University of Alaska Fairbanks Title IX Compliance Scorecard Academic Year September 2018 Board of Regents Meeting
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1 University of Alaska Fairbanks Title IX Compliance Scorecard Academic Year September 2018 Board of Regents Meeting Voluntary Resolution Agreement Compliance Action A.1. Defined responsibilities, oversight and annual training requirements for the Title IX Coordinators. Reporting Deadline: September 1, 2018 A.2 Designated System Senior Title IX Coordinator conducting monthly reviews of all complaints of sexgender based discrimination and providing corrective action as needed. Reporting Deadline (Sr TIX Admin) May 1, 2017; (Review complaints) December 30, 2018 A.3. A.4. Statewide Title IX taskforce comprised of employees with Title IX compliance responsibilities, to meet monthly. Reporting Deadline: December 30, 2018 All relevant publications will include the title, office address, e mail address and telephone number of the universities Title IX Coordinator. Reporting Deadline: September 1, 2017 This was a one time submission (9/1/17), pending review by. B The System will revise and publish a single notice of nondiscrimination consistent with the regulation implementing Title IX. Reporting Deadline: May 1, 2017; Provide documentation September 17, On 6/21/2017, approved UA s new nondiscrimination statement. Publication is still under review by. This was a one time submission (9/1/17). C The System will revise policies and procedures that address complaints of sex discrimination. Reporting Deadline: May 1, 2017 and 90 days after approval 6/01/17 UA Board of Regents adopted policy. 6/29/17 UA adopted regulations. September 2018 Page 1 of 6 : = deadline pending / under review / final approval
2 D.1. D.2. Ensure that Title IX training requirements be received by the senior Title IX administrator, the coordinators, and all other employees involved in processing, investigating, adjudicating, and/or resolving complaints of sex discrimination Reporting Deadline: June 17, 2017 Title IX and Residence Life will develop a protocol for ensuring Residence Life staff report and refer complaints involving sex discrimination to the Title IX office within 24 hours and ensure that Residence Life staff are trained on Title IX at the beginning of each academic year. One time reporting deadline: September 1, /12/17 System training completed with training from the Association of Title IX Administrators (ATIXA). This was a onetime reporting requirement (6/17/17). Title IX Training will be provided on August 17, 2018 and no later than August 31 for those that are not in attendance. 5/01/17: Protocol established. Residence Life Professional Staff Trained: 6/12/17, received a briefing on 7/31/18 and full training on 8/6/18. Resident Assistants trained: 8/19/17 and 8/17/18. D.3. Provide annual training to all employees responsible for recognizing and reporting incidents of sexual discrimination. Reporting Deadline: December 30, /30/17: updated the Chancellor s mandatory training policy to incorporate this expectation. 91% of employees trained. The next training cycle begins 7/1/18. E Provide annual training to all students on how to recognize and prevent sex and gender based discrimination. Reporting Deadline: December 30, 2017 adopted the annual training requirement for students in Fall % of students in the cohort trained. New training cycle started on 7/1/18. September 2018 Page 2 of 6 : = deadline pending / under review / final approval
3 F Revise existing materials or develop new materials to be distributed to students and employees for general education purposes, and broadly distribute and make these materials accessible and readily available. Reporting Deadline: May 1, 2017 and 45 days after approval 100% of all returning athletes completed Athletics specific Title IX training in Spring This was a one time submission (5/1/17), pending response. Establish student committees composed of a cross section of the university community to identify and recommend strategies to ensure that students understand their rights under Title IX and resources available to them. Reporting Deadline December 30, 2017 Student Title IX Advisory Committee meets monthly during the academic year. Title IX Coordinator and Student overnment President meet bi weekly. The student Title IX committee provided strategies to the Chancellor and Title IX Coordinator by the 12/30/17 deadline. Actions were taken on recommendations to include website changes, classroom discussions and marketing material changes. H Conduct a climate check annually with students to assess the effectiveness of steps taken to comply with the Voluntary Resolution Agreement and progress towards the goal of campuses free of sex discrimination, in particular sexual harassment and sexual violence. Reporting Deadline: December 30, 2019 A statewide student Climate Survey was conducted in October Results were published in May The next Climate Survey is scheduled for Spring 2019 with reporting to June 30, September 2018 Page 3 of 6 : = deadline pending / under review / final approval
4 I Develop Memorandums of Agreement or Understanding with local law enforcement to improve communication and coordinator and to address the protocols and procedures for referring allegations of sexual violence, sharing information, and conducting contemporaneous investigations. Reporting Deadline: May 1, 2017 One time reporting deadline (5/1/17) MOAs are in place with: Alaska State Troopers, Dillingham Public Safety, North Pole Police Department, Fairbanks Police Department, Fairbanks International Airport Police and Fire Department. Letters to law enforcement agencies were sent on 4/23/2017 to the Chiefs of Police at: Alaska State Troopers, Dillingham Public Safety, North Pole Police, Fairbanks Police, Fairbanks International Airport Police, Nome, Kotzebue and Bethel. April 2018 met with Dillingham Police to connect and share information about Title IX. August 31, 2018 visit with Bethel Police. TIXC attends monthly Sexual Assault Response Team meetings and shares information on Title IX at. J Provide written notice or information sessions to all students participating in internships, clinical programs, or other off campus programs regarding their rights under Title IX, and provide information to the entities hosting our students regarding our prohibition of Partial implementation Fall 2017, full implementation Spring September 2018 Page 4 of 6 : = deadline pending / under review / final approval
5 K sex and gender based discrimination against our students while in placement at their organization. Reporting Deadline: December 30, 2018 Reassess complaint files from AY , , and as identified by. Take action to redress as assessed and approved by. Reporting Deadline: May 1, 2017 and 20 days after approval 488 students were provided this document in AY There are no additional reporting requirements. Pending review. L Review sexual harassment and violence complaints made during the academic year. Reporting Deadline: December 1, 2017 There are no additional reporting requirements. Pending review. M Submit complete copies of files for all complaints received during the academic year. Reporting Deadline: December 30, 2018 Ongoing. Other Title IX Priorities Unified Tracking System has tracked all cases in Maxient since Prevention and Awareness Programs Late Summer/ Fall Activites: Safe Zone Training for Financial Aid LBTQ+ awareness Safe Zone Training for Resident Assistants (RAs) & Orientation Leaders reen Dot Overview for Resident Directors (RDs) reen Dot Bystander Training at Toolik Field Station QPR Suicide Prevention Training for RAs Diversity & Inclusion Training for RAs Behind Closed Doors Practiced how to respond to a Sexual Assault Survivor and other Title IX related scenarios RA training on confrontation & De escalation and spotting concerns Overview of Crisis Response/Duty for RDs Residence Life staff in service on Title IX and Respectful Workplace and Bullying : = deadline pending / under review / final approval September 2018 Page 5 of 6
6 Complainant and Respondent Support Chillin & rillin with Consent Pizza and Police Title IX and You: New Student Orientation New Student Orientation Safety Panel: discussion for parents and students Title IX training for Fire Science students and CTC faculty, staff and adjuncts Diversity/ Title IX briefing for Civil Engineering department, School of Management faculty and Office of Information Technology staff Athletic specific Title IX training mandatory for athletes and athletics staff TIXC and Athletics partnership on a Mentoring and Life Skills Curriculum piece of the Nanook Student Athlete Academic Success Center Sexual Health Resource Fair Afrosexology Sex+ Trivia at The Pub Building Your Ideal Love Life Workshop by Afrosexology Safe Zone Training for Ally Week National Collegiate Alcohol Awareness Week Activities Advocacy: has contracted with the Interior Alaska Center for Non Violent Living to offer the on campus Resources and Advocacy Center with services available 24/7 specifically for complainants. The advocates will assist respondents and provide resources, as appropriate. Legal Resources: Student overnment (AS) contracts with a law firm to offer students 30 minute legal consultations. Employee Assistance Program offers employees a 30 minute consultation with an attorney. Counseling: Utilized by both complainants and respondents. Student Health and Counseling Center or Employee Assistance Program are offered as appropriate for their role on campus. Complainants are provided rights and resources immediately after a complaint is received. Respondent will receive rights and resources at the time they are notified that a complaint was received and an investigation will occur. AS Student Ombudsman available to both complainant and respondent. September 2018 Page 6 of 6 : = deadline pending / under review / final approval
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