REQUEST FOR PROPOSALS ANDREWS COUNTY ACE ARENA LIGHTING SYSTEM ANDREWS COUNTY AUDITOR 201 N. MAIN ROOM 109 ANDREWS, TEXAS 79714

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1 REQUEST FOR PROPOSALS ANDREWS COUNTY ACE ARENA LIGHTING SYSTEM RETURN RFP TO: CAROL WHITE ANDREWS COUNTY AUDITOR 201 N. MAIN ROOM 109 ANDREWS, TEXAS THE ENCLOSED REQUEST FOR PROPOSAL AND ACCOMPANYING INSTRUCTIONS AND CONDITIONS ARE FOR YOUR CONVENIENCE. RFP S WILL BE RECEIVED NO LATER THAN 4:00 P.M. ON FRIDAY, MARCH 2, PROPOSALS WILL BE PUBLICLY OPENED AT 9:00 A.M., MONDAY, MARCH 5, 2018 IN A SPECIAL SESSION OF THE COMMISSIONER S COURT, ROOM 107, ANDREWS COUNTY COURTHOUSE. MARK ENVELOPE: ANDREWS COUNTY ACE ARENA LIGHTING SYSTEM THE COUNTY OF ANDREWS APPRECIATES YOUR TIME AND EFFORT IN PREPARING THIS PROPOSAL. PLEASE NOTE THAT ALL PROPOSALS MUST BE RECEIVED AT THE DESIGNATED LOCATION BY THE DEADLINE SHOWN. ANYTHING RECEIVED AFTER THE DEADLINE WILL NOT BE CONSIDERED FOR THE AWARD OF THE CONTRACT. THE RFP SUBMISSIONS RECEIVED IN ACCORDANCE WITH THESE INSTRUCTIONS WILL BE OPENED IN A SPECIAL SESSION OF THE COMMISSIONER S COURT, ROOM 107, LOCATED IN THE ANDREWS COUNTY COURTHOUSE. THE TIME OF THE PUBLIC OPENING IS SCHEDULED AT 9:00 A.M. ON MONDAY, MARCH 5, YOU ARE INVITED TO ATTEND. THE AWARD OF THE CONTRACT MAY NOT BE AT THE SAME DATE AND TIME AS THE PUBLIC OPENING OF PROPERLY-SUBMITTED PROPOSALS. THE COUNTY OF ANDREWS IS AWARE OF THE TIME AND EFFORT YOU EXPEND IN PREPARING AND SUBMITTING YOUR PROPOSAL TO THE COMMISSIONER S COURT. PLEASE ADVISE THE COURT IF ANY INSTRUCTION, CONDITION, AND/OR REQUIREMENT CAUSES YOU DIFFICULTY IN RESPONDING TO THIS REQUEST FOR PROPOSAL. TO OBTAIN THE RESULTS OF THE PUBLIC OPENING, OR IF YOU HAVE ANY QUESTIONS, PLEASE CONTACT THE COUNTY AUDITOR, CAROL WHITE, AT (432) of 5

2 A PRE PROPOSAL MEETING WILL BE HELD AT THE ANDREWS COUNTY ACE ARENA AT 10 A.M. WEDNESDAY FEBRUARY 21, IF YOU PLAN ON ATTENDING YOU MUST RSVP TO JOJO LEMOND, AT BY 4 P.M. TUESDAY FEBRUARY 20, IT IS THE INTENTION OF THIS REQUEST FOR PROPOSAL TO ENTER INTO COMPETITIVE NEGOTIATION AS AUTHORIZED BY THE ANDREWS COUNTY COMMISSIONER S COURT. THE COMMISSIONER S COURT RESERVES THE RIGHT TO REJECT ANY OR ALL PROPOSALS, TO WAIVE ALL FORMALITIES, AND/OR SELECT A PROPOSAL TO BE IN THE BEST INTEREST OF ANDREWS COUNTY TAXPAYERS. AN AWARD OF CONTRACT MAY BE MADE UPON THE BASIS OF INITIAL WRITTEN PROPOSAL RECEIVED WITHOUT WRITTEN OR ORAL DISCUSSIONS. CONTRACTS RESULTING FROM THIS RFP MUST BE GOVERNED BY AND IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. THE CONTENTS OF THE SUCCESSFUL PROPOSAL MAY BECOME PART OF ANY CONTRACT AWARDED. PAYMENT OF GOODS OR SERVICES WILL BE MADE FROM THE GENERAL FUND. AUTHENTICATION OF RFP AND STATEMENT OF NON-COLLUSION AND NON-CONFLICT OF INTEREST STATEMENT OF DECLARATION IS PRESENTED BELOW: I HEREBY SWEAR (OR AFFIRM) UNDER THE PENALTY FOR FALSE SWEARING: 1. THAT I AM THE OFFEROR (IF THE OFFEROR IS AN INDIVIDUAL), A PARTNER, (IF THE OFFEROR IS A PARTNERSHIP), OR AN OFFICER OR EMPLOYEE BIDDING CORPORATION HAVING AUTHORITY TO SIGN ON ITS BEHALF (IF THE OFFEROR IS A CORPORATION); 2. THAT THE ATTACHED OFFER COVERING ANDREWS COUNTY REQUEST FOR BID/PROPOSAL HAS BEEN ARRIVED AT BY THE OFFEROR WITHOUT COLLUSION WITH, AND WITHOUT ANY AGREEMENT, UNDERSTANDING, OR PLANNED COMMON COURSE OF ACTION WITH, ANY OTHER VENDOR OF MATERIALS, SUPPLIES, EQUIPMENT, OR SERVICES DESCRIBED IN THE BID/PROPOSAL DESIGNED TO LIMIT INDEPENDENT BIDDING OR COMPETITION: 3. THAT THE CONTENTS OF THE OFFER HAVE NOT BEEN COMMUNICATED BY THE OFFEROR OR ITS EMPLOYEES OR AGENTS TO ANY PERSON NOT AN EMPLOYEE OR AGENT OF THE OFFERER AND WILL NOT BE COMMUNICATED TO ANY SUCH PERSON PRIOR TO THE AWARD OF THE CONTRACT; 4. THAT THE OFFEROR IS LEGALLY ENTITLED TO ENTER INTO THE CONTRACT WITH ANDREWS COUNTY AND IS NOT IN VIOLATION OF ANY PROHIBITED CONFLICT OF INTEREST; AND 5. THAT I HAVE FULLY INFORMED MYSELF REGARDING THE ACCURACY OF THE STATEMENTS MADE ABOVE. 2 of 5

3 SIGNED BY: TYPE OR PRINT NAME FIRM: ADDRESS: TELEPHONE: DATE: 3 of 5

4 HOUSE Bill 89 VERIFICATION I, (Person name), the undersigned representative of (Company or Business Name hereafter referred to as company) being an adult over the age of eighteen (18) years of age, after being duly sworn by the undersigned notary, do hereby depose and verify under oath that the company named-above, under the provisions of Subtitle F, Title 10, Government Code Chapter 2270: 1. Does not boycott Israel currently; and 2. Will not boycott Israel during the term of the contract the above-named Company, business or individual with Andrews County, Texas. Pursuant to Section , Texas Government Code: 1. Boycott Israel means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes; and 2. Company means a for-profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiaryt, majority-owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit. DATE SIGNATURE OF COMPANY REPRESENTATIVE 4 of 5

5 General Specifications ACE Arena Lighting System All lighting installation for this project must be supervised and certified by a Certified Master Electrician. A Performance Bond will be required. Description: Features: Minimum product requested is an existing fixture for fixture replacement Housing is to be a durable die-cast aluminum with dark bronze powder coat finish Lighting must be LED Aluminum LED board: High Conductive, waterproof, aging resistance, salt mist resistance 50,000 hour life rating Must have a labor and material warranty of no less than 5 years Tests to UL1598, UL8750 & IEC60598 safety norms Heat Resistant Multi-Volt UL/cUL Listed for wet locations DLC Approved Lighting for the warm up & stall area Must be 150 watts Lighting for the main area Must be 220 watts 5 of 5