Registered Charity 1078685 Fundraising pack Tel: 01823 669604 Fax: 01823 664756 Email: info@dsairambulance.org.uk Follow us on Twitter @dsairambulance Follow us on Facebook We help save lives, one day it could be yours www.dsairambulance.org.uk Follow us on @dsairambulance and Facebook DSAA Fundraising Pack 1
Welcome to DSAA Fundraising The operational costs of our helicopter are 1.7 million per year which equates to over 2,500 per mission. We receive no direct funding from the Government or the National Lottery and rely almost entirely on the generosity of our supporters to ensure we keep flying. Every second counts when a persons life is in danger We operate a Eurocopter EC135 helicopter from our airbase at Henstridge on the Dorset / Somerset border. From there, we can be at any point in the two counties within 19 minutes. More importantly, the helicopter can then take a patient to any one of the Major Trauma Centres in the south west within a further 20 minutes. Since our launch in March 2000 we have attended thousands of incidents. We are tasked by the Ambulance Service through the normal 999 emergency call process and can attend up to eight or nine incidents in a single day during the summer months. A key element of the Air Ambulance is that it can take patients directly to an appropriate specialist hospital that will meet the patients clinical needs. 2 DSAA Fundraising Pack www.dsairambulance.org.uk
Getting Started Thank you for choosing to support Dorset and Somerset Air Ambulance (DSAA). This fundraising pack contains information and advice to enable you to decide what type of fundraising you wish to undertake. You will also find contact details for the fundraising team who are on hand to support you. Once you have decided how you would like to support us, please get in touch and let us know about your event. We can then add it to our events diary to assist with promotion and provide support materials. We have a selection of promotional materials which we can supply to help with your fundraising. This includes: Banners (2ft x 6ft) Buckets and collection tins Posters Merchandise Volunteer attendance (where possible) Information stand Promotional support Sponsor forms Don t think you ve got to do it on your own, involve your friends and family. The most successful fundraisers delegate! Follow us on @dsairambulance and Facebook DSAA Fundraising Pack 3
Step-by-Step Guide Decide on your event or activity and the theme, 1if applicable Choose your venue, bearing in mind the number of people you want to attend 2 3 Choose a date and time and don t forget to check local events don t clash Tell us about your event so we can support you and help promote it 4 5 Set budget and income target to make sure you cover your costs Leave yourself enough time to plan the event. Check out legal issues 6 7 After the event, don t forget to send in your money and organise post event publicity 4 DSAA Fundraising Pack www.dsairambulance.org.uk
Be Safe and Legal DSAA cannot accept liability for your fundraising event. Make sure you have the relevant insurance in place and that you have completed any necessary risk assessments. Under 18? If you are under 18 please make sure that you check with your parents (or guardians) that they are happy for you to organise or take part in a fundraising event. Licences? Are you going to sell alcohol or have live music, dance, sport etc.? You may required a licence. Always check with your local authority! Raffles, Lotteries and Prize Draws There are legal implications when holding any of the above, please see information printed on page 8. Food Hygiene Take care when handling food and follow basic rules for safe preparation, storage, display and cooking. Speak to your local Environmental Health department for further information. Health & Safety/Insurance This is about common sense! Make sure you follow any procedures or guidelines set out by your venue. Don t be afraid to ask if you are unsure how to use equipment or you think there is a potential risk. Complete risk assessments where required. Unfortunately your activity or event will not be covered by the charity s own insurance so please ensure that you have the necessary insurance in place. Your home insurance provider may be able to advise you on this. Money Collections Private Collections These take place on private premises such as supermarkets, pubs, shopping centres, etc. You only need the permission of the owners of the premises concerned and not local authority permission. Public collections These take place in public areas such as in the street or door-to-door. You will require a licence from your local authority for these collections - without it you will be collecting illegally! Follow us on @dsairambulance and Facebook DSAA Fundraising Pack 5
A-Z of Fundraising Ideas We rely on people from all walks of life to raise money for us. Without you, we wouldn t be able raise the vital funds required to keep YOUR Air Ambulance flying! Giving up a little of your spare time to raise funds for DSAA can be really rewarding. You ll feel a sense of pride by helping to support the service and in turn the people across Dorset and Somerset. So, however you want to help, we hope that the following ideas will give you inspiration! Abseiling Ball Coffee Morning Disco Exhibition Fashion Show Afternoon Tea BBQ Car Wash Dress Down Day ebay Fun Run Auction Bring and Buy Car Boot Sale Dog Walking Easter Egg Hunt Football Match Antiques Fair Balloon Race Cycle Ride Dinner Party Eating Contest Fair Games Night Hat Parade Ice Skating Jumble Sale Line Dancing Go-Karting Head Shave Indian Night Jazz Evening Karaoke Lottery Garden Party Horse Show It s a Knockout! Jelly Eating Keep Fit Leg Waxing Gala Evening Haunted House Ironing Jail Break Kayaking Lucky Dip Marathon Odd Job Day Pancake Race Music Event Non-uniform Day Open Garden Pram race Race Night Masked Ball Nearly New Sale Obstacle Course Pub Quiz Quiz Night Raffles Mystery Tour Name that Tune Olympic Games Pyjama Party Quit Smoking Raft Race Sports Day Talent Show Underarm Wax Walks Xmas Parties Swear Box Tombola Unwanted Gifts Variety Show Wine Tasting Yacht Race Sweepstake Treasure Hunt Valentine s Ball Wishing Well Zoo Trip Street Party Tug of War Vintage Car Rally Word Games 6 DSAA Fundraising Pack www.dsairambulance.org.uk
Online Fundraising JustGiving is an online fundraising site designed to allow people to fundraise online, making it quick and easy for everyone to make donations and support your fundraising. With easy step by step instructions, JustGiving allows you to set up your own fundraising page, personalise it and promote it through channels of social media such as your Facebook or Twitter account. Just log into www.justgiving.com/ dsaa and follow the step by step instructions to set up your own page. You can also make a one off donation through JustGiving by selecting the donate now option on the menu. JustGiving Fundraising Tips Personalise Your Message All the best fundraising pages tell a really good story. Let people know why you re going to the trouble of raising money and they are much more likely to take the time to donate. Add Photos and Video Personal photos make your page much more engaging. Even better, add your own YouTube video. This gives you scope to be funny, imaginative and compelling and gives your supporters a good reason to send your page to others. Put a Link on Your Email Add your page s web address to your email signature. That way, everyone you email will be aware of your fundraising. Update Your Page Post regular updates on your progress and upload new photos. It gives people a reason to return to your page and to send your page to their friends. Personalise Your Thank You Don t forget to edit the thank you email that is automatically generated by JustGiving. Log into your account go to Edit your thank-you message. Encourage friends to share your page. Follow us on @dsairambulance and Facebook DSAA Fundraising Pack 7
Lottery and Raffle Regulations There are three different types of raffle or lottery: Small Raffle This is the easiest raffle to organise as it does not require registration. Tickets are only sold during your event, not before, and they must not cost more than 1 a ticket. You can spend a maximum of 250 on prizes but all donated prizes can be accepted. You cannot offer a cash prize but gift vouchers are OK. Private Raffle You do not need to register this raffle. Tickets for this can be sold to people living or working in the same premises, or who are members of an organisation. This type of raffle can only be advertised on the premises or on the tickets. Society Raffle A society raffle enables tickets to be sold over a period of time to the general public. It is run by a group of people and tickets must be printed to specified criteria. There are strict rules regarding this sort of raffle and you must ensure you adhere to the legalities of this type of raffle. Running a society raffle on our behalf The burden of policing compliance by individual groups who wish to run a society raffle on our behalf has now reached a point where we have regretfully had to withdraw the use of our licence for this purpose. This step does not mean that raffles cannot be run by groups on behalf of the Charity; it simply means that your group (the society) will need to register with your local authority. You should be aware that all raffles and lotteries are illegal unless they fall into the categories above. Each local authority will have their own rules and procedures. It is your responsibility to contact them directly to ensure that your raffle is fully compliant. 8 DSAA Fundraising Pack www.dsairambulance.org.uk
Employer and Colleague Support There are many ways in which they can get involved too! Gifts in Kind Many companies opt to give their support in the form of Gifts in Kind. This could be the supply of surplus equipment or goods or the provision of services or venues for events and meetings. Charity of the Year By adopting DSAA as their Charity of the Year, your employer will be helping to raise the profile of the charity and reinforce it s CSR policy. Payroll Giving (Give as you Earn) Employees can donate directly to DSAA via their salaries, before tax. Employers can opt to match their employees contributions to demonstrate the company s commitment to the scheme. See the table below for details. Taxpayer Employees GAYE Contribution Amount received by DSAA 20% 12 15 40% 9 15 50% 7.50 15 Employee Fun Days Why not persuade your employers to have DSAA fundraising days where they come to work in fancy dress, have a themed day or hold a bring and buy sale. These events increase motivation and encourage team building. Don t forget to ask if your employer can help with match funding. Sponsorship How about sponsoring a day or a week of Air Ambulance missions? Or sponsoring one of our events? Our Coast to Coast Cycle Challenge attracts 600 participants who could have your logo on their T-shirt providing advertising for you. Follow us on @dsairambulance and Facebook DSAA Fundraising Pack 9
And Finally! Gift Aid The Gift Aid Scheme allows us to reclaim the basic rate tax back from HM Revenue and Customs (HMRC) on any donation from individual supporters who pay UK tax. Basic Rate Tax is currently 20%; therefore DSAA is able to reclaim 25p of tax on every 1 that is given, at no cost to the supporter. To make a donation using Gift Aid, please complete a Gift Aid Form included with this pack. Gift Aid can be claimed on individual and sponsorship donations that are made to Dorset and Somerset Air Ambulance. To ensure that the Gift Aid claim is valid, meaning we can claim the money back, it s vitally important that all the information asked for on the Gift Aid Declaration Form is provided. There are so many other ways that you can support us. Some are listed below: Make a donation (one off or regular) Join our Flight for Life lottery Become a volunteer Leave a gift in your Will Shop online recycle (textiles, mobile phones, used stamps, foreign coins, ink cartridges) Workplace fundraising For more information on any of these methods visit our website: www.dsairambulance.org.uk or call us on 01823 669604 THANK YOU FOR SUPPORTING DSAA We can t wait to hear about your fundraising! 10 DSAA Fundraising Pack www.dsairambulance.org.uk
How To Send Your Money To Us! If your event in aid of Dorset and Somerset has taken place and you are ready to donate the funds raised, you can do it by the following means: POST: Please send to: DSAA, Landacre House, Castle Road, Chelston Business Park, Wellington TA21 9JQ Cheques should be made payable to DSAA. Please do not send cash by post. BANK: Please contact us on 01823 669604 and ask for a paying in slip ONLINE: You can pay by debit or credit card on our website www.dsairambulance.org.uk PHONE: Call us on 01823 669604 to pay by debit or credit card. Please let us have your sponsorship forms so we can apply for Gift Aid, where applicable. Don t forget to tell us how it went! We would love to hear about it so please email your story, contact details and any photos to: info@dsairambulance.org.uk THANK YOU! Follow us on @dsairambulance and Facebook DSAA Fundraising Pack 11
DORSET & SOMERSET AIR AMBULANCE GIFT AID DECLARATION DONOR S DETAILS Full name: Home address: I would like the Charity to treat: (Please tick the appropriate box) Post code: The enclosed gift of as a Gift Aid donation. The gift of money of which I made. All gifts of money that I make today and in the future as Gift Aid Donations. All gifts of money that I have made in the past four years and all future gifts of money that I make from the date of this declaration as Gift Aid Donations. I confirm I have paid or will pay an amount of Income Tax and/or Capital Gains Tax for each tax year (6 April to 5 April) that is at least equal to the amount of tax that all the charities or Community Amateur Sports Clubs (CASCs) that I donate to will reclaim on my gifts for that tax year. I understand that other taxes such as VAT and Council Tax do not qualify. I understand the charity will reclaim 28p of tax on every 1 that I gave up to 5 April 2008 and will reclaim 25p of tax on every 1 that I give on or after 6 April 2008. Signature: Date: Please notify the Charity if you: 1. Want to cancel this declaration. 2. Change your name or home address. 3. No longer pay sufficient tax on your income and/or capital gains. Tax claimed by the Charity The Charity will reclaim 25 pence of tax on every 1 you give on or after 6th April 2008. If you pay income tax at the higher rate you must include all your Gift Aid Donations on your Self Assessment Tax Return if you want to receive the additional tax relief due to you. Dorset & Somerset Air Ambulance Landacre House, Castle Road, Chelston Business Park, Wellington, Somerset TA21 9JQ Telephone: 01823 669604 Fax: 01823 664756 Email: info@dsairambulance.org.uk Registered Charity No: 1078685 Registered Company No: 3893356
DORSET & SOMERSET AIR AMBULANCE SPONSORSHIP FORM Name of event for sponsorship: Date of event: Name & address of sponsored person: In order to claim tax relief on your donation, we must have your full name, home address and post code. PLEASE WRITE CLEARLY IN CAPITAL LETTERS & MAKE CHEQUES PAYABLE TO DORSET & SOMERSET AIR AMBULANCE DECLARATION: If I have ticked the box headed Gift Aid, I confirm I have paid or will pay an amount of Income Tax and/or Capital Gains Tax for each tax year (6 April to 5 April) that is at least equal to the amount of tax that all the charities or Community Amateur Sports Clubs (CASCs) that I donate to will reclaim on my gifts for that tax year. I understand that other taxes such as VAT and Council Tax do not qualify. I understand the charity will reclaim 28p of tax on every 1 that I gave up to 5 April 2008 and will reclaim 25p of tax on every 1 that I give on or after 6 April 2008. Full name of donor Full home address - this is essential for gift aid Post code Amount Date paid Gift aid Dorset & Somerset Air Ambulance Landacre House, Castle Road, Chelston Business Park, Wellington, Somerset TA21 9JQ Telephone: 01823 669604 Fax: 01823 664756 Email: info@dsairambulance.org.uk Registered Charity No: 1078685 Registered Company No: 3893356
DORSET & SOMERSET AIR AMBULANCE SPONSORSHIP FORM Full name of donor Full home address - this is essential for gift aid Post code Amount Date paid Gift aid Dorset & Somerset Air Ambulance Landacre House, Castle Road, Chelston Business Park, Wellington, Somerset TA21 9JQ Telephone: 01823 669604 Fax: 01823 664756 Email: info@dsairambulance.org.uk Registered Charity No: 1078685 Registered Company No: 3893356