COUNCIL-IN-COMMITTEE OPEN MEETING COMITÉ PLÉNIER SÉANCE OUVERTE AU PUBLIC

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1 COUNCIL-IN-COMMITTEE OPEN MEETING COMITÉ PLÉNIER SÉANCE OUVERTE AU PUBLIC Date: Monday, November 20, 2017, 7:00 p.m. Location: Second Floor Committee Room, City Hall, Fredericton Date: le lundi 20 novembre 2017, 19 h 00 Endroit: Salle des comités au 2e étage, l hôtel de ville de Fredericton 1. Agenda Conflict of Interest 1. Ordre du jour Déclaration de conflit d'intérêts Members of Council must disclose if they have a conflict of interest in any matter which is the subject of consideration before Council. Les membres du conseil sont tenus de signaler tout conflit d'intérêt avec un point dont le conseil est saisi Annual Report - Business Fredericton North (10 mins) Presentation by: 1.1 Rapport annuel Business Fredericton North (10 min) Présentation par : 1 Andrew President McGuire, Andrew McGuire, president Strategic Partner Capital Grants (15 mins) Administrative Report Presented by: Tina Tapley, Director, Finance, Innovation and Technology/City Treasurer 1.3 Saint Mary s First Nation Funding Agreement - Water and Sanitary Sewage Services (5 mins) Administrative Report Presented by: 1.2 Subventions d'immobilisations des partenaires stratégiques 2018 (15 min) Rapport administrative présenté par : Tina Tapley, directrice - Finances, Innovation et Technologie; trésorière municipal 1.3 Accord de financement avec la Première Nation Saint Mary s - Services d'eau et d'égout (5 min) Rapport administrative présenté par : 31 33

2 Tina Tapley, Director, Tina Tapley, directrice Finance, Innovation and - Finances, Innovation Technology/City Treasurer et Technologie; trésorière municipal 1.4 Killarney Lake Rotary Centennial Lodge Solar Project (5 mins) Verbal Presentation by: 1.4 Project solaire pour le chalet du centenaire Rotary du lac Killarney (5 min) Exposé oral par : Jeffrey Wilhelm, Engineering Technician, Building Services Jeffrey Wilhelm, technician en genie, Services des bâtiments 1.5 Wheeled Cart Waste Collection System (20 mins) PowerPoint Presentation by: Stephen Hartley, Development Engineer 1.5 Système de collecte pour chariots roulants de déchets ménagers (20 min) Présentation PowerPoint par : Stephen Hartley, ingénieur de développement 62

3 Business Fredericton North Smart Investment November 20,

4 President Andrew McGuire Elliott McCrea Hill 2 nd Vice President Mary Mersereau Swifty s 15 Minute Oil Change Treasurer Mark MacFadzen Leede Jones Gable President Bob Chisholm Mcdonalds Restaurants Director Kim Nash-McKinley St. Mary s First Nations Director Lori MacMullen Canadian University Council of CIOs Director Gordon Burtt Main Street Bowl A Drome Director Brian Wall Plaza Retail REIT Associate Director Tim Woods Brookside Mall Associate Director Dana Alexander Dana s Collision Center City Representative Councillor Eric Price Alternate Representative Councillor Dan Keenan City Police Constable Michael Bamford 2

5 Municipal Tax Base in Core BIA $45,481,200 in ,000,000 45,000,000 44,000,000 43,000,000 42,000,000 41,000,000 40,000,000 39,000,000 38,000,000 37,000,000 36,000, may see a decreased for the first time since 2013 due to assessment freeze and appeals. 3

6 Economic Impact of Core BIA 2017 BIA Municipal Commercial Assessment Base $45,481, employees work in our member businesses 195 Businesses and 85 Levied Properties Representing $90,962 in levies based on.20/$100 assessments BFN 2017 operating budget $140,362 In 2017 BFN Celebrating our 31th year 4

7 Smart Investments BFN has leveraged dollars in order to make positive investments in our community. Limited resources are used effectively. City of Fredericton is receiving both direct and indirect benefits from BFN work. 5

8 Smart Investment 6

9 BFN Façade Grant Program 2017 BFN invested $6,000 in Grant Funding. 50 % up to a maximum of $2,000 available in grant funding for business and property owners. 2 locations applied for grants (Simply Hair and Peters Meat Market) $3225 in BFN Grants have leveraged approximately $23,000 in private investment. By investing in our commercial properties there will be increases in value and assessments, which will in turn result in increased property tax received by the City of Fredericton. 7

10 BFN Clean Team 2017 The Clean Team worked throughout the BIA and Main Street ensuring garbage was picked up, weeds were pulled in planters, sidewalks and all areas in the BIA, overgrown areas were cut down for safety and beautification purposes. They also ensured all litter was removed in the Nashwaaksis Commons, Mitch Clarke Nasis Park and trail surrounding the BIA. BFN took on this project and responsibility in an effort to assist the City of Fredericton and their staff to keep the area looking its best. As a City partner BFN determined our ability to leverage dollars to take on this project was an exceptional value and a win/win for the City and BFN. The cost of BFN s Clean Team has been approximately $13,000. 8

11 BFN Clean Team 9

12 BFN Clean Team 10

13 BFN Clean Team 11

14 Mitch Clarke Nasis Park Skating Rink has continued to be a huge success. Families, children, teens, seniors and adults all are enjoying this one of a kind facility. 12

15 Mitch Clarke Nasis Park BFN purchased the Northside Christmas Tree and decorations, we worked with Parks and Trees to erect it at the Mitch Clarke Nasis Park. We place the tree at the park as it is one of the most utilized outdoor facilities in Fredericton during the winter months. 13

16 Mitch Clarke Nasis Park 14

17 Mitch Clarke Timbit Winter Classic 2 nd Annual Event inolving teams from inside and outside Fredericton. A great community event BFN a major sponsor and organizing partner 15

18 Shop BFN Program BFN Investment directly in participating member business Dollar Sale at.80/$1.00 May and October 2017, $30,000 BFN Dollars were sold totalling $60, Participating Merchants Universal Gift Certificates encouraging shopping local with BFN businesses. 97% return rate on all BFN Dollars Sold and represents a $360,000 direct investment in local businesses.the PUREST SHOP LOCAL PROGRAM 16

19 Your Northside BFN partnered in producing Your Northside a publication promoting Northside Business and Northside Editorial content. Delivered 3 times a year to over 7300 Northside home. 4th year for this publication and it has become a favourite of our readers. Word from the Wards offers an opportunity for Northside Councillors to share what is happening in their ward with 7300 households! Reinforces shopping, staying and playing with Northside merchants. 17

20 Your Northside Prize draws with each edition sponsored by BFN and True North Marketing Online access to publication Engaging the public and business 18

21 Northside Summer Concert Series 17 Concerts (14 at the Nashwaaksis Commons and 3 at York Care Centre) June 1 to August 31 Investment of $

22 Online Engagement Utilizing the power of social media Property listings, Facebook, Twitter, Instagram, YouTube Keeping the public informed Meet the Member and Board Videos 20

23 17 th Annual BFN Dave Hawkins Memorial Golf Tournament 17 Annual BFN Dave Hawkins Memorial all proceeds are designated to be invested into capital investments in our BIA. Raised $7,100 for capital improvements Over $152,000 raised over the past 17 years all reinvested into capital projects 21

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25 Northside Plaza Plaza Retail REIT update only 1 unit left! Avalon Spa, Brookside Dental, My Closet Consignment, Go To Insure are all operating at the Northside Plaza. 23

26 New Development York County Cider Company will be opening on Main Street, redeveloping 38 Main St. New addition to Salvation Army location at 275 Main St. 24

27 Ready for Redevelopment Developers have begun clearing their land for projects that follow with the new Main Street Urban Design Plan. This project will be a multiuse development with a commercial bottom and high density residential component above. 25

28 Urban Design Plan being implemented The new Main Street Urban Design Plan s implementation has begun. BFN worked with the City of Fredericton to facilitate communication with property owners effected by the implementation in 2017 and will be continue as plan moves forward. 26

29 BFN and the Impacts of a Strong BIA Who directly benefits: All residents of the City of Fredericton and visitors. Objectives and functions of the organization: To initiate and coordinate the efforts of business to facilitate economic growth and sustainability. As well as, actively participate in projects to benefit the community at large. 27

30 Questions?? 28

31 Business Fredericton North Inc. Brief to Council Smart Investment November 20, 2017 Business Fredericton North Inc. President Mr. Andrew McGuire will be making a presentation to City Council with respect to the work of BFN this past year, in particular the positive and impactful partnership BFN has offered the City of Fredericton. BFN, like all BIA s, is a true testament to commitment and pure economic development within our community. Commercial property owners within the BIA are levying themselves.20 / $100 of assessed value on their properties and reinvesting it back into the BIA in an effort to create and maintain a healthy, prosperous, beautiful and safe business area. Business Fredericton North Inc. is proud to confirm that the association has been able to leverage our dollars for projects that directly impact our community. Mr. McGuire will share information about programs and projects such as the summer concert series, capital investments, beautification, community events and marketing initiatives that are all results of the work and financial investments of BFN. We have been able to maintain quality programs and services for both BFN members and the community at large in BFN is facing growth and change, the landscape of Main Street is changing and BFN must ensure we are prepared for this change. BFN is working closely with the City of Fredericton to ensure the implementation of the Main Street Urban Design Plan is a smooth transition in the transformation of our Main Street. In 2017, BFN was a key communication conduit between property owners and the City ensuring property owners were made aware of work being done in advance of shovels in the ground. BFN has been looking forward to future work and will be partnering with City Engineering to host a members meeting to review additional work that will impact properties. BFN continued to invest in our businesses and development projects with our façade grant program, investing $6,000 in property upgrades. Members were able to access this program for grants to a maximum of $2,000, which leveraged approximately $23,000 of private investments. We also assumed all cost associated with repairs, maintenance and upkeep of planters. The Clean Team created by BFN in 2016 to help City of Fredericton staff keep up with weeding and garbage pick up within the BIA. The team, reached a new level in 2017, BFN hired 2 full time students who kept Main Street looking its best and resulted in letters to the Editor, numerous compliments and calls from members of the public to acknowledge their appreciation of this program and the work being done. Many people thought the Clean Team were City employees however these were BFN employees working for the benefit our both BFN and the City of Fredericton. Development on Main Street is continuing in projects like the Northside Plaza which has only one vacant space left. De Nova Construction has begun clearing their lot and their project is underway which will transform a key piece of land in the heart of the BIA, bringing high density residential to the heart of Main Street. York County Cider Company has also purchased a property on Main Street and is in the midst of opening their Craft Cider Company and tasting room. Main Street is becoming a prime location for development and the developers are embracing the elements of the Urban Design Plan. Mr. McGuire will share information on numerous community events and shop local programs BFN has invested in, such as the BFN Dollar Program, Your Northside, BFN Summer Concert Series and the Winter Classic which in turned have had positive impacts on our members and the community at large. In conclusion, BFN has continued to leverage our dollars and organization for the benefit of not only our member businesses but for all the citizens of Fredericton. By working together during this time of growth and change we can continue to see the Northside s central business district grow and prosper which in turn will benefit every resident in our City. 29

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33 ADMINISTRATIVE REPORT Council-in-Committee, Open Meeting November 20, 2017 To: From: His Worship, Mayor Mike O Brien and Members of Council-in-Committee Tina Tapley, Director of Finance & Administration/City Treasurer Date: October 20, 2017 Title: 2018 Strategic Partner Capital Grants Description: [] ISSUE: Staff is seeking Council direction whereas there were two (2) Strategic Partner Capital Grant (SPCG) applications and neither meet the City s policy and criteria. BACKGROUND: The City received two (2) applications. 1) Housing First Fund $107,076 over three (3) years ($35,692/year); and 2) Liberty Lane Inc contribution towards a $400,000 request. The Housing First Fund was created as direct support to A Road Home, the Community Action Group on Homelessness plan to end chronic and episodic homelessness in Fredericton. The fund is intended to facilitate investment of funds and raise enough funds to enable the creation of 40 new Housing First units in greater Fredericton. The Fund will also support on-going maintenance of those units. Liberty Lane has relocated and is renovating a building in downtown Fredericton. They provide affordable housing and support services for women and their children leaving abuse. The request is to help offset capital cost overruns and additional on-going operating and maintenance costs for the facility. The PNB currently funds core operating costs. Both the Federal and PNB contributed the majority of funding for this renovation. DISCUSSION: The SPCG Committee struggled with the applications and require Council s direction. Neither application meets the City s policy and criteria: Does not fit within the municipal mandate; and Is a social service In addition, specifically, for the Housing First Fund request: The request is to contribute to a Fund and not a specific capital asset, and The Fund is not clear on housing unit asset transfer and ownership out of the Fund. Specifically, for Liberty Lane Inc s request: The application was incomplete, and The request is for cost overruns for a specific capital asset in addition to on-going maintenance not covered by core funding and operating budget. Also of note, is the Finance & Administration Committee directed staff to reallocate unused SPCG funding to the Community Grant pool. Staff are aware of one solid project that did meet the policy and criteria but they missed the deadline because they were apparently unaware of the City s grant program. COUNCIL POLICY: COR-POL 012, Council and Committee Support 31

34 FINANCIAL CONSIDERATION: The 2018 budget has $100,000 available in SPCG funding. There is a total of $300,000 in the fund; however $200,000 is already committed from prior years to multi-year projects. LEGAL CONSIDERATION: Under the Municipalities Act, municipalities have specific powers to make grants to organizations. The criteria that must be met include: (1) a resolution is required; and (2) the organization must be a charitable or non-profit organization/corporation, an athletic, cultural, environmental, social or educational organization and could also be another organization or corporation if City Council is of the opinion that the grant will help in the development of the municipality (1)Subject to subsection (4), a municipality may, by resolution of council, make grants to the following upon such terms and conditions as determined by council: (a) a charitable or non-profit organization or corporation; (b) an athletic, cultural, environmental, social or educational organization; and (c) any other organization or corporation if, in the opinion of council, the grant will assist in the development of the municipality (2)A municipality may make a grant under this section where the grant may only benefit a portion of the municipality or some of its residents (4)A municipality shall not make a grant under this section that either directly or indirectly reduces or reimburses the taxes or utility charges paid or payable to the municipality by the recipient of the grant (5)When making or refusing to make a grant under this section, a municipality may differentiate between potential recipients as to the making of the grant, the amount of the grant or any terms and conditions imposed on the grant. COMMUNICATION PLAN: Applicants will be notified of award/not award by way of a letter once Council approves the 2018 budget. OPTIONS: Staff is seeking Council direction. Some options available are: 1) Make an exception and override the City s SPCG policy for one or both requests a. whereas the Housing First Fund is part of the recommendation from the Mayor s Task Force on Homelessness; 2) Change the City s SPCG policy to include funding social services and a. direct staff to put both requests through the process, or b. direct staff to consider one or both requests; 3) Not change the City s SPCG policy and not consider either request. a. Review other recommendations from the Mayor s Task Force on Homeless that better fit within the City s mandate. RECOMMENDATION: Staff is seeking Council direction regarding the 2018 Strategic Partner Grant funding allocation. 2 Prepared by: Tina Tapley, Director of Finance & Administration/City Treasurer Approved by: Chris MacPherson, Chief Administrative Officer Form No.: GOV-FRM-002 Service: Community Leadership Issue No.: 1.8 Issue Date: May 19, 2015 Printed On: November 15, 2017 May 25,

35 ADMINISTRATIVE REPORT CIC meeting open session November 20, 2017 To: From: His Worship, Mayor Mike O Brien and Members of City Council Tina Tapley, Director of Finance, Innovation & Technology/City Treasurer Date: October 30, 2017 Title: Saint Mary s First Nation Water and Sanitary Sewage Services Funding Agreement between Her Majesty the Queen in Right of Canada and the City of Fredericton Description: [] OPEN OR CLOSED SESSION: This item is for consideration in the open session. ISSUE: A Funding Agreement between Her Majesty the Queen in Right of Canada, as represented herein by the Minister of Aboriginal Affairs and Northern Development ( Government of Canada), and the City of Fredericton ( City ) for provision of residential water and sanitary sewage services to residents of Saint Mary s First Nation ( SMFN ) requires City Council approval. BACKGROUND: This funding agreement covers a one year period from April 1, 2017 to March 31, The agreement covers the full cost of water and sewer billings for SMFN residential properties. Water and sewer services for SMFN commercial properties are billed and paid directly by SMFN. COUNCIL POLICY: Council authorization is required for the execution of the Funding Agreement in accordance with Policy No. GOV-OP-159 (preparation and interpretation of contracts & agreements) FINANCIAL CONSIDERATION (Immediate Impact on Approved Budget): The one year agreement is for an amount up to $286,045 however payment is provided based on actual invoice amounts. If the invoice amounts are more or less than the agreement amount, the City receives payment for the actual invoice amount. The amount billed for 2017 totalled $323,911. LEGAL CONSIDERATION: Staff from the FIT Department and Legal Division has reviewed the Funding Agreement between Her Majesty the Queen in Right of Canada and the City of Fredericton and have 33

36 2 determined that it contains standard contract provisions which are acceptable for this matter. A copy of the Funding Agreement is attached for your review, consideration and approval. SUSTAINABILITY DUE DILIGENCE: the economic impact: There is no long-term financial impact to the City. The Federal government pays for the cost of residential water & sewer services for SMFN directly to the City. the environmental and social impact: SMFN receives the same level of water and sewer services as received by other City residents. COMMUNICATION PLAN: None required. OPTIONS: (1) To approve and authorize the execution of the Funding Agreement; (2) To not approve or authorize the execution of the Funding Agreement, or (3) To provide staff with other direction RECOMMENDATION: It is recommended that the following resolution be forwarded to City Council for consideration: BE IT RESOLVED THAT the Council of the City of Fredericton hereby approves and authorizes the Funding Agreement between Her Majesty the Queen in Right of Canada, as represented by the Minister of Indian Affairs and Northern Development and the City of Fredericton regarding the provision of water and sewage sanitary services to residents of the Saint Mary s First Nation (Devon Indian Reserve No. 30) in the Province of New Brunswick for the one-year period commencing April 1, 2017 and expiring March 31, 2018 in the amount of $286,045 or based on amount invoiced; and BE IT FURTHER RESOLVED THAT the Mayor and City Clerk are authorized to execute the Funding Agreement and such other legal documents as required to facilitate this resolution. Prepared by: Tina Tapley, Director of Finance, Innovation & Technology/City Treasurer Approved by: Chris MacPherson, Chief Administrative Officer Attachments (1) City of Fredericton Non-Aboriginal Recipient Funding Agreement Form No.: GOV-FRM-002 Service: Community Leadership Issue No.: 1.8 Issue Date: May 19, 2015 Printed On: November 15, 2017 May 25,

37 3 Report Approval Details Document Title: Attachments: Admin Report - SFMN Water and Sanitary Sewage Services agreement - October docx - SMFN Funding Agreement.pdf Final Approval Date: Nov 15, 2017 This report and all of its attachments were approved and signed as outlined below: No Signature - Task assigned to MacPherson, Chris was completed by delegate Jamer, Murray MacPherson, Chris - Nov 15, :20 PM Form No.: GOV-FRM-002 Service: Community Leadership Issue No.: 1.8 Issue Date: May 19, 2015 Printed On: November 15, 2017 May 25,

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64 Wheeled Cart Collection System Curbside Residential Waste Collection Council-in-Committee Monday November 20, 2017 Stephen Hartley 62

65 Wheeled Cart Collection System Recommendation to implement automated curbside collection of garbage; June 2017 GHD consultant s report Benefits: reduced health and safety liabilities time in motion efficiencies (collection costs) ease of use benefits for residents To be determined: maximum size of cart: 240 litre or 360 litre payment for carts: City, residents, or bulk purchase 63

66 Wheeled Cart Collection System Six options for Council: 240 litre maximum cart size; purchased by City 240 litre maximum cart size; purchased by Residents 240 litre maximum cart size; City facilitates low cost purchase by residents 360 litre maximum cart size; purchased by City 360 litre maximum cart size; purchased by Residents 360 litre maximum cart size; City facilitates low cost purchase by residents 64

67 Slide title goes here 65

68 Wheeled Cart Collection System Point 1 Point 2 Point 3 Positives Negatives 240 litre encourages increased recycling too small for larger families? less storage space required Approximately $10 less than 360 litre Residents may choose to use a 120 litre cart 360 litre Should accommodate any family size Many residents already have a 360 litre cart Residents may choose to use a 120 or 240 litre cart most would need a new cart less incentive to recycle compared to 240 litre cart larger to manoeuvre and store Approximately $10 more than 240 litre 66

69 Wheeled Cart Collection System Purchasing Option 1 Paid by City Positives No financial imposition to residents Quicker acquisition timeframe Better control over cart quality Incorporate RFID * technology Negatives Large cost to City complaints from those who already have a cart Possibly replaces existing carts * RFID: Radio Frequency IDentification. A tag placed on carts to monitor collection. 67

70 Wheeled Cart Collection System Purchasing Option 1 Paid by City 240 litre All new New for residents who need one $1.1 million $1.0 million 360 litre All new New for residents who need one $1.3 million $0.9 million 68

71 Wheeled Cart Collection System Purchasing Option 2 Paid by Residents Positives No cost to City No City administration time Negatives Financial imposition to residents Delivery of carts to residences Non-standard cart quality 69

72 Wheeled Cart Collection System Purchasing Option 3 City facilitates low cost purchase by residents Positives Minimal financial cost to City Bulk purchase savings passed on to residents Payment and delivery by City Contractor Better control over cart quality Incorporate RFID technology Negatives Partial cost to residents 70

73 Wheeled Cart Collection System Summary: Present options tonight for cart size and cart acquisition Council opportunity to review options Administrative Report with recommendations to CIC on December 4, 2017 Questions / Comments 71