15 th INTERNATIONAL EU GRANT ACADEMY

Transcription

1 Portorož Popular Slovenian resort at the Adriatic Sea Great opportunity for international networking and future cooperation between Research Organisations and Industry in light of Horizon September to 26 September th INTERNATIONAL EU GRANT ACADEMY PREPARE EFFECTIVELY FOR HORIZON 2020 RR & CO. experts will share with you over 23 years of knowledge and experience on EU grant funding for Research and Innovation (R&I). Practical cases of R&I project proposals funded by the European Commission will be studied. During this 5-day training you will get the essential knowledge and skills you need to successfully manage the process of obtaining grant funding for R&I in your organisation. The training will cover Horizon 2020 and other programmes of the new EU financial perspective: COSME, ERASMUS+, EUREKA, EUROSTARS. You will learn from the experts, who will share with you not only the essential theoretical basis, but also their practical experience, based on different reallife situations. You will get to look at and understand European grant funding from different perspectives, from that of a potential applicant to that of a project technical and financial auditor. This will be the 15 EU Grant Academy since 2008, organised by RR & CO. Knowledge Centre Ltd. in EU and Balkan states. Some of the topics included in this year s programme are: th Identification of the new opportunities for grant funding within Horizon 2020 and other programmes Establishment of cooperation between research organisations and industry creating a strong consortium Focus on scientific excellence, impact, project budget and implementation proving to evaluators your project is worth funding Join the EU Grant Academy to learn the answers to the following questions: Which projects within your organisation can be supported through grant funding? Which programmes are available for your organisation and where can you find the calls for proposals? Why is cooperation between research organisations and industry required? How to prepare for it? Efficient project management How to start preparing a project? How to define the project objectives and activities to comply with the call requirements? Preparation of the project budget How to define the project costs and prepare the budget? Recording costs and time spent on the project How to protect your own interests while negotiating the consortium agreement as well as during the entire process of project preparation and implementation? IT support for managing all the project of your organisation for centralised, decentralised, mixed, national and local programmes Negotiations with the European Commission Periodic reporting and the final report complying with the rules Preparation for audit control Besides the lectures, the exercises and the lively in class discussions, you will be able to enjoy organised networking activities and experience the hospitality of the famous Slovenian sea-side region. Your new contacts established with other participants during this international event will be of a great value to you and your organisation when starting future international project partnerships. The EU Grant Academy is suitable for you, if you come from the industry sector, small or big company, university, research institute or any other organization that wishes to successfully obtain EU grants for R&I projects. Which qualities should a good IT system have to help you go painlessly through the audit? Better prevent than cure: What are the most common errors and irregularities found by OLAF?

2 Programme Sunday, 21 September p.m. Registration of Participants 8.00 p.m. Welcome Dinner Buffet Target Groups Researchers Research and innovation managers Project managers Project administrators Proposal writers Support staff involved in international cooperation Current and future Project coordinators Consultants Managers CEOs from SMEs Target Organisations Large companies interested in obtaining EU funds for international projects SMEs with research capabilities Universities / Faculties Research Institutions NGOs Public Administration Regional Development Agencies Any other legal entity or natural person interested in the topic of grant funding Monday, 22 September 2014 DAY a.m p.m. Opening of the EU Grant Academy 9.30 a.m p.m. Attracting the EU Funding for Your Ideas Overview of Requirements and Available Programmes Key characteristics of grant funding Understanding research, innovation and the innovation lifecycle From concept to market Why the Commission requires cooperative projects between researchers and industry? Detailed overview of Horizon 2020: Novelties compared to previous funding programmes: whole innovation cycle support, SME instrument, fast track to innovation, access to risk finance, openness to third country participation, teaming and twinning projects, simplified rules H2020 structure: pillars, programmes, instruments, challenges and topics The process of getting from idea to successfully completed project Sources of information on H2020 Finding and interpreting the programme and call documents Understanding H2020 funding actions, selection and award criteria Structure of a project application Other funding sources for your organization: COSME, ERASMUS+, EUREKA and EUROSTARS Tuesday, 23 September 2014 DAY a.m p.m. Making the Evaluator Champion Your Proposal for H2020 Preparation of Research and Innovation Action Projects (RIA), Innovation Action Projects (IA) Evaluation of the project idea in relation to the call requirements Scope, type of activities, Technology Readiness Levels and expected impacts How to successfully connect the project objectives to the call objectives? Definition of the research problem Is your project ambitious enough? How to describe the progress beyond state of the art and innovativeness of your project Is your project relevant enough? How to define the expected impacts of your project, its indicators and plan the measures to maximize the impact How to prepare a draft dissemination and exploitation plan 5.00 p.m. Organized Group Activity (appropriate to the weather conditions) Wednesday, 24 September 2014 DAY a.m p.m. Who does What? Project Management, Project Partners, Consortium in H2020 Preparation of the Work Programme: Work Breakdown Structure Methodology Preparing a good Work Programme Tips and tricks Importance of efficient project management for project s success Project Management structure Roles and responsibilities of project management bodies Project partners Creating a successful consortium Thursday, 25 September 2014 DAY a.m p.m. We Need to Talk about the Finances Preparation of the Project Budget and IT Solution in H2020 Venue: LifeClass Hotel Riviera, Portorož, Slovenija The training will take place at the LifeClass Hotel Riviera **** in the centre of Portorož, offering a wonderful view on the blue Adriatic Sea. Sea, wind, salt, Mediterranean aromas, palm trees, roses and evergreen plants, relaxation, entertainment and companionship are the words that best describe Portorož, a coastal town at the heart of Europe. Eligibility of the project costs Cost categories Planning and preparation of the project budget Tips & hints on budgeting Which traps should be avoided Justification of project resources Preparation of project financial reports An Innovative Online Application for Managing Grant Funded Projects in Organisation and Minimised Irregularities and Errors, Presentation of EFAMT and module for H p.m. Organized Dinner with Traditional Slovenian Cuisine Friday, 26 September 2014 DAY a.m p.m. The Day after the Night before Negotiations with the EC, Administrative and Financial Management of the Project, Project Control and OLAF How to prepare and implement the negotiations with the Commission? Grant Agreement Rights and Obligations of the Consortium Consortium agreement Protect your interest, Intellectual Property Rights Administrative management of a project How to make things go as smoothly as possible Preparation of project periodic reports How to convince the Project Officer you have done a good job Project Technical Reviews How to convince the reviewers that what you are doing is still worth the EU funding Financial control and audit What problems can occur? The most common irregularities and examples of frauds in project finances found by OLAF 1.00 p.m. Training Evaluation Session 1.30 p.m. Award of Certificates and Official Closing of the EU Grant Academy 2.00 p.m. Lunch and Departures

3 Price, Terms and Conditions Training fee Standard rate: % VAT Early bird rate: % VAT for payments made until 31 July 2014 A special rate of only: % VAT for payments made until 31 March 2014 RR & CO. Knowledge Centre Ltd. RR & CO. Knowledge Centre Ltd. is internationally recognized consultancy company in the field of obtaining and managing grant funding. For over 23 years, it has worked with many companies, research organisations and different private and public bodies. The company, with its 15 employees, is known as a steady and trustworthy partner, highly dedicated to the creation of added value to its clients business. Among other comprehensive services related to grant funding, RR & CO. Ltd. offers high quality assistance in increasing clients absorption capacity. Clients appreciate its experts in-depth knowledge and practical experience of all the administrative and financial aspects of obtaining EU grants and favourable subsidised loans. As one of few consultancy companies in Europe, RR & CO. Ltd. offers a diversified range of solutions for those applying for funds (Final Beneficiaries),as well as those distributing, monitoring and managing EU funding schemes (Managing Authorities). The company also provides its own innovative information systems: EFAMT and ipass. One of the company s most important activities is connecting Research Organizations and Business operators to help them better position themselves in the market, through innovative products that are the result of scientific research, development and innovation projects and EU grant funding. RR & CO. Ltd. participated as a coordinator or a partner in more than 30 projects: in FP5, FP6, FP7, EUREKA, national research programmes and programmes financed through the Structural Funds. Its own innovative development creates a first-hand experience that enables further expansion of the company s activities and its recognition around Europe. Its knowledge and experiences are passed on to the participants of the EU Grant Academy. RR & CO. Ltd. is a member of many associations and holds some international certificates: The rates are per participant and include: Training (lectures and practical work) in English Official training materials (hard copies) in English Handbook "EU Grant Funding for Research and Innovation", published by RR & CO. Knowledge Centre Ltd., 2014 Certificate of attendance issued by RR & CO. Knowledge Centre Ltd. Organized transportation from the airport Trieste (Italy) or Ljubljana (Slovenia) to the venue (on 21 September) and back (on 26 September) Accommodation at LifeClass Hotel "Riviera **** Superior" for 5 nights, room 1/1 (21, 22, 23, 24 and 25 September) Welcome dinner buffet Breakfasts, lunch meals and refreshments at coffee breaks (22, 23, 24, 25 and 26 September) Organized dinner with traditional Slovenian cuisine Organized boat trip and fish picnic or another group activity chosen by the organizer (depending on the weather) Wireless internet connection Parking place close to the hotel Hotel entertainment and recreation programme Free entrance to the hotel swimming-pools with heated sea water Free entrance to the Portorož Grand Casino and to the Riviera Casino 10% discount on all wellness services at hotel Riviera For additional stays (additional reservations), please contact us. Registration Procedures Please register early. We can accept only a limited number of participants to encourage personal interaction. You can register by submitting the application form (via or fax). Upon the registration, applicants will receive a quotation with all the accounting details (invoice will be sent after the training). Your registration is formally valid after you receive an confirmation from RR & CO. Knowledge Centre Ltd. and after you pay the training fee. For 2 or more participants from the same organization, we offer 5% discount. The final date for registration and payment is 9 September 2014 or when the maximum number of participants is reached. Cancellation Policy In case that you will not be able to attend, you can cancel your attendance by sending a written notice of cancellation via or fax. Depending on the date on which we receive your cancellation we will do as follows (in 7 days after we receive information about your bank account): Cancellation until 31 July 2014: your paid fee is reimbursed less % VAT for our service; Cancellation between 31 July 2014 and 9 September 2014: we will reimburse you 50% of your paid fee; Non-attendance or cancellation after 9 September 2014: we will keep your paid fee and send you the training materials. RR & CO. Knowledge Centre Ltd. reserves the right to cancel the event due to unforeseen circumstances. In that case, you will receive a full refund of the fee paid. Copyright EU Grant Academy is a brand name copyrighted by RR & CO. Knowledge Centre Ltd. EFAMT is a registered trademark owned by RR & CO. Knowledge Centre Ltd. Training materials and documents are copyrighted by RR & CO. Knowledge Centre Ltd. and may not be duplicated, processed, amended, circulated or published by any other way without written permission from RR & CO. Knowledge Centre Ltd. Notes RR & CO. Ltd. s Most Important Projects: CytoThreat; programme: FP7; role: project partner and administrative-financial coordinator ipass ; programme: ESRR, priority 1.1, Structural Funds; role: coordinator and sole beneficiary Public procurement USAID Human and Institutional Development Programme: IPA Training for Municipalities for Macedonia; role: training provider GENEPARK; programme: FP6; role: administrative-financial coordinator SUCCESS; programme: EUREKA; role: coordinator Public procurement for Ministry of the Interior: Evaluation of actions reception of asylum seekers and integration of refugees from the European Refugee Fund Programme in the Republic of Slovenia for 2006; role: evaluation leader MINATUSE; programme: EUREKA; role: project partner EASIER; programme: FP6; role: project partner Public procurements for Ministry of Labour, Family and Social Affairs: The evaluation of the EQUAL Community Initiative Programme in Slovenia ; role: evaluation leader Development of internet application EFAMT PROFESSIONAL; role: coordinator Public procurement for Municipality of City of Ljubljana: Updating and adjusting the tender documentation to EU standards; role: coordinator Assessment and Audit of Administrative Capacity of CFCU and other PHARE Grant Schemes Implementing Agencies (2002); programme: PHARE programme; role: Local experts for Delegation of European Commission in Slovenia SLORITTS; programme: FP5; role: administrative-financial coordinator EFAMT ; programme: FP5; role: coordinator and sole beneficiary To be able to participate, it is expected that you are fluent in English language. Bring your notebook (laptop), because you will need it on the first day of the training. RR & CO. Knowledge Centre Ltd. reserves the right to change lecturers or modify the programme if and where necessary while maintaining the overall nature of the training unchanged. For more information please contact: Robertina Gjoka Bojan Lipovac robertina.gjoka@rr-co.eu phone: mobile: fax: skype name: robertinagjoka bojan.lipovac@rr-co.eu phone: mobile: fax: skype name: bojan.lipovac Testimonials from Participants of the EU Grant Academy The lecturers had experience of many years about their subjects and could well communicate in the English language. Working with concrete examples in pairs and in small groups was useful for learning. I think the week's programme covered well different parts of the EU project. Iris Humala, Aalto University, School of Art and Design, Finland The "Practical Project Proposal Development Academy" represents a highly professional approach to the complex and important subject of EU grant funding, from which the Republic of Croatia can benefit significantly. Dario Ćorić, head of treasury & financial services at SIEMENS d.d. Undoubtedly the seminar exceeded all my expectations. I recommend the seminar to everyone who wants to avoid unnecessary loss of their energy and to improve their chances of obtaining a EU grant. Fedor Gabrovšek, Telekom Slovenije, d.d.

4 Lecturers Experienced lecturers are looking forward to meeting you. Get to know them through their short presentations: Mojca Dušica Zajc, Ph.D., is Director of consulting and knowledge transfer at RR & CO., and a senior consultant with over 12 years of experience. Her Ph.D. focuses on opportunities and challenges of cooperation between small and medium-sized enterprises (SMEs) and public research organizations with the focus on innovative capacities of SMEs. She successfully consults companies and research organisation on the topic of grant funding for research, development and innovation through centralized and decentralized programmes. She has been an administrative and financial coordinator in several projects. Mojca is an expert in the field of analysis of implementation of programme evaluations; she is an experienced evaluator of project proposals for the Slovenian Technology Agency and for the cross-border cooperation programme. She also performed financial control of Research and Investment projects financed by SPIRIT Slovenia, public agency, and European Fund for Regional Development. She is the author or co-author of several books and articles. She led various workshops and held numerous lectures related to the preparation and implementation of grant funded projects and lectured at practical trainings (in the duration of over 100 hours) in different EU member states and West Balkan Countries. She is the co-author of the EU Grant Academy handbooks. Aljoša Kocjančič is a senior consultant and has been with RR & CO. since He has extensive experience in preparing successful project proposals for national and EU calls for proposals. He is an expert in the field of financial management of grant-funded projects (budget preparation and justification of the costs, preparation of in-depth analysis of managing financial support documentation), implementation of full-cost model of indirect costs to various organizations, administrative and financial management of projects, preparation for ex-post and ex-ante project audit controls, pre-audit of eligible costs and related cost documentation for different programmes. He has experience in project control for the Slovenian Technology Agency and in implementation of financial control of Structural Funds. He is administratively and financially coordinating large international projects in FP 7. In recent years, Aljoša carried out many workshops and lectures, covering a variety of topics from his field of expertise for different groups. He regularly lectures at EU Grant Academy and seminars all around the country. He is the co-author of the EU Grant Academy handbooks. Damjan Struna, M.Sc., is an experienced consultant who has been with RR & CO. since 2006, after he obtained his master s degree in International Economics from University of Ljubljana. He has extensive working experience in the preparation of project proposals in FP6, FP7, EUREKA and EUROSTARS programmes and Structural funds, development of logical framework and implementation of many successful national and international RTDI projects. He is an expert consultant for SMEs, with years of experience in evaluating project proposals and performing quality control of proposals. He is an evaluator at SPIRIT Slovenia, public agency, and is experienced in performing financial controls of Structural Funds projects. Damjan is well known to the audience in the EU and Western Balkans, where he has held a number of lectures, seminars and workshops on topics related to grant funding including practical trainings in duration of over 100 hours. He is the co-author of the EU Grant Academy handbooks and has published a number of articles on EU grant funding in different regionally recognized professional magazines. Ilina Hristova, M.A., is an experienced consultant with particular interest in international research and innovation projects. She holds a master's degree in Politics and International Relations and before joining our team, she worked in Brussels and at the University of Parma in Italy. She works in close cooperation with technical and scientific coordinators from across Europe and provides valuable assistance to a number of international consortia throughout the entire process from proposal preparation, through negotiations and day to day management to successful technical reviews and financial reporting for their FP7, CIP and other research projects. At present, besides being responsible for the administrative and financial management of the CytoThreat project and helping the coordinators in managing couple of other FP7 ICT projects, she is already assisting several researchers in preparing Horizon 2020 proposals. Ilina has shared her knowledge and experience with hundreds of participants at our seminars, workshops and EU Grant Academy in different EU countries as well as numerous info days in Slovenia and abroad. She has also published a number of articles on topics related to EU grant funding and research projects in different regionally recognized professional magazines. She is the co-author of the EU Grant Academy handbooks. Ivica Ilić, M.A., is an experienced consultant for grant funding. He obtained master degree in Comparative local development at University of Trento and a Bachelor s degree in international marketing from Faculty of Management, Megatrend University of applied science in Belgrade. He has 13 years of valuable experiences, starting at a regional NGO in Serbia, up to his current position at RR & CO. He has worked on many projects, local / regional / national / international financed by European Commission funds. His extensive experience includes Pre-Accession Funds (IPA), writing project proposals, implementing projects, project administration, reporting, monitoring and evaluation of projects and research and development. He participated in the creation of local and regional strategic plans for municipalities and districts as well as in implementation of 4 research works in agriculture, SME development, industry and FDI attraction. He is also an expert consultant for public procurement based on PRAG procedures. In 2010, he published a monograph Territorial Pact Leskovac: Toolkit for sustainable development of City of Leskovac published by Lambert Academic Publishing. Among other publications, he also co-authored Strategy for a common market approach Serbia Bulgaria. Ivica regularly lectures on preparation and implementation of projects for different target groups in EU and Western Balkan countries. Robertina Gjoka, holds a Bachelor s degree in economics and works in the Head office of our company since She has been involved in the preparation of TEMPUS and FP7 project proposals and supports our international team of administrative-financial consultants of FP7 projects. She has extended experience with introducing and implementing the IT application EFAMT, as well as, carrying out start-up training for its users. She has already carried out start up trainings and implemented EFAMT for several FP7 projects consortia and has introduced EFAMT to several organizations which use the system to monitor and manage all their projects, regardless of the sources of financing used. In the past few years, she has provided administrative and technical support to over 300 users and to over 50 partners, in different organizations, using EFAMT. Robertina also coordinates and provides mentorship to the international students that are engaged in different research work, mainly within the department of Consulting and Transfer of Knowledge. She facilitates the communication between different departments of our company and coordinates the activities between our clients and our staff. In 2013, she lectured at the forum of the Association of Project Managers of Slovenia on the topic of Management of International Projects with specialized cloud based IT tool: cases of good practice and was co-author of several articles. Robertina has been the technical coordinator of the EU Grant Academy for the last three years and is part of the core sales team of our company. Edition: 11 March 2014

5 Application form for the 15 th International EU Grant Academy Portorož, Slovenia, 21 September 26 September 2014 Please write clearly and in CAPITAL LETTERS. If you have any questions about your application please do not hesitate to contact us. Filled application please send to address: or fax number: PERSONAL INFORMATION Participant 1 PERSONAL INFORMATION Participant 2 Gender: F M First name:... Surname:... Position in the organization: Phone:... Please select your choices by marking with X: [ ] I am applying to attend the International EU Grant Academy which will take place from 21 September to 26 September [ ] I am interested in staying in Portorož some additional days and I request more information about this option. Signature:... Gender: F M First name:... Surname:... Position in the organization: Phone:... Please select your choices by marking with X: [ ] I am applying to attend the International EU Grant Academy which will take place from 21 September to 26 September [ ] I am interested in staying in Portorož some additional days and I request more information about this option. Signature:... INVOICING INFORMATION Payer Name (of the organization / company):... Address (street name, number, etc.):... Postal code:... City:... Country:... VAT No.: Phone:... Fax:... Contact person, if not equal to participant(s):... I have carefully read the terms and by sending this application form to RR & CO. Knowledge centre Ltd. hereby agree to be bound by the terms outlined therein. Signature of the Stamp Date and place:... legal representative:... (if necessary): RR & CO. Knowledge Centre Ltd. guarantees protection of personal data in accordance with valid laws. Accounting details will be provided on the quotation. Your registration is formally valid after you receive an confirmation from RR & CO. Knowledge Centre Ltd. and after you pay the training fee. Other terms and conditions apply as stated in brochure for the International EU Grant Academy. Edition: 11 March 2014