Crisis Counseling Program

Transcription

1 Requirement: Frequency: Due Date: Crisis Counseling Program Contract Crisis Counseling Training and Assistance Program Annual Monitoring N/A Crisis Counseling Training and Assistance Program (CCP) is defined by the latest version of the Federal Emergency Management Agency Crisis Counseling Assistance and Training Program Guidance (CCP Guidance) as supplemented or modified by any conditions of award specifically addressing services in the State of Florida in response to a specific presidentially declared disaster. A. General Description: The Network Provider will be responsible for delivering federally funded Crisis Counseling Program services in the event of a natural or man made disaster affecting N/A counties. The Network Provider will deliver crisis counseling services in any and all declared counties which have been approved for services in any CCP grant authorized jointly by representatives of FEMA and CMHS. These services will be designated by the Department s project title Project H.O.P.E. Helping Our People in Emergencies. B. Scope of Service This project is for both non client services and client services. Non client services will be provided throughout the term of this incorporated document. Client services will be provided only in the event of a disaster impacting any or all of the counties included in Section B., above, on a cost reimbursement basis. Client services will be provided only in the counties specified in each Presidential declaration and only for the period of time established in any Crisis Counseling Program (CCP) grant award(s) jointly approved by FEMA and CMHS in response to a specific disaster(s) unless otherwise specifically authorized by FEMA, CMHS and the Department s Disaster Mental Health and the Managing Entity. Client services will be provided in compliance with the FEMA and CMHS CCP program guidelines, any approved grant budget(s), any specific terms of conditions included in any grant award(s) and any program regulations or guidelines established by the Department s Disaster Mental Health and the Managing Entity. C. Clients to be Served 1. The clients to be served shall be adults and children within any declared counties listed in Section A, above, affected by a presidentially declared disaster. Targeted groups of clients shall be identified in a CCP needs assessment and CCP grant application narrative approved by the Department s Disaster Mental Health or the Managing Entity in response to a declared disaster. The targeted clients shall include populations identified as those being at the greatest risk of potential emotional and behavioral problems as a result of a declared disaster. 2. Clients identified in any needs assessment and grant application shall include, but are not limited to: injured survivors and bereaved family members; survivors with high exposure to disaster trauma; individuals displaced by the disaster and people evacuated from disaster zones; bereaved extended family and friends; professional first responders; volunteer first responders; Updated 3/1/2014, Page 1

2 people who lost homes, jobs, and possessions; people with pre existing trauma or other dysfunction; affected people from the larger community; and special at risk groups such as children and school employees, the elderly, single parents, non English speaking residents, affected renters or other non homeowners, migrant laborers, small business owners and their employees; low income individuals receiving medical or other public support; and professional or volunteer members of disaster related support and service organizations. 3. Client eligibility is for any and all adults and children affected by a specific disaster which occurs within any of the counties identified in Section B., above and which counties are eligible for FEMA Individual Assistance Programs under the terms of any specific Major Disaster Declaration issued by the President of the United States. 4. The determination of client eligibility shall be made by the Network Provider in accordance with the CCP guidelines and the terms and conditions of any specific grant approved by FEMA and CMHS. For additional information or guidance, the most recent version of The Federal Emergency Management Agency Crisis Counseling Assistance and Training Program Guidance (CCP Guidance) is incorporated herein by reference. The complete set of documents included the CCP Guidance is available at the following website maintained by the department: programs/mental health/disaster For ease of reference, the table below provides additional links to specific documents and tools contained within the CCP Guidance. Copies of the CCP Guidance or specific documents contained therein can be made available in word, excel or adobe.pdf versions by the Department s Disaster Mental Health upon request. These resources are subject to periodic revision by FEMA and the Substance Abuse and Mental Health Services Administration. In the event of a disaster, the Department s Disaster Mental Health will ensure the most recent version of each resource is available to impacted providers. General Guidance: Federal Emergency Management Agency Crisis Counseling Assistance and Training Program Guidance Version 3.4 Immediate Services Program (ISP) and Regular Services Program (RSP) Application Resources Pmaterials.htm#Guidance Pmaterials.htm#application_materials Updated 3/1/2014, Page 2

3 Evaluation and Reporting Resources CCP Data Collection Tools Individual/Family Crisis Counseling Services Encounter Log Group Encounter Log Weekly Tally Sheet Adult Assessment and Referral Tool Child/Youth Assessment and Referral Tool Participant Feedback Survey Service Provider Feedback Survey Program Report Tools for State Management: CCP Quarterly and Final Report Format Template for Quarterly Financial Reporting Template for Budget Adjustment Template for Budget Disbursement Standard Form 425 Federal Financial Report and Instructions Pmaterials.htm#Evaluation_and_Reporting Updated 3/1/2014, Page 3

4 Training Resources Required Modules: Core Content Training, CCP Trainer s Guide and CCP Core Content Just In Time Web Based Training Sections 1 4 Transition to RSP Training, CCP Trainer s Guide and RSP Midprogram Training, CCP Trainer s Guide and Disaster Anniversary Training, CCP Trainer s Guide and RSP Phasedown Training, CCP Trainer s Guide and Supplemental Materials: o CCP Job Aid for Crisis Counselors o o Exercises and Trainer's Tips Handouts Disaster Behavioral Health Acronyms Crisis Counseling Assistance and Training Program Typical Timeline Disaster Reactions and Interventions Recognizing Severe Reactions to Disaster and Common Psychiatric Disorders The Road to Resilience Organizational Approaches for Stress Prevention and Management Crisis Counseling Assistance and Training Program Quarterly and Final Report Format Feedback Forms for Training Participants and Trainer Face of FEMA DVD (Please contact SAMHSA DTAC for a copy of this DVD.) References CCP Online Data Collection and Evaluation System Pmaterials.htm#Trainings Updated 3/1/2014, Page 4

5 REQUIRED REPORTS The Network Service Provider will provide data reports, financial reports and program reports according to the schedule in the following tables. Specific reporting dates and deadlines for client services reports will be established by FEMA and CMHS in the terms and conditions of any grant and will be incorporated into this contract by amendment following any grant approval. Specific report formats will be provided by the LSF Network Manager or the Department s Disaster Mental Health to reflect the most current version of FEMA and CMHS reporting requirements and conditions. Non Client Services Reports Report Title Frequency Report Due Date # Copies Recipient Preparedness Report ISP Needs Assessment ISP Provider Budget RSP Needs Assessment RSP Provider Budget Annually Quarterly Within 60 days of contract execution initially; annually by April 30 th, thereafter Within 5 days of any Within 10 days of any Beginning 30 days of any Within 50 days of any Immediate Services Program Client Services Reports Report Title Frequency Report Due Date # Copies DCF Office Recipient ISP Extension Budget Within 50 days of any ISP Interim Response Activities Within 10 days of any ISP Weekly Service Summary Weekly Beginning one week after the approved start date of any ISP grant award. ISP Final Service Data Report Within 30 days of ISP Final Program Report Within 30 days of ISP Final Financial Report Within 45 days of Updated 3/1/2014, Page 1