TORNILLO ISD REQUEST FOR STATEMENTS OF QUALIFICATION FOR ARCHITECTURAL SERVICES FOR 2016 BOND PROJECTS RFQ NO

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1 TORNILLO ISD REQUEST FOR STATEMENTS OF QUALIFICATION FOR ARCHITECTURAL SERVICES FOR 2016 BOND PROJECTS The Board of Trustees of the Tornillo ISD is requesting Statements of Qualification from architectural firms for design and administration of construction of the 2016 Bond Projects. Interested firms may obtain a copy of the Request for Statement of Qualifications by contacting Mr. Cody Burris at the phone number or address listed below. Sealed Statements for Qualification will be received by the School District until 2:00 p.m. on June 9, All Statements of Qualification must be delivered by hand delivery or mail to the School District at the following address: Tornillo Independent School District P.O. Box Cobb Street Tornillo, Texas Attn: Mr. Cody Burris Phone: Statements of Qualification not received timely will not be considered. 1

2 TORNILLO ISD REQUEST FOR STATEMENTS OF QUALIFICATION FOR ARCHITECTURAL SERVICES FOR 2016 BOND PROJECTS The Tornillo Independent School District will accept Statements of Qualifications for ARCHITECTURAL SERVICES FOR 2016 BOND PROJECTS, RFQ No until 2:00 p.m., June 9, 2016, at the Administration Building located at Cobb Street, Tornillo, Texas PROJECT DESCRIPTION The School District intends to retain one or more architectural firms to provide Architectural Services to design and administer the construction of the projects as described below: 1. Description of Projects. A. Athletic Facilities. The School District desires to complete the following athletic facilities at the high school: track and field with artificial turf, lights, pressbox, bleachers, field house, and tennis courts with lights. B. Roofing/HVAC. The School District desires to repair and/or replace roofing, and heating and cooling systems at various campuses as needed. C. Life, Safety and ADA Accessibility. The School District desires to address life, safety and accessibility concerns at all School District facilities. 2. Budget. The School District s budget for the 2016 Bond Projects, including construction, design fees, construction testing, test and balance, inspection, permitting and related costs is $10,000,000. The School District has allocated the budget amounts as follows: Athletic Facilities $2,900,000 Field House $1,500,000 Roofing, Heating and Cooling, Life, Safety and ADA Accessiblity $5,600, Schedule. The schedule for design shall be determined in consultation with the Architect after the School District makes a selection. A construction schedule will also be prepared in collaboration with the Architect and contractor. The School District intends to design and construct the projects in the following order of priority: (i) athletic facilities, (ii) roofing and heating and cooling projects, and (iii) the life, safety and ADA accessibility. 4. Pre-Submission Meeting. The School District will conduct a Pre-Submission meeting for all interested architectural firms to tour and inspect the campuses. At the Pre-Submission meeting, the School District will provide any information reasonably requested by interested architectural firms. This meeting will be held on June 2, 2016 at 2:00 o clock p.m. at the Administration Building, Cobb Street. 2

3 TORNILLO ISD REQUEST FOR STATEMENTS OF QUALIFICATION FOR ARCHITECTURAL SERVICES FOR 2016 BOND PROJECTS General Information 1. The Request for Qualifications forms may be obtained beginning May 25, 2016, from the office of the the Interim Facilities Director: Or online at: Mr. Cody Burris Interim Facilities Director Tornillo ISD P.O. Box Cobb St. Tornillo, Texas Phone: (915) The School District reserves the right to waive any formalities, technicalities or deadlines, and to reject any or all Statements of Qualifications. The School District also reserves the right to verify the accuracy and completeness of all responses by utilizing any information available to the School District without regard to whether such information appears in the Statement of Qualifications. By submitting a Statement of Qualifications, each architect agrees to waive any claim it has or may have against the School District, its trustees, agents and employees, and any persons or entities contacted as references, arising out of or in connection with the review, evaluation or recommendation of any Statement of Qualifications, the acceptance or rejection of any Statement of Qualifications, the waiver of any requirements in this Request for Qualifications, and any complaints or concerns regarding the award of contracts. 3. Contract Documents The School District will use the Standard Form of Agreement Between Owner and Architect AIA Document B Edition plus the School District s required supplemental provisions. Please note any exceptions or issues you would raise relative to this document. A copy of the School District s Supplemental Provision will be provided upon request. 4. Professional Liability Insurance. The School District will require all architects selected to maintain professional liability insurance with limits of not less than $1,000, Evaluation Criteria. The School District will use the following criteria with respect to evaluating statements for qualifications: Experience of Staff/Ability to Perform 30% Previous Experience with School Districts 25% Previous Experience with Similar Projects 25% References 15% Local Presence 5% 3

4 6. Special Conditions. a. No Lobbying. No firm submitting a Statement of Qualifications shall lobby, contact or solicit School District staff members or members of the Board of Trustees during the selection process. Any questions or concerns about the RFQ or requests for clarification shall be directed to the School District contact persons listed in the RFQ. b. Criminal History. The School District reserves the right to require any of the firm s representatives or employees who will be performing services at the School District be subject to a criminal history check and shall not have a criminal history which is objectionable to the School District. The firm selected shall submit appropriate information to the School District in compliance with Section et seq., Texas Education Code. RFQ. c. Deviations. List any deviations or clarifications from the terms and conditions of this d. Right to Reject. The School District reserves the right to reject any and all statements of qualifications, to negotiate portions thereof, and to waive any informality or mistake in a Statement of Qualification. e. Negotiations/Interviews. The School District reserves the right to enter into negotiations with any of the firms submitting Statements of Qualification and to schedule interviews with administrative staff and/or Board of Trustees as the School District deems appropriate. 7. Procedure for Submitting Statement of Qualifications. All Statements of Qualifications shall be submitted with an original and four counterparts by mail, , or hand delivery addressed to: Tornillo Independent School District P.O. Box Cobb Street Tornillo, Texas Attn: Mr. Cody Burris a. Statements of Qualification must be received no later than 2:00 p.m., June 9, Statements of Qualification received after that date and time will not be considered. The Statements of Qualification must bear the following notation: STATEMENT OF QUALIFICATION FOR TORNILLO ISD 2016 BOND PROJECTS b. Proposed Schedule: Advertisement for RFQ May 26 June 9, 2016 Statements of Qualification due June 9, 2016 (2:00 p.m.) Review of Statements of Qualification June 14, 2016 Interviews and presentations if necessary June 15-28, 2016 Selection of firm by Board of Trustees June 29, 2016 This is a proposed schedule and is subject to revision or change by the School District. 4

5 c. Questions and Additional Information. Any person wishing to obtain additional information about the Request for Qualification or about the School District may contact Mr. Cody Burris, Interim Facilities Director or Larry A. Baskind, General Counsel at the following phone numbers or addresses: Mr. Cody Burris Phone No.: Or Mr. Larry Baskind Phone No.: No other persons may be contacted for clarification or information. d. Additional Documents Included. Each firm submitting a Statement for Qualification must include the following additional documents and forms: IRS Form W-9 Felony Conviction Notification Certification Regarding Debarrment, Suspension, Ineligibility and Voluntary Exclusion Form CIQ (Conflict of Interest Questionnaire) Prohibition on Lobbying or Solicitation Acknowledgement Form 5

6 STATEMENTS OF QUALIFICATIONS STATEMENTS SHOULD CONTAIN THE FOLLOWING INFORMATION: A. General information such as point of contact, address, state registration and type of organization. B. A statement of qualifications of the firm s ability to complete this type of project. Include availability of personnel who will perform the work, current and former clients, and evidence that the firm is capable of performing the duties as described above including any unique qualifications. Indicate and list previous experience with similar assignments. C. Provide the firm s background, demonstrating current workload and available personnel. D. Provide initial estimate of range of fees and costs for the design services. The final fee and costs will be subject to negotiation once the Board has selected the firm that has the best qualifications. E. Provide proposed timeline for services. F. Indicate ability to secure Professional Liability Insurance. G. List references for similar projects that represent your firm s work and services provided. H. Provide signature, date and title by principal of your firm. I. All submittals need to have the envelope clearly labeled with Request for Statements of Qualifications for 2016 Bond Projects,. J. Required Forms. IRS Form W-9 Felony Conviction Notification Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Form CIQ (Conflict of Interest Questionnaire) Prohibition on Lobbying or Solicitation Acknowledgement Form Applicants are to submit an original and five (5) copies (which may include an electronic version preferably on a CD) of the Statement of Qualifications on or before June 9, 2016 at 2:00 p.m. to the following address: Tornillo Independent School District P.O. Box Cobb Street Tornillo, Texas Attention: Mr. Cody Burris Phone: (915)

7 TORNILLO INDEPENDENT SCHOOL DISTRICT GENERAL INFORMATION REQUEST FOR STATEMENTS OF QUALIFICATION FOR 2016 BOND PROJECTS Questionnaire to Determine Principal Place of Business Under Section Local Government Code. GENERAL INFORMATION: 1. Legal Name of Business: 2. Street Address: 3. Post Office Box (if any) or Mailing Address if different from question #2. 4. City: State: Zip: 5. Telephone Number: ( ) 6. Nature of Business (architect, engineer, general contractor, etc.): 7. Type of Business Organization (check one): Sole Proprietorship Partnership (general or limited) Corporation Other Legal Entity Limited Liability Company Questions Related to Principal Place of Business: 1. In what state is your principal place of business? 2. In what state, if any, is your business incorporated? 3. If business is a corporation, furnish the name and address of the agent for services: 4. Is your business authorized to do business under the laws of the State of Texas? 5. Do you transact business in more than one state? If so, list all states in which you transact business: 6. In what state are the majority of your activities conducted? 7

8 7. List the total gross sales of your business within the last two calendar years. $ 8. In what State does your business earn the largest percentage of its revenues? What percentage is earned in Texas? 9. In what State is the largest percentage of the capital? Assets of your business located? What percentage is located in Texas? 10. Give the address of your general office where centralized control of your business is conducted? 11. In what State does the largest percentage of full-time equivalent employees of your business reside permanently? What percentage resides permanently in Texas? How many full-time equivalent employees reside permanently in Texas? 12. Give the name and residential address(es) of the officer (s), sole proprietor or partners of your business. Owner or Officer Printed Name Print Title 8

9 TORNILLO INDEPENDENT SCHOOL DISTRICT REQUEST FOR STATEMENTS OF QUALIFICATION FOR 2016 BOND PROJECTS FELONY CONVICTION NOTICE Section , Texas Education Code, Notification of Criminal History, Subsection (a) states a person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony. Subsection (b) states a school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in conviction. The district must compensate the person or business entity for services performed before the termination of the contract. This notice is not required of a publicly-held corporation (Please CHECK APPROPRIATE BOX below and COMPLETE BOTH SIGNATURE BLOCKS) Company s Name: Authorized Company Official s Name (printed) My firm is a publicly-held corporation, therefore, this reporting requirement is not applicable. My firm is not owned nor operated by anyone who has been convicted of a felony. My firm is owned or operated by the following individual(s) who has/have been convicted of a felony: Name of Felon(s): Details of Conviction(s): Signature of Company Official: 9

10 TORNILLO INDEPENDENT SCHOOL DISTRICT Prohibition on Lobbying or Solicitation Acknowledgement Form REQUEST FOR STATEMENTS OF QUALIFICATION FOR 2016 BOND PROJECTS The Tornillo Independent School District prohibits lobbying, contacting or soliciting School District staff members or members of the Board of Trustees during the selection process. This does not include any attendance at any meeting scheduled by the School District such as a pre-bid conference, or any contact with the Interim Superintendent or General Counsel for the purpose of obtaining clarification regarding any of the procedures or requirements. The District reserves the right to disqualify any firm that violates this policy. The undersigned acknowledges the district policy and certifies that all employees, agents, consultants, or representatives of the representing firm have not or will not contact, solicit, or lobby School District staff members, members of the Board of Trustees regarding the above mention solicitation from the date of Board of Trustees authorization to solicit proposals through final action of this solicitation by the Board of Trustees. Firm Name Name of Representative Title of Representative Signature of Representative Date 10

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