North East Independent School District 8961 TESORO DRIVE, SUITE 402.03 SAN ANTONIO, TEXAS 78217 Telephone 210 407-0351 NEISD-JROTC 4 June 2013 MEMORANDUM FOR: JROTC Instructors DAI/SAI and AIs SUBJECT: Fall Festival of Land Navigation & Orienteering, Saturday, 19 October 2013 1. You are cordially invited to participate in the Fall Festival of Land Navigation & Orienteering competition on 19 October 2013, at Camp Bullis, Texas. The Meet is co-sponsored and hosted by the North East Independent School District JROTC Department and the Texas Army National Guard for all High School JROTC units. The event will feature five (5) categories of competition: (1) Varsity, cadets with two or more years of land navigation experience and one or two competition experiences (Brown course) Only one Varsity male and female team from each school can be entered; (2) Advanced teams, combination of experienced and novice competitors (Orange course); (3) Intermediate teams (Yellow course); (4) Beginners, team of two (2) cadets learning to use the compass, practice the pace count and knowledge of basic map reading skill (White course) and a Team Relay consisting of eight cadets, can be coed, participating in pairs of two (2) in sequence. Relay team members should be experienced in land navigation, orienteering and map reading skills. 2. As we move forward to reinforce the JROTC land navigation curriculum skills and promote sport orienteering (align with U.S. Orienteering) standards the competition will be conducted in accordance with their competition rules and procedures. The meet will be a group/team, score event, type C class competition. There will be four competition categories, Varsity, Advanced, Intermediate and Beginners, plus a special Team Relay event. Schools may enter only one (1) coed Relay Team and only one (1) Varsity male team and one Varsity female team and as many teams in each of the other three categories as they desire. Teams members in all categories must wear same style, color and type of uniforms, this includes hat(s) (if worn), shirt and trousers/shorts. We want your team to be uniform (look alike!) a. Varsity Team: Will compete on the brown course. The course is for those with two or more years of land navigation experience and one or two competition experiences. The varsity category will use a topographic map, with considerable time spent off trails over a variety of terrain. The control points are varied along with the terrain feature and course is usually 5 to 7 kilometers in length. Group/team size is 4 and members uniformed (dressed alike) must start together, stay together on the course and finish together. Electronic finger sticks will be used with traditional paper punch cards to record contact at each course control point. b. Advanced Team: Will compete on the orange course. The course is for those with moderate experience in map reading, with much time spent off trails. The team will use a topographic map or aerial photo map of the course. The control points are major or the more evident terrain features and usually 3 to 5 kilometers in length. Group/team size is 4 and members uniformed (dressed alike) must start together, stay together on the course and finish together. Electronic finger sticks will be used with traditional paper punch cards to record contact at each course control point.
c. Intermediate Team: Will compete on the yellow course. The course is for those with some basic knowledge of map reading and terrain identification. Control points are near (proximity) easy to identify features and trails and usually 2 to 4 kilometers in length. Group/Team size is 4 and members uniformed (dressed alike) must start together, stay together on the course and finish together. d. Beginners Team: Will compete on the white course. This is a compass course using a point to point course method. The course is for those unsure in the forest or woodlands, or who have little or no topographic map experience, course will be mostly thru open terrain. Control Points must be followed in sequence. Group/Team size is 2 and members uniformed alike must start together, stay together on the course and finish together. e. Team Relay: Orienteering Relay, a team event. Can be a coed competition team, but not required, a team consists of eight (8) cadets. Schools may enter only one team in this category of competition. The team of eight cadets will run in legs of two (2) cadets each over a designated course with each leg (pair of cadets) responsible to find and record three (3) control points before handing off the finger stick and punch card to the next leg (pair of cadets). There will be three exchange zones in the competition and each relay leg (pair of cadets) will receive a specific map for the three sequential control points they are responsible to find. Each pair of cadets must stay together during their respective legs of the relay and must have a watch, whistle, compass and canteen/camel back or other durable form of water container for safety. Relay teams must be appropriately dressed in like uniforms for easy team identification. The first leg (pair of cadets) will process through the assembly point, the map tent and report to the starting line for a start time, in five minute intervals. The second, third and fourth legs (pairs of cadets) will be transported to their respective exchange zones by military vehicles and returned to the event assembly area via military vehicles. 3. Team member uniforms must be of the same style and color. If it is outwardly visible it will be the same or the team will not be allowed to start the course. Only exception is individual shoes or boots and individual water container. a. Each team must/is required to have a compass, safety whistle and a watch for monitoring time on the course. Each participant must have an individual water container (canteen, camel back or other form of durable refillable water container - Disposable plastic water bottles are prohibited due to the environmental clutter caused when persons empty the bottle and thoughtlessly discard the plastic bottle in the brush or along the trail they traversing). Teams will not be allowed to start the course without the required items. b. Recommended equipment: Long pants and boots, rain gear just in case, small pack to keep your gear and bug repellent. Dress for the weather. We will be outside all morning and we don t want anyone uncomfortable. c. Teams members must stay in close proximity (approximately 5 yard radius). Teams found on the course not incompliance will be disqualified. Teams failing to finish with all four (Varsity/Advanced/Intermediate) or two (Beginners and Relay leg) members of the team will be disqualified. d. There will be two divisions of team make up, male and female, gender specific. There are no mixed gender teams or coed teams except in the Relay event. Remember Varsity/Advanced/Intermediate team size is four cadets and Beginners team size is two. No exception, so please do not ask.
4. Procedures: Teams will receive and complete (PRINT team name and member names) the score card at the event control desk and check in. Teams must have members names completed, printed on scorecards, before reporting to the map tent. Teams must also turn in their liability release forms (enclosure 2) for their participants at the control desk at registration. Once teams reach the assembly area they will be organized by their competition category and starting sequence number. When told to do so teams will move to their respective Map Tent (Varsity, Advance, Intermediate, Beginners and team Relay) where they will receive their map. ONLY MAPS ISSUED AT THE MAP TENT MAY BE USED! The score card will be the color (brown, orange, yellow, or white) of the course the team will be running. Teams will have 3 minutes to orient their map and receive a brief of the area from a larger area map. Teams will move from the map tent directly to the starting line. Coaches/Instructors will not and are not allowed at the map tent or start point. Coaches/Instructors are not allowed to give or render assistance to teams or team members after the team enters the assembly area. Any violation will lead to team disqualification. There is no Coach/Instructor contact with a team until the team has finished the course of competition. a. All courses will have a 90 minute time limit to complete the course. There will be a 10 point penalty for every minute or partial minute over 90 minutes, so do not be late. b. There will be a 3-minute interval between team start times and five (5) minutes for the Team Relay participants. The only exception is if the teams are from the same school then there should be a 9-minute start interval if number of entries allows. 5. Coaches who enter teams in the meet will provide by FAX (210) 805-5350, mail or email to rlara@neisd.net an initial team count NLT Wednesday, 9 October 2013 reporting the number of teams in each category and division, i.e., Varsity (Male & Female), Advanced (Male & Female), Intermediate (Male & Female), Beginners (Male & Female) and a Team Relay for a total number of cadets participating. Remember there are no exception for the required team s size of four for the Varsity, Advanced and Intermediate and two for Beginners and eight for the Team Relay! This count is essential in order that the correct number and type score cards and maps are available. Also this count will assist the JROTC Boosters with providing the appropriate number of noon meals for participating cadets, Instructors and Bus Drivers. Additional snacks and beverages will be available for purchase at the event sight on Camp Bullis. Souvenir orienteering T-Shirts will be on sale for $15.00 each at the event sight. 6. Awards: 1 st thru 3 rd place Championship Plaques will be awarded to winning teams in each category and classification. 1 st thru 3 rd place medals will be awarded to the team member in each category and classification. 7. Entry fee of $10.00 per cadet is due no later than Friday, 11 October 2013. Checks must be made payable to NEISD JROTC and mailed to DAI, NEISD, 8961 Tesoro Drive, Suite 402, San Antonio, Texas 78217. No refunds will be made after Friday, 11 October 2013. 8. Final team registration will be made at the Registration Control Desk on the day of the meet. Once received at the Control Desk, no changes will be allowed. Late entry fee of $15.00 per cadet will be assessed if there are additional entries other than initially reported by FAX, mail or email you must be prepared to pay for the late entry fee when you check in at the Registration Control Desk.
9. All participants will depart for the competition site by motor vehicle convoy at 0830 hours on event day from the Camp Bullis Operations main parking lot. Plan your travel to Camp Bullis so as to arrive, check in and complete registration with time to meet the 0830 departure to the competition site. Boosters will have breakfast snacks available for purchase in the main parking lot on a first come first served basis. 10. Cadets are encouraged to bring cash for breakfast refreshments and on site snacks that will be available in the parking lot and the event staging area. Lunch tickets will be provided for participants, Coaches/Instructor and bus driver, lunch will be served at the orienteering site. POC: SGM Ramon Lara 210 407-0351 mailto:rlara@neisd.net //Original Signed// 2 Encl ROBERT E. HENSON as Colonel, USA, Retired Director of Army Instruction Telephone: (210) 407-0352 Email: rhenso@neisd.net
FALL FESTIVAL of LAND NAVIGATION & ORIENTEERING COMPETITION Saturday, 19 October 2013 SCHOOL REGISTRATION FORM (Completed Registration Form is due Wednesday, 9 October 2013) SCHOOL TELEPHONE ADDRESS FAX: EMAIL Please print legibly VARSITY TEAM (One team only) FEMALE------------ MALE---------------- ADVANCE # OF TEAMS FEMALE------------ MALE---------------- INTERMEDIATE # OF TEAMS FEMALE------------ MALE--------------- BEGINNERS # OF TEAMS FEMALE----------- MALE-------------- TEAM RELAY (One team only) TOTAL # OF TEAMS= Total # of Cadets X $10.00 per Cadet = $ (Entry Fees are due Friday, 11 October 2013) email: (Print name of JROTC Instructor/Coach/Sponsor) I have read, understand and agree to abide by the rules and regulations set forth in the Fall Festival of Land Navigation and Orienteering Competition guidelines and will ensure all military instructors, coaches, chaperones and parents from my school are knowledgeable, understand and will follow all competition rules. (Signature of JROTC Instructor/Coach/Sponsor) No refunds will be made after Friday, 11 October 2013. Late fee is $15.00 per cadet on the day of the event. Enclosure 1
Fall Festival of Land Navigation & Orienteering Competition Liability Release Form (Must be completed for each cadet and turned in at Event Control Desk on competition day) _Print Last Name, First and Middle Initial has my permission to participate in the Fall Festival of Land Navigation and Orienteering Competition, Saturday, 19 October 2013, hosted by the JROTC Department, North East Independent School District, San Antonio, Texas. The undersigned Parent/Guardian (hereinafter, I ) understands that one or more teachers/chaperones will accompany the JROTC cadet to the competition, and that normal precautions will be taken in their interest for safety and well-being of each participant. School districts are immune from liability except when property damage, personal injury or death is caused by a district employee s negligent operation of a motor vehicle while performing district duties. As a result, and as a general rule, the District cannot pay for medical treatment for injuries resulting from activities not directly caused by a district employee s use of a motor vehicle. In case of emergency, I give my approval and authorization for first-aid treatment and any medical treatment of the student named above (the Student ) by local physicians and/or hospitals, including surgical procedures. I agree to accept responsibility for payment of all charges incurred during medical treatment. I hereby agree to release North East Independent School District and its trustees, employees, volunteers, competition sponsors and the United States Army Cadet Command (collectively, the Indemnities ), and to indemnify and hold the indemnities harmless from, all claims, liabilities, and expenses, (including (a) claims made by the student named above after reaching the age of majority, and (b) claims for damages caused in whole or in part by the negligence of the indemnities) relating in any way to the student s participation in the Land Navigation & Orienteering Competition identified herein. This form must be signed and returned to the sponsor, teacher or administrator in charge of this group and turned into the Event Control Desk on the competition day. No student will be permitted to participate in the competition who has not completed this form and returned it to the proper school personnel or who has altered the form in any way. Signature of Parent/Guardian Printed Name of Parent/Guardian Date In case of emergency school district staff should contact: Name Relationship to Student Phone Number Name Relationship to Student Phone Number School Name & Phone number: Enclosure 2