BOSTON PUBLIC HEALTH COMMISSION. Child, Adolescent, & Family Health

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1 BOSTON PUBLIC HEALTH COMMISSION Child, Adolescent, & Family Health Request For Proposal for Statewide Training and Systems Change Engagement Partner June 07, 2018

2 Table of Contents Request for Proposal Introduction & Timeline Overview Scope of Work Budget Proposal Narrative Evaluation and Notification Submission Instructions

3 Request for Proposal Introduction The Boston Public Health Commission (BPHC) is issuing a Request For Proposal (RFP) from qualified entities to serve as a partner for early childhood mental health efforts. RFP Timeline Thursday, June 07, 2018 RFP announcement in The Boston Globe Thursday, June 07, 2018 Wednesday, June 13, 2018 Friday, June 15, 2018 RFP available online at at 10:00 AM Questions due in writing by 5:00 PM to ECMHMatters@bphc.org Responses to questions posted at by 5:00 PM RFP due by 4:00 PM delivered to: Thursday, June 21, 2018 Attention: Christy Moulin Boston Public Health Commission at 1010 Massachusetts Avenue, 2 nd Floor Boston, MA Envelope must be clearly marked: Early Childhood Mental Health System of Care Expansion Implementation Evaluation Proposal. Friday, June 22, 2018 Notification of Decision Tuesday, June 26, 2018 Selected Partner s letter of commitment submitted to BPHC 2

4 Request for Proposal Overview Since 2010, the Boston Public Health Commission s Child Adolescent and Family Health Bureau s Early Childhood and Family Mental Health Program is in process of developing Early Childhood Mental Health (ECMH) integration of services. Integration efforts included the efforts of seven pilot sites in Boston community health centers and integrating a family partner and licensed mental health clinician into pediatric primary care settings to work with young children and their families. An evaluation of the model demonstrated significant positive outcomes for both children and adults. Services, as measured by evidence-based tools, resulted in statistically significant: Reduced levels of parenting stress and depression symptoms Improved child mental health and social emotional wellness Currently there remains gaps in early childhood and family mental health care. Boston Public Health Commission (BPHC) is in the process of completing an application for a five (5) year Infant and grant from the Substance Abuse and Mental Health Services Administration (SAMHSA) in order to address the gaps in statewide service for ECMH. The purpose of the SAMHSA grant is to expand capacity to serve the mental health needs of children 0 5 years by filling service, training, and systems gaps over a five-year period. If awarded this grant, BPHC will contract with a Training and Systems Change Engagement Partner to assist with integration of capacity building efforts. Scope of Work BPHC is seeking a Training and Systems Change Engagement Partner (herein Partner ) to work in collaboration with BPHC to identify evidence based practices to fill gaps in statewide service capacity and then partner with communities to implement training and support systems change to ensure maximum impact. The Partner will work closely with existing state and local groups and agencies, to be identified in partnership with BPHC. Statewide groups will include the cities of Boston, Worcester, and Springfield. These 3 cities are currently partnering in the Massachusetts Young Children s System of Care Expansion grant, efforts that will serve as a launching point for the Training and Systems Change Engagement work of new SAMHSA funding. The Training and Systems Change Engagement efforts has two goals: 1. Develop a training and systems change plan, informed by stakeholders, to include community leaders and grassroots agencies as well as clinical providers. 2. Implement plan to include coordinating evidence based practice (EBP) training, coaching, and systems change to ensure maximum impact. The goal of this work is not to train as many professionals of EBPs as possible rather, to develop lasting capacity across communities to identify and respond to the needs of young children and their families across the full spectrum of promotion, prevention, and intervention. 3

5 Partner Responsibilities Partner shall provide the following: Request for Proposal I. Engage a broad range of stakeholders, including families, community leaders, and professionals who serve young children and their families. This will include steps to identify gaps in community capacity to identify and respond to the ECMH needs of young children and their families across the full spectrum of promotion, prevention, and intervention. II. III. IV. Develop written training and support plan in collaboration with BPHC and other identified stakeholders. At a minimum plan will include: a. A prioritized list of Evidence Based Practices (EBPs), recommendations to adapt EBPs for underserved populations, and identified target audience for trainings. All EBPs must allow for training and implementation by non-licensed individuals. b. A plan to support and monitor implementation of EBPs, including ongoing coaching and reflective practice opportunities. c. A list of systems changes necessary to ensure lasting, maximum impact for young children and their families. Implement training and support plan. At a minimum, implementation will include: a. Performing training (if eligible to do so and meet EBP requirements) or contract with required training agency. b. Coordinate logistics for events (trainings, coaching sessions, etc.) to include securing venue, developing materials, maintaining registration system, etc. c. Ensure statewide access to training and support, by identifying and responding to the needs of communities (at a minimum Boston, Worcester, and Springfield). This may mean bringing trainings across the state OR bringing trainees across the state. d. If plan includes development of distance learning tools (webinars and video conferences), Partner will establish a system for sustaining technology beyond grant funding. Meet Data Collection and Performance Measurement requirements. At a minimum, this will include: a. Collecting and maintaining data on activities listed above. b. Providing reports on process and outcomes to meet funder requirements. c. Working with BPHC and Evaluation Team (from Northeastern University s Institute for Urban Health Research) to measure success and impact of all activities. d. Contribute to annual written reports to funders as requested by BPHC. 4

6 BPHC Responsibilities BPHC will provide: Request for Proposal Guidance and connection to statewide stakeholders Timely feedback to drafts and requests for input Technical assistance related to meeting our data needs Ensure funder requirements are met Promote participation of families and caregivers at all stages and in all aspects of the project Implement a racial justice and health equity framework in all aspects of the project Employ adaptive leadership in all aspects of the project Monitoring Requirements 1. Invoice will reflect budget items billed monthly. BPHC program management will review and confirm invoice prior to payment. 2. BPHC program management will meet with selected Partner no less than monthly. Any unsatisfactory interaction will result in written memo to grantee leadership. 3. BPHC shall record the date, location, attendance, and minutes (summary) of meetings. 4. BPHC will review quarterly data reports due on the 15 th of the month following the end of the quarter to monitor data collection goals. Any unsatisfactory reports will result in written correspondence to selected Partner, meeting with BPHC, and a written plan for improvement. 5. If BPHC is awarded the federally funded grant, the selected Partner is required to submit: a. Most recent A-133 audit (organization would have an A-133 audit if it receives more than $500,000 in federal funding each year), b. General Financial Audit, or short letter stating that organization performs neither an A- 133 nor General Financial Audit. Budget Funding is contingent on SAMHSA awarding BPHC the grant. Selected Partner shall only contract with BPHC if the awarded the grant from SAMHSA. Funding shall include $75,000 per year, totaling $375,000 for five years. Applications should include a budget and budget narrative covering the full 5-year scope of work. Total annual award must not exceed $75,000 including indirect. The budget period will run on the federal fiscal year. Proposed budget (s) must account for all expenses related to engagement, training, support, etc. Potential costs include purchasing curriculum/licenses, stipends for trainees, fees for trainers, venue rental, CEUs, mileage, etc. Funds for catering/food shall be be restricted to $2.50 per person per day. BPHC recommends selected Partner to: consider conducting trainings where affordable, healthy food is available for purchase; utilizing partnerships to secure in-kind contributions; provide stipend participants to offset personal expenses. Include in the budget and narrative potential in-kind or partnership cost-sharing plans. Funds will be paid on a cost reimbursement basis and cannot be used for costs incurred before the contract is issued or after it expires. 5

7 Request for Proposal Proposal Narrative Please answer the following questions by responding in the order in which they appear (up to 10 pages). The use of bulleted lists and outline formatting is encouraged. 1. Please describe how you would meet the requirements outlined in the Scope of Work including your proposed staffing structure/division of labor and provide resume or CV for lead staff. (20 points) How will you ensure activities begin in the first quarter of funding (expected to be October-December 2018)? What is the lead staff s professional experience and expertise? What will their FTE be on this project? What is the capacity of the organization to plan events and attend to logistical challenges? How would the organization use distance learning and other technology for this project? 2. Please describe a past experience your organization has leading community based engagement and needs assessment (or similar) in an urban setting. (20 points) What were the challenges? What strengths did your agency demonstrate in overcoming these challenges? Who are the non-clinical partners you would include in this project? 3. Please describe your organization s commitment and capacity to use data to identify and address health disparities and promote health equity. (20 points) Why is this work important to your organization? Give an example that demonstrates your organization s commitment. How is the use of EBPs helpful and/or harmful in promoting equity? 4. Please describe your organization s past experience with Evidence Based Practice training and implementation. (20 points) What EBPs are you familiar with and/or would you suggest for this project? Why? Does your agency have internal capacity to train in EBPs? If so, please list. How do you monitor implementation? How do you ensure EBPs are adapted to meet needs of underserved and special populations? 5. Please tell us 5 key elements/components that you would suggest be included in a plan for Training and Systems Change Engagement as described in this document. (20 points) Why are these important? What might be barriers to success over the 5 year project period? Give an example of a systems change needed to ensure lasting, maximum impact for young children and their families. 6

8 Request for Proposal Evaluation and Notification The application will be reviewed and evaluated on the basis of: 1. Capacity to meet the requirements outlined in the Scope of Work. (20 points) 2. Capacity demonstrated in the articulation of past experience leading community based engagement and needs assessment (or similar) in diverse settings. (20 points) 3. Commitment and capacity to use data to identify and address health disparities. (20 points) 4. Capacity as demonstrated in the articulation of past experience with EBP training and implementation support (20 points) 5. Articulation of realistic and innovative elements in a potential plan for building community capacity to identify and respond to the ECMH needs of young children and their families across the full spectrum of promotion, prevention, and intervention. (20 points) The Boston Public Health Commission will convene a review board comprised of community partners and Boston Public Health Commission staff. The committee will review all proposals and recommend the best candidates for selection by a designated official of BPHC. Notwithstanding the review board s recommendation, BPHC reserves the right to make the final decision regarding the selection of a proposal under this RFP. BPHC will notify applicants on or about June 22, The selected organization will be required to sign and return to BPHC a letter of commitment to be included in the grant application by June 26, Submission Instructions Complete a proposal consisting of responses to the application questions. A statement of agreement to proposed budget, explanation of proposed deviations from budget (if applicable), and a signed cover sheet are not included in the 10 pages. 1. Respond to the questions listed in the Proposal Narrative Section (page 6). Provide Program Budget and Budget Narrative. Proposals exceeding 10 pages shall not be considered. Carefully proofread the Proposal before submission. 2. The Proposal must be typed, size 12-point font or larger, and double spaced. All Proposals shall be entitled: ECMH Training and Systems Change Engagement Partner. 3. Submit one (1) original signed in blue ink and, three (3) color copies including appendix and numbered pages. Do not bind Proposals (for ease of copying). 4. Submit proposal to: Boston Public Health Commission Child, Adolescent and Family Health Bureau Attention: Christy Moulin 1010 Massachusetts Avenue Boston, MA All Proposals Must Be Received By 4:00 pm June 21, 2018 The responsibility for submitting a response to this Proposal to the Boston Public Health Commission on or before the stated time and date will be solely and strictly the responsibility of the applicant organization. The Boston Public Health Commission will in no way be responsible for delays caused by the United States Mail service or caused by any other occurrence. 7