. Regulatory Authorities and Other Organisations City Council Parks and Leisure do not have a preferred route, however prefer no new or expanded pump stations in reserves. Other processes need to be considered with a preferred route, e.g. reviews of reserve management plans; consideration of alternatives to use of reserves; consultation with adjoining landowners (refer Memo from Parks & Leisure dated 2 December 2005; notes of meeting 2 February 2006); Transportation section has interests in cycleway over pipe bridge, cycleway on pipe route in K Valley and easements on land used for footpaths. Issues raised include digging up the road and services etc relocation if gravity sewer. Environment Bay of Plenty Contact in relation to geotechnical investigations and extent of environmental assessment required (refer letter dated 18 November 2005) Meeting held on 25 October 2005 general discussion on project and options; consenting requirements etc Works in streams subject to scour consideration for design If directional drill under harbour, require detail on construction methodology, confirmation that contractor resources appropriate etc Need to justify any new bridge, and structure would need to match profile of existing bridge Department of Conservation Impacts limited to stream crossings and crossings of Harbour; Drilling to minimise disturbance to tidal flats, appropriate buffer to estuary edge; T05044_002_AC_AC_ _CB Page 4

9 Avoid known shellfish beds or wader roosting areas e.g. stopbanks of the Te Maunga Oxidation Ponds; (refer letter dated 5 December 2005). New Zealand Historic Places Trust High density of recorded archaeological sites in SP study area; Supports early archaeological assessment of routes; Authority required from Trust if there is reasonable cause to suspect an archaeological site may be affected; (refer letter dated 17 November 2005). Tai Te Ora Public Health Seek information on potential for system overflows and effects; Request information on pump stations and system details with particular regard to odour nuisance and odour management; Reticulation of Marae and school on Matapihi; (refer telephone record 11 November 2005). Transit New Zealand Meetings held on 10 August, 25 October 2005 and 27 January 2006; Issues relating to extent of works within State Highway, construction methodology, alignment options; Consideration of future State Highway upgrading proposals particularly widening of SH29 north of Poike roundabout, grade separation of Hairini interchange, Maungatapu Matapihi bridge; Plan of route options and locations of State Highway crossings provided to Transit 13 February Port of Interest in any delays or inconvenience to Port traffic during construction phase; (refer letter dated 9 November 2005). ONTRACK Crossing rail at right angles will be treated as any other utility crossing; Routes that inhibit the development of the railway (e.g. future track doubling) by running inside the railway corridor would be discouraged. Utilities Telstra Clear Contact relating to location of services etc; No obvious concerns for southern pipeline. Would like normal care not to harm their hardware, wish to remain informed of project progress; At some stage Telstra planning a duct from BayFair along Matapihi Rd to the Railway bridge. Telecom Contact relating to location of services etc. T05044_002_AC_AC_ _CB Page 5

10 Natural Gas Corporation Contact relating to location of services etc; High pressure gas pipeline along Route K (refer letter dated 11 January 2006). TrustPower, PowerCo, Transpower Contact relating to location of services etc. Community No hits on webpage; Circulation of 41,500 copies of City Views; No responses to newsletter articles. Where To Next Further specific meetings are to be held with key organisations such as Department of Conservation and Environment Bay of Plenty. Follow up consultation with hapu and iwi is expected to continue following receipt of cultural impact assessments and the Steering Group recommendation and Council endorsement for the preferred route. This consultation as per the communications plan will involve: Meetings of the Project Steering Group; Meetings with affected hapu and iwi; Site visits; Meetings with any directly affected landowners; Media release; Open day; Brochure No.2 providing information on the preferred route; Review of the communications plan. The third phase of the consultation will be lead by Council, in particular the Maori Unit and Project Manager with assistance as required from consultants. T05044_002_AC_AC_ _CB Page 6

11 Appendix 1 Minutes of Meetings with Tangata Whenua T05044_002_AC_AC_ _CB Page 7

12 Meeting Number TW12 Project Number ( Title of meeting Date Time Southern Pipeline Meeting with Ngati Kuku at 128 Matapihi Road, am pm 2 nd Phase of consultation - A meeting to discuss the four route options and production of a cultural impact assessment. Present Barry Somers, TCC Antoine Coffin, BML Toa Faulkner, Ngati Kuku Puna Faulkner (for a while), Ngati Kuku Eddie Ngatai, Ngati Kuku 2 others for a short while, Ngati Kuku CC Martin Evans, URS Belinda Petersen, URS Mererina Murray, TCC Kiri Waldegrave, TCC Apologies none Item No. Item Description Action By When Action By Whom 1 Barry went through letter & accompanying letter sent to Toa 2 Toa remarked that he believed the Maori road on Matapihi was still Maori land even if it is gazetted. 3 Barry explained that we need to agree on scope and price of CIA T05044_002_AC_AC_ _CB Page 8

13 Item Action Action Item Description No. By When By Whom 4 Toa went through issues affecting pipeline project and CIA. Barry and Antoine clarified matters during the discussion. 95% of Matapihi is Maori Land a relationship with Council is important. We currently do not have a signed protocol, draft hapu protocols clarifying detail of brief the 3 hapu of Matapihi have met together and will meet in the future Ngati Kuku oppose the pipeline until report has been concluded and more meetings satisfy the hapu concerns Identification of the Ngati Kuku rohe (area of interest map by TCC) Toa & Eddie will write the report Clarification of what is occupation, use and association If we allowed the pipeline to go through would we be able to hook in. Need a policy to include a hook in Retention of Maori land, working land, living on the land Wish to keep land the way it is greenery, grazing area, shelter belts, backyard gardens, kiwifruit, avocados Current activities (as above) 5 Discussed directional drilling and various options across the harbour to Matapihi. There is a possibility of 3 pipes being used in harbour crossings, but 1 on land. Attaching to the railway bridge would be difficult due to the distance between each span. 6 Cost of CIA agreed to be $5,450 plus GST as recommended in the brief Barry to send a letter and contract Get advise from Mererina regarding the representative bodies who invoice Council (Tiki Trust) Barry S AntoineC Information/Resources provided: A1 map (Version D) T05044_002_AC_AC_ _CB Page 9

14 Authorised by (Chair) Name of Chair Date T05044_002_AC_AC_ _CB Page 10

15 Meeting Number TW13 Project Number ( Title of meeting Date Time Southern Pipeline Meeting with Ngati Tapu and Ngai Tukairangi am at Te Papa Room, at City Council Present Barry Somers Antoine Coffin Kiri Waldegrave Neil Te Kani Puhirake Ihaka Hemi Rolleston CC Martin Evans Belinda Petersen Mererina Murray Craig Batchelar Apologies none Item No. Item Description Action By When Action By Whom 1 Karakia / Mihi Hemi Rolleston 2 a. Antoine provided a summary of where hapu and iwi were placed regarding production of CIA s. b. Barry provided an overview of the different routes on Version F c. The Maori road was raised again (this is section 32 on Version F). Probably need a report and possibly a legal opinion. d. There are large pump stations shown on the map. These require significant electricity supply, therefore as few as possible being provided. Smaller pump stations are used for local reticulation purposes. T05044_002_AC_AC_ _CB Page 11

16 Item Action Action Item Description No. By When By Whom 3 The hapu are looking at 3 options for producing a CIA. Either separate, jointly or two separate reports joined. Tukairangi prefer a joint CIA but can do it separately. Ngati Tapu initial position is to do a separate CIA but will discuss the other options with Ngai Tukairangi. The timing for the CIA is important to make sure the cultural issues are considered before hapu and iwi members go away on holidays. Before Christmas is the target for completion of all CIA s. 4 Discussion regarding opportunities at Matapihi Reticulation of community Zoning to provide for more housing development Building homes on Maori land Provision of appropriate water supply The development of hapu management plans Sorting out water easement Partnerships with other utilities Pedestrian and cycle access years growth Issues Reticulation needs to be consistent with SmartGrowth Taking into account the long-term growth (housing) of Matapihi The community has expectations to do the work properly this time Can single houses next to the pipeline hook up (No) Concern for the regional park proposed a while ago 5 There will need to be a community hui. This is an opportunity for Matapihi community participation. Would like a powerpoint presentation of the project. T05044_002_AC_AC_ _CB Page 12

17 Item Action Action Item Description No. By When By Whom 6 Tangata Whenua require overlay maps of archaeological sites on Matapihi Barry to request copies and send to Hemi Rolleston (192 Marine Parade, Mount Maunganui)and Neil Te Kani (257 Graveitt Rd, Papamoa). 7 Meeting between Ngai Tukairangi and Ngati Tapu representatives continued following meeting end. Friday 2nd Barry Information provided: A1 route options (Version F) Authorised by (Chair) Name of Chair Date T05044_002_AC_AC_ _CB Page 13

18 Meeting Number TW14 Project Number ( Title of meeting Date Time Southern Pipeline Meeting with Ngai Te Ahi 7/12/ pm- 2.30pm Present Te Pio Kawe Tumanako McLeoad Kapuhuia Reweti Barry Somers Antoine Coffin CC Martin Evans Belinda Petersen Kiri Waldegrave Apologies none Item Item Description No. 1 Karakia / Mihi Antoine Coffin Action By When Action By Whom 2 Introductions Barry provided an overview of the various routes and suboptions including cross-harbour alternatives 3 Overview of consultation process from inception of project to preferred option stage Antoine Coffin 4 Resources available to Ngai Te Ahi Archaeological advise GIS maps Technical advise 5 Ngai Te Ahi need latest version of aerial map with route options and pump stations. A3 aerial showing Ngai Te Ahi interest area Maungatapu roundabout-kaitemako Stream-Hot pools. Antoine to identify area for map and send to Belinda Send 2 copies to Kapuhuia Reweti at Holland Beckett, PO Box 10211, Monday 12 Dec Belinda T05044_002_AC_AC_ _CB Page 14

19 Item Action Action Item Description No. By When By Whom 6 Need copy of Cultural Assessment from Wastewater Consents project Antoine to send copy to Kapuhuia Reweti Friday 9 Dec Antoine 7 Send copy of minutes of last meetings/liaison Antoine to copies to Kapuhuia Reweti Crown land south-east of Welcome Bay roundabout Hairini may be Maori land. Part of a land swap with Transit and administered by Moana Maori Trust Board. May need to be double-checked. Raise at Monday design meeting Meeting closed 2.30 Friday 9 Dec Monday 12 Antoine Antoine Information provided: Summary of Project A3 map of all routes Brief for cultural assessment Authorised by (Chair) Name of Chair Date 7-Dec-05 T05044_002_AC_AC_ _CB Page 15

20 Meeting Number TW15 Project Number ( Title of meeting Date Time Southern Pipeline Meeting with Ngati He regarding options and pm CIA report Present Barry Somers Antoine Coffin Delwyn Little CC Martin Evans Belinda Petersen Kiri Waldegrave Apologies none Item No. Item Description Action By When Action By Whom 1 Tapuoeotu, Te Ngaio, Te Ahipoutublock owners would be concerned. Provide Delwyn with lists of owners etc. 2 Biggest concern is any works in the harbour 3 Visual effects in and out of a bridge structure at Maungatapu 4 Request a map showing existing wastewater pipes, Waimapu estaury to Kaitemako Road 5 Used to have dolphins and whales coming through to Rangataua Bay, only seven years ago. They have been stopped by roading and other structures? aerials show how the harbour channels have moved 7 What are the effects of underground drilling on water springs including geothermal 8 Have we got Ken Phillips report? When will the report be ready? 9 We may require an extension Information provided: T05044_002_AC_AC_ _CB Page 16

21 Authorised by (Chair) Name of Chair Date 19 July 2005 T05044_002_AC_AC_ _CB Page 17

22 Meeting Number TW16 Project Number ( Title of meeting Date Time Southern Pipeline Meeting with Ngati Pukenga at Runanga 12-Dec-05 3pm-5pm Office, 215 Welcome Bay Road. Meeting to discuss preliminary options for Southern Pipeline and production of a CIA Present Barry Somers Antoine Coffin Rehua Smallman Rawinia Rahiri 3 others CC Martin Evans Belinda Petersen Kiri Waldegrave Apologies none Item No. Item Description Action By When Action By Whom 1 Karakia / Mihi Rehua Smallman Mihi Antoine Coffin 2 Overview of project and route options 3 Overview of cross harbour options including upper harbour route which affects Ngati Pukenga Ngati Pukenga very concerned about a cross harbour route at Asher Road (Urupa, effects on tahuna, proximity to sites of sig.) 4 Offer of CIA People identified to produce report Cost and scope to be confirmed 5 Site visit across harbour to be held on Sunday 18 th December 3pm. Need life jackets and safety gear. 6 T05044_002_AC_AC_ _CB Page 18

23 Information provided: A3 map of route options (Version F) Authorised by (Chair) Name of Chair Date T05044_002_AC_AC_ _CB Page 19

24 Meeting Number TW17 Project Number ( Title of meeting Date Time Southern Pipeline Meeting with Ngai Tamarawaho at Huria 12-Dec-05 1pm-2pm Marae Meeting to discuss the route options for the Southern Pipeline and the production of a CIA Present Barry Somers Antoine Coffin Peri Kohu (Ngai Tamarawaho) Des Tata (Ngai Tamarawaho) CC Martin Evans Belinda Petersen Kiri Waldergrave Apologies none Item No. Item Description Action By When Action By Whom 1 Karakia / Mihi Peri Kohu 2 Charges and remuneration for consultation Costs of consultation explained by Barry Costs of CIA discussed 3 Barry Somers provided overview of preliminary route options including those not seen by Ngai Tamarawaho before (route K and western route) Ngai Tamarawaho identified big interest in Route K and Western 4 Overview of cross harbour routes provided by Barry 5 Pa site in K valley affects section 44 Note 6 Cultural Assessments will be important for quadruple bottomline T05044_002_AC_AC_ _CB Page 20

25 Item Action Action Item Description No. By When By Whom 7 If K valley was chosen, there would need to be an ongoing relationship for the duration of the project 8 Agreed to headings of brief for CIA s. $5,500 cost. Contact Barry if there needs to be a variation. Note 9 Engagement letter to Peri Kohu, 8 Te Kaponga St, Judea, and at pkohu@xtra.co.nz 16 Dec Barry Hapu will look to complete by end of January at the earliest due to work committments 10 Ken Phillips will be needed for advise in the 2 nd or 3 rd week of January Dec Barry Inform Ken Phillips Information provided: Copy of original letter, brief, summary of project, A3 map (version F) Authorised by (Chair) Name of Chair Date T05044_002_AC_AC_ _CB Page 21

26 Meeting Number TW18 Project Number ( Title of meeting Date Time Southern Pipeline Meeting with Ngai Tukairangi at 8/02/06 10am Hungahungatoroa Marae, Matapihi Present Barry Somers (TCC) Antoine Coffin (BML) Kiri Waldegrave (TCC) members of Ngai Tukairangi CC Martin Evans Belinda Petersen Apologies Ngawa Hall, Betty Dickson, Carlo Item No. Item Description Action By When Action By Whom 1 Karakia / Mihi whakatau Tau Dickson Mihi (whakautu) Antoine Coffin Mihi Neil Te Kani 2 Barry (Powerpoint Presentation) Overview of project and four route options T05044_002_AC_AC_ _CB Page 22

27 Item Action Action Item Description No. By When By Whom 3 Questions (Neil Te Kani) Where the sewerage ends up, does it have the capacity? (Barry) Yes, expansion/upgrades at Te Maunga planned to meet the next 50 years growth (Helen Te Kani) Why can t we have other routes, other than Matapihi? How does it affect our rates and consent costs? (Barry) We have looked at harbour bridge, already a pipe there and difficult to go through Port and Airport land., looked at going around the harbour, too long and geotechnically difficult. Another option goes around Welcome Bay and across harbour from Asher Rd to Te Maunga. Only those using wastewater pipeline will pay rates associated with cost. There will be opportunities to hook on in the future. (Joe?) Can t we hook up to the pipeline, just like the watermains? (Barry) Not individual homes, risks to great. Need a pump station to do it. Barry clarified that wastewater and sewage were terms used to referred to the same thing. (Joe?) You could look at laying a second main similar to the water supply. (Kihi Ngatai) Do you just want our land and not provide us with anything? (Barry) Opportunities to make submissions to the ten year plan Barry mentioned the development possibilities at Matapihi were restricted by the Smart growth strategy. In the strategy it was identified that Matapihi was to remain a rural zone and that reticulation was not to be extended to these zones. (Hayden Henry) If you make your crap over there, treat it over there. The crossing is an issue (Helen Te Kani) Where is Smart Growth, why aren t they here, they should have come with you. (Mahaki Ellis) Need junctions for future connections (Hayden Henry) What happens if the pipe breaks? What is the maintenance if the pipe is 6 metres under ground. (Barry) Nothing can be guaranteed not to break but all possibilities and risks can be minimised. We want to do it once and do it properly. It has to last one hundred years T05044_002_AC_AC_ _CB Page 23 (Hayden/Mahaki Ellis) The paper road is a Maori road. Need to find out about the Maori road. It was Maori land.

28 Item Action Action Item Description No. By When By Whom 4 Neil Te Kani closed this session of the meeting Information provided: Powerpoint presentation Authorised by (Chair) Name of Chair Date 16 Feb 2006 T05044_002_AC_AC_ _CB Page 24

29 File Note Auckland, Fax: , Fax: Wellington, Fax: Christchurch, Fax: P O Box 91250, P O Box 13373, P O Box 11340, P O Box 110, Level 3, IBM Centre, Ground Floor, Level 9 Hewlett Packard Level 7 Cardinal House 82 Wyndham Street 141 Cameron Road Bldg Cnr Gloucester St & Oxford Tel: Tel: Willis Street Terrace Tel: Tel: Job Number:05044 Job Name: Southern pipeline Date:11 January 2006 Time:11.00am By:Antoine Coffin Impromtu meeting with Neil Te Kani to discuss aspects of cultural impact assessment for Ngai Tukairangi. Neil read the draft Ngai Te Ahi document to get a feel for what was required. They have brought together the material for the report and have confirmed that Ngati Tapu will have a separate report, but they will bring them together. Made an offer to spend 2-3 hours assisting them if required Action Taken: None required T05044_002_AC_AC_ _CB Page 25

30 Memorandum To: From: Subject: File Note Barry Somers NGAPOTIKI / RANGATAUA BAY Date: 20 December 2005 The following is the sequence of events relating to advising Ngapotiki of the geotesting across Rangataua Bay Friday 9 December, Hui with Reahua Smallman, Ngati Pukenga. Rehua offered to pass onto Sandy Tuhakaraina a message about the proposed geotechnical testing across Rangataua Bay. Tuesday 13 December, tried phoning Sandy to advise her of the proposed testing. No answer. Tuesday 13 December, ed Sandy with details of proposed testing and offer to meet on site Sunday 18/12 at 1500 to describe the proposed testing. Sunday 18 December. No one turned up for the 1500 site meeting. Monday 19 December, first thing. Testing commenced. One test completed before tide came in too far. The following events occurred 19 December Around 1000, Hineuni Cooper phoned asking about the testing across the Rangataua Bay, why hadn t Ngapotiki been informed and that there were people upset that it was occurring and she requested the testing stop. I advised her of the sent to Sandy and forwarded her a copy of the and advised the testing would continue. Around 1500, Sandy Tuhakaraina called into the Council office to see me. Sandy advised that due to Ngapotiki s opposition to all aspects associated with the current waste water treatment location, Ngapotiki were totally opposed to any testing and that the testing was upsetting some of their hapu and asked the testing be immediately stopped. I explained how the testing had virtually no environmental impact and was necessary to determine which of the four routes would become the preferred route. Sandy again confirmed the hapu s opposition to the testing. I enquired whether Ngapotiki would be willing to undertake a CIA. Sandy advised that we should use the CIA undertaken for the ocean outfall and Te Maunga WWTP about which Ngapotiki were totally opposed. I enquired about avenues for consultation. Sandy advised they had submitted protocols to CE and Mayou and were only willing to meet in terms of the protocols they had submitted. T05044_002_AC_AC_ _CB Page 26

31 I advised I could not forward the protocols, but could meet with then on all issues relating to the Southern Pipeline project. Upon checking with Kevin Stratton, I called off all further testing from the Asher Rd side and only one further test on the Te Maunga side. I advised Sandy of this and she left. Around 1600 Sandy requested confirmation of the cancellation of the testing. This was sent around Copy of strings below. Sandy, Thanks for coming in and explaining the situation to me. I have instructed the testing from the Asher Rd side to stop. There will be one further test undertaken adjacent to the ponds stopbank on the Te Maunga side accessed from Tip Lane and this will be finished late today, then the consultants will be pulling out with no further testing being undertaken at this stage. This will result in substantially fewer tests than what we were planning to undertake. Our next stage is to use the information we have gather on all 4 possible route options to choose a preferred route. The preferred route will be decided by the Project Steering Group using a quadruple bottom line criteria, i.e. economical, social, environmental and cultural considerations. The Project Steering Group consists of 4 Councillors and 2 (3) Tangata Whenua representatives including Rehua Smallman. The stopping of the tests has not eliminated this route option as a possible route for the Southern Pipeline. Any elimination will be via the quadruple bottom line assessment. I don't know which route will become the preferred route, albeit at this stage the across Rangataua Bay route does not appear top of the list. Should the across Rangataua Bay route become the preferred route, further testing would be required and if this is the case I'll advise you of the situation before any further testing is undertaken. As mention at the meeting, I'm not in a position to establish the protocol agreement between Council and Ngapotiki, however I'm willing to meet with you or representative of your hapu to discuss the Southern Pipeline project. If you wish I can engage you to undertake a Cultural Impact Assessment on the Southern Pipeline where it crosses your rohe. thanks for your time Barry Somers -----Original Message----- From: Sandy Tuhakaraina [mailto:goofy@wave.co.nz] Sent: Monday, 19 December :41 p.m. To: Barry Somers Cc: belinda_petersen@urscorp.com; kevin_stratton@urscorp.com Subject: RE: Penetrometer Testing, Rangataua Bay T05044_002_AC_AC_ _CB Page 27

32 Kia ora Barry Further to our conversation this afternoon regarding the penetrometer testing in Te Tahuna O Rangataua [Rangataua Bay], could you please confirm the outcome of our discussion. Thank you. Tino whakapono Sandy Tuhakaraina For the Nga Potiki Authority From: Barry Somers [mailto:barrys@tauranga.govt.nz] Sent: Tuesday, December 13, :52 AM To: goofy@wave.co.nz Cc: belinda_petersen@urscorp.com; kevin_stratton@urscorp.com Subject: FW: Penetrometer Testing, Rangataua Bay Sandy, As yet we haven't had a chance to meet. I was told was the easiest way to contact you. I'm Council's project manager for the Southern Pipeline project. As part of the initial investigation we will be undertaking penetrometer tests across Rangataua Bay from Asher road to the Te Maunga WWTP. This is one of four possible route for the pipeline that extend from Kopurererua Valley to Rangataua Bay. The penetrometer testing will involve pushing a 1/2 inch rod several meters into the ground and has virtually no impact on the ground. As in the below you are invited to attend a meeting at the end of Asher Rd on Sunday 18 December at 3:00PM to meet the consultants who will be undertaking this work. If you have any questions please contact me on or Barry Somers -----Original Message----- From: Barry Somers Sent: Tuesday, 13 December :07 a.m. To: Cc: Subject: Rehua Smallman (rehua.s@clear.net.nz) Martin Evans (martin_evans@urscorp.com) Penetrometer Testing, Rangataua Bay Rehua, A reminder that staff from URS will be meeting at the end of Asher Rd, Sunday 18 December at 3:00PM to walk over the proposed alignment for the Southern Pipeline and determine how the penetrometer testing will be undertaken. You are welcome to attend. Barry Somers T05044_002_AC_AC_ _CB Page 28

33 T05044_002_AC_AC_ _CB Page 29

34 File Note Auckland Fax: P O Box Level 3, IBM Centre 82 Wyndham Street Tel: Wellington Fax: P O Box Level 9, Hewlett Packard Building Willis Street Tel: Fax: P O Box Level 2, Gartshore House 116 Cameron Road Tel: Christchurch Fax: P O Box 110 Level 6, Brannigans Building 86 Gloucester Street Tel: Project Number:T05044 Project Name:Southern pipeline Date: Time:3:00pm By:Antoine Coffin An unplanned and informal meeting was held between Sandy Tuhakaraina, Ngapotiki Resource Management Unit and Antoine Coffin, at Boffa Miskell Offices, Cameron Road,, 11am. Sandy wished to express Ngapotiki s concern for the route option crossing the Rangataua harbour (Route B). She wanted to know if the consultation had finished and whether there would be any meetings. Antoine informed her that meetings had been ongoing with hapu and iwi affected by the many routes including Ngati Pukenga of Welcome Bay. The various hapu and iwi had articulated well their concerns and issues that needed to be addressed. The project team had been dealing with Rehua Smalllman and other people at Ngati Pukenga. They had been very clear about their concern for crossing the tahuna. If Ngapotiki was concerned, the project team required to have something in writing, like the CIA or a letter. The project team were able to meet at short notice. Antoine offered to set up a meeting with Ngapotiki. The offer was declined by Sandy who proposed that a letter would be better. Antoine informed Sandy that any decision by the PSG for a preferred route as well as dropping other options needed to be substantiated by evidence, such as written letters, cultural assessments from Tangata Whenua and minutes of meetings. If a letter was sent it would need to articulate what the issues are, not just oppose the route. Sandy expressed a wish for a meeting with other hapu affected by the pipeline. Sandy proposed to write a letter expressing their concern for the route option (route B) crossing the Rangataua harbour. Action Taken: None required T05044_002_AC_AC_ _CB Page 30

35 Appendix 2 Schedule of Meetings with Tangata Whenua Phase 1 Inception and development Meeting No Date Hapu / Iwi Name of Organisation, File reference TW all TCC Tangata Whenua Collective 05044ac003 meeting with Tangata Whenua collective TW Ngai Te Ahi Ngai Te Ahi Resource Management 05044ac006 meeting Unit with Ngai Te Ahi TW Ngati Ruahine Ngati Ruahine 05044ac007 meeting with Ngati Ruahine TW Ngai Tamarawaho Te Runanga o Ngai Tamarawaho 05044ac008 meeting with Ngai Tamarawaho Ngapotiki Ngapotiki Resource Management 05044ac014 file note Unit meeting with Ngapotiki RMU TW Ngati Tapu Ngati Tapu 05044ac009 meeting with Ngati Tapu TW Ngati He Ngati He Kaitiaki o Te Taiao 05044ac010 meeting Charitable Trust with Ngati He TW Ngati Ranginui Ngati Ranginui Iwi Society 05044ac011 meeting with Ngati Ranginui TW Ngati Kuku Ngati Kuku 05044ac012 Meeting with Ngati Kuku TW Ngati Pukenga Ngati Pukenga 05044ac013 Meeting with Ngati Pukenga TW Ngai Ngai Tukairangi/Ngaiterangi Iwi 05044ac15 Meeting with Tukairangi/Ngaiterangi Society Ngai Tukairangi Ngai Te Ahi Ngai Te Ahi Resource Management 05044ac016 file note Unit Hairini 6D Trust liaison with ngai te ahi TW Ngai Tukairangi Tukairangi Orchard Trust 05044ac017(TW11) Meeting with Tukairangi Orchard Trust Phase 2 Options Investigated TW Ngati Kuku Ngati Kuku 05044ac019(TW12) Meeting with Ngati Kuku TW Ngai Tukairangi/Ngati Tapu Ngai Tukairangi/Ngati Tapu (TW13) MeetingwithTapu&Tukairangi TW Ngai Te Ahi Ngai Te Ahi Resource 05044ac021(TW14) Meeting Management Unit with Ngai Te Ahi TW Ngati He Ngati He Kaitiaki o Te Taiao Charitable Trust 05044ac022(TW15) Meeting with Ngati He TW Ngati Pukenga Ngati Pukenga 05044ac023(TW16) Meeting with Ngati Pukenga T05044_002_AC_AC_ _CB Page 31

36 TW Ngai Tamarawaho Te Runanga o Tamarawaho 05044ac024(TW17) Meeting with Ngai Tamarawaho Ngapotiki Ngapotiki Resource Management Memo from Barry Somers, Unit Ngai Tukairangi Ngai Tukairangi 05044ac025 file note liaison with Ngai Tukairangi TW Ngai Tukairangi Ngai Tukairangi Community T05044_018_AC_Meeting with Ngai Tukairangi_ _CB Ngapotiki Ngapotiki Resource Management T05044_027_AC_AC_file Unit note meeting with Sandy Tuhakaraina_ _CB Ngai Te Ahi/Ngati Te Pio Kawe T05044_028_AC_AC_file Ruahine Lance Waaka note follow up with Ngai Te Ahi_ _CB T05044_002_AC_AC_ _CB Page 32

37 Appendix 3 - Summary of Consultation Phase 1 T05044_002_AC_AC_ _CB Page 33

38 Southern Pipeline Summary of Consultation Update 16 th September 2005 This summary covers the identification of Tangata Whenua, confirmation of contacts, nature of consultation to date, results, learnings and the next steps for consultation. The Southern Pipeline Project is a proposal to construct and operate a major wastewater pipeline between Maleme Street and Te Maunga Waste Water Treatment Plant,, Bay of Plenty. The project involves significant costs and potential effects that will require consents under the RMA1991, possibly authorities under the Historic Places Act 1993 and approvals in the Long Term Community Plan under the LGA2002. The project has the potential to affect the interests of 8 hapu and 3 iwi. A communication and consultation plan has been prepared and regularly updated for the project. The plan is a guideline and reference point for consultation with Tangata Whenua during the project. The identification of Tangata Whenua was conducted in liaison with City Council Maori Liaison staff. TCC have produced a series of maps and a contact directory to assist applicants. During consultation with Tangata Whenua confirmation of primary contacts and appropriate bodies was made. These contact details have been added to the stakeholders database contained in the communication and consultation plan. The following groups have been identified: Ngai Tamarawaho Ngati Ruahine Ngai Te Ahi Ngati He Ngai Tukairangi Ngati Tapu Ngati Kuku Ngapotiki Ngati Ranginui Ngaiterangi Ngati Pukenga The nature of consultation to date has included a presentation to the City Tangata Whenua Collective (30 June, 2005) meetings with representatives of all 3 iwi and 8 hapu (during July and August 2005), the provision of maps, aerial photography, and brochures. Minutes for each meeting have been prepared and distributed for confirmation. A website page dedicated to the project has been established, there have been two City Views articles on the project and a brochure is available to the general community. Generally consultation to date has been constructive and honest. Tangata Whenua have openly identified locations of sites and areas of significance, significant issues and articulated preferences for consultation and information requirements. Of the eleven groups, two have stated their opposition to the project (Ngati He and Ngapotiki). This opposition (before routes have been identified) appears to be associated with the cultural concerns with using water as a medium for transporting waste and the presence of the Te Maunga WWTP, rather than the location or route of the pipeline. Ngapotiki refuses to participate in consultation. Groups associated with Matapihi (Ngati Tapu, Ngati Kuku, Ngai Tukairangi) have been supportive, the primary driver being the wish to settle historical infrastructure issues and opportunities to reticulate papakainga. The remaining groups (Ngai Tamarawaho, Ngati Ruahine, Ngai Te Ahi, Ngati Pukenga, Ngati Ranginui, Ngaiterangi) are neutral at this stage, awaiting confirmation of preferred options. Consultation to date has more often been organized by phone and (as letters do not appear to be very effective). Remuneration of costs relating to consultation has been inconsistent with some hapu not requiring payments, whilst others have forwarded invoices requesting payment for time as well as venue hire T05044_002_AC_AC_ _CB Page 34

39 and reimbursement of other expenses. Council has discussed this matter and formalized their position by letter to all iwi and hapu. The position has caused limited resistance and some confusion. Legal advice has been sought regarding Ngapotiki s refusal to be consulted. The recommended approach is to provide all information to the representatives and continue to offer opportunities for Ngapotiki to participate in the process. The project team conducting consultation has learnt the following: Face to face consultation at Tangata Whenua and Council venues are effective Representatives like to see maps, particularly aerial photographs All meetings have observed local tikanga (such as starting and closing with karakia and mihi), at Tangata Whenua venues refreshments provided There is generally an expectation that Tangata Whenua costs of participation will be recovered from TCC The main issues raised during consultations include proximity and effects to sites and areas of significance including water bodies (Waimapu River, Rangataua Bay, the retention of Maori land, opportunities for servicing of existing and future development, costs of consultation, SmartGrowth actions regarding water/waste minimization, cultural impacts of infrastructure and environmental impacts. Historic infrastructure issues have also been raised, e.g. those relating to the existing water supply pipeline at Matapihi and the presence of the power cables at Maungatapu. Matapihi representatives expressed a view that the peninsula has been used as a major service corridor (water pipeline, power cables, state highway, railway) yet the community does not necessarily benefit from these services as others do. The next consultation phase will involve meetings/liaison with trustees of land blocks affected by potential routes, meetings with hapu and iwi representatives regarding geotechnical work and then seeking responses to a preferred route and other options. This will also signal the commissioning of Cultural Impact Assessments (CIA s) to be conducted by Tangata Whenua that will influence the assessment of effects. A key component of the CIA s will also to be to identify possible ways in which to avoid or minimize adverse effects on cultural values and sites. Prepared by Antoine Coffin and Belinda Petersen Friday, September 16, 2005 Attachment : Schedule of meetings Attachment: Minutes of meetings and file notes Attachment: Maps identifying sites and areas of significance T05044_002_AC_AC_ _CB Page 35

40 Appendix 4 letter sent to Stakeholders T05044_002_AC_AC_ _CB Page 36

41 3 rd November 2005 «Address» Attention: «Address_2» Dear «Salutation» Southern Pipeline Project The Southern Pipeline Project is a project designed to help meet the future wastewater needs of City. The project involves the development of a new trunk main and associated pump stations to transport wastewater from southern parts of to the Te Maunga Wastewater Treatment Plant (WWTP). The project is being undertaken by City Council (TCC), assisted by engineering and environmental consultants URS New Zealand Limited and other specialist sub-consultants. The following information is enclosed: Southern Pipeline Information Brochure No. 1 (July 2005) Southern Pipeline: Summary of Project and Preliminary Route Options (Summary for Information 3 November 2005) Initial Route Options Summary Plan (Drawing Number G Rev E: Draft for information only) Please note that the route options shown on the plan are preliminary and indicate a possible corridor for further investigation rather than a firm proposal. The alignment and detail of the route options will be investigated over the next few months before TCC makes a decision on a preferred route. On current programme, a decision on a preferred route is likely to be made around March We are now proceeding with a range of technical and environmental investigations of the preliminary route options, including consultation with a range of parties. Please can you confirm that we have the correct contact details for your organisation and whether you would like to be kept informed of progress on the Southern Pipeline Project. If you would like to meet with us to discuss the project generally, or the options to be investigated, or your concerns over the possible impacts of the project, please contact Barry Somers on The consultation inputs are a key component of the route selection process, and we would appreciate any feedback from you before 9 December Please do not hesitate to contact us should you require any further information, or if you would like to meet to discuss the project. Yours faithfully, T05044_002_AC_AC_ _CB Page 37

42 Barry Somers Water Services Project Manager Enc: T05044_002_AC_AC_ _CB Page 38

43 Appendix 5 List of Stakeholders sent letter and information package Address Address 2 Salutation Telecom N Z Limited Craig Davison Craig 570 Cameron Road Telstraclear Wayne Dallimore Wayne Communications Private Bag Auckland TrustPower Limited Gavin Kemble Gavin Private Bag PowerCo Dave Devonport Dave P O Box Mount Maunganui Transpower Limited Chris Austen Chris P O Box Greenlane Auckland TCC Water Section Steve Burton Steve City Council Private Bag City Council John Palmer John Stormwater Section Private Bag Natural Gas Corporation Phil Purcell Phil P O Box 944 City Council Brian Hodge Brian Transportation Section Private Bag City Council Marie Gordon Marie Parks & Leisure Division Private Bag City Council Graham Baker Graham Strand Development Private Bag ONTRACK Michael Berry Michael P O Box 593 Wellington Transit NZ Daya Govender Daya Area Engineer P O. Box 973 Hamilton City Council Mark Bruhn Mark T05044_002_AC_AC_ _CB Page 39