Title: Notice of Request for Statement of Qualifications SOQ# VSW-MCG , City of McGrath, Alaska Design Services

Transcription

1 Title: Notice of Request for Statement of Qualifications SOQ# -MCG , City of McGrath, Alaska Design Services Category: Procurement Professional Services Solicitation Number: -MCG Project Name: City of McGrath, Alaska - Design Services Date Issued: July 30, 2018 Public Notice Period: July 30, 2018 through August 8, 2018 SOQ Submission Deadline Time/Date: On behalf of the City of McGrath, the Department of Environmental Conservation (DEC), Village Safe Water () Program has released SOQ # -MCG , effective July 30, This SOQ solicits for design services for the City of McGrath, Alaska. SOQ submissions will be received until 3:00 PM Alaska Time, August 8, 2018 in the office of DEC - Program, 555 Cordova Street, 4 th floor, Anchorage, Alaska If interested in this SOQ, please contact the Procurement Officer, Rashaad Esters via for an electronic SOQ file and to register as a prospective offeror. If an amendment is released for the SOQ, registered companies will be sent the SOQ amendment automatically by . DEC Program Rashaad Esters, Procurement Officer Department of Environmental Conservation Division of Administrative Services Village Safe Water Program 555 Cordova Street, 4 th floor Anchorage, Alaska Telephone: rashaad.esters@alaska.gov Important Notice: Offerors with a disability may receive accommodation regarding the means of communicating this SOQ or participating in the procurement process. For more information, contact the Procurement Officer no later than five calendar days prior to the deadline for receipt of SOQ s.

2 Request for Statement of Qualifications SOQ# -MCG City of McGrath, Alaska Design Services Village Safe Water Program Department of Environmental Conservation Date of Release: July 30, 2018 Proposal Opening Date/Time: August 8, :00 PM SOQ # -MCG Page 1 of 8

3 TABLE OF CONTENTS SECTION PAGE # 1.0 BACKGROUND SCOPE OF SERVICES MINIMUM QUALIFICATIONS AND RELEVANT PROJECT EXPERIENCE FORMAT, CONTENT AND EVALUATION SCORING OF SOQ SOQ QUESTIONS MBE/WBE PREFERENCE ASSISTANCE TO OFFERORS WITH A DISABILITY SUBMITTAL INFORMATION AND SCHEDULE PROTEST PROCEDURES APPENDICES 8 SOQ # -MCG Page 2 of 8

4 On behalf of the City of McGrath, Alaska, the Department of Environmental Conservation, Village Safe Water () Program is requesting Statement of Qualifications (SOQ) for Engineering Consultant services. The Procurement Officer for this SOQ is: Rashaad Esters, Procurement Officer Department of Environmental Conservation Village Safe Water Program 555 Cordova Street, 4th Floor Anchorage, Alaska Telephone: BACKGROUND The City of McGrath is requesting written Statement of Qualifications from firms interested in proposing on the wastewater design project. The City of McGrath is located 221 miles northwest of Anchorage and 269 miles southwest of Fairbanks in interior Alaska. It is adjacent to the Kuskokwim River directly south of its confluence with the Takotna River. The community is located in the Mr. McKinley Recording District. The area encompasses 38 square miles of land and 5 square miles of water. Existing Sanitation The portion of McGrath on a piped wastewater system is limited to the downtown area of the community (the north end of McGrath), and consists of 38 Septic Tank Effluent Pumping (STEP) wastewater services. The rest of the community utilizes on-site septic or crib systems for wastewater treatment and disposal. Homes and buildings on the piped sanitation system use individual STEP septic tanks to collect wastewater. The first septic tank chamber collects and settles much of the solid waste. The effluent from the first tank chamber passes into the second chamber which has a pump that pumps the effluent to the community s aerated treatment lagoon system via a 2 HDPE arctic sewer line. Solids/sludge from the individual STEP tanks are pumped from the tanks as needed by the City. The pumped solids are treated with lime and disposed of in the community s permitted landfill. The community s pumper truck is a 1959 Ford. Major issues with the McGrath sanitary sewage collection system are generally related to the system s age, and include: The original steel STEP tanks are over 20 years old. Many tanks are suspected of being rusted through and leaking, and will continue to degrade. Check valves used to prevent sewage from one customer entering the tank of another user have failed. The Community s present pumper truck is a 1959 Ford, and needs to be replaced. 2.0 SCOPE OF SERVICES Contractor shall provide the following Engineering Consultant services for the City of McGrath: SOQ # -MCG Page 3 of 8

5 Design Analysis Report (DAR), 65%, 95%, and Issued for Construction drawings for the following services: Replacement of approximately 34 to 36 STEP systems. Replacement of 2 to 4 STEP systems with on-site septic tank drain field. These are the Amos St homes that are on the community STEP wastewater collection system. New surface aeration/mixing units for the sewage lagoon. Develop specifications for community s vacuum/discharge pumper truck. Project Tasks, Deliverables and Schedule: The deliverables for the project include: 1. Design Analysis Report and 35% design drawings and outline specifications 2. 65% design drawings and specifications % design drawings and specifications (issued for agency review) % design drawings and specifications (Issued for Construction). 5. Construction permits 6. Trip reports for all village trips. 7. Specifications for Community vacuum/discharge pumper truck. Tentative SOQ/RFP Schedule Below is the estimated schedule for this procurement. If any of the dates are changed, the others will all be changed accordingly. July 30, 2018 August 2, :00 PM AKST August 8, :00 PM AKST August 10, 2018 August 23, 2018 September 10, 2018 September 21, 2018 September September 28, 2018 Issue Request for Statement of Qualifications Questions due Statement of Qualification due Short list three firms / Issue Request for Proposal Written Proposal due Consultant presentations Issue Notice of Intent to Award Request for fee proposal and contract negotiation Issue Notice to Proceed The dates identified above may be changed by the Program. The offeror selected for award of a contract will not be eligible to propose on or be selected for construction management of these improvements. 3.0 MINIMUM QUALIFICATIONS AND RELEVANT PROJECT EXPERIENCE Offerors shall provide with their proposal a written narrative verifying that the Project Manager has five years of experience in the following areas: Residential on-site wastewater design. Worked in rural Alaska doing sanitation design for a cumulative of 5 years over the last 20 years. SOQ # -MCG Page 4 of 8

6 Project Manager should have been a licensed Professional Engineering (PE) for 10 years. Proposals that do not provide a written narrative that the Project Manager meets the minimum qualifications and relevant project experience shall be deemed non-responsive and disqualified from consideration. 4.0 FORMAT, CONTENT AND EVALUATION SCORING OF SOQ The SOQ shall follow the format and content requirements described below. The SOQ shall be typed on standard 8.5 X 11 paper, the font shall be no smaller than 12 point and margins shall be at least 1 all the way around the page. The evaluation scores will be on a 100 point scale as defined in this section. All SOQ s will be evaluated and scored using the following criteria and total points basis. Proposals that do not meet the format and content requirements shall be deemed nonresponsive and disqualified from consideration. Provide a cover letter that identifies and describes the Project Manager and project team, including sub consultants, and summarizes the Project Manager s and team s qualifications and relevant project experience. An individual authorized to bind the offeror must sign the letter. The cover letter will not be scored. Limit two pages Qualifications and Relevant Experience of the Project Team 40 Points A. Introduce the project team, including any sub consultant, by providing one or two paragraphs about each key team member, summarizing their qualifications and relevant project experience to complete the assigned work. Provide a chart that shows the organization structure and lines of authority of the project team. Provide resumes (2-page maximum per team member) for the Project Manager, backup Project Manager, and other key staff in Appendix A. The resumes must only provide the relevant project experience of the individual. Note that relevant project experience means project experience that is related or pertinent to the requested scope or services. Limit four pages. (Not including resumes.) (10 points) B. Provide relevant project experience for the project team for the requested scope of services, showing that they meet the requirements in the Minimum Qualifications and Relevant Project Experience. The relevant project experience information shall include: a. Project Title b. Project Description c. Project start and end dates d. Client name, telephone number and address Limit eight pages (30 points) Qualifications and Experience of the Project Manager 30 Points SOQ # -MCG Page 5 of 8

7 Describe the project management qualifications and experience of the proposed Project Manager, for the requested scope of services, showing that he/she meets the requirements in minimum qualifications and relevant project experience. Explain how the Project Manager is qualified to manage this project, and list relevant rural projects the Project Manager has worked on. The project management experience information shall include: a. Project Title b. Project Description c. Project start and end dates d. Client name, telephone number and address Limit four pages. (30 points) References 20 Points Provide at least three references for the firm and at least three references for the proposed Project Manager. Information shall include name, phone numbers, address and project(s) name. However, in addition to these references, reserves the right to check any other available references for evaluating and scoring. Limit one page. (20 points) MBE/WBE Preference 10 Points To receive the points, identify the qualified MBE or WBE firm on the project team and the work that they shall perform. If the firm is a subcontractor, estimate their amount of work, as a percentage of the total proposed work. Limit one page. SOQ Proposal Appendices: Total = 100 Points Appendix A: provide resumes of Project Manager, key team members and sub consultants (required); Appendix B: Minimum qualifications and relevant project experience (required); The SOQ evaluation phase will establish the three highest ranking offerors based on the evaluation criteria and points identified in this section. The three highest ranking offerors will be short-listed and receive a RFP. 5.0 SOQ QUESTIONS Questions regarding this SOQ shall be addressed in writing ( preferred) to the Procurement Officer. SOQ # -MCG Page 6 of 8

8 The deadline for submission of questions is, August 2, :00 PM Alaska Time. This will allow time for an amendment to be issued if one is required. It will also help prevent the opening of a defective proposal. 6.0 MBE/WBE PREFERENCE Minority Business Enterprise (MBE) and Women s Business Enterprise (WBE) This procurement is funded in part or fully through federal grants or cooperative agreements. This SOQ incorporates a five point preference for all qualified minority and women s business enterprises. Minority Business Enterprises (MBEs) are entities that are at least 51% owned and/or controlled by a socially and economically disadvantaged individual as described by Title X of the Clean Air Act Amendments of 1990 (42 U.S.C note), and Public Law (42 U.S.C. 4370d), respectively. Women s Business Enterprises (WBEs) are entities that are at least 51% owned and/or controlled by woman. Offerors or subcontractors claiming MBE or WBE certification, must submit evidence of certification with the SOQ before the deadline set for submission of SOQ s. Following is an example of how the preference points will be calculated for qualifying businesses: MBE/WBE Offeror s Preference [STEP 1] Determine the number of points available to MBE/WBE eligible offerors under this preference. Total number of points available in this example situation = 100 Points 100 x 5% = 5 Total Points MBE/WBE Offeror s Number of Points Available Percentage Preference to Eligible Offerors Under MBE/WBE Preference [STEP 2] Add the preference points to the qualified MBE/WBE SOQ s. In a hypothetical situation, there are three (3) offerors. After being evaluated, each received the following points: Offeror #1 Offeror #2 Offeror #3 95 points 90 points 92 points Before preference points are calculated, offeror #1 is the apparent winner. However, in this hypothetical situation, offeror #2 and offeror #3 are eligible for the MBE/WBE preference. After adding five points to their scores, offeror #3 is the new apparent winner, with 97 points. SOQ # -MCG Page 7 of 8

9 7.0 ASSISTANCE TO OFFERORS WITH A DISABILITY Offerors with a disability may receive accommodation regarding the means of communicating this SOQ or participating in the procurement process. For more information, contact the Procurement Officer no later than five calendar days prior to the deadline for receipt of SOQ s. 8.0 SUBMITTAL INFORMATION AND SCHEDULE Offeror s shall submit an original signature paper version of the completed SOQ with three paper copies and one electronic version on CD. SOQ s shall be received no later than August 8, 2018 at 3:00 PM Alaska time. Faxed, oral or ed SOQ s are not acceptable. SOQ s submitted after the deadline established for submitting SOQ s shall be deemed non-responsive and disqualified from consideration. SOQ s shall be submitted to the address below: Department of Environmental Conservation Village Safe Water Program Attn: Rashaad Esters, Procurement Officer SOQ # -MCG Cordova Street, 4th floor Anchorage, Alaska PROTEST PROCEDURES Please refer to Appendix 1, Village Safe Water () Program Procurement Protest and Appeals APPENDICES Appendix 1 - Village Safe Water () Program Procurement Protest and Appeals (2 pages) SOQ # -MCG Page 8 of 8

10 APPENDIX 1 Page 1 of 2 Village Safe Water () Program Procurement Protest and Appeals Per AS , an interested party has protest and appeal rights concerning procurements including specifications, solicitations and purchase/contract award decisions. To ensure that all sources are provided due process, the following administrative procedure will be followed. The table below designates the Department of Environmental Conservation (DEC) employees who have the authority to investigate and issue decisions for procurement protests and appeals based upon type and award value. An interested party shall first attempt to informally resolve any dispute concerning a procurement with the Project Manager. A dispute for example could include disagreement with an award decision in terms of a proposal s ranking during the Request for Proposals evaluation process. If not satisfied with that outcome, an interested party may submit a written protest with the following information: Name, address, fax number, address and telephone number of the protestor; Signature of the protestor or their representative; Identification of the contracting agency and the solicitation or contract at issue; Detailed statement of the factual grounds of the protest including copies of relevant documents; and The form of relief requested. Small and Medium Procurements Protest Issue Cost Range Solicitation < $100,000 Specification < $100,000 Award Decision < $100,000 Large Procurements Protest Issue Cost Range Solicitation > $100,000 Specification > $100,000 Award Decision > $100,000 Protest Decision Authority Procurement Specialist Procurement Specialist Procurement Specialist Protest Decision Authority Appeal Decision Authority Appeal Decision Authority DEC Facility Program Manager DEC Facility Program Manager DEC Facility Program Manager

11 APPENDIX 1 Page 2 of 2 If protesting a solicitation document including the content of a specification, the protest must be filed with the Procurement Specialist not later than four (4) state business days before quotations, bids or proposals are due. Within one (1) state business day of receiving the protest, the Procurement Specialist shall provide notice of the protest to all firms or persons that received the solicitation. The protest notice will include the required not later than date of the decision by the applicable decision authority. If protesting a decision to cancel a solicitation or an award, purchase or contract, the protest shall be filed with the Procurement Specialist within ten (10) calendar days of the date of the written Notice of Cancellation or Notice of Award. The deadline date cannot end on a weekend or state holiday. Within one (1) state business day of receiving the protest, the Procurement Specialist shall provide notice of the protest to all firms or persons that received the solicitation. The protest notice will include the required not later than date of the decision by the applicable decision authority. The Procurement Specialist shall acknowledge receipt of the protest to the protestor and to the apparent winner of the award as well as all other interested parties within one (1) state business day. After protest receipt, the Procurement Specialist or as applicable, shall take one of the following actions within fifteen (15) calendar days: a) Issue a written decision denying the protest including the specific reasons for the denial; b) Issue a written decision sustaining the protest in whole or in part and implementing an appropriate remedy. If the protester is not satisfied with the protest decision, they may appeal the protest decision to the or DEC Facility as applicable, depending on the type of procurement transaction and award value. The written appeal must be filed within ten (10) calendar days of the date of the protest decision. The deadline date cannot end on a weekend or state holiday. The appeal shall not raise any new issues that were not included in the written protest. An informal hearing on the protest appeal may be conducted by the or DEC Facility Program Manager as applicable to attempt to resolve the dispute. A written appeal decision on the appeal will be issued as follows: a) Issue a written decision denying the appeal including the specific reasons for the denial; b) Issue a written decision sustaining the appeal in whole or in part and implementing an appropriate remedy. Appeal Issue Cost Range Appeal Decision Authority Legal Remedy Specification, Solicitation or Award < $100,000 Specification, Solicitation or Award > $100,000 DEC Facility Program Manager None Appeal Decision is final Litigation in Alaska Superior Court