District of Fort St. James Minutes of Regular Council Meeting No. 2011-17 Wednesday, October 12, 2011 District Office, 477 Stuart Drive West, Fort St. James, BC In Attendance: Council Staff Others Mayor Sandra Harwood Councillor Dave Birdi Councillor Brenda Gouglas Kevin Crook, Chief Administrative Officer Jeffrey Lovell, Director of Finance Rob Bennett, Fire Chief Caledonia Courier Craig Houghton Joanne Vinnedge Colleen Mullin Call To Order Mayor Harwood called the meeting to order at 7:05 p.m. 1.0 DELEGATIONS AND PRESENTATIONS 1.1 Fort St. James Dog Sledding Association - Grant in Aid Request Craig Houghton and Joanne Vinnedge gave a presentation on plans for the 2012 Caledonia Classic. They requested a grant in aid of $3,000, the same amount the District has granted each of the last several years. 1.2 Greening Up the Fort Grant Request to the Regional District 2.0 MINUTES Colleen Mullin asked for Council's support of a grant application to the RDBN's 3R's Pilot Funding Program, to increase GUF's capacity to recycle paper and cardboard. 2.1 Minutes of the Regular Meeting 2011-17-1 That Council adopt the minutes of Meeting No. 2011-16, held September 21, 2011. Page 1 of 7
3.0 BUSINESS ARISING FROM THE MINUTES 3.1 Farmers' Market Location That staff continue to investigate contaminated sites options for the old Chevron station, with respect to the Farmers' Market. 3.2 Chamber of Commerce Report That staff send a reminder to the Chamber of Commerce about their reporting obligations to Council. 3.3 9-1-1 Information Sessions 4.0 REPORTS Fire Chief Bennett reported that there was very low turnout for the public information sessions regarding 9-1-1 implementation. 4.1 Reports to Receive 2011-17-2 That Council receive the following reports: Drinking Water Report Building Statistics Report Grant Writer Report Housing Report - EDO Tourism Report - EDO Councillor Gouglas Activity Report Integrated Emergency Management Program Report Community Wildfire Protection Report 4.2 Greening Up Fort Lease Agreement 2011-17-3 That Council authorize the Mayor and CAO to execute the lease agreement with Greening Up the Fort Society for a portion of the land located at 445 Morice Ave. Moved by Councillor Birdi and seconded by Councillor Gouglas 4.3 Holiday Hours and Bonuses 2011-17-4 That Council approve gift certificates in the form of Fort St. James Bucks for staff and Council members in the amount of $50 each; and, Page 2 of 7
That Council grant all staff half a day off with pay on December 23, 2011; and, That Council authorize a Staff/Council Christmas Party in December 2011; and, That Council purchase two corporate passes from Murray Ridge Ski Area for $740.00; and, That Council authorize the CAO to reduce the opening hours of the municipal office to four hours on December 28, 29 and 30, 2011. Moved by Councillor Gouglas and seconded by Councillor Birdi 5.0 CORRESPONDENCE 5.1 Development Permit Application - Greening Up Fort 2011-17-5 That Council approve a Development Permit to Greening Up Fort Society for the proposed recycling facility located at 445 Morice Ave. 5.10 Western Bioenergy/Levelton Consulting - Development Permit 2011-17-6 That Council receive the application for a development permit, as the subject property is not located within a development permit area. 5.11 Regional District of Bulkley-Nechako 2011-17-7 That Council receive the correspondence concerning the proposed Stuart- Nechako Regional Pool Contribution Service Establishment Bylaw. 5.2 Greening Up Fort - Request for Assistance That administration send a letter to Greening Up Fort advising that the District is unable to help with their property insurance and WorkSafe BC coverage. Page 3 of 7
5.3 Office of the Premier 2011-17-8 That Council receive the correspondence regarding the location of the Service BC Office in Fort St. James 5.4 Nak'azdli Health Centre 2011-17-9 That Council receive the request for a donation to the National Addictions Awareness event. 5.5 Fort St. James Chamber of Commerce - Moonlight Madness 2011-17-10 That Council contribute $100 to sponsor the first prize in the Santa Claus parade. That Public Works assist with placement and removal of traffic barricades for the Santa Claus parade; and, That a Council member light the Christmas tree at the Santa Claus parade. 5.6 Kandace Kerr - Housing Needs Assessment 2011-17-11 That Council set aside the parcel legally described as District Lot 8411, Lot 5, District Lot 4762 for future affordable housing initiatives. 5.7 Enbridge - Meeting with Council That Council meet with representatives of Enbridge regarding the proposed Northern Gateway Pipeline at the Regular meeting of November 23, 2011. 5.8 Plateau Sawmill - Chinese Customer Group Visiting Plateau Sawmill That administration advise Plateau Sawmill that a delegation from Council will be able to attend the event on November 4, 2011 Page 4 of 7
5.9 Integrated Land Management Bureau 2011-17-12 That Council receive the referral for comment regarding Apollo's proposed expansion. 6.0 BYLAWS 6.1 OCP Amendment No. 6 & Zoning Bylaw Amendment No. 22 2011-17-13 That Council give third reading to OCP Amendment No. 6, Bylaw No. 900, 2011 2011-17-14 That Council give third reading to Zoning Bylaw Amendment No. 22, Bylaw No. 901 7.0 NEW BUSINESS 7.1 Information Items 2011-17-15 That Council receive the Information Items 7.2 Calendar of Events 2011-17-16 That Council receive the Calendar of Events. Page 5 of 7
7.3 In Camera Motion 2011-17-17 That Council hold a meeting closed to the public immediately following the regular meeting, pursuant to the Community Charter, section 90.1 (e) 7.4 Grand Opening of New Arena Dressing Rooms CAO Crook reported that the grand opening is scheduled for Friday, October 14. MLA John Rustad will attend and Councillor Gouglas will speak on behalf of Council. 7.5 Greening Up Fort Application 2011-17-18 That Council send a letter of support for Greening Up Fort's application to the Regional District's 3Rs Funding. 7.6 Fort St. James Sled Dog Association 2011-17-19 That Council commit a grant in aid of $3,000 towards the purse fort he 2012 Caledonia Classic Sled Dog Races. 7.7 Airport Committee That Councillor Gouglas assist the Airport Committee with the Omineca Beetle Action Coalition Airport Strategy. 7.8 Safer Homes Mayor Harwood asked staff and Council to consider the possibility of integrating "Safer Home" features into the Building Bylaw. 7.9 Decoda Literacy Solutions Mayor Harwood asked Council to read about Decoda Literacy Solutions and determine if any of their strategies would benefit Fort St. James. Page 6 of 7
7.10 Fire Department 2011-17-20 That Council send a cheque for $1,000 to the Fort St. James Volunteer Fire Fighters Association, in recognition of the volunteers' extra efforts during Fire Chief Bennett's extended absence. ADJOURNMENT 2011-17-20 That Council adjourn the in camera meeting at 8:20 p.m. Sandra Harwood, Mayor Kevin Crook, Chief Administrative Officer I certify the foregoing to be the original true copy of the minutes of Regular Meeting No. 2011-17 held on Wednesday, October 14, 2011. Kevin Crook, Chief Administrative Officer Page 7 of 7