Adult Nomination Packet October 1, 2011 through September 30, 2012 Nominations are due November 30, 2012
Contents Contents... 2 Who to consider for recognition:... 3 Informal s... 3 Formal s... 4 Nomination Process... 4 Adult Award Criteria... 5 Volunteer of Excellence... 5 Green Angel Award... 5 Daisy Award... 5 Leader of the Year... 6 Family Award... 6 Appreciation Pin... 7 Honor Pin... 7 Thanks Badge... 7 Thanks Badge II... 7 Outstanding Service Award - Community... 8 Outstanding Service Award - Individual... 8 Numeral Guard Pins... 8 Years of Service Pins... 8 Presidents Award... 9 and Letter... 10 Letter of Endorsement Information... 12 Letter of Endorsement... 13 President s Award Checklist... 14 Leader of the Year Award Checklist... 15 Numeral Guard & Years of Service Award Form... 16 2
Everyone likes to feel appreciated for their volunteer service. Whether in the form of a simple thank-you for a small job well done or a formal recognition for years of faithful service in a key position of an organization, such acknowledgement is a signal to the recipient that she or he is noticed and appreciated that she or he is RECOGNIZED. An attitude of appreciation can be created by: Being aware of the extra effort put forth by an individual. Taking the time to mention a person s service or thanks for a job well done. Helping people to attain a higher level of achievement. Developing a climate wherein work is sincerely noticed and noted at all levels. When and how the recipient is recognized will make the expression of gratitude memorable. s might be made on special Girl Scout holidays, at Service Unit meetings, at a special recognition event, immediately following service rendered, at community recognition events, etc. Who to consider for recognition: Adult volunteers or staff in any position in Girl Scouting. People and organizations outside Girl Scouting who provide invaluable support to Girl Scouting. Informal s Some ways to say thank you informally at local service units or by committees or task groups could include: A framed photograph of the Girl Scouts who participated in a particular project or event. A thank-you statement published in a Girl Scout publication, website or Yahoo group newsletter or community newsletter. Flowers presented at a meeting. Birthday or holiday greetings made by the girls. A special citation read at a meeting. Specific awards developed by your Service Unit team, committee, or group. Fun awards such as: o breath mints - You take my breath away. o note cards - For a noteworthy achievement. o batteries - You ve added energy to our group. 3
Formal s For truly significant service, there is a formal adult recognition program in Girl Scouting. These Council and National awards recognize outstanding accomplishments that go well beyond what would be expected for the position held. The Adult Award Criteria beginning on page 5 of this booklet should help you determine: Which awards would be appropriate for your candidate(s). How many letters of endorsement are required. Who approves the award nomination. Which awards will be presented at the Council Award Ceremony. All awards must be submitted as a complete package. Only one award per person will be approved. All awards must be submitted no later than November 30, 2012, via e-mail to mloyd@girlscoutsccs.org (preferred) or mailed, faxed, or hand delivered to your local Council office. Annual Award Ceremony will be combined with the Annual Meeting on February 2, 2013. Nomination Process 1. Complete the nomination form. Clearly state the personal achievements of the candidate and specifically state the reasons that the candidate s achievements meet the criteria for this particular award. Nomination forms should be neatly printed or typed. 2. Recruit additional people to write the required letters of endorsement. Be sure to communicate the deadline for submission, to whom they should return the completed letter, and share the Letter of Endorsement Information. Tips: Letters of Endorsement should be neatly printed or typed. NOTE: The nominator is not allowed to write letters of endorsement. 3. Turn in the entire nomination package on or before the due date. Email to mloyd@girlscoutsccs.org or submit to the Council office by mail, fax (800) 283-0045 or handdelivery. Remember details are important! DO Type your nomination form if possible or legibly print all information using blue or black ink. Tell us all you can. The can only work with what you tell them. If you don t tell them about the candidate, they won t know. Include personal insight or anecdotes. Clearly explain the candidate s achievements. Explain your connection to the candidate. DON T Be vague. It is assumed that the candidate is someone you think positively of; otherwise you would not be nominating them. Write about the many positions the candidate holds. The is looking for quality of work not just number of positions. Just look at the job description and repeat the list of responsibilities these are expectations of the position, not above and beyond. 4
Adult Award Criteria Award Criteria Documentation Approval Volunteer of Excellence Registered Girl Scout adult volunteer. Completion of appropriate training for position held. Service performed was beyond expectations for the position to deliver GSLE to girls in any pathway or supported Council goals in one or more of the following areas: Membership Development, Volunteer Support, Program, Leadership and Governance, Fund Development, and Council Support Services. Maximum of three recipients per Service Unit. Presented at Annual Council Award Ceremony. Green Angel Award Registered Girl Scout adult volunteer. Contributed a unique, innovative or creative service. Service must be something that has not been done before for Girl Scouts or is so outstanding that no other award is appropriate. Service given benefits at least one Service Unit, not just the Troop. Maximum of three recipients per Service Unit. Daisy Award Registered Girl Scout adult volunteer. Continued inspiration to girls and adults for at least five adult years within Council jurisdiction. Maximum of three recipients per Service Unit. Two additional signatures of endorsement. Two additional signatures of endorsement. and Board of Directors 5
Award Criteria Documentation Approval Leader of the Year Registered Girl Scout adult volunteer. Service given benefits at least one Troop within Council jurisdiction. Girl Scout Minimum of five continuous years as Troop Leader. Leader of the Year Has served as an exemplary role model for girls in demonstrating the Girl Scout Promise and Law. Nomination by the girls and parents of the Troop. Eight endorsement letters, six of which are from girls and/or parents of the Troop. Retention and/or growth of Troop membership. Troop has maintained Troop size for at least two years. Completion of all required training for position. Participation in Council and/or Service Unit events. Financial reports submitted on time. Additional service has been performed above Troop Leadership (such as SU Team position, hosted SU event, or served on a Council ). Only one award presented per year. Presented at Annual Council Award Ceremony. Eight or more letters of endorsement, six of which are from girls and/or parents of the Troop. Completion of the Leader of the Year checklist. and Board of Directors Family Award Nominated family has at least one active registered Girl Scout adult. The family supports Girl Scouts with outstanding volunteer service which is beyond normal expectations. Members of the family have provided continuous service for at least ten (10) years. Service given benefits two or more Service Units within Council jurisdiction. Presented at Annual Council Award Ceremony. Three or more letters of endorsement. 6
Award Criteria Documentation Approval Appreciation Pin Registered Girl Scout adult volunteer. Service performed is above and beyond the expectations for the position held. Significantly contributed to meeting one or more Council goals in membership growth and retention, fund development, or increased community visibility. Service given benefits at least one Service Unit within Council jurisdiction. Presented at Annual Council Award Ceremony. Honor Pin Registered Girl Scout adult volunteer. Service performed is above and beyond the expectations for the position held. Significantly contributed to meeting one or more Council goals in membership growth and retention, fund development, or increased community visibility. Service given benefits two or more Service Units within Council jurisdiction. Presented at Annual Council Award Ceremony. Thanks Badge Registered Girl Scout adult volunteer. Service given benefits the entire Council or Girl Scout organization. Service performed is so significantly above expectations that no other award is appropriate. Presented at Annual Council Award Ceremony. Two or more letters of endorsement. Three or more letters of endorsement Four or more letters of endorsement. and Board of Directors and Board of Directors and Board of Directors Thanks Badge II Registered Girl Scout adult volunteer. Previous Thanks Badge award recipient. Continued to provide exemplary service in a leadership role that benefits the entire Council or Girl Scout organization. Service performed is so significantly above expectations that no other award is appropriate. Presented at Annual Council Award Ceremony. 7 Four or more letters of endorsement. and Board of Directors
Award Criteria Documentation Approval Outstanding Service Award - Community Outstanding Service Award - Individual Numeral Guard Pins Years of Service Pins A business, church or organization who has given superior service, contributions or assistance to Girl Scouts. Service given benefits at least one Service Unit, not just the Troop. Must not have received same award within previous three years. Recipient receives a plaque. An individual who has given superior service, contribution or assistance to Girl Scouts. Service given benefits at least one Service Unit, not just the Troop. Must not have received same award within previous three years. Recipient receives a plaque. Numeral Guard pins are awarded for total membership years (girl years plus adult years equals total membership years). Numeral Guard pins are awarded in five year increments: 5, 10, 15, etc. Numeral Guard pins are awarded in the year earned (year ends September 30, 2013). Years of Service pins are awarded for number of years of active Adult Volunteer Girl Scout service. Years of Service pins are awarded in five year increments: 5, 10, 15, etc. Years of Service pins are awarded in the year earned (year ends September 30, 2013). Two additional signatures of endorsement. Two additional signatures of endorsement. Numeral Guard Pin and Years of Service Award Form. Numeral Guard and Years of Service Award Form. 8
Award Criteria Documentation Approval Presidents Award Each member of the Service Unit team is a registered Girl Scout adult volunteer. Each member of the Service Unit team has taken orientation and/or training appropriate for the position held. Delivery of the Girl Scout program is effective, resulting in the retention of 75% or more of adult leadership. Overall girl membership for the Service Unit has reached the membership goal agreed upon. Composition of the Service Unit Team reflects the diversity of the area. The Service Unit has evidence of maintaining contacts in the community (e.g., scheduled talks to civic groups, sponsoring agreements, community profile updates). All reports required by the Council have been submitted on time. The Service Unit maintains ongoing communication with each Troop and liaison for girls registered individually in its area. The Service Unit has developed and implemented a plan to contact representatives of each Troop that cannot attend the Service Unit meetings. Presented at Annual Council Award Ceremony.. Completion of the President s Award Checklist. and Board of Directors 9
1. NOMINEE INFORMATION Please give full name and titles, if any. Adult s and Letter Name: Service Unit #: Address: City: Zip: Day Phone: ( ) Evening Phone: ( ) Email: Current position(s) in Girl Scouting: Previous positions in Girl Scouting: for which this person is being nominated (choose one): Volunteer of Excellence Appreciation Pin President s Award (attach checklist) Green Angel Honor Pin Leader of the Year (attach checklist) Daisy Award Thanks Badge Outstanding Service Community Family Award Thanks Badge II Outstanding Service Individual 2. The candidate is being NOMINATED by: Name: Service Unit #: Address: City: Zip: Day Phone: ( ) Evening Phone: ( ) Email: 3. Please give a detailed, objective description of how the nominee has delivered service beyond the expectations of the position(s) held. Be specific, use facts and details as they pertain to the person s Service Unit or Council position. a. List the specific outstanding achievements of this individual. b. How did these achievements benefit Girl Scouting? c. Why do you think these achievements are so outstanding? d. Any other important information regarding this individual? 10
4. Considering the achievements you have detailed, who most benefited from the service of this individual? 5. How was the delivery of the Girl Scout message or program improved by this service? 6. Any other special points you would like to tell the Council about regarding this individual? 7. LETTERS OF ENDORSEMENT Letters must be written by individuals other than family members of the candidate OR the person completing this nomination application. Attach completed letters to this application. Name, Address/City/Zip Position in Girl Scouting 8SIGNATURE(S) OF NOMINATING INDIVIDUAL OR GROUP: Date: Date: Date: 9RETURN COMPLETED NOMINATION FORM WITH LETTERS OF ENDORSEMENT TO: Girl Scouts of Central California South Attn: Adult s 1831 Brundage Lane Bakersfield, CA 93304 11
Adult s Letter of Endorsement Information Thank you for agreeing to write a letter of endorsement supporting who has been nominated for the. To assist you in writing your letter, the criteria for selection are as follows: 1. The candidate is a registered Girl Scout adult volunteer. 2. The service performed by the candidate is outstanding, above and beyond the expectations of the position held. 3. The service performed by the candidate through September 30, 2012 contributed to the Council s goals and objectives. 4. The service is delivered as follows: Outstanding Leader to one Troop Appreciation Pin to one Service Unit Honor Pin to two or more Service Units Thanks Badge to the entire Council Thanks Badge II to the entire Council Family Award to two or more Service Units Special notes: Thanks Badge and Thanks Badge II are intended to recognize those individuals whose service has been so significantly above and beyond the call of duty that no other award would be appropriate. In addition, to receive the Thanks Badge II, the individual must have already received the Thanks Badge and has continued to provide truly outstanding service. 5. In writing your letter, please: 1. Describe in what capacity you are familiar with the nominee s performance/contributions to Girl Scouting. Contact the Service Unit Manager or Membership Development Specialist if you need more information. 2. In approximately 200 words or less, state your reasons for endorsing this nomination. Please include: How the nominee s performance has been outstanding and/or beyond expectations. How the nominee s contributions have benefited Girl Scouting, be specific, factual. Other comments or information that might be helpful. Please return your letter to me by. If more space is needed, attach additional pages. If you have any questions, please contact me. Nominator: Address: City: Zip: Day Phone: ( ) Evening Phone: ( ) Email: 12
Letter of Endorsement Name of Nominee: This endorsement submitted by: Name: Address: City: Zip: Day Phone: ( ) Evening Phone: ( ) Email: has been nominated for the Adult. Your letter of endorsement is required for this person to be considered for this recognition. Your specific comments are important to this review process. 1. Describe in what capacity you are familiar with the nominee s performance/contributions to Girl Scouting. How long have you known this person? What were the circumstances that you got to know the achievements of this person? Please provide examples of how their involvement in Girl Scouting has been a role model to others. 2. In approximately 200 words or less, state your reasons for endorsing this nomination. Be as specific as possible. Please include: How the nominee s performance has been outstanding and/or beyond expectations of their position. How the nominee s contributions have benefited Girl Scouting, be specific and detailed. Other comments or information that might be helpful. 13
President s Award Checklist Service Unit #: SU Manager Name: Service Unit Team Roster (Name and position): Please have the appropriate Council staff member verify the following information: 1. All members of the Service Unit team are registered. (Council Registrar: ) 2. All members of the Service Unit team have taken orientation or training appropriate for the position held. (Membership Development Specialist: ) 3. Service Unit retention of adult volunteers is 75% or greater. (Membership Development Specialist: ) 4. Service Unit has reached the agreed upon membership goal. (Membership Development Specialist: ) 6. Composition of the Service Unit team reflects the diversity of the area. (Membership Development Specialist: ) 7. Service Unit maintains contacts in the community. (attach proof ie. Flyers, meeting agendas, etc.) 8. All reports required by the Council have been submitted on time. (Membership Development Specialist: ) and (Product Program Specialist: ) 9. The Service Unit maintains ongoing communication with each Troop and liaison for girls registered individually in its area. (attach proof) 10. The Service Unit has developed and implemented a plan to contact representatives of each troop that cannot attend the Service Unit meetings. (attach proof) Please return this form to me by attach additional pages. If you have any questions, please contact me.. If more space is needed, Nominator: Address: City: Zip: Day Phone: ( ) Evening Phone: ( ) Email: 14
Adult s Leader of the Year Award Checklist Leader Name: Troop #: Service Unit #: Please have the appropriate Council staff member verify the following information: 1. Troop Leader is a registered adult volunteer. (Council Registrar: ) 2. Troop Leader has held position for a minimum of five continuous years. (Council Registrar: ) 3. Troop has maintained current Troop size for at least two years. (Council Registrar: ) 4. Troop Leadership team has completed all required training. (Membership Development Specialist: ) 5. Troop participates in Council and/or Service Unit events. (Service Unit Manager or Program Specialist: ) 6. Financial report submitted on time. (Membership Development Specialist: ) 7. Additional Service has been performed above Troop Leadership. (Service Unit Manager or Membership Development Specialist: ) 8. Attach a minimum of eight letters of endorsement, six of which are from girls and/or parents of the Troop. Please return this form to me by. If more space is needed, attach additional pages. If you have any questions, please contact me. Nominator: Address: City: Zip: Day Phone: ( ) Evening Phone: ( ) Email: 15
Numeral Guard & Years of Service Award Form Service Unit #: Email address for contact person: Day Phone: Contact: (Please Print) (Please Print) Evening Phone: Please list names of adult Girl Scouts in your Service Unit who have earned their Year Pin or Years of Service Pin (YEAR ENDS SEPTEMBER 30, 2012). Pins are awarded in 5 year increments (5, 10, 15, etc). Year pins = GIRL years plus ADULT years equal total membership years Years of Service = Adult Volunteer years only Numeral Guard Pin Years of Service Name of the Adult Girl Scout to be awarded Pin to be awarded (USE BACK OF FORM FOR ADDITIONAL NAMES) PLEASE PRINT CLEARLY If you have any questions, please contact the Leadership Development Supervisor at (800) 490-8653 ext. 200. RETURN TO: Girl Scouts of Central California South, Attn: Leadership Development, 1831 Brundage Lane, Bakersfield, CA 93304 16