Hamilton GRANTS SUB-COMMITTEE. AGENDA 1:30 p.m. June 1, 2017 Room 264, Hamilton City Hall

Transcription

1 1. CHANGES TO THE AGENDA 2. DECLARATIONS OF INTEREST Hamilton GRANTS SUB-COMMITTEE AGENDA 1:30 p.m. June 1, 2017 Room 264, Hamilton City Hall 3. APPROVAL OF MINUTES OF PREVIOUS MEETING 3.1 May 11, 2017 Stephanie Paparella Legislative Coordinator 4. DISCUSSION ITEMS 4.1 Grants to Individual Artists Municipal Review (GRA17007) (City Wide) 4.2 Feasibility of Emerging Athletes Category within the City Enrichment Fund (GRA17005) (City Wide) 4.3 Creation and Presentation Grants for Arts Professionals (GRA17008) (City Wide) 5. MOTIONS 5.1 Blackheath Lion s Club - Trailer and Binbrook Little Theatre 6. NOTICES OF MOTION

2 Grants Sub-Committee Agenda June 1, 2017 Page 2 of 2 7. GENERAL INFORMATION / OTHER BUSINESS 7.1 Amendments to the Outstanding Business List (a) Items to be Removed: (0 Assessment of the ART E-A Category: Emerging Artists Project Pilot Program (Addressed on today s agenda - Report GRA17008) (ii) (iii) (iv) (v) (vi) Feasibility of Emerging Athletes Category within the City Enrichment Fund (Addressed on today s agenda - Report GRA17005) Review of How Other Municipalities Facilitate Grants for Emerging Artist Projects (Addressed on today s agenda - Report GRA17007) City Enrichment Fund Applications that fall into the Transitional Funding Policy (Addressed at the May 11, 2017 Grants Sub-Committee - Report GRA17004) Blackheath Lion s Club - Trailer (Addressed on today s agenda - Item 5.1) Binbrook Little Theatre (Addressed on today s agenda - Item 5.1) 8. ADJOURN ENT

3 3. Hamilton GRANTS SUB-COMMITTEE MINUTES :30 a.m. May 11,2017 Council Chambers, Hamilton City Hall Present: Councillors B. Johnson (Chair), M. Green (Vice Chair) L. Ferguson, T. Jackson, S. Merulla, A. VanderBeek, T. Whitehead THE FOLLOWING ITEMS WERE REFERRED TO THE AUDIT, FINANCE & ADMINISTRATION COMMITTEE FOR CONSIDERATION: 1. City Enrichment Fund Applications that Fall into the Transitional Funding Policy (GRA17004) (City Wide) (Item 4.1) (Jackson/Merulla) That Report GRA17004, respecting the City Enrichment Fund Applications that fall into the Transitional Funding Policy, be received City Enrichment Funding Recommendations (GRA17003) (City Wide) (Item 5.1) (WhiteheadWanderBeek) (a) That, the 2017 City Enrichment Fund recommended funding allocations, in the amount of $5,951,219 (as outlined in the attached Appendix A to Report GRA17003), as amended, be approved; (b) That the City Enrichment Fund 2017 Application Summary, attached as Appendix B to Report GRA17003, be received; (c) That the City Enrichment Fund 2017 Payment Plan, attached as Appendix C to Report GRA17003, be approved; (d) That, the following 2017 City Enrichment Fund grants be approved and the funds be released, pending the submission of additional information, by July 20, 2017:

4 Grants Sub-Committee Minutes May 11,2017 Page 2 of 16 (i) AGR A-19 - Hamilton Wentworth Junior Farmers; (ii) ART A-22 - Matapa Music and Arts Organization; (iii) ART B-1 - Centre Francais Hamilton; (iv) ART B-7 - Festival of Friends; (v) CCH A-11 - Downtown Dundas Business Improvement Area; (vi) CCH A-24 - Comunita Racalmutese Maria SS Del Monte Inc., as amended, (vii) CCH A-28- Musicata - Hamilton s Voices (John Laing Singers); (viii) CCH A-30 - Flamborough Santa Claus Parade; (ix) CCH A-40 - Waterdown Arts and Music Streetfest; (x) CCH A-41 - Stoney Creek Santa Parade, as amended; (xi) CCH A-42 - Hamilton Santa Claus Parade Committee, as amended; (xii) CCH B-1 - Art Forms Youth Art Studio; (xiii) CCH B-2 - Sinfonia Ancaster; and, (xiv) ENV C-5 - Sustainable Hamilton Burlington; (xv) ENV C-8 - A Rocha Canada; (e) That the following groups, who receive an annual grant within the Community Services Program Area of the City Enrichment Fund Program, be transferred from the City Enrichment Fund to the Public Works Department s Recycling & Waste Disposal Section, the base budget amount of $16,509 effective 2018, to fund Tipping Fees as follows: (i) Bibles for Mission - Ham - $2,820; (ii) Good Shepherd Centre - $1,998; (iii) Habitat for Humanity - $881; (iv) Salvation Army Recycling - $5,875; (v) Salvation Army Booth - $588; (vi) Compassion Ministries - $2,468; (vii) Welcome Inn - $59; (viii) Community Living - $764; (ix) St. Matthew's House - $529; and, (x) Bibles for Missions - Dundas - $529. MOTION, AS AMENDED, 3. City Enrichment Fund Community Services Program Intake Review (GRA17006) (City Wide) (Item 6.1) (Green/Whitehead) That Report GRA17006, respecting the City Enrichment Fund Community Services Program Intake Review, be received.

5 Grants Sub-Committee Minutes May 11,2017 Page 3 of Food4Kids Weekends without Hunger Program (Food Backpack Program) (Item 7.1) (Jackson/B. Johnson) WHEREAS, the Food4Kids Weekends without Hunger Program (Food Backpack Program) has a total annual budget of $421,000, which feeds 1,052 Hamilton children, each weekend of the year; and, WHEREAS, an additional $20,000 in funding would allow 50 children to be removed from the waiting list and into the program; THEREFORE BE IT RESOLVED: That, contingent upon the receipt of a 2017 application to the 2018 cycle of City Enrichment Fund (Emerging Needs Stream), one-time funding in the amount of $20,000 be approved for Food4Kids Weekends without Hunger Program (Food Backpack Program). FOR THE INFORMATION OF COMMITTEE: (a) CHANGES TO THE AGENDA (Item 1) The Committee Clerk advised of the following changes to the agenda; 1. DISCUSSION ITEMS (Item 6) 6.1 City Enrichment Fund Community Services Program Intake Review (GRA17006) (City Wide) 2. MOTIONS (Item 7) 7.3 Art Gallery of Hamilton (to be distributed) (Jackson/Merulla) That the May 11, 2017 agenda for the Grants Sub-Committee be approved, as amended. (b) DECLARATIONS OF INTEREST (Item 2) There were no declarations of interest.

6 Grants Sub-Committee Minutes May 11,2017 Page 4 of 16 (c) APPROVAL OF MINUTES OF PREVIOUS MEETING (Item 3) (i) February 1, 2017 (Item 3.1) (Green/Merulla) That the Minutes of the February 1, 2017 Grants Sub-Committee meeting be approved, as presented. (d) PRESENTATIONS (Item 5) (i) 2017 City Enrichment Funding Recommendations (GRA17003) (City Wide) (Item 5.1) Staff provided a PowerPoint presentation with respect to the 2017 City Enrichment Funding Recommendations, and answered questions of Committee. (Whitehead/VanderBeek) That the presentation respecting the 2017 City Enrichment Funding Recommendations, be received. 1. Community Services - No-One is Hungry or Without Shelter (CS A): (Whitehead/Ferguson) That the funding recommendations, outlined for the Community Services - No-One is Hungry or Without Shelter stream (CS A-1 to CS A-14), be approved. 2. Community Services - Everyone Feels Safe (CS B) (Whitehead/Ferguson) That the funding recommendations, outlined for the Community Services - Everyone Feels Safe stream (CS B-1 to CS B-9), be approved. 3. Community Services - Every Child and Family Thrives (CS C) (Ferguson/VanderBeek) That the funding recommendations, outlined for the Community Services - Every Child and Family Thrives stream (CS C-1 to CS C-13), be approved.

7 Grants Sub-Committee Minutes May 11, 2017 Page 5 of Community Services - No Youth is Left Behind (CS D) (aa) Dundas Youth Chaplaincy - Routes Youth Centre (CS D- 5) (VanderBeek/B. Johnson) That the recommended 2017 City Enrichment Fund grant for the Dundas Youth Chaplaincy - Routes Youth Centre (CS D-5), be increased from $10,000 to $10,300. (Ferguson/VanderBeek) That the funding recommendations, outlined for the Communit Services - No Youth is Left Behind stream (CS D-1 to CS D-7), as amended, be approved. 5. Community Services - Everyone Can Age in Place (CS E) (Ferguson/Jackson) That the funding recommendations, outlined for the Community Services - Everyone Can Age in Place stream (CS E-1 to CS E- 20), be approved. 6. Community Services - Community Capacity Grows (CS F) (aa) Information Hamilton - Information & Referral with Resource Database (CS F-2) (Jackson/Merulla) That the recommended 2017 City Enrichment Fund grant for the Information Hamilton - Information & Referral with Resource Database (CS F-2), be increased from $86,200 to $87,952. (bb) Social Planning & Research Council of Hamilton - Community Based Research, Planning & Community Development (CS F-16) Councillor T. Whitehead wished to be recorded as OPPOSED to the staff recommendation, as shown in Appendix A to Report GRA17003.

8 Grants Sub-Committee Minutes May 11, 2017 Page 6 of 16 (Ferguson/Jackson) That the funding recommendations, outlined for the Community Services - Community Capacity Grows stream (CS F-1 to CS F- 21), as amended, be approved. 7. Community Services - Everyone Has Someone to Talk To (CS G) (Green/VanderBeek) That the funding recommendations, outlined for the Community Services - Everyone Has Someone to Talk To stream (CS G-1 to CS G-9), be approved. 8. Community Services - Emerging Needs & Program Innovation (CS H) (Whitehead/Ferguson) That the funding recommendations, outlined for the Community Services - Emerging Needs & Program Innovation stream (CS H-1 to CS H-17), be approved. 9. Community Services - Tipping Fees (Whitehead/Jackson) That the funding recommendations, outlined for the Community Services - Tipping Fees stream, be approved. 10. Agriculture - Operating Grants (AGR A) (aa) Binbrook Agricultural Society - Binbrook Fair (AGR A-2) (B. Johnson/Jackson) That the recommended 2017 City Enrichment Fund grant for the Binbrook Agricultural Society - Binbrook Fair (AGR A-2), be increased from $8,783 to $10,000. (bb) The Equestrian Association for the Disabled (AGR A-8) (B. Johnson/Jackson) That the recommended 2017 City Enrichment Fund grant for The Equestrian Association for the Disabled (AGR A-8), be increased from $7,500 to $10,000.

9 Grants Sub-Committee Minutes May 11, 2017 Page 7 of 16 (Whitehead/Ferguson) That the funding recommendations, outlined for the Agriculture - Operating Grants stream (AGR A-1 to AGR A-19), as amended, be approved. 11. Environment - Capacity Building (ENV A) (Green/VanderBeek) That the funding recommendation, outlined for the Environment - Capacity Building stream (ENV A-1), be approved. 12. Environment - Projects and Programs (ENV C) (Green/VanderBeek) That the funding recommendations, outlined for the Environment - Projects & Programs stream (ENV C-1 to ENV C-11), be approved. 13. Sport & Active Lifestyle - Long-Te Athlete Development (SAL A) (Jackson/Ferguson) That the funding recommendations, outlined for the Sport & Active Lifestyle - Long-Term Athlete Development stream (SAL A-1 to SAL A-5), be approved. 14. Sport & Active Lifestyle - Sports Awareness (SAL B) (Jackson/Ferguson) That the funding recommendations, outlined for the Sport & Active Lifestyle - Sports Awareness stream (SAL B-1 to SAL B-7), be approved. 15. Sport & Active Lifestyle - Capacity Building (SAL C) (aa) Hamilton Football Association - Capacity Building (SAL C-8) (Jackson/Ferguson) That the recommended 2017 City Enrichment Fund grant for the Hamilton Football Association - Capacity Building (SAL C-8), be increased from $5,250 to $7,500.

10 Grants Sub-Committee Minutes May 11, 2017 Page 8 of 16 (Jackson/Ferguson) That the funding recommendations, outlined for the Sport & Active Lifestyle - Capacity Building stream (SAL C-1 to SAL C-8), as amended, be approved, 16. Sport & Active Lifestyle - Sports Development and Inclusion (SAL D) (aa) Hamilton Minor Hockey Initiation Program (SAL D-7) (Jackson/Green) That the recommended 2017 City Enrichment Fund grant for the Hamilton Minor Hockey Initiation Program (SAL D-7), be increased from $5,250 to $7,500. (bb) The Equestrian Association for the Disabled (SAL D-8) (B. Johnson/VanderBeek) That the recommended 2017 City Enrichment Fund grant for The Equestrian Association for the Disabled (SAL D-8), be increased from $5,250 to $7, Sport & Active Lifestyle - Hamilton Association for Residential and Recreational Redevelopment Programs - Healthy, Active Vibrant, and Energetic Seniors (SAL D-9) (Green/Jackson) That the recommended 2017 City Enrichment Fund grant for the Hamilton Association for Residential and Recreational Redevelopment Programs - Healthy, Active Vibrant, and Energetic Seniors, be increased from $5,250 to $7,500. (Ferguson/VanderBeek) That the funding recommendations, outlined for the Sport & Active Lifestyle - Sports Development / Inclusion stream (SAL D-1 to SAL D-9), as amended, be approved. 18. Sport & Active Lifestyle - Accessibility (SAL E) (Ferguson/VanderBeek) That the funding recommendation, outlined for the Sport & Active Lifestyle - Accessibility (SAL E-1), be approved.

11 Grants Sub-Committee Minutes May 11, 2017 Page 9 of Sport & Active Lifestyle - Active for Life (SAL F) (aa) Bike for Mike - The Daily School Ride (SAL F-4) (VanderBeek/Green) That the recommended 2017 City Enrichment Fund grant for the Bike for Mike - The Daily School Ride (SAL F-4), be increased from $2,520 to $3,600. (Ferguson/VanderBeek) That the funding recommendations, outlined for the Sport & Active Lifestyle - Active for Life (SAL F-1 TO SAL F-11), as amended, were approved. 20. Sport & Active Lifestyle - Multi-Sport Hosting (SAL G) (aa) Toronto 2017 North American Indigenous Games Host Society North American Indigenous Games (SAL G-1) (Green/Whitehead) That the recommended 2017 City Enrichment Fund grant for the Toronto 2017 North American Indigenous Games Host Society North American Indigenous Games (SAL G- 1), be increased from $33,431 to $45,000. (bb) Ontario Cycling Association Incorporated - Paris to Ancaster Bike Race (SAL G-2) (Ferguson/VanderBeek) That the recommended 2017 City Enrichment Fund grant for the Ontario Cycling Association Incorporated - Paris to Ancaster Bike Race (SAL G-2), be increased from $9,100 to $12,300. (cc) CAN USA Games (SAL G-3) (Jackson/Merulla) That the recommended 2017 City Enrichment Fund grant for the CANUSA Games (SAL G-3), be increased from $29,750 to $38,202.

12 Grants Sub-Committee May 11, 2017 Minutes Page 10 of 16 (dd) 91st Highlanders Athletic Association - Hamilton Indoor Games (SAL G-5) (Jackson/VanderBeek) That the recommended 2017 City Enrichment Fund grant for the 91st Highlanders Athletic Association - Hamilton Indoor Games (SAL G-5), be increased from $16,250 to $19,470. (FergusonA/anderBeek) That the funding recommendations, outlined for the Sport & Active Lifestyle - Multi-Sport Hosting stream (SAL G-1 to SAL G-5), as amended, be approved. 21. Arts Operating Grants (ARTS A) (aa) Brott Music Festival (ARTS A-21) (Ferguson/Whitehead) That the recommended 2017 City Enrichment Fund grant for the Brott Music Festival (ARTS A-21), be increased from $140,000 to $160,000, with the final $20,000 being released contingent upon and subsequent to the provision of two additional productions; one Opera production and one Popera production to take place in the 2017/2018 winter season. Councillors Green and B. Johnson wished to be recorded as OPPOSED to the matter above. (bb) Hamilton Academy of Performing Arts - Annual Operations (ARTS A-26) (VanderBeek/Jackson) That the recommended 2017 City Enrichment Fund grant for the Hamilton Academy of Performing Arts - Annual Operations (ART A-26), be increased from $14,518 to $20,000. (VanderBeek/Jackson) That the funding recommendations, outlined for the Arts - Operating Grants stream (ARTS A-1 to ARTS A-31), as amended, be approved.

13 Grants Sub-Committee Minutes May 11,2017 Page 11 of Art - Festivals (ART B) (Green/Merulla) That the funding recommendations, outlined for the Arts - Festivals stream (ARTS B-1 to ARTS B-8), be approved. 23. Arts - Capacity Building (ARTS C) (Green/Merulla) That the funding recommendations, outlined for the Arts - Capacity Building stream (ARTS C-1 to ARTS C-4), be approved. 24. ARTS - Creation and Presentation for Arts Professionals (Whitehead/VanderBeek) The ARTS - Creation and Presentation for Arts Professionals stream was TABLED, pending the submission of a report coming forward to Grants Sub-Committee June 1, Communities, Culture & Heritage -Events and Established Activities (CCH A) (aa) Dundas Valley Orchestra - Concerts Presented in 2017 ( CCH A-2) (VanderBeek/Ferguson) That the recommended 2017 City Enrichment Fund grant for the Dundas Valley Orchestra - Concerts Presented in 2017 (CCH A-2), be increased from $4,360 to $5,000. (bb) Winona Peach Festival (CCH A-6) (B. Johnson/VanderBeek) That the recommended 2017 City Enrichment Fund grant for the Winona Peach Festival (CCH A-5), be increased from $75,237 to $85,000. (cc) Ancaster Heritage Days (CCH A-6) (Ferguson/Jackson) That the recommended 2017 City Enrichment Fund grant for the Ancaster Heritage Days (CCH A-7), be increased from $23,040 to $25,000.

14 Grants Sub-Committee Minutes May 11,2017 Page 12 of 16 (dd) Cactus Festival of Dundas Ontario - Dundas Cactus Festival (CCH A-12) (VanderBeek/Ferguson) That the recommended 2017 City Enrichment Fund grant for the Dundas Cactus Festival of Ontario - Dundas Cactus Festival (CCH A-12), be increased from $32,700 to $35,000. (ee) Dundas Historical Museum - The Dundas Museum and Archives Exhibition Project (CCH A-17) (VanderBeek/B. Johnson) That the recommended 2017 City Enrichment Fund grant for the Dundas Historical Museum - The Dundas Museum and Archives Exhibition Project (CCH A-17), be increased from $7,500 to $10,000. (ff) Comunita Racalmutese Maria SS Del Monte Inc. (CCH A- 24) (Whitehead/Merulla) That the recommended 2017 City Enrichment Fund grant for the Comunita Racalmutese Maria SS Del Monte Inc. (CCH A-24), be increased from $4,750 to $6,000. (gg) Stoney Creek Santa Parade (CCH A-41) (B. Johnson/Whitehead) That the recommended 2017 City Enrichment Fund grant for the Stoney Creek Santa Parade (CCH A-41). be increased from $2,155 to $2,728, contingent upon the applicant submitting the 2016 Final Report to the appropriate City staff by November 7, (hh) Hamilton Santa Claus Parade Committee Hamilton Santa Claus Parade (CCH A-42) (Jackson/Whitehead) That the recommended 2017 City Enrichment Fund grant for the Hamilton Santa Claus Parade (CCH A-42). be increased from $36,156 to $46,231, contingent upon the applicant submitting the 2016 Final Report to the appropriate City staff by November 7, 2017.

15 Grants Sub-Committee May 11, 2017 Minutes Page 13 of 16 (ii) AFRO-CANADIAN Caribbean Association of Hamilton & District Inc. - Spelling Bee and Cultural Activity (CCH A- 43) (Whitehead/Green) That the recommended 2017 City Enrichment Fund grant for the AFRO-CANADIAN Caribbean Association of Hamilton & District Inc. - Spelling Bee and Cultural Activity (CCH A-43), be increased from $2,915 to $3,690. (Jj) Wentworth District - Wentworth District Women s Institute (CCH A-44) (B. Johnson/Whitehead) That the recommended 2017 City Enrichment Fund grant for the Wentworth District - Wentworth District Women s Institute (CCH A-44), be increased from $3,728 to $4,719. (kk) The Rotary Club of Dundas - Rotary Club of Dundas Canada Day Celebration (CCH A-45) (VanderBeek/Green) That the recommended 2017 City Enrichment Fund grant for the, The Rotary Club of Dundas - Rotary Club of Dundas Canada Day Celebration (CCH A-45), be increased from $790 to $1,000. (II) Sir John A. Macdonald Society (Hamilton) - Celebration of Sir John A. Macdonald Society s 50th Birthday and Canada s 150th Birthday (CCH A-48) (VanderBeek/Whitehead) That the recommended 2017 City Enrichment Fund grant for the Sir John A. Macdonald Society (Hamilton) - Celebration of Sir John A. Macdonald Society s 50th Birthday and Canada s 150th Birthday (CCH A-48), be increased from $0 to $500. Councillors Jackson, Green and B. Johnson wished to be recorded as OPPOSED to the matter above. (Green/Jackson) That the funding recommendations, outlined for the Communities, Culture & Heritage - Events and Established

16 Grants Sub-Committee May 11, 2017 Minutes Page 14 of 16 Activities (CCH A-1 to CCH A-50), as amended, be approved. 26. Communities, Culture & Heritage - New Projects (CCH B) (aa) Federated Women s Institutes of Ontario - Step Back in Time (CCH B-10) (B. Johnson/VanderBeek) That Item CCH B-10, respecting the Federated Women s Institutes of Ontario - Step Back in Time, be TABLED, in order to allow the Ward 11 Councillor time to obtain additional information. (Whitehead/Merulia) That the funding recommendations, outlined for the Communities, Culture & Heritage - New Projects stream (CCH B1 to CCH B-16), as amended, be approved. 27. Community, Culture & Heritage - Capacity Building (CCH C) (e) DISCUSSION ITEMS (Item 6) (Whitehead/Merulia) That the funding recommendations, outlined for the Communities, Culture & Heritage - Capacity Building stream (CCH C-1 to CCH C- 2), be approved. (i) City Enrichment Fund Community Services Program Intake Review (GRA17006) (City Wide) (Item 6.1) (f) MOTIONS (Item 7) (Green/Whitehead) That Community & Emergency Services staff be directed to include a review of the Social Planning and Research Council (SPRC), in their forthcoming report to the Grants Sub-Committee, respecting the City Enrichment Fund Community Services Program Intake Review. (Jackson/Merulla) That the following Motion, respecting the YWCA Hamilton s Transitional Living Program, be TABLED, pending the Emergency & Community Services Committee s receipt of the forthcoming staff report respecting the same matter:

17 Grants Sub-Committee May 11, 2017 Minutes Page 15 of 16 (i) YWCA Hamilton s Transitional Living Program (Item 7.2) WHEREAS, the YWCA Hamilton offers 65 beds for single women who are at risk of homelessness to access temporary (up to 1 year), safe, housing; WHEREAS, the YWCA Hamilton s Transitional Living Program provides a valuable service annually to over 100 single women who are at ris of homelessness in our community; WHEREAS, in 2016 the program assisted over 50 women in achieving permanent housing situations; WHEREAS, City of Hamilton staff will continue to work with the YWCA Hamilton to review system pressures and changing funding priorities of the Federal and Provincial levels of government, and assist with identifying alternate funding opportunities; and, WHEREAS, the YWCA Hamilton s Transitional Living Program was the highest rated program in the 2017 Community Services Stream (Category A - No One is Hungry or Without Shelter) of the City Enrichment Fund; THEREFORE BE IT RESOLVED: That one-time funding in the amount of $60,000 for the YWCA Hamilton s Transitional Living Program to be funded from the City Enrichment Fund Reserve, be approved. Councillors Green, Ferguson and VanderBeek wished to be recorded as OPPOSED to the TABLING Motion above. (ii) Art Gallery of Hamilton (Item 7.3) (B. Johnson/VanderBeek) That staff be directed to report back to the Grants Sub-Committee with a review and complete understanding of the financial requirements of the Art Gallery of Hamilton, including the financial benefits to the organization of the various business units. (iii) Accessible Promotion of the City Enrichment Program (Item 7.4) (Green/Whitehead) That Access & Equity staff be directed to consult with the Grants Coordinator to obtain the relevant information and timing in order to

18 Grants Sub-Committee May 11, 2017 Minutes Page 16 of 16 promote, support and make accessible the 2018 and forward City Enrichment Program opportunities, (g) OTHER BUSINESS / GENERAL INFORMATION (Item 9) (i) Amendments to the Outstanding Business List (Item 9.1) (Whitehead/VanderBeek) The matter respecting the Review of the Tipping Fee Program (City Enrichment Fund) was considered complete and removed from the Grants Sub-Committee s Outstanding Business List. (h) ADJOURNMENT (Item 9) (Whitehead/Jackson) That, there being no further business, the Grants Sub-Committee be adjourned at 12:48 p.m. Respectfully submitted, Stephanie Paparella Legislative Coordinator Office of the City Clerk Councillor B. Johnson Chair, Grants Sub-Committee

19 Hamilton INFORMATION REPORT 4.1 TO: Chair and Members Grants Sub-Committee COMMITTEE DATE: June 1,2017 SUBJECT/REPORT NO: WARD(S) AFFECTED: Grants to Individual Artists Municipal Review (GRA17007) (City Wide) (Outstanding Business List Item) City Wide PREPARED BY: Andrea Carvalho (905) Ext SUBI\ ltted 3Y; SI ATURE: Council Direction: John Hertel Strategic Partnerships and Revenue Generation City Managers Office Grants Sub-Committee at its meeting of May 27, 2016, passed the following motion: Investigate how other municipalities romote, administer and manage grant funding as well as all related costs associated with those grants (related to Emerging Artists Projects). The purpose of this report is to provide the results of a staff review of comparable municipal funding programs available to individual artist projects and collective projects. Background: The Arts Advisory Commission undertook a significant study through the Arts Funding Task Force (AFTF) with a mandate approved by Council April 14, 2010, to make recommendations to strengthen the Hamilton art sector through the development and implementation of a sustainable and appropriate arts investment model for the City of Hamilton. In collaboration with the Tourism and Culture Division, the AFTF final report Strategic Municipal Investment in the Arts was presented (Report AAC12-001) to the General Issues Committee in May of The report provided a model and a future vision of the arts funding program along with a roadmap to fulfill the vision as incremental funds became available. The report also identified that a minimum of $1M in additional grant funding was required for the arts community to begin to reach its potential. The work of the Arts Funding Task Force aligned with Corporate Services review of the Community Partnership Program, and in 2014, the new City Enrichment Fund was OUR Vision: To be the best place to raise a child and age successfully. OUR Mission: To provide high quality cost conscious public services that contribute to a healthy, safe and prosperous community, in a sustainable manner. OUR Culture: Collective Ownership, Steadfast Integrity, Courageous Change, Sensational Service, Engaged Empowered Employees.

20 SUBJECT: Grants to Individual Artists Municipal Review (GRA17007) (City Wide) Page 2 of 7 approved at Council September 24, 2014 (Report FCS14024 (b)). The Arts were one of six program areas approved as part of the City Enrichment Fund with eight funding streams created to support non-profit arts organizations and individual artists. The objective of the City Enrichment Fund s Art program is to To provide opportunities for all the people of Flamilton to enjoy and actively participate in the arts while: enhancing social, economic and cultural prosperity and building strength in the arts sector. The increased City Enrichment Fund operating budget in 2016 allowed the Creation And Presentation Grants For Arts Professionals stream to launch a pilot program in Within the two categories, established and emerging artist projects, twenty-nine successful applications were awarded in the amount of $187,466. Information: The following municipalities, London, Ottawa, and Windsor, were selected as comparatives for review of the artist projects and collective projects funding stream. These municipalities were consulted because they provide funding to individual artists projects and collective projects within a similar scope to the City Enrichment Fund, they have comparable artistic sectors and are similar in density and urban/rural environments. Consulted Municipalities City of Ottawa City of London1 City of Windsor Arts Funding Program and Year of Establishment Cultural Funding, Arts Funding Program Established 2001 Community Arts Investment Program Established 2001 Arts, Culture and Heritage Fund Established 2014 The information that follows considers both emerging and established artists project information, as each municipality s funding structure differ slightly and are not all divided between emerging and established. The City of Hamilton and the City of Ottawa s Arts funding programs categorize applications between emerging and established artists projects while the City of London and the City of Windsor do not. When available, specific emerging artist project information is provided in Appendix A to report GRA17007 to meet Grant Sub-Committee direction. he London Arts Council is a contract service provider and administers the program on behalf of the City of London. OUR Vision: To be the best place to raise a child and age successfully. OUR Mission: To provide high quality cost conscious public ser ices that contribute to a healthy, safe and prosperous community, in a sustainable manner. OUR Culture: Collective Ownership, Steadfast Integrity, Courageous Change, Sensational Service, Engaged Empowered Employees.

21 SUBJECT: Grants to Individual Artists Municipal Review (GRA17007) (City Wide) Page 3 of Funding Guidelines and Funding Statistics The following funding guidelines and 2016 statistics provide the funding stream maximums and the 2016 number of applications and awarded funding. Funding Guidelines Hamilton Ottawa London Windsor Maximum Funding: n/a Emerging Projects Maximum Funding: Established Projects Up to 30% of project expenses to a maximum of $5,000 Up to 30% of project expenses to a maximum of $10,000 $4,000 (no %) $5,500 (no %) No Maximum (no %) n/a $5,000 (no %) 2016 Statistics Hamilton Ottawa London Windsor Total # of Applications Total # of Successful Applications Total funding awarded $187,466 $305,000 $89,000 $50,870 Areas of Review Staff reviewed four areas of comparison to the City Enrichment Fund s Creation And Presentation Grants For Arts Professionals; promotion, administration, management of grant, and associated costs. Each municipality that meets the listed items within the left-hand column is marked accordingly. Promotional methods used by each municipality to reach potential applicants and promote their arts funding program in general. Promotional Method City website Media Press Release Hamilton Ottawa London Windsor 2 The City of London / London Arts Council receives applications from both artist projects and organizations, and have provided an approximate number of applications from artists / collectives projects. s The City of Windsor receives applications from both artist projects and organizations. In 2016 they received approximately 100 applications from artist projects and organizations. OUR Vision: To be the best place to raise a child and age successfully. OUR Mission: To provide high quality cost conscious public services that contribute to a healthy, safe and prosperous community, in a sustainable manner. OUR Culture: Collective Ownership, Steadfast Integrity, Courageous Change, Sensational Service, Engaged Empowered Employees.

22 SUBJECT: Grants to Individual Artists Municipal Review (GRA17007) (City Wide) Page 4 of 7 Promotional Method Print Advertising Online Advertising Stakeholder announcement and distribution Social Media (Twitter, Facebook) Information Session / Workshop Grant writing workshops Hamilton Ottawa London Windsor Summary: The promotional methods for Hamilton, listed above, capture the promotion efforts used for all six program areas (Agriculture, Arts, Communities, Culture & Heritage, Community Services, Environment, Sport & Active Lifestyles). Additional promotional efforts for the Creation And Presentation Grants For Arts Professionals stream are listed: announcements and requests for distribution to subscriber / member based organizations; Tourism & Culture Facebook Page; Corporate Twitter Account; and Information Sessions, in 2016 an information session specific to the Creation And Presentation Grants For Arts Professionals stream was held for the public with a second session provided due to waiting lists and additional public interest. Administration of Funding Stream Hamilton Ottawa London Windsor Applicant support: Direct telephone, , and one-on-one applicant meetings / a/ a/ Application Intake: 1 per year a/ Application Intake: 2 per year a/ Funding timeline (from grant deadline to notification): 7 months Funding timeline (from grant deadline to notification): 3 months a/ Online Submission a/ a/ Paper Submission / a Staff review applications for eligibility and completeness a/ a/ a/ Peer Assessment a/ a/ a/ a/ OUR Vision: To be the best place to raise a child and age successfully. OUR Mission: To rovide high quality cost conscious public ser ices that contribute to a healthy, safe and prosperous community, in a sustainable manner. OUR Culture: Collective Ownership, Steadfast Integrity, Courageous Change, Sensational Service, Engaged Empowered Employees.

23 SUBJECT: Grants to Individual Artists Municipal Review (GRA17007) (City Wide) Page 5 of 7 Administration of Funding Stream Hamilton Ottawa London Windsor Assessment by artistic discipline Assessment by category (emerging, established) Summary: The administration of the Creation And Presentation Grants For Arts Professionals stream is most similar to the City of Ottawa, with a single application intake per year, a seven-month administration timeline, and a division of applications by emerging and established categories. In general, all four municipalities provide direct applicant support, review applications for general eligibility and completeness, and exercise best practices with arms-length peer assessment. Management of Funding Stream Hamilton Ottawa London Windsor Eligibility: Applicants must be city residents a/ a/ Funding stream is open to professional artists and professional artist collectives Funding stream is open to all artistic disciplines4 / a/ a/ One-time project based funding a/ Funding cannot exceed 30% of program budget Funding recommendations represent the total amount request a/ a/ a/ Funding recommendations may represent a portion of the a/ requested amount Assessor funding decisions are final a/ a/ Funding recommendations require Council approval Successful applicants must submit a Final Report 4 Disciplines include: Dance, Film, Literature, Music, Theatre and Performance, Video, and Visual Art. OUR Vision: To be the best place to raise a child and age successfully. OUR Mission: To provide high quality cost conscious public ser ices that contribute to a healthy, safe and prosperous community, in a sustainable manner. OUR Culture: Collective Ownership, Steadfast Integrity, Courageous Change, Sensational Service, Engaged Empowered Employees.

24 SUBJECT: Grants to Individual Artists Municipal Review (GRA17007) (City Wide) Page 6 of 7 Summary: The management of the Creation And Presentation Grants For Arts Professionals stream is similar to all consulted municipalities with one exception Funding cannot exceed 30% of project budget. The City Enrichment Fund applies a funding policy that staff recommendations cannot exceed 30% of a program s budget. Within the Arts Program, the Capacity and Creation And Presentation Grants For Arts Professionals funding streams provide support to one-time projects. Accepted municipal and agency5 funding practices to one-time arts based projects are not based on a percentage of the project budget. Costs associated with the Funding Stream Hamilton Ottawa London Windsor Assessor honorarium provided Assessor reading fees provided Assessor mileage / travel costs provided Assessment meeting expenses incurred / Assessment panel facilitated by consultant Assessment panel facilitated by staff a/ a/ a/ Summary: The costs associated with the Creation And Presentation Grants For Arts Professionals stream are most similar to the City of Ottawa, with assessor honorariums provided. Ottawa additionally provides a reading fee (fee per application) whereas Hamilton does not. The City Enrichment Fund Arts Program has worked with a consultant to facilitate the assessment panel meetings to establish best practices within the program and assist in continuous improvement efforts. The use of a consultant is temporary and will be transitioned out of the assessment process to be replaced with a staff facilitator. None of the municipalities consulted, including the City of Hamilton, has a single staff person assigned to managing their individual artist / collectives projects funding stream. For each municipality, the staff figures represent the total staff assigned to administer and manage each arts funding program inclusive of funding streams for organizations 5 The Canada Council for the Arts, Ontario Arts Council, and the Toronto Arts Council (contract service provider for the City of Toronto) do not fund artist projects based on a percentage of the total project budget. OUR Vision: To be the best place to raise a child and age successfully. OUR Mission: To rovide high quality cost conscious public services that contribute to a healthy, safe and prosperous community, in a sustainable manner. OUR Culture: Collective Ownership, Steadfast integrity, Courageous Change, Sensational Service, Engaged Empowered Employees.

25 SUBJECT: Grants to Individual Artists Municipal Review (GRA17007) (City Wide) Page 7 of 7 and cultural funding programs. Additionally, staff portfolios include other arts and culture programs outside of their respective funding portfolios. Staff figures: (Does not include the full City Enrichment Fund technical team who provide financial and administrative support to all program managers.) Hamilton 1 FTE Ottawa6 6.5 FTE London 1 FTE Windsor 2 FTE Information Summary In 2016 the City Enrichment Fund Arts program piloted the Creation And Presentation Grants For Arts Professionals stream following accepted peer assessment best practices. The pilot program was, promoted to the public, was transparent and accountable to its guidelines and policies, and managed similarly to other Ontario municipalities. 6 The City of Ottawa's Culture and Awards Program manages a fully bilingual program with a $9,599,280 funding envelope (2016) for the arts, museums, heritage, cultural festivals, rural arts initiatives and fairs, awards and an endowment fund. OUR Vision: To be the best place to raise a child and age successfully. OUR Mission: To rovide high quality cost conscious public services that contribute to a healthy, safe and prosperous community, in a sustainable manner. OUR Culture: Collective Ownership, Steadfast Integrity, Courageous Change, Sensational Service, Engaged Empowered Employees.

26 IiHil Hamilton CITY OF HAMILTON CITY MANAGER S OFFICE Strategic Partnership and Revenue Generation Division 4.2 TO: Chair and Members Grants Sub-Committee COMMITTEE DATE: June 1, 2017 SUBJECT/REPORT NO: WARD(S) AFFECTED: Feasibility of Emerging Athletes Category within the City Enrichment Fund (GRA17005) (Citv Wide) (Outstanding Business List Item ') City Wide PREPARED BY: Steve Sevor ext SKJNATURE: RECOMMENDATION John Hertel Director, Strategic Partnerships and Revenue Generation (a) That the Emerging Athletes stream within the City Enrichment Fund not be implemented at this time; and, (b) That the matter, respecting Feasibility of Emerging Athletes Category within the City Enrichment Fund be identified as complete and removed from the Grants Sub-Committee Outstanding Business List. EXECUTIVE SUMMARY At the May 27, 2016 meeting of the Grants Sub-Committee, staff were directed to explore the feasibility of supporting emerging athletes within the Sport & Active Lifestyles program of the City Enrichment Fund. Recreation staff consulted with other jurisdictions and stakeholders in the sport community in order to gather information on similar programs and to determine if there are best practices that can be applied to the City Enrichment Fund. Upon analysis of the information gathered, it was evident that there are many areas of attention that would need to be considered in offering this area of focus. They include but are not limited to: the type of athlete targeted for support; identifying the type of support that would be meaningful to the athlete; timing of the approval of funds as it relates to the athlete s training schedule; and the parameters surrounding the athlete s use of funds. OUR Vision: To be the best place to raise a child and age successfully. OUR Mission: To provide high quality cost conscious public ser ices that contribute to a healthy, safe and prosperous community, in a sustainable manner. OUR Culture: Collective Ownership, Steadfast Integrity, Courageous Change, Sensational Service, Engaged Empowered Employees.

27 SUBJECT: Feasibility Of Emerging Athletes Category Within The City Enrichment Fund (GRA17005) (City Wide) - Page 2 Of 5 Furthermore, in examining current offerings by other jurisdictions and through consultations with municipal comparators, it was difficult for municipalities to measure how well their financial support to an athlete helped in their athletic progression and ultimately of enriching the municipality. The level of success an athlete achieves varies greatly due to the unique sport competition models across various sports. With the variety of sports and the development levels of athletes in each sport, it becomes increasingly difficult to quantify how the financial support impacts the athlete s development. There are current opportunities available for athletes that have been identified through a rigorous set of criteria for athlete development to receive financial support. These opportunities have been developed by the provincial and federal governments in order to support those athletes that have the highest potential to advance to higher levels of competition. Most of those opportunities are based on strict criteria and in some cases accepting funds from different sources in any amount could jeopardize their current avenues of financial support. The City of Hamilton has a vibrant sport community with a multitude of sport organizations and athletes. While there are opportunities to support athletes that have a legitimate chance of achieving elite athletic success, the local level athletes often do not have an established performance benchmark that demonstrates the ability to achieve improved results. It will be challenging in this sport community to identify equitable and meaningful funding for athletes in the wide variety of sports and amongst athletes that participate in individual and team sports. In light of the difficulties in assessing the value associated with supporting an individual athlete, it is recommended that the City of Hamilton continue to support emerging athletes that represent the community by continuing to focus on the organizations that help produce outstanding athletes through organizational programming. FINANCIAL - STAFFING - LEGAL IMPLICATIONS Financial: The Sports & Active Lifestyles Program of the City Enrichment Fund has an approved 2017 budget of $274,120. Currently, staff develop recommendations based on the submitted applications and do not set a specific funding amount for each stream. There is no new funding available to support a new stream within the Sports & Active Lifestyles Program; therefore staff will need to ma e recommendations from the current allotment. Staffing: There are no staffing implications associated with Report GRA OUR Vision: To be the best place to raise a child and age successfully. OUR Mission: To rovide high quality cost conscious public services that contribute to a healthy, safe and prosperous community, in a sustainable manner. OUR Culture: Collective Ownership, Steadfast Integrity, Courageous Change, Sensational Ser ice, Engaged Empowered Employees.

28 SUBJECT: Feasibility Of Emerging Athletes Categor Within The City Enrichment Fund (GRA17005) (City Wide) - Page 3 Of5 Legal: There are no legal implications associated with Report GRA HISTORICAL BACKGROUND In September of 2014, Council approved the implementation of the City Enrichment Fund for not-for-profit community organizations, following a comprehensive review of various sources that were supporting community based programs. The Sport & Active Lifestyles program is one of the integral programs of the City Enrichment Fund. The objectives of the program are to provide opportunities for all the people of Hamilton to enjoy and actively participate in sport while: Enhancing social, economic and cultural opportunities; and Building community pride and connection. This program provides annual grants to support the operation (administration and programming) of established sport organizations and community associations. Through the consultation process with sport stakeholders, seven funding streams were developed to support the objectives of the Sport & Active Lifestyles program. Specific funding support to emerging athletes was not identified as an area of focus due to the analysis of trends and sport policy. POLICY IMPLICATIONS AND LEGISLATED REQUIREMENTS There are no policy or legislative implications. RELEVANT CONSULTATION Recreation staff reviewed program information from other municipalities such as Kelowna, Halifax and Milton; each of which had a version of funding support for individual athletes. Providing funding support to individual athletes is an area that municipalities rarely entertain. As a relevant municipal comparator, the Town of Milton had been providing an Athlete Recognition Program for the past 2 years for which they allocated $30,000 annually. The Town of Milton received applications from the same individuals in each year and felt the funds would have a larger impact on the community by providing the allocated funds to community organizations; therefore, in 2016 the Recognition program was removed as an offering. Recreation staff also consulted with staff from the Ontario Ministry of Tourism, Culture and Sport which provided information on the various athlete assistance programs for elite athletes progressing through the sport spectrum. Both consultations were unsupportive of moving in this direction based on trends in the sport industry and their own experiences that demonstrate providing funds to an organization has a larger impact on more community members than supporting individuals. OUR Vision: To be the best place to raise a child and age successfully. OUR Mission: To rovide high quality cost conscious public services that contribute to a healthy, safe and prosperous community, in a sustainable manner. OUR Culture: Collective Ownership, Steadfast Integrity, Courageous Change, Sensational Service, Engaged Empowered Employees.

29 SUBJECT: Feasibility Of Emerging Athletes Category Within The City Enrichment Fund (GRA17005) (City Wide) - Page 4 Of 5 Consultation with staff from Corporate Services, Finance, Administration & Revenue Generation have confirmed the current funding allocation for the Sports & Active Lifestyles Program of City Enrichment Fund, is $274,120. ANALYSIS AND RATIONALE FOR RECOMMENDATION There has been no documented request for the need for individual athlete support by the sport community. It was not identified within the initial consultation and rollout of the grant funding program and it has not been suggested by applicants or stakeholders in the sport community since the implementation of the City Enrichment Fund. Through the analysis of similar programs, Recreation staff have deemed that a successful program that supports emerging athletes must have a primary funding objective. Typically, the rationale for supporting individual athletes is based on performance results and not citizenry. The following elements are necessary for a successful program: Clarity on eligibility requirements; application frequency, applicable age level, restricted use of funds for certain purposes; Established evaluations metrics; assessment of use of funds and how that translates to improved performance; and Consideration for injuries; determine if injuries that are sustained by athletes impact on the release of funds. At the local level, the limited funds in the Sport & Active Lifestyles program would require staff to work within the current funding allotment to develop funding recommendations. Jurisdictional analysis of the support given to an individual athlete ranges from $500 - $2,000. Due to the large number of athletes and sports in the City, a significant amount of new funding would be needed to be impactful to the 31,700 affiliated sport users in the City. Staff would also need to ensure that funding for athletes in individual sports is equitable to funding for athletes in team sports. The City may be in a position to support a portion of training requests of the individual applicants; however, funding levels may not be sufficient to support year round training. Another consideration is that some athletes may choose another interest as they develop in their athletic path and may quit by the time they are issued the funds. By supporting emerging athletes through their involvement with local sport organizations, a higher level of accountability as it relates to the use of funds is created. Emerging athletes will have the opportunity to benefit from sustainable programs that have a goal of improving the development of athletes in their organization. Focusing on organizations as opposed to individuals also limits the potential of athletes receiving OUR Vision: To be the best place to raise a child and age successfully. OUR Mission: To rovide high quality cost conscious public ser ices that contribute to a healthy, safe and prosperous community, in a sustainable manner. OUR Culture: Collective Ownership, Steadfast Integrity, Courageous Change, Sensational Service, Engaged Empowered Employees.

30 SUBJECT: Feasibility Of Emerging Athletes Category Within The City Enrichment Fund (GRA17005) (City Wide) - Page 5 Of 5 additional funds that may render the athlete ineligible from receiving other funding. For example, if an athlete is receiving a scholarship through the National Collegiate Athletic Association (NCAA), should they receive funds before or during their amateur athletic career, they will be deemed a professional athlete and ineligible for their scholarship. Athletes that have opportunities to achieve higher levels of athletic success are already served by athlete funding programs. The Ontario Ministry of Tourism, Culture and Sport announced on June 10, 2016 they are committing $9.76 million through Ontario's Quest for Gold program, including $6.36 million in direct funding for 1,258 athletes and $3.4 million this year through sport organizations to enhance coaching, training and competitive opportunities for athletes and their coaches. Quest for Gold program is the government of Ontario's athlete assistance program and athletes can receive an Ontario Card that provides them with financial support for 1 to 3 years. Funds are intended to go towards training costs, compensation and support to get athletes to a national level. In addition to provincial funding, athletes that satisfy Sport Canada parameters may be eligible for additional federal funding support as they progress in the sport community. ALTERNATIVES FOR CONSIDERATION Not applicable. ALIGNMENT TO THE STRATEGIC PLAN Healthy and Safe Communities Hamilton is a safe and supportive city where people are active, healthy, and have a high quality of life. APPENDICES AND SCHEDULES Not applicable. OUR Vision: To be the best place to raise a child and age successfully. OUR Mission: To provide high quality cost conscious public services that contribute to a healthy, safe and prosperous community, in a sustainable manner. OUR Culture: Collective Ownership, Steadfast Integrity, Courageous Change, Sensational Service, Engaged Empowered Employees.

31 Hamilton CITY OF HAMILTON CITY MANAGER S OFFICE Strategic Partnerships and Revenue Generation Division TO: Chair and Members Grants Sub-Committee COMMITTEE DATE: June 1,2017 SUBJECT/REPORT NO: WARD(S) AFFECTED: Creation and Presentation Grants for Arts Professionals (GRA17008) (City Wide) (Outstanding Business List Item) City Wide PREPARED BY: Andrea Carvalho (905) Ext SUBMITTED BY: "SIGNATURE: 'S ECOMMENDATION John Hertel, Director Strategic Partnerships and Revenue Generation City Manager s Office (a) That, the Creation and Presentation Grants for Arts Professionals, attached as Appendix A to Report GRA17008, be implemented as a permanent funding to stream within the City Enrichment Fund Program; (b) That the 2016 Statistics Creation and Presentation Grants for Arts Professionals, attached as Appendix B to Report GRA17008, be received; (c) That, the 2017 City Enrichment Fund recommended funding allocation for the; Creation and Presentation Grants for Arts Professionals stream, in the amount of $186,959 (as outlined in the attached Appendix C to Report GRA17008), be approved; (d) That the 2017 Application Summary Appendix, attached as Appendix D to Report GRA17008, be received; and, (e) That the matter, respecting Review of Assessment of the Artist Project Program, be identified as complete and be removed from the Grants Sub-Committee Outstanding Business List. EXECUTIVE SUMMARY On September 24, 2014, City Council approved the Creation and Presentation Grants for Arts Professionals funding stream. The funding stream was identified in the Strategic Municipal Investment in the Arts, June 2013 Report AAC 12002(a), as a key component in strengthening the arts sector and was incorporated into the new City OUR Vision: To be the best place to raise a child and age successfully. OUR Mission: To provide high quality cost conscious public services that contribute to a healthy, safe and prosperous community, in a sustainable manner. OUR Culture: Collective Ownership, Steadfast Integrity, Courageous Change, Sensational Service, Engaged Empowered Employees.

32 SUBJECT: Creation and Presentation Grants for Artists Projects (GRA17008) (City Wide) - Page 2 of 6 Enrichment Fund (CEF) grant program, approved by Council September 24, 2014 Report FCS14024(b). In 2016, the Creation and Presentation Grants for Arts Professionals funding stream was implemented as a pilot. Staff received fifty-one applications and through peerreview assessment recommended twenty-nine artist projects that were approved by the Grants Sub-Committee on May 27, Staff have followed the CEF assessment criteria in implementing the stream which has successfully met all standards set for the City of Flamilton s granting program. The stream is aligned with best practices and is closely aligned with other municipal practices. This report recommends the Creation and Presentation Grants for Arts Professionals stream be approved as a pilot to active program and wholly implemented into the City Enrichment Fund granting program. Alternatives for Consideration - See Page 5 FINANCIAL - STAFFING - LEGAL IMPLICATIONS Financial: Not Applicable Staffing: Not Applicable Legal: Not Applicable HISTORICAL BACKGROUND April 14, 2010, Council approved the Arts Advisory Commission to research municipal arts funding models and make recommendations to strengthen the Hamilton art sector through the development and implementation of a sustainable and appropriate arts investment model for the City of Hamilton. May 2012, the Arts Funding Task Force in collaboration with the Tourism and Culture Division presented (Report AAC12-001) to the General Issues Committee in May of The report provided a model and a future vision of the arts funding program along with a roadmap to fulfill the vision as incremental funds became available. The report also identified that a minimum of $1M in additional grant funding was required for the arts community to begin to reach its potential. September 24, 2014, Council approved the new City Enrichment Fund (Report FCS14024 (b)). The Arts were one of six program areas approved as part of the OUR Vision: To be the best place to raise a child and age successfully. OUR Mission: To provide high quality cost conscious ublic services that contribute to a healthy, safe and prosperous community, in a sustainable manner. OUR Culture: Collective Ownership, Steadfast Integrity, Courageous Change, Sensational Service, Engaged Empowered Employees.

33 SUBJECT: Creation and Presentation Grants for Artists Projects (GRA17008) (City Wide) - Page 3 of 6 City Enrichment Fund with eight funding streams created to support non-profit arts organizations and artist projects. The objective of the Cit Enrichment Fund s Art program is; To provide opportunities for ail the people of Flamilton to enjoy and actively participate in the arts while: enhancing social, economic and cultural prosperity and building strength in the arts sector. November 2, 2015, in the second year of the new City Enrichment Fund, the Creation and Presentation Grants for Arts Professionals funding stream was piloted. Fifty applications were received. The increased City Enrichment Fund operating budget in 2016 allowed the piloted funding stream to fund twenty-nine successful applications totalling $187,466 in two categories, established and emerging artist projects. May 27, 2016, The Grants Sub-Committee approved the 2016 Creation and Presentation Grants for Arts Professionals as a pilot and directed staff to report on the assessment and impact of the funding stream in POLICY IMPLICATIONS AND LEGISLATED REQUIREMENTS Not Applicable. RELEVANT CONSULTATION Planning and Economic Development Department - The Tourism & Culture Division has been consulted and supports the objectives and recommendations of this report. Music Industry Working Committee - On May 4, 2016, staff presented a general overview and assessment of the Creation and Presentation Grants for Arts Professionals funding stream. The committee is supportive of the stream moving from pilot to a fully implemented funding stream. Arts Advisory Commission - On June 28, 2016, staff presented a general overview and assessment of the Creation and Presentation Grants for Arts Professionals stream. The committee was supportive of the pilot stream, provided feedback that had been incorporated into the 2017 funding year, and was supportive of the stream moving from pilot to a fully implemented funding stream. Public - The Arts Funding Task Force consulted community stakeholders that informed the Strategic Municipal Investment in the Arts, included in report AAC13001 June 18, 2014, that proposed funding artist / collective projects as a key element in achieving the objectives of a the new arts investment program; To provide opportunities for all people of Hamilton to enjoy and actively participate in the arts while: OUR Vision: To be the best place to raise a child and age successfully. OUR Mission: To rovide high uality cost conscious public services that contribute to a healthy, safe and prosperous community, in a sustainable manner. OUR Culture: Collective Ownership, Steadfast Integrity, Courageous Change, Sensational Ser ice, Engaged Empowered Employees.

34 SUBJECT: Creation and Presentation Grants for Artists Projects (GRA17008) (City Wide) - Page 4 of 6 Enhancing social, economic and cultural prosperity; and Building strength in the arts sector. ANALYSIS AND RATIONALE FOR RECOMMENDATION In its first pilot year, the stream has been successful in meeting each CEF assessment criteria and models best practices of other municipalities. The criteria listed below are used to measure achievements and identify strategic continuous improvement opportunities. Assessment details are provided in Appendix C to report GRA Increased transparency; Increased community impact; Consistent with best practices; Flexible to address the needs of the community; and Increased opportunities for new applicants to receive funding. The Arts Funding Task Force identified the implementation of funding to support artist projects as a key element to strengthening the arts sector and growing the city s cultural capacity by investing in our diverse cultural communities. The 2016 funding recipients provided project statistics within their 2016 final report. The figures demonstrate the economic activity (number of employed artistic professionals and technicians) and value added impact (public and audience engagement programming) results. While each project is distinct, they all contribute to the growth of Flamilton s creative industries through direct spending, studio/venue rentals, employment of cultural workers and technicians and generating economic stimulus through ticket sales, product sales, public screenings, performances, and exhibitions. The added value impact of additional programming, paid and unpaid, provides additional opportunities for all audiences and diverse communities to actively participate in the arts sector. Complete 2016 Project statistics and highlights are listed in Appendix B to report GRA Project Statistics Total Number Number of project presentations (up to final report February 1, ) Number of scheduled project presentations (upcoming)* 48 Number of artists employed / contracted under project 94 Number of technicians employed / contracted under project 30 *While the funded projects have been presented sixty-eight times between an eighteen month period an additional forty-eight upcoming project presentations are scheduled. OUR Vision: To be the best place to raise a child and age successfully. OUR Mission: To provide high quality cost conscious public services that contribute to a healthy, safe and prosperous community, in a sustainable manner. OUR Culture: Collective Ownership, Steadfast Integrity, Courageous Change, Sensational Service, Engaged Empowered Employees.

35 SUBJECT: Creation and Presentation Grants for Artists Projects (GRA17008) (City Wide) - Page 5 of 6 The wider presentation of these projects enhance the creative profile of Hamilton by providing regional, provincial, national and even international recognition to our city. Funded projects must demonstrate City of Hamilton support as outlined in the CEF Funding Agreement Terms and Conditions. While all projects are presented in Hamilton, several 2016 projects have been additionally presented in Toronto, St. Catharines, and Nova Scotia. Recommended 2017 projects, have confirmed presentations in Windsor, New Brunswick, and Denmark among others. Additionally, published projects (literary and musical products) enhance the creative profile of Hamilton beyond the funding timeline. As a result of the statistics presented staff are recommending that funding to the Creation & Presentation Grants for Arts Professionals (Individuals Artists) 2017 stream be approved. ALTERNATIVES FOR CONSIDERATION Alternative 1: Continue pilot for an additional third year with staff returning to Council with an assessment and implementation plan. Approve the Creation and Presentation Grants for Arts Professionals stream as a three year pilot (2016, 2017 and 2018). Staff will report to the Grants Sub-Committee in advance of the 2019 intake period (Q3 2018) with a recommendation for the 2019 grants cycle. A three year pilot will allow staff to receive and evaluate final report data from the 2016 and 2017 grant cycles and data from the 2018 application process. Alternative 2: Approve recommendation (a) as last year of funding stream. Approve the 2017 funding recommendations as last year of the funding stream available to artist/collective projects and that funds allocated to this stream be reallocated within the City Enrichment Fund Arts Program. This alternative is not recommended, as this stream supports the growth of the cultural sector, has been approved at Council September 24, 2014 (Report FCS14024 (b)), and supports the objectives of the City Enrichment Fund and the City of Hamilton s Strategic Plan. ALIGNMENT TO THE STRATEGIC PLAN Economic Prosperity and Growth Hamilton has a prosperous and diverse local economy where people have opportunities to grow and develop. Healthy and Safe Communities Hamilton is a safe and supportive city where people are active, healthy, and have a high quality of life. OUR Vision: To be the best place to raise a child and age successfully, OUR Mission: To rovide high quality cost conscious public ser ices that contribute to a healthy, safe and prosperous community, in a sustainable manner. OUR Culture: Collective Ownership, Steadfast Integrity, Courageous Change, Sensational Service, Engaged Empowered Employees.

36 SUBJECT: Creation and Presentation Grants for Artists Projects (GRA17008) (Cit Wide) - Page 6 of 6 Culture and Diversity Hamilton is a thriving, vibrant place for arts, culture, and heritage where diversity and inclusivity are embraced and celebrated. APPENDICES AND SCHEDULES ATTACHED Appendix A to Report GRA17008: Creation and Presentation Stream Assessment Appendix B to Report GRA17008: 2016 Statistics Creation and Presentation Appendix C to Report GRA17008: 2017 Creation and Presentation Funding Recommendations Appendix D to Report GRA17008: Application Summary OUR Vision: To be the best place to raise a child and age successfully. OUR Mission: To rovide high quality cost conscious public ser ices that contribute to a healthy, safe and prosperous community, in a sustainable manner. OUR Culture: Collective Ownership, Steadfast Integrity, Courageous Change, Sensational Service, Engaged Empowered Employees.

37 Creation and Presentation Stream Assessment APPENDIX A to Report GRA17008 Page 1 of 2 The City Enrichment Fund assessment criteria have been used to provide the following evaluation: City Enrichment Fund Assessment Criteria Increased transparency and accountability Increased community impact Consistent with Best Practices Flexible to address the needs of the community Creation and Presentation Assessment Results Transparency: Handbook developed to assist applicants, includes budget form assistance and a copy of the application questions. Funding process, including assessment and the recommendation process provided to the public through CEF Guidelines, public information sessions, and through general staff inquiries and communication. Assessor names are published online following funding confirmation by Council. Accountability: Upon request, applicants are provided assessor comments and feedback. Through this process applicants are given an opportunity to learn of their application s strengths and areas needing improvement funding investment in 11 unique emerging artist projects across the literary, theatre, music, and visual arts sectors. 30 technicians were contracted under these projects. The community engaged with these projects through 40 public performance, readings / artists talks, workshops, exhibitions, and open studio sessions. 19 project presentations are scheduled beyond the CEF funding timeline. Following best practices: Arms-length peer assessment. Three local and / or regional assessors form the emerging assessment panel representing expertise and innovation within their respective artistic sectors. Emerging projects are evaluated amongst their peer group. Successful applicants are required to submit final reports, provide recognition of the City s funding, and meet all funding terms and conditions. Emerging and Established categories provide opportunities for artistic production at all levels.

38 City Enrichment Fund Assessment Criteria Increased opportunities for new applicants to receive funding Creation and Presentation Assessment Results Supporti e of individual and collective practices (ie. Solo musician vs. band, playwright vs. theatre team). One-time funding. Successful projects can only be funded once. Successful applicants must wait one year before reapplying with a different project. Returning applicants are not guaranteed funding nor is their previously successful application leveraged against future decisions.

39 APPENDIX B to Report GRA17008 Page 1 of Statistics Creation and Presentation The following 2016 statistics provide the number of applications received, the number of successful applications, total funding awarded, information sessions, and 2016 Project Highlights Application and Funding Statistics Total Total # of Applications 51 Total # of Successful Applications 29 Total Funding Awarded $187, Information Sessions Statistics Sessions Provided Public Attendance 2016 Information Sessions Information Sessions Drop In Sessions 2 10 Total Project Highlights Total Number of project presentations (up to final report February 1, 2017) 94 Number of scheduled project presentations (upcoming) 48 Studio visits 157 Artist Talks / Presentations 24 Film Screening 1 Reading 1 Performances 22 Workshops 2 Number of artists employed / contracted under project 65 Number of technicians employed / contracted under project 30

40 Appendix C to Report GRA City Enrichment Fund ARTS Final A d'l Funding REF# Organization Program Na e Rating 2016 Fun ed Requested Recommended Allocation 2016 vs 2017 ARTS - Creation and Presentation for Arts Professionals ART D-l John Haney THNATOS 90-7,300 7,300 7,300 ART D-2 Hamilton Audio Visual Node TBD 89-5,000 5,000 5,000 ART D-3 Same Boat Theatre Your Own Sons play production 89-5,000 5,000 5,000 ART D-4 David JTrautrimas Nothin That is ot There 89-10,000 10,000 10,000 ART D-5 Capella Intima Capella Intima 89-10,000 10,000 10,000 ART D-6 Tyler Tekatch Creation and Presentation Grants for Artists ,000 10,000 10,000 ART D-7 Brandon Vickerd Falling Skies 86-8,000 8,000 8,000 ART D-8 Megan ay Dance Creation and Presentation for Artists- Dance ,000 10,000 10,000 ART D-9 Laura Marotta Garden Shelter, Laura Marotta 84-10,000 9,000 9,000 ART D-10 Colina Maxwell individual professional artist grants 82. 9,000 8,600 8,600 ART D-ll Bad Timing Productions A Different Kind of Job 81-5,000 5,000 5,000 ART D-12 Cornelia Peckart Bruce Trail Pilgrima e Project 81-10,000 10,000 10,000 ART D-13 Diana Panton Solstice/Equinox (Creation and Presentation) ,000 10,000 10,000 ART D-14 Hamilton Aerial Group Paradise Project 78-10,000 8,000 8,000 ART D-15 Simon Frank Creation of new artworks based on a two-year research project ,000 8,000 8,000 ART D-16 The DAV(e) Collective Intersections (workin title) 77-5,000 4,000 4,000 La Reunion (The Meeting) by Trinidad Gonzlaez, Canadian translation by ART D-17 Marilo unez Marilo Nunez 75 10,000 8,000 8,000 ART D-18 Katrine Raymond Emerging Artists 74-1,939 1,551 1,551 ART D-19 Dave Gould Incline Vertical Orchestra 73-10,000 8,000 8,000 Y'Sound and Light\" - a Sesquicentennial Celebration at ART D-20 Paula Grove Dundurn Park 72 10,000 8,000 8,000 Middlemost - a novel (temporary ART D-21 Fatima esquita tittle) ,000 8,000 8,000 ART D-22 Aimee burnett Art Publication Series 71-5,000 4,000 4,000 ART D-23 Maureen Paxton Arts-Creation and Presentation 68-8,496 5,098 5,098 ART D-24 Gord Pullar Bootle 67-7,350 4,410 4,410 ART D-25 Gabriel Baribeau Artwork by Gabriel Baribeau 66-5,000 3,000 3,000 ART D-26 Marco D'Andrea Developing Process 66-10,000 6,000 6,000 ART D-27 Norah Wakula Walking Each Other Home 65-5,000 3,000 3,000 ART D-28 Leah Fuller Solo Debut 64-3,652 - Page 1 of 2