Request for Proposals (RFP)

Transcription

1 Request for Proposals (RFP)

2 Request for Proposals NL Workforce Innovation Centre (WIC): Research and Innovation Program What is the NL WIC? An initiative of the Department of Advanced Education, Skills and Labour, through funding provided by the Labour Market Development Agreement, this centre will enhance the body of research and good evidence to build capacity in Newfoundland and Labrador s employment and training system to help more residents get and keep jobs. The NL WIC brings together employers, service providers, government and other key stakeholders to drive innovative approaches in employment and training service delivery. By researching, piloting, testing, and evaluating evidence based approaches, the Centre will strengthen linkages, define priorities, and build capacity for a stronger employment system in the province. The Centre will feature interconnected hubs throughout the province to bring local expertise to the Centre's core work of supporting local employment and training stakeholders. Objectives of the Fund The WIC supports research, evaluation and innovation projects to improve opportunities for people to obtain, retain, or advance in terms of employment, become more productive participants in the labour force and improve well-being. The two specific objectives are: 1. Support activities that address policy and program issues or research questions related to strategic priorities as identified by the Department of Advanced Education, Skills and Labour; and 2. Research and/or design projects that are practical and that identify innovative and better ways of helping Newfoundlanders and Labradorians prepare for, find or return to, or maintain sustainable employment. The WIC will fund research, evaluation and innovation projects that align with these priorities and that will produce or improve knowledge, practice, and impact in the training and employment sector. This is the first in a series of call for proposals to be issued by the WIC.

3 Target Stakeholders The NLRI program targets the following stakeholders: Labour Market Supply: all residents, with a special focus on Indigenous people, individuals on income support, youth, persons with disabilities, older workers, immigrants, and workers in rural areas, Labour Market Demand: employers, businesses in priority sectors, social enterprises, co-operatives, non-profit organizations. Employment Service Providers Labour Market Partners: provincial and federal government departments and agencies, post-secondary educational institutions, industry associations, chambers of commerce, labour organizations, municipalities, business incubators. Applied Research Themes The WIC welcomes applications for projects that support the Centre s mandate with priority being placed on projects in the following themes: 1. Strengthening apprenticeship programs; 2. Enhancing essential skills such as literacy and technological abilities; 3. Providing improved supports to older workers, persons with disabilities, Income Support clients, and to individuals living in rural and remote regions; 4. Increasing the participation rate of under-represented groups, including persons with disabilities, women, Indigenous Peoples, youth, immigrants and refugees, in the provincial labour force; and 5. Exploring a right mix of benefits, programs and/or services that support individuals in making long-term attachment to the labour market. Projects will be further prioritised to those in the following sectors: Aquaculture, Agriculture, Fisheries, Natural Resources, Information Technology, Tourism and Culture.

4 Project Objectives Projects will be considered if they address one or more of the following: Seek ways to ensure that the education and skills of Newfoundland and Labrador s labour force meet current and future labour market demands; Develop innovative means to provide employment and training programs, and to develop the processes and procedures required to enhance the delivery of these programs; Design improvements and efficiencies, including functionality of existing programs, operations, and services; and Identify and mitigate any barriers to employment that Newfoundlanders and Labradorians may be experiencing. Required Project Outcomes Projects will be expected to: Result in new approaches being tested that help people become productive participants in the province s labour force; or Make direct links to increasing individual employability. It is possible that a project can result in meeting both outcomes. The outcomes and recommendations of program activities will inform labour market policies, programs and services. Eligibility for Funding Eligible applicants to the NLRI Program include: Community Organizations (including not-for-profit, professional, employer and labour associations); Municipal governments; Band/tribal councils and Indigenous Organizations; Crown Corporations; Businesses; and Public Health and Educational institutions. Proponents are eligible to apply for multiple projects.

5 A joint NLRI application by two or more proponents is acceptable. In such cases, one of the proponents must be identified as a primary contact in the proposal and be prepared to take overall responsibility for successful interconnection of the multiple proponents. The research has to be about Newfoundland and Labrador, however, the researchers do not need to be based in that province. Eligible Activities Eligible activities for support from the NLRI program include: Research studies, in particular applied research; Service delivery improvements and model testing; Information and/or data development; Program/project evaluations; and Demonstration projects. NLRI funding must be used to fund projects that examine previously untried solutions to specific labour market issues or problems. If successful, the idea will then inform the development of policies, programs or industry practices which may include incorporation into provincial programs and services. NLRI projects may be of research and/or pilot project nature. However, all projects must make direct links to increasing individual employability they must have associated concrete outcomes related to employment. For example, a research project may examine employability for a certain under-represented group using a new method of skill-building; a pilot project would apply a new approach to employing a group of individuals, monitor developments, and evaluate the outcomes using scientific research methods. Projects will need to be completed within one to three years, with an opportunity for renewal under special circumstances.

6 Examples of projects that will be eligible for funding include: Businesses: explore skill shortages in a local workforce; recruit youth for a pilot on-the-job learning project focused on social enterprise opportunities. Labour organizations: explore new methods of reskilling displaced or transitioning workers. Non-profit organizations: test an experimental approach to increase employability for, under-represented groups, including youth, women, Indigenous peoples, newcomers and persons with disabilities; pilot how to increase employability for working-age adults with intellectual disabilities through community placements; match income support recipients in high-demand sector training and employment. Crown corporations: Test a new approach to fast-track or tailor training of individuals to meet evolving project needs; support unemployed individuals in Newfoundland and Labrador Housing units through a pilot project focused on job placements and soft-skills development to increase networking and employability. Municipalities: Explore innovative training programs to increase digital literacy and digitization among municipal staff to support capacity building and increase employability; analyze regional labour markets and craft municipal/regionallyrelevant responses. Bands/Indigenous organizations: test a bridging program that supports Indigenous jobseekers or existing employees in gaining additional skills and/or transitioning to employment. Regional health authorities: explore partnerships with individual employers to consider pilot supports for particular individuals, including youth with mental health challenges, older residents, etc. to enhance or support access to employment. School boards: A pilot project exploring transitions to employment for graduating students; A pilot project exploring an innovative approach to assisting youth in finding their first job. Post-secondary educational institutions: Research changing social, economic, and demographic profile of the provincial workforce through a resultsbased study that informs policy. Ineligible Activities NLRI funding cannot be used to: Create a funding dependency or need either for the applicant organization or for a participant/research subject; or Fund a research project that has already been initiated or tried previously.

7 Available Funding There is no maximum funding available for a project per year, but the principle of equitable distribution will be applied when assessing and approving projects. Other partnerships are encouraged and will be considered during project assessment. Eligible Costs The WIC shall assess the proposal costs to determine if reasonable and appropriate in relation to the proposed project and activities. Depending on assessment, costs will be included or disallowed. When assessing a cost item, there will be three considerations: Compliance to the program terms and conditions; Whether the item contributes to the success of the projects; and Extent to which it can be considered reasonable. Eligible costs may include (but are not limited to): Overhead costs for the third party, including wages and employment-related costs for project staff Licenses, permits Travel and telecommunications Audits, assessments and evaluations Research or technical studies Costs relating to research subjects Development of evaluation framework/feasibility studies Advertising Postage/courier Printing Office supplies Proponents may hire subcontractors to assist in the completion of a project. If proponents choose to hire subcontractors, proponents are solely and absolutely responsible for all terms and conditions related to contractual arrangement. In addition, proponents are solely responsible for any and all payments owed to its subcontractors. Each applicant needs to identify estimated costs to assist evaluators in awarding appropriate funds. The estimated costs will be used to determine the level of funding. The proposal should identify the costs eligible for funding (salaries for researchers, travel, direct expenses and overhead/indirect costs). 6

8 If a project is approved, payment is provided to a recipient s organization on their behalf. Organizations are required to complete a financial statement outlining how project funds were spent at the end of the project to verify that funding was solely applied to costs directly related to the activities as outlined in the budget. Proposals must provide details for all budget costs and align with budget guidelines. Projects will need to be completed within one to three years, with an opportunity for renewal under special circumstances. Evaluation of Proposals Proposals will be evaluated by the Department of Advanced Education, Skills and Labour in partnership with the WIC, and other relevant departments and agencies, as deemed pertinent to the evaluation of each proposal. The Department and the WIC will oversee this process and successful proponents will receive a Letter of Offer outlining the terms for a completion of each project and conditions of funding. Upon receipt of proposals, the WIC, in consultation with the Department, will examine each proposal to ensure compliance with the required content, prior to carrying out the primary evaluation. Before proposals can be evaluated or any discussion can take place related to funding of submitted proposal, assessors will be asked to make a full and open disclosure of potential conflicts (i.e., real or perceived). Assessors will decide if the conflict is sufficient to call in to question the process and, if so, the assessor in question will be asked to recuse oneself from the entire proposal assessment process. Proposals will be evaluated on the basis of the comprehensiveness of the proponent s: Understanding of the work required to complete the project; Methodology and Work plan; Team s Experience and Knowledge Relevant to the Project; and Project Budget Breakdown. Proposals will be evaluated based on the strength of the proposed project and the relevance of the project to WIC research themes. In addition, the Centre aims to fund a diverse range of projects, institutions and researchers.

9 Proposals will be assigned a weighted score for each section (please see the Evaluation Matrix). Applications will be ranked and sorted by research theme and type to determine a complementary mix of successful projects. Proposals must achieve a minimum score of 60/80 or 75 per cent in Sections 1, 2, and 3 of the Proposal Evaluation Criteria Matrix to be considered as demonstrating value for money (See Appendix A). The level a proposal demonstrates value for money will depend on the amount a proposal s score exceeds the minimum score for the noted sections. In order to eliminate an unfair advantage during the Call for Proposals and application review period, the WIC will not accept phone calls or meetings pertaining to the proposal and/or review process. The WIC will direct applicants to forward questions to wic@cna.nl.ca. All questions must be received by the WIC by 12:00 pm, June 14, The WIC staff will post questions and answers on its website to ensure all potential applicants have access to responses. Questions and answers should be reviewed by all applicants prior to submitting their proposals. Before applying, applicants should review the WIC Guidelines and Evaluation Matrix available on our website. We encourage applicants to consult the Workforce Innovation Centre office before applying. All factors will be considered and lowest cost may not be the successful proposal.

10 Preferred projects will: Support applied research in skills-development, entrepreneurship and workforce development in priority growth sectors, including: Aquaculture, Agriculture, Fisheries, Natural Resources, Information Technology, Tourism and Culture. Use progressive research and leading-edge innovation to identify better ways of helping Newfoundlanders and Labradorians prepare for, find, return to, or maintain sustainable employment. Support and generate new and innovative research projects, pilots and processes to strengthen understanding of the provincial labour market, and to assist in recalibrating existing employment and training services to better align with changing employer demands and needs. Help to test new approaches, learn what works, and then adapt employment and training services to better address changing labour market needs throughout the Province. Consider local workforce opportunities and challenges by addressing their distinctive needs and build off growing sectors throughout the province; and emphasize knowledge and creativity that is highly dependent on localized, or regionally based, innovation. Include collaboration and partnerships to deliver responsive programs, with a mechanism to share best and promising practices, and support communities in replicating successful programs. Required Content: 1. Project title; 2. Proponent s name and contact information; 3. Name of an official of the proponent s organization with authority to bind the organization to the statements in the proposal; 4. Background of the proponent s organization; 5. Project Description a) Information on the proponent s understanding of the work required to complete the project; b) Project methodology and work plan (i.e. project timelines and targets); c) Information on knowledge and experience of identified team members required to undertake the project; and d) Project budget breakdown. All documentation must be submitted to the WIC in Microsoft Word with one electronic copy and six hard copies.

11 All materials submitted as appendices/attachments to the proposal must be clearly indicated in the Table of Contents. Material not documented by the proponent will be considered as extraneous information. This list of attachments must also contain a brief description of the attached material, including what information can be gained by the evaluation team from its examination of the material. a) Information on the understanding of the work required to complete the project: The proposal must demonstrate: an understanding of the scope work and subject matter required to complete the project, and program objectives and guidelines (see Program Fact Sheet); and how the project will help target groups, addresses research priorities, and achieve desired program outcomes. The proposal must identify any potential challenges the proponent expects to experience during the project and provide possible solutions to these challenges. b) Methodology and Work Plan: The proposal must demonstrate an understanding of the importance of adhering to accepted research principles of validity, reliability, privacy and protection of personal information, objectivity, and independent evaluation. A complete outline of the methodologies that will be used to guide the research from inception to completion must be included and it must contribute to the completion of relevant and comprehensive research. The selected methodology must address at least one of the two required outcomes of the program. The proposal must include key dates for project milestones as well as an approach for communicating progress throughout the project, must be well laid out, clearly organized, and clearly express the main findings of the research. The work plan must be realistic and result in the proponent s scheduled project timelines being met.

12 c) Information on knowledge and experience of identified team members: The proposal must identify project team leader/s and demonstrate that they have multiple years of experience in leading and managing comprehensive research and implementation similar to this project. The proposal must demonstrate that other project team members have multiple years of experience in completing comprehensive research and implementation similar to this project. The proposal must demonstrate that the entire project team has education and training that is relevant in completing comprehensive research and implementation similar to this project. Proponents will demonstrate their experience in completing similar research and implementation by providing testimonials from past clients, identifying publications and reports the team has completed in the past. d) Project Budget Breakdown: The proposal must include a detailed budget that ensures that total project costs will not exceed the maximum amount stipulated in the negotiated contract. It is critical that the proposal include a budget that indicates the total fees and expenses up to a lump sum total, all team members costs, and other expenses. Proponents are expected to demonstrate project value for money.

13 Evaluation Matrix: Evaluation Criteria a) Understanding of Work Required Description of research project: The project is clearly defined. The scope of the project described is appropriate for the timeframes and focus of the NLRI Program. The research project demonstrates knowledge of literature and issues relevant to the topic under consideration. If the research project involves human subjects, Research Ethics Board approval has been obtained or will be obtained within a reasonable timeframe. If the proposed research is part of a larger project funded by other sources, the proposal must clearly identify deliverables and activities that will be funded through the NLRI Program. Relevance of topic to the WIC: The topic is relevant to current policy and program challenges. The applicant is able to articulate the project s relevance an demonstrates knowledge of NLRI priorities. Maximum Points b) Methodology and Work Plan Methodology: The methodology is appropriate for the research or review project and is the most suitable to answer the research question. The methods are clearly described (e.g. details are provided on the research approach (quantitative, qualitative or mixed-method), participants recruitment strategies, sample size, key variables, etc.). Strengths and limitations of the approach as well as steps required to complete the project are identified by the applicant. Plan for project management and administration: The applicant provides a clear plan for how the project will be coordinated and administered and realistic timelines. Dissemination strategy: The applicant identifies project deliverables, dissemination tools and a plan to share findings to the public and research community. c) Team s Experience and Knowledge Relevant to the Project The organization and research team members have relevant education, research and implementation experience to undertake the project d) Proposed Budget (Cost) The proposed budget is realistic, detailed and aligned with the anticipated needs of the project. TOTAL

14 Use of Results Recipients of WIC funding will be required to grant the WIC and the Department of Advanced Education, Skills and Labour a perpetual, irrevocable and royalty-free licence to use the results of the research (the Results ) for any purpose except commercial gain. The Department of Advanced Education, Skills and Labour will retain the copyright of the Final Report and any additional deliverables. Without limitation, the Centre and the Department may update, revise, copy, and translate the Results, and distribute the Results with or without such changes to their stakeholders. Important Dates Activity Timelines Release the Call for Proposals May 24, 2017 Deadline for questions June 14, 2017 Deadline for applications June 21, 2017 Announce successful recipients August 2017 General Principles The awarded funds must contribute towards the direct costs of the research for which they were awarded. The grant may cover direct project expenses for indirect or overhead costs (ongoing operating expenses that cannot be associated with the direct costs of the research activity such as the costs associated with facilities and basic utilities, the purchase and repair of office equipment, administration fees, insurance for equipment and research vehicles, and basic communication devices such as telephones) Retroactive Expenses Costs incurred prior to the execution of the legal agreement will not be eligible. Proposal Submission Applications must be signed, scanned and submitted electronically by midnight on June 21, 2017 to wic@cna.nl.ca.