Accounting and Technology Exhibition September 17-19, 2018 Loews Philadelphia Hotel Philadelphia, PA EXHIBITOR PROSPECTUS EQUIPMENT LEASING AND FINANCE ASSOCIATION Equipping Business for Success
ACCOUNTING AND TECHNOLOGY EXHIBITION September 17-19, 2018 Loews Philadelphia Hotel Philadelphia, PA One Exhibition for the Audience of Two Conferences, the ELFA Operations and Technology Conference and ELFA Lease and Finance Accountants Conference The ELFA Lease and Finance Accountants Conference will be held concurrently with the ELFA Operations and Technology Conference. This is a great opportunity to get in front of an expected combined attendance of about 350 people! Booth Costs Member - $2000 per tabletop Non-member - $3000 per tabletop ONE attendee registration from your company is included in the price. BECOME AN ELFA EXHIBITOR! The ELFA Lease and Finance Accountants Conference will be held concurrently with the ELFA Operations and Technology Conference. Both conferences will share a tabletop exhibit targeting companies that provide lease and finance accounting software, and other technology-related processes and systems. This is a great opportunity to get in front of an expected combined attendance of about 350 people! Joint Exhibit Hours The joint exhibit area is open throughout the entire conference (Monday, September 17 - Wednesday, September 19) and will host beverage breaks for both conferences throughout each day. Below are the dates and times for specific special events and dedicated exhibit time. Monday, September 17: 5:30-7:30pm Who Attends the ELFA Operations and Technology Conference Executive management, directors of operations and administration, department managers for credit, collections, information technology, documentation, accounting, remarketing and equipment management, as well as representatives of companies providing systems support. Who Attends the ELFA Lease and Finance Accountants Conference Accountants, CFOs, controllers, tax managers, treasurers, finance directors and others responsible for financial reporting activities, plus any business professionals or advisors who must be familiar with the impact of accounting on their transactions or activities. Booth Costs Member - $2000 per tabletop Non-member - $3000 per tabletop ONE attendee registration from your company is included in the price. Tuesday, September 18: Wednesday, September 19: 7:00-8:00 am 6:00-7:30 pm 7:00-8:00 am 9:30-9:45 am
ACCOUNTING AND TECHNOLOGY EXHIBITION September 17-19, 2018 Loews Philadelphia Hotel Philadelphia, PA Exhibit Registration and General Information Please register as far in advance as possible. Register by September 4, 2018, to ensure that your name appears on the list of attendees. Please note: you may also register for this conference via the Internet at ELFA online www.elfaonline.org/events/2018/ot OR www.elfaonline.org/events/2018/lac Exhibitor Setup & Teardown Set Up Tear Down 9:00-11:30 am (Monday, September 17) 9:30 am - Noon Wednesday, September 19) Registration fees: *Member $2000 per tabletop *Non-member $3000 per tabletop Additional Exhibitor $1180 Spouse/Companion $250 Exhibit Hours Monday, September 17: Tuesday, September 18: 5:30-7:30pm 7:00-8:00 am 6:00-7:30 pm Please note: This is a tabletop exhibit. Tables will be arranged around the perimeter of meeting room foyer in alphabetical order according to company name. Each exhibitor is limited to a maximum of one table. What s Included: Full exhibitor registration for ONE individual from your company to attend both the Operations and Technology Conference and the Lease and Finance Accountants Conference. One 6 x 30 skirted & draped table and two chairs. Your company name listed in ELFA s magazine, Equipment Leasing & Finance. All receptions, continental breakfasts and breaks, which will be held in the exhibit area. Your company name and description will be included in conference materials distributed on-site to attendees. Exhibitor Services What s Not Included phone lines computer rental electrical audio visual Contact information and forms for the above services will be included in the Exhibitor Kit. Please note: Remember you can only have what fits on your table. Full standing pop-up displays are not permitted. Wednesday, September 19: 7:00-8:00 am 9:30-9:45 am The joint exhibit area is open throughout the entire conference (Monday, September 17 - Wednesday, September 19) and will host all functions (breakfast, coffee breaks and receptions) for both conferences throughout each day. Above are the dates and times for specific special events and dedicated exhibit time. Security will be provided after hours since the exhibit will be in a foyer area. Exhibitors are encouraged to attend sessions. Photographs of speakers, attendees and exhibitors may be taken at this conference. These may appear in ELFA publications or on the ELFA website. By registering for this conference, you authorize ELFA the right to use any photographs taken of you during the course of the Lease Accounting & Technology Conference and Exhibition. In addition, attendees authorize ELFA to share your contact information, including but not limited to email address and telephone number with other registered attendees, sponsors, and exhibitors. For more information please contact Janet Fianko at jfianko@elfaonline.org.
ACCOUNTING AND TECHNOLOGY EXHIBITION September 17-19, 2018 Loews Philadelphia Hotel Philadelphia, PA Register By Mail Please complete and return this registration form and payment to: ELFA Attn: Accounts Receivable 1625 Eye Street, NW, Suite 850 Washington, DC 20006 You may also fax your completed registration form to ELFA at (440) 247-1068 or email it to Steve Wafalosky at stevew@larichadv.com. Please be sure to include the appropriate credit card information. An email confirmation will be sent to you. Cancellations & Substitutions Written cancellations of tabletop space will be accepted up to Wednesday, August 15, 2018, with a 50% refund of tabletop fee. Any cancellations received after Wednesday, August 15, 2018 will not receive a refund. ELFA regrets that refunds will not be given for no-shows. Please Note: Cancellations by telephone will be accepted, but must be followed up with a letter that includes the name of the ELFA staff member who accepted the cancellation. This letter may be: a. mailed to Heather Staverman at ELFA Headquarters: 1625 Eye Street, NW, Suite 850 Washington, DC 20006-1203 b. faxed to (202) 238-3457, Attn: Heather Staverman or c. emailed to Heather Staverman at hstaverman@elfaonline.org Substitutions Substitutions for the entire program may be made at any time including on-site registration. Hotel Information A block of rooms is being held for attendees of the 2018 Operations & Technology Conference at the Loews Philadelphia Hotel, 1200 Market St., Philadelphia, PA 19107 at a discounted rate of $179 +tax. Check in time is 4:00pm, and check-out time is 11:00am. Please call reservations at 1 (877) 878-3629, provide your arrival and departure dates and mention ELFA Conference or you may use the custom web link below to reserve your hotel room online. Reservations must be made on or before 5:00pm EST on August 24, 2018 in order to secure the ELFA discounted rate. Make your hotel reservations by August 24, 2018 to receive the discounted ELFA room rate of $179. Make Hotel Reservations Online! We strongly encourage you to make your hotel reservations online. Please go to this link to register online: https://bit.ly/2x6mujh. Getting There The Loews Philadelphia Hotel is about 12 miles from the Philadelphia International Airport (PHL). Approximate cost of a taxi from the Philadelphia International Airport to the Loews Philadelphia Hotel is about $35. The hotel is also accessible by train also known as the SEPTA. Rail information from the airport may be found here http://bit. ly/2pdojhm. Parking Covered parking is available on property. Self parking for overnight guests is $39.00 per day and valet parking is $49.00 per day. Rates include in/out privileges. Hourly rates are also available for meetings and events. Spouse/Companion Fee A spouse/companion attending any portion of the conference or social functions must be registered and must pay the spouse/companion fee ($250). Please mark the appropriate box on the registration form. If your spouse/companion is employed in the equipment leasing and finance industry and wishes to attend any portion of the conference, the full attendee (ELFA member) registration fee is due.
ACCOUNTING AND TECHNOLOGY EXHIBITION September 17-19, 2018 Loews Philadelphia Hotel Philadelphia, PA Membership Information If you are interested in joining ELFA, call Julie Benson, Director of Membership at (202) 238-3432, or check the appropriate box on the registration form. Sponsorship Opportunities Sponsoring events and functions at ELFA meetings provides excellent exposure for your company. Contact Steve Wafalosky at (440) 247-1060 or stevew@larichadv.com or visit the ELFA website to obtain additional details about exhibiting at these events www.elfaonline.org/events/sponsor/. Two Conference for the Price of One! All pricing includes access to both conferences, Operations & Technology + Lease & Finance Accountants. Online Attendee Handouts $4,000 Conference Mobile App $4,000 Conference bags (eco-friendly) $4,000 Lanyard with company logo $4,000 Wi-Fi $4,000 Hotel Card Keys with logo $4,000 Keynote Speaker $8,000 Pens with Company Logo $3,000 Coffee Sleeves $3,000 Networking Events Newcomers Reception (Mon) $2,000 Reception (Mon or Tues) $3,000 Luncheon (Tues) $2,500 General Breakfast (Tues or Wed) $2,000 Inquiries If you have a question about this conference not related to registration, please call Janet Fianko at (202) 238-3420. Email for registration inquiries: jfianko@elfaonline.org (Note: no registrations can be made by telephone) Email for conference brochure: rscoggins@elfaonline.org CPE Credits ELFA is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credits. Complaints regarding registered sponsors may be addressed to the National Registry of CPE Sponsors, 150 Fourth Avenue North, Nashville, TN 37219-2417 or (615) 880-4200. Website: www.nasba.org. Individuals will receive 9 management credit hours for attending the Operations & Technology Conference and Exhibition. For further information, contact Janet Fianko at (202) 238-3420 or jfianko@elfaonline.org or go to ELFA s website: www.elfaonline.org/events/ continuing-education-credits/. Attire Business casual is appropriate for this meeting.
ACCOUNTING AND TECHNOLOGY EXHIBITION SEPTEMBER 17-19, 2018 LOEWS PHILADELPHIA HOTEL PHILADELPHIA, PA EXHIBIT AGREEMENT AND REGISTRATION FORM Please complete and return this exhibit agreement and registration form, including payment, to: ELFA, Attn: Accounts Receivable, 1625 Eye Street, NW, Suite 850, Washington, DC, 20006. You may also fax your completed form to ELFA at (440) 247-1068 or email it to Steve Wafalosky at stevew@larichadv.com. Please register as far in advance as possible. Exhibitors please use this form to register; attendees for both conferences may register online at www.elfaonline.org/events/2018/ot and at www.elfaonline.org/events2018/lac. Exhibiting Company Contact Person Title Full Address Email Telephone The person listed above will serve as point of contact and will receive all follow-up information regarding this exhibit. If not attending, this person will be responsible for forwarding information to the individual(s) who will be attending. Please contact me: Yes, I m interested in serving on the Operations & Technology Planning Committee. Yes, I m interested in serving on the Lease and Finance Accountants Planning Committee. Yes, I m interested in becoming a sponsor at these conferences. Yes, I would like information about my company becoming a member of ELFA. Please note the following: By exhibiting at these conferences the Photography & Contact Information Notice and Cancellation Policy, outlined within this document, are in effect. Exhibitor Agreement Each Exhibit referenced in this document refers to one 6 x30 skirted and draped table and two chairs, arranged around the perimeter of the meeting space in alphabetical order according to company name. ELFA and the Conference Hotel are not responsible for injury, loss, or damage that may occur to the exhibitor or the exhibitor s employees or property from any cause whatsoever, prior, during, or subsequent to the period covered by this application/contract. The Exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, defend, save, and hold harmless ELFA and the Conference Hotel - to include employees, directors, officers, management, and agents - from and against any and all actions, claims and expenses, losses, and damages to persons or property, governmental charges or fines, and attorney s fees arising out of or by reason of the exhibitor s occupancy or use of the exhibition facilities; or caused by exhibitor s own installation, removal, maintenance, occupancy, or use of the exhibition premises or a part thereof, excluding any such liability caused by the sole negligence of the exhibit center, its employees, and agents. Please indicate your acceptance of this agreement below: Name (Please Print) Company Name Signature Date
ACCOUNTING AND TECHNOLOGY EXHIBITION SEPTEMBER 17-19, 2018 LOEWS PHILADELPHIA HOTEL PHILADELPHIA, PA EXHIBIT AGREEMENT AND REGISTRATION FORM (continued) For Credit Card Reservations: FAX this form to (440) 247-1068 Attn: Steve Wafalosky VISA Mastercard Amex Discover Diners Club Total Amount to be charged $ Exp. Date Card Number CVV Name & Address as it appears on billing statement (PLEASE PRINT) Signature Table Top fee includes ONE representative from exhibiting company. 1 ST PERSON (included in table top fee) Name Title Company Address City/State/Zip E-mail SPECIAL NETWORKING EVENTS CFO Roundtable Yes, I will be attending the CFO Roundtable session on Monday, September 17th. Blockchain Workshop Yes, I will be attending the Blockchain Workshop on Monday, September 17th. Newcomer Reception Yes, I will be attending the Newcomer Reception on Monday, September 17 th. 5K Fun Run Yes, I will be attending the 5k Fun Run. Women s Council Breakfast Yes, I will be attending the Women s Council Breakfast. This event is open to all who would like to attend and have an interest in Women in the leasing industry. No additional fee to attend. Spouse/Companion Option: Yes, I would like to bring a Spouse/Companion for an additional fee of $250. Spouse Name: Help Us Understand What You Want From Your Association To ensure that ELFA focuses its efforts and resources on what you do, please complete the following two sections. Note: Registration for this conference cannot be completed without this information. Section I. I am primarily involved in the following market (choose one) Small Ticket Transactions under $250,000 either individually or through lines Middle Market Transactions between $250,000 and $5 million either individually or through lines Financial Institutions Financial services companies (commercial banks, investment banks, multi-line finance companies) engaged in middle market and large ticket sectors Captive & Vendor Program Vendor and manufacturer support activities either as a third party or captive organization Service Provider All Associate members of ELFA. Primarily involved in providing legal, accounting, software and systems support, as well as other specialized professional services Section II. My Primary Job Function and Areas of Interest (Choose no more than three) AC Accounting and Finance (Controller, Treasurer) AM Asset Management (Appraiser/ Equipment Remarketing CE Business Head or C-level Executive CM Capital Markets (Securitization/ Funding/Investing) CO Collections and Workouts CT Consulting and Research GR Government (State and Federal) HR Human Resources (Recruiting/ Training) IT Information Technology LG Legal MK Marketing (Public Relations/ Communications) OP Operations (Administrative/ Documentation) PR Pricing and Underwriting RM Risk Management (Credit/ Insurance) SA Sales and Business Development (Broker/Municipals) SN Syndications TX Tax UN Academic (Student/ Educator) Confirmations and exhibitor kit details will be forwarded after registrations are received and processed. For Office Use Only Account #4110-0308000 Date Approval Code Amount
ACCOUNTING AND TECHNOLOGY EXHIBITION SEPTEMBER 17-19, 2018 LOEWS PHILADELPHIA HOTEL PHILADELPHIA, PA EXHIBIT AGREEMENT AND REGISTRATION FORM (continued) Table Top fee includes ONE representative from exhibiting company. 2 ND PERSON (additional fee, $1180) Name Title Company Address City/State/Zip E-mail SPECIAL NETWORKING EVENTS CFO Roundtable Yes, I will be attending the CFO Roundtable session on Monday, September 17th. Blockchain Workshop Yes, I will be attending the Blockchain Workshop on Monday, September 17th. Newcomer Reception Yes, I will be attending the Newcomer Reception on Monday, September 17 th. 5K Fun Run Yes, I will be attending the 5k Fun Run. Women s Council Breakfast Yes, I will be attending the Women s Council Breakfast. This event is open to all who would like to attend and have an interest in Women in the leasing industry. No additional fee to attend. Spouse/Companion Option: Yes, I would like to bring a Spouse/Companion for an additional fee of $250. Spouse Name: Help Us Understand What You Want From Your Association To ensure that ELFA focuses its efforts and resources on what you do, please complete the following two sections. Note: Registration for this conference cannot be completed without this information. Section I. I am primarily involved in the following market (choose one) Small Ticket Transactions under $250,000 either individually or through lines Middle Market Transactions between $250,000 and $5 million either individually or through lines Financial Institutions Financial services companies (commercial banks, investment banks, multi-line finance companies) engaged in middle market and large ticket sectors Captive & Vendor Program Vendor and manufacturer support activities either as a third party or captive organization Service Provider All Associate members of ELFA. Primarily involved in providing legal, accounting, software and systems support, as well as other specialized professional services Section II. My Primary Job Function and Areas of Interest (Choose no more than three) AC Accounting and Finance (Controller, Treasurer) AM Asset Management (Appraiser/ Equipment Remarketing CE Business Head or C-level Executive CM Capital Markets (Securitization/ Funding/Investing) CO Collections and Workouts CT Consulting and Research GR Government (State and Federal) HR Human Resources (Recruiting/ Training) IT Information Technology LG Legal MK Marketing (Public Relations/ Communications) OP Operations (Administrative/ Documentation) PR Pricing and Underwriting RM Risk Management (Credit/ Insurance) SA Sales and Business Development (Broker/Municipals) SN Syndications TX Tax UN Academic (Student/ Educator) Confirmations and exhibitor kit details will be forwarded after registrations are received and processed. For Office Use Only Account #4110-0308000 Date Approval Code Amount