Council of the European Union Brussels, 5 March 2015 (OR. en)

Conseil UE Council of the European Union Brussels, 5 March 2015 (OR. en) PUBLIC 5705/1/15 REV 1 CIVCOM 13 COPS 18 PESC 90 CSDP/PSDC 44 COVER NOTE From: To: Subject: European External Action Service (EEAS) Committee for Civilian Aspects of Crisis Management (CIVCOM) Revised Best Practice Compilation for Planners and Mission staffs Delegations will find attached document EEAS(2015) 317. Encl.: EEAS(2015) 317 5705/1/15 REV 1 AK/aga DGC 2B EN

EUROPEAN EXTERNAL ACTION SERVICE EEAS CPCC.A2.SEC1 Working document of the European External Action Service of 3 March 2015 EEAS Reference Distribution marking EEAS(2015)317 To [and/or GSC distribution acronyms] / Subject [Ref. prev. doc.] CivCom - Committee for Civilian Aspect of Crisis Management Best Practice Compilation for Planners and Mission staffs ARES(2014)4217483 Please find enclosed for information and background a revised version of the document ARES(2014)4217483 (Council ref. st5705/15) of 28 January 2015. It is a follow-up to the CPCC lessons report of 2013 and related on how to facilitate the understanding of and access to the variety of existing conceptual work for civilian CSDP missions. Enclosed can be found: EEAS(2015) 317 EEAS CPCC 1

1. First, a 'graphic overview' of most relevant civilian CSDP concepts for planners and mission staffs. 2. the second is a one-pager per concept/guideline identifying main elements contained in each; all documents are numbered which re-appear on the overview mentioned earlier. This compilation aims to serve primarily those that are taking part in the planning, setting up, support and conduct of civilian CSDP missions, as well as those performing functions within the missions by allowing easy understanding of and access to relevant existing doctrine. It draws on the CMPD inventory of concepts, but does not replace it. It is rather a working tool that gives, at one glance, the planner/mission staff an idea of the concepts' contents. This has proven a useful complementary tool already. The one-pagers will be used to feed the Goalkeeper system once fully established, in cooperation with the CMPD. EEAS(2015) 317 EEAS CPCC 2

1 Consolidated version of the Treaty of the EU (TEU) and of the Treaty of the Functioning of the EU (TFEU) Policy Ref no. / date 6655/7/08 of 12 November 2012 unclassified Council Secretariat Aim To provide a consolidated version of the TEU Scope Not applicable Definition(s) Not applicable Main Contents The publication contains the consolidated versions of the Treaty of the European Union (TEU) and of the Treaty on the Functioning of the European Union, together with the annexes and protocols thereof, as a results from the amendments introduced by the Treaty of Lisbon, which was signed on 13 December 2007 in Lisbon and which entered into force on 1 December 2009. The publication also contains the Charter of Fundamental Rights of the EU, which was proclaimed at Strasbourg on 12 December 2007 by the European Parliament, the Council and the Commission. Provisions on the CFSP are regulated in Art. 42 ff TEU. EEAS(2015) 317 EEAS CPCC 3

2 Council decision establishing the organisation and functioning of the European External Action Service Policy Ref no. / date 11665/10 of 12 July 2010 unclassified Council Secretariat - DG DQPG Aim To establish the organisation and functioning of the European External Action Service ("EEAS"), a functionally autonomous body of the Union under the authority of the High Representative, set up by Article 27(3) of the Treaty on European Union ("TEU"), as amended by the Treaty of Lisbon. Scope Not applicable Definition(s) Not applicable Main Contents To describe the organisation and functioning of the EEAS, including tasks (i.a. to conduct the CFSP of the European Union, including the CSDP), cooperation with the diplomatic services of Member States, the General Secretariat of the Council, the Commission and or other offices or inter institutional bodies of the Union, administration, principles on EU delegations, employment of different kinds of staff to the EEAS, Principles on the EEAS budget, External Action Instruments and programming. EEAS(2015) 317 EEAS CPCC 4

3 European Security Strategy (ESS); A secure Europe in a better world Report on the Implementation of the ESS - Providing security in a changing world Strategy Ref no. / date 10881/03 of 25 June 2003 and doc. 17104/08 of 10 December 2010 unclassified Council Secretariat Council of EU, 13/12/2003 Aim To achieve a secure Europe in a better world. Scope Not applicable Definition(s) "The European Security Strategy (ESS) is the document in which the European Union clarifies its security strategy, identifying the threats facing the Union, defining its strategic objectives and setting out the political implications for Europe." Main Contents The European security strategy was for the first time drawn up in 2003 under the authority of the EU's High Representative for the Common Foreign and Security Policy, Javier Solana, and adopted by the Brussels European Council of 12 and 13 December 2003. The strategy defines the security environment (global challenges post Cold War), the strategic objectives of the EU (Extending the zone of security around Europe, Strengthening the international order, Countering the threats) and the resulting policy implications thereof. The ESS was complemented by the "Report on the Implementation of the ESS - Providing security in a changing world", doc. 17104/08 of 10 December 2010. EEAS(2015) 317 EEAS CPCC 5

4 Suggestions for crisis management procedures for CSDP crisis management operations (CMP) Guidelines Ref no. / date 7660/2/13 Ref 2 of 18 June 2013 EEAS Civilian and military CSDP Aim To describe the full conceptual steps of the process through which the EU engages in a crisis with its CSDP instruments as part of its overall comprehensive approach. Scope To provide the framework to dovetail the planning between Member States, the Commission and the EEAS into a coherent mechanism for achieving the desired CSDP effect for external relations, whilst fully maintaining their specificities and remit. Definition(s) "The Crisis Management Procedures (CMP) facilitate the implementation of the EU s Comprehensive Approach, and to develop better integration of the civilian and military aspects of crisis management, where the specific suitability and added value of CSDP is considered in the context of the whole of the EU external action, alongside the use of the various Union's instruments." Main Contents Description of all planning steps for a CSDP mission/operation from the identification of a crisis and development of an overall EU approach, via the political strategic planning down to the operational planning including a "Fast track procedure" if rapid response is required. Strategic reviews, refocusing and termination of missions/operations. Templates for the different planning documents, such as CMC, civilian and military CONOPS and OPLAN, Strategic Review EEAS(2015) 317 EEAS CPCC 6

5 EU Cyber Defence Policy Framework Policy Ref no. / date 15190/14 of 11 November 2014 limite EEAS Noted by PMG on 11 November 2014 EU external action Aim To provide a framework to the European Council and to the cyber defence aspects of the EU Cyber security Strategy To identify priority areas for CSDP cyber defence To clarify the roles of the different European actors, whilst fully respecting the respective responsibilities and competences Primary focus is the development of cyber defence capabilities and training audiences To outline principles to facilitate cooperation with the private sector on cyber defence Scope CSDP capability development Definition(s) "The fifth domain of military activity, equally critical to EU CSDP implementation as the domains of land, se, air and space" Main Contents Priorities for EU Cyber Defence Policy Framework are listed as follows: Supporting the development of Member States cyber defence capabilities related to CSDP Enhancing the protection of CSDP communication networks used by EU entities Promotion of civil-military cooperation and synergies with wider EU cyber policies relevant EU institutions and agencies as well as with the private sector Training, Education and Exercise opportunities Enhancing cooperation with relevant international partners EEAS(2015) 317 EEAS CPCC 7

6 Initial concept of Mission Support for ESDP Civilian Crisis Management Missions Concept Ref no. / date 12457/06 of 5 September 2006 Council Secretariat DG E IX Aim To better identifying a) the tasks and responsibilities at Brussels and field level including the importance and primacy of the security of the mission, in particular the mission staff, b) the required structures at Brussels and field level and c) the human resources needed in the field. Scope Not applicable Definition(s) "In general terms, Mission Support aim is to identify the needs of future operations in terms of human, material, financial and security resources and their organisation through operationspecific planning, to manage the identified means and to ensure the arrival of appropriate goods to the mission, to control the means made available to the mission through legal and financial control methods, to facilitate the overall planning for missions in the long run based on available means, including estimation of future financial requirements, human resources, logistics etc." Main Contents General description of Mission Support activities (General support services, financing, procurement, human resources, legal and financial control, security). Key features of Mission Support in the context of ESDP. Tasks corresponding to the different phases of the cycle of a mission (planning, implementation, closing down). Day-to-day management (composition and tasks of the mission administration branch). EEAS(2015) 317 EEAS CPCC 8

7 European Maritime Security Strategy Policy Ref no. / date 11205/14 of 24 June 2014 unclassified EEAS CMPD EU external action Aim To provide a consolidated EU strategy on how to approach maritime security in its external action Scope EU external actors Definition(s) "Maritime security is understood as a state of affairs of the global maritime domain, in which international law and national law are enforced, freedom of navigation is guaranteed and citizens, infrastructure, transport, the environment and marine resources are protected" Main Contents Principles Maritime Security interests Maritime Security risks and threats Measures of how to strengthening EU response EEAS(2015) 317 EEAS CPCC 9

8 Comprehensive Concept for Police Substitution Missions Concept Ref no. / date 8655/5/02 of 11 October 2010 (originally 8655/2/02 of 27 August 2003) Declassified from RESTREINT UE to Council Secretariat DG E IX Aim Define a comprehensive concept for police substitution missions through the identification of a general structure which will draw from all policing capacities of EU Member States Scope Not applicable Transfer the main policing responsibilities to civilian control with a view to re-establishing a functioning local police force. Definition(s) Substitution function: "To execute state administration functions for the local judiciary/legal system on behalf of the host state, notably where local structures are failing or inexistent in order to consolidate the rule of law in a crisis situation and thereby restoring public order and security." Main Contents Definition of the three stages of a substitution mission (initial stage, stabilisation stage, final stage). Description of key requirements of a police substitution mission (Ability to act in non-stabilised situations, to tackle a large spectrum of police functions and to work temporarily under military authority, deployability in 30 days, flexibility, interoperability, selfsustainability). Structure of a substitution mission. Training needs. Logistics. Relationship with the military component, the RoL component and cooperation with international organisations. EEAS(2015) 317 EEAS CPCC 10

9 Comprehensive concept for ESDP Police Strengthening Missions (Interface with broader Rule of Law) Concept Ref no. / date 15031/09 of 26 October 2009 Council Secretariat DG E IX Aim To establish a comprehensive concept for police strengthening activities in the framework of CSDP. Scope Not applicable To ensure that when a police strengthening mission is being set up, consideration will be given to develop a working interface with the HC justice system. To set out the range of activities in which a police strengthening mission may engage to develop a working interface with the RoL sector, in particular the justice system. To propose guidelines, methodology, tools and recommendations for the planning of the main tasks/activities to be performed by strengthening missions. Definition(s) Strengthening Function: "To educate, train, monitor and advise the police service in the host country, with the aim of bringing the capabilities and conduct of local police up to international and EU standards, in particular in the field of human rights, and of making them more effective. To (re) establish or to strengthen and improve a sustainable, transparent and accountable police system in the host country under local ownership." Main Contents Modular structure of a strengthening mission. Planning guidelines and Methodology. Mission phases. Key aspects. EEAS(2015) 317 EEAS CPCC 11

10 EU concept for CSDP Justice Missions (within the Rule of Law framework) Concept Ref no. / date 18173/10 COR 1 of 12 January 2011 EEAS CMPD Aim To establish a strategic basis for designing, planning and assessing justice activities of CSDP missions Scope Not applicable To establish fundamental principles by which the strategic and operational planners, EEAS officials and experts, HoM and mission personnel guide their actions in setting up and conducting a justice mission or a justice component for a RoL mission. Definition(s) "The Rule of Law is a principle of governance in which all persons, institutions and entities are accountable to laws that are publicly promulgated, equally enforced and independently adjudicated and which are consistent with international human rights norms and standards." "The Justice Sector is comprising the legal framework as well as the institutions of the state delivering justice to society or ensuring smooth functioning of the justice system." Main Contents Description of the principles for a justice mission (mainstreaming human rights and gender, local ownership, etc.). s of justice missions (Strengthening and / or substitution). Tasks of justice missions. Key aspects of justice missions (International cooperation, cooperation with civil society, etc.). EEAS(2015) 317 EEAS CPCC 12

11 Draft EU concept for support to Disarmament, Demobilisation and Reintegration (DDR) Concept Ref no. / date 13727/4/06 REV 4 of 30 November 2006 Council Secretariat EUMS, DG E VIII, DG E IX EU engagement in post-conflict peace building Aim To set out the EU approach to DDR and to define clear principles for EU support and measures for strengthening the Union's work for future engagements in this area. To ensure a common understanding with potential partners. To complement the Policy Framework for EU support to SSR. Scope Actions in support to DDR can be undertaken by Member States bilaterally or by the European Community under its external action instruments or also under the CFSP including ESDP. Definition(s) "DDR comprises the social and economic reintegration of former combatants in order to contribute to sustainable peace, reconciliation of society, stability and long-term development. It is often more successful as part of a broader SSR." The terms disarmament, demobilisation and reintegration are defined in chapter C of the concept. Main Contents Description of the challenges, lessons and key requirements for DDR. DDR in the UN and other international experiences. Description of the principles for EU support to DDR (strengthening local, national and regional ownership, carry out DDR within a broad peace-building strategy, coordinate DDR with other activities of the EC and CFSP/ESDP, etc.). EEAS(2015) 317 EEAS CPCC 13

12 Second revised draft EU Concept on CSDP Support to Integrated Border Management Concept Ref no. / date 17868/13 of 16.12.2013 EEAS CMPD Noted by PSC Aim To define principles for CSDP support to IBM and to identify best practice. To identify possible objectives and tasks to be addressed when planning and conducting CSDP missions in support of IBM. To assist third countries in defining and achieving the political and operational objectives necessary to establish a more comprehensive, effective and efficient system of border management. Scope The concept is primarily a tool for strategic and operational planners, as well as for mission staff, in planning and conducting civilian CSDP missions in support of IBM. Definition(s) The concepts defines the key terms of Border Management, which are Integrated Border Management (IBM) Border Control Border Checks Border Guard Customs Control Border Crossing Point Border Surveillance Main Contents Main principles of CSDP border missions (comprehensive approach, holistic approach to IBM, comprehensive assessment, RoL, human rights and gender, local ownership). Possible mission mandates, objectives and tasks. Mission structure. Expertise for CSDP support to IBM. Political strategic and operational planning considerations EU internal and EU external coordination. EEAS(2015) 317 EEAS CPCC 14

13 EU Concept for ESDP support to Security Sector Reform (SSR) Concept Ref no. / date 12566/4/05 REV 4 of 13 October 2005 Council Secretariat EUMS, CivMil Cell, DG E VIII, DG E IX Civilian and military CSDP Aim To provide a concept for ESDP support to SSR in partner countries in complementarity with action undertaken by the commission. To offer an integrated as well as focussed approach to SSR. Scope ESDP support to SSR in a partner state will apply to an ESDP action which usually will take the form of advice and assistance to the local authorities in reform issues in the Security Sector. Definition(s) "Security Sector Reform (SSR) seeks to increase the ability of a state to meet the range of internal and external security needs in a manner consistent with democratic norms and sound principles of good governance, human rights, transparency and the rule of law." Main Contents Definition of the Security Sector actors. Principles for an ESDP action in support of SSR (local ownership, measuring progress, tailored approach, coordinated approach). Possible scenarios for ESDP actions in support of SSR activities. Relevant areas of activities related to SSR (Defence, police, justice / RoL, border and customs sector, financial and budgetary aspects). Core requirements and modalities for ESDP support to SSR (clear objectives, coherent with SSR actions supported by the commission and other international actors, be goal-oriented and timelimited, clear exit strategy, flexibility). Planning of ESDP support to SSR. Chain of command, participation of Third States. EEAS(2015) 317 EEAS CPCC 15

14 Concept for EU Monitoring Missions Concept Ref no. / date 14536/03 of 28 October 2003 Council Secretariat DG E IX Agreed PSC 27 May 2003 Aim To provide a concept for Monitoring Missions as a crisis management instrument Scope A Monitoring Mission tends not to have inspection authority and is not involved in implementing programmes. The most specific role may be the selection and transmission of information that feeds into the policy-making of the sending organisation. Definition(s) "A Monitoring Mission for the purpose of this paper is a mission whose primary activity is to observe, monitor and report to the sending organisation on the general political and security situation in the host country or in relation to a specific agreement." Main Contents Description of the basic principles of monitoring missions (including objectives, context where a monitoring mission might be considered, cooperation with international organisations, mission types, command and control, analysis and evaluation). Description of the core requirements of monitoring missions (authorisation by host country or UNSC, mandate, security, staffing and job descriptions, training, deployment, mission structure, equipment). EEAS(2015) 317 EEAS CPCC 16

15 Security Sector Reform - Guiding Framework for EU SSR Assessments Guidelines Ref no. / date 14916/09 of 22 October 2009 Council Secretariat DG E VIII Civilian and military CSDP Aim To provide a practical and yet flexible tool to conduct analysis, covering all necessary aspects of the security sector, as well as each specific SSR sub-sector and the inter-connections between them. Scope Not applicable To provide practical guidance on SSR assessments. To allow more systematic and consistent analysis of the SSR environment in a comprehensive manner and thus strengthen its ability to effectively deliver SSR support. Definition(s) "The term Security Sector Reform (SSR) is meant to be applicable to both security and justice development, as well as non-state security and justice providers from a people's centred approach to security." "An SSR Assessment lays the foundation for enhanced coordination and effectiveness by identifying needs, existing capacities and priorities before policies and programs are designed, implemented and evaluated. It will enable the EU to undertake a strategic and comprehensive needs assessment, while facilitating inter-pillar cooperation." Main Contents How to use the SSR Assessment Framework and its tools. SSR principles. SSR phases (planning phase, background analysis phase, in-country assessment phase, assessment report phase). Stakeholder analysis matrix, matrix of analytical tools. EU financial instruments for SSR support. EEAS(2015) 317 EEAS CPCC 17

16 Guidelines to design civilian CSDP mission-specific organisational structures (MMS) Guidelines Ref no. / date 11833/12 of 26 June 2012 EEAS CPCC Aim To provide guidance for design of civilian CSDP mission-specific organisational structures; To describe what a mission-specific organisation entails and its minimum organisational requirements. Scope To illustrate core principles and critical functions, as well as criteria to combine them, when planning the organisation of a specific mission. Definition(s) "The Mission Structure describes the functional organisation of civilian CSDP missions." Main Contents Organisation and responsibilities of civilian CSDP missions. Charts of mission structures for different kinds of civilian CSDP missions (missions with field deployment / missions without field deployment). Description of core mission functions (command functions, command enabling functions, execution functions). EEAS(2015) 317 EEAS CPCC 18

17 Draft Model Agreement on the of the European Union Civilian Crisis Management Mission in a Host State (SOMA) Guidelines Ref no. / date 17141/08 of 15. December 2008 Council Secretariat DG E Coord Aim To propose language to be used for the drafting of SOMA with host countries of civilian CSDP missions. Scope Not applicable Definition(s "A of Mission Agreement (SOMA) is an agreement whereby the EU defines with the authorities of the host country of a civilian CSDP mission in advance the rights and obligations, privileges, immunities and facilities which the mission and their members will enjoy when present on the territory of the host country." Main Contents Standardised language proposal for the different paras of the SOMA. EEAS(2015) 317 EEAS CPCC 19

18 Guidelines on the implementation of Benchmarking in civilian CSDP missions Guidelines Ref no. / date 17110/11 of 17 November 2011 EEAS CPCC Aim To define a methodology for the measurement of progress for civilian CSDP Missions through organic integration of benchmarking principles in their planning and conduct. To clarify responsibilities and ensure accountability at different levels with regard to delivery accordingly to the mandate. Scope To serve as a management tool for the CivOpsCdr and the HoM while planning and conducting civilian CSDP missions. Definition(s) "Benchmarking (BM) is a mechanism to measure change by comparing two states of a situation across time." Main Contents Definition of a baseline (BL), objectively verifiable indicators (OVI) and means of verification (MV). Distinction between input, output and outcome in connection with mission activities, tasks and objectives. Explanation of the benchmarking methodology and how to apply it a) in mission planning (at CMC, CONOPS, OPLAN and MIP level), b) in mission conduct and c) in mission reporting (MMR and 6MRs). For further guidance, please see CivOpsCdr instruction to HoMs of 15 May 2013 and 19 December 2011 EEAS(2015) 317 EEAS CPCC 20

19 Non-Family Missions Guidelines Ref no. / date 9779/12 of 10 May 2012 EEAS CPCC Aim To provide clarification on the use of the existing non-family mission practice. To present related policies in place within EU Delegations and other international actors, as well as data obtained from missions. To present a way forward, in which mission members are not automatically prevented from being visited or accompanied by family members provided the security situation permits this. Scope Definition(s) Main Contents Not applicable "Family members may include spouses, registered partners, parents, children, persons considered as dependants, as well as unregistered partners." Practices of EU delegations and international organisations. Situation in the field, where currently civilian CSDP missions are deployed. Current non-family status in missions operating in high risk settings and in medium or low risk settings, including proposed language for the OPLAN and the up- or downgrading of the mission security status. Responsibilities of the EEAS, the CPCC, the HoM and the mission members. EEAS(2015) 317 EEAS CPCC 21

20 Guidelines for rapid deployment of police elements in an EU-led substitution mission Guidelines Ref no. / date 7294/05 of 21 March 2005 RESTREINT UE, partially declassified on 20 October 2006 Council Secretariat DG E IX Aim Identify specific principles and procedures in order to define Scope Not applicable guidelines for the rapid deployment of the different police elements in a substitution scenario, measures to ensure a sufficient level of interoperability and recommendations leading to enhanced standardisation and interoperability. Definition(s) "A Formed Police Unit (FPU), which is deployed only under civilian responsibility could be defined as a police element that meets the following minimum requirements: - rapidly deployable, flexible and interoperable; - able to perform executive police tasks." Main Contents Definition, roles, mission and tasks, command and control, technical tactical procedures and logistics of - Formed Police Units, - Specialised Teams, - Individual Police Officers. EEAS(2015) 317 EEAS CPCC 22

21 Guidelines on the use of "Visiting Experts" in the context of civilian CSDP Missions Guidelines Ref no. / date 8551/12 of 4 April 2012 EEAS CPCC Aim Define guidelines for the use of Visiting Experts applicable to civilian CSDP, including planning and administration aspects. Scope The guidelines apply to civilian CSDP missions. They deal with those experts that are deployed alongside permanent mission staff, but to not exclude the option for CRT to reinforce temporarily. Definition(s) "A Visiting Expert (VE) is an expert, seconded by Member States or contributing Third States, with a qualification not permanently required and / or sufficiently available in general within a CSDP Mission and who will on a temporarily basis help execute the mission mandate as previously planned and budgeted for in related planning documents." Main Contents The document describes the main principles, the selection, the recruitment process and detailed administrational provisions for Visiting Experts. For further guidance, please see CivOpsCdr instruction to HoM s of 13 July 2012. Financial aspects on the use of Visiting experts in the context of civilian CSDP missions are described in doc. 8709/12 of 17 April 2012 EEAS(2015) 317 EEAS CPCC 23

22 Guidelines for Police Command and Control aspects of EU Crisis Management Guidelines Ref no. / date 7854/1/02 of 1 October 2010 (originally 7854/02 of 15 April 2002) Partially declassified from RESTREINT UE to Council Secretariat DG E IX Aim To set forth the initial guidelines regarding the command and control structure of an EU Police Mission either conducted independently by the EU or as a contribution to a mission led by other international organisations. Scope Definition(s) "Command and Control ("C2) is the exercise of authority and direction by a properly designated officer over assigned forces." Main Contents Description of the Command and Control process and the EU Police Command and Control structure at political, strategic, operational and tactical level. Command options (full command, operational command (OPCOM), tactical command (TACOM)). Relations between the military and police components of an EU crisis management operation. Command and Control in case of cooperation with international organisations. EEAS(2015) 317 EEAS CPCC 24

23 Operational Guidelines for Monitoring, Mentoring and Advising in civilian CSDP missions (MMA) Guidelines Ref no. / date 15272/14 of 7 November 2014 EEAS CPCC Note by PSC on 11 November 2014 Aim To define, for the purpose of civilian CSDP, Monitoring, Mentoring and Advising (MMA) best practise as well as operational guidelines for practitioners. Scope The guidelines are applicable to civilian CSDP missions that perform duties of MMA. Whilst training often is a function combined with MMA, these guidelines do not deal with the training angle. Definition(s) "Monitoring, Mentoring and Advising are three distinct functions which together make up the commonly referred to as "MMA" concept." Main Contents Definitions for Monitoring, Mentoring and Advising. Basic principles for MMA (European values, local ownership, etc.). Operational guidelines for MMA (mission planning phase and conduct phase). MMA training. EEAS(2015) 317 EEAS CPCC 25

24 Overarching principles for the establishment of an Analytical Capability in Civilian ESDP Crisis Management Operations - Mission Analytical Capability (MAC) Guidelines Ref no. / date 15417/1/09 REV 1 of 6 November 2009 EEAS CPCC Aim Improve existing ways to provide HoM and mission management with means and capabilities that enable continuous monitoring and analysis of the crisis environment to satisfy decision making requirements in the pursuit of Mission objectives. Enhance proactive situational awareness for the HoM to support decision-making and mission reporting. Ensure, that the relevant information is made available including with other analytical capabilities authorised by the HoM. Scope To complement other mission functions. Definition(s) "A Mission Analytical Capability (MAC) is designed to enhance proactive situational awareness for the Head of Mission (HoM) in theatre to support decision making." Main Contents The document defines a catalogue of functions, related tasks and products with relevant implementing requirements as a suggested basis for a generic MAC, whilst recognising that each MAC requirements will be mission and theatre specific. The document also proposes the structure and describes personnel requirements for the MAC in civ CSDP Missions. EEAS(2015) 317 EEAS CPCC 26

25 Guidelines for the development of civilian CSDP mission-specific Rules for the Use of Force (RUoF) Guidelines Ref no. / date St11908/15 of 18 September 2014 RESTREINT UE EEAS CPCC Noted by PSC on 9 October 2014 Aim To ensure consistency in the development of mission-specific RUoF by helping delineating the circumstances, conditions, manners and limitations within which the authorisation to use force may apply in the execution of one's duty while serving in a mission. To give a clear and informative direction, which will not only assist and expedite the production of mission-specific RUoF as well as the development of relevant mission SOP's, but may also be used for generic training purposes. Scope The guidelines for the RUoF are applicable when a mission is tasked with executive powers, totally or partially, permanently or temporarily. Definition(s) Not applicable In no case the RUoF are used to assign tasks or to give tactical instructions. Main Contents General aspects, legal framework and definitions. RUoF in planning documents. Master lists of numbered RUoF. RUoF template for missions. Report forms. Blue card for authorized mission personnel. Public information guidelines in case of incidents related to UoF by authorized mission personnel. EEAS(2015) 317 EEAS CPCC 27

26 Reporting Guidelines Guidelines Ref no. / date CivOpsCdr instruction No. 03-2013 of 26 April 2013 (CPCC and mission internal document) unclassified EEAS CPCC Aim To provide the CivOpsCdr and the CPCC/EEAS with the necessary information to take action in support of the missions and to provide guidance to HoM s. To contribute to the input for the HR and PSC ambassadors for their political control and strategic direction in the field of CSDP. To streamline reporting and help missions to draft short, informative and relevant reports. Scope The guidelines apply for the reporting of missions to the CPCC, but not to reporting related to the HoM s contractual obligations with the commission. Definition(s) Not applicable Main Contents Reporting requirements (page limit, deadlines, classification). Purpose, structure and contents of mission reports (six-monthly reports, monthly reports, weekly reports, weekly operational summaries, daily reports, special reports and incident reports). Watch points for report writing (focus on core mission activities, avoid redundant information, limit the focus on technical matters, structure information according to mission's mandate, use of clear language and acronyms). Formatting of reports. Templates for monthly reports, six-monthly reports and special reports. EEAS(2015) 317 EEAS CPCC 28

27 Guidelines for improving Force Generation for civilian ESDP missions Guidelines Ref no. / date 7221/11 of 2 March 2011 EEAS CPCC Aim To outline current problems concerning Force Generation. Scope Not applicable To provide some concrete measures which are or should be implemented in order to address these problems, including the criteria and procedures for having recourse to international contracted staff for implementing civilian CSDP missions. Definition(s) "Force Generation is the process where the EU military and / or civilian assets and capabilities required for an operation / a mission are designated by Member States, other contributing nations and/or International Organisations and made available to the OpsCdr to meet the requirements of the operation / mission. It comprises the identification and the activation of the required assets and/or capabilities and ends with their transfer of authority to the OpCdr." Main Contents Description of concrete measures of the CPCC, the missions and the Member States to enhance the success of Force Generation (Financial mechanisms, calls for contribution, selection procedures, Job Descriptions, CRT and short term experts, deployment deadlines, redeployments, leave days and travelling days, welfare facilities and activities, length of tour of duty and reintegration period, career incentives and promotions). Procedures related to International Contracted Staff. For further guidance see CivOpsCdr instruction to HoM s of 2 May 2011 and 4 June 2010 EEAS(2015) 317 EEAS CPCC 29

28 Guidelines for Command and Control structure of EU civilian operations in Crisis Management Guidelines Ref no. / date 9919/07 of 1 February 2008 Partially declassified from RESTREINT UE to Council Secretariat DG E IX Aim To clarify the command and control structures in civilian ESDP crisis management operations. Scope Not applicable To set out the functions, roles and responsibilities of the CivOpsCdr. To render the civilian command structure more comparable with the military levels of command, thereby facilitating civil/military coordination, mutual support and coherence, where required. Definition(s) "Command and Control ("C2") is the exercise of authority and direction by a properly designated officer over assigned human resources." Main Contents Command options (full command, operational command (OPCOM), tactical command (TACOM)). The civilian ESDP chain of command architecture. (Council, PSC, CivCom, CivOpsCdr, HoM). Function and responsibilities of the CivOpsCdr, the HoM and the EUSR. The EU civilian command and control structure. EEAS(2015) 317 EEAS CPCC 30

29 CSDP Handbook - The Common Security and Defence Policy of the European Union, Second Edition 2012 Handbook Ref no. / date BMLVS R 11-0465, Vienna, Austria, 2012 unclassified European Union, Austrian Federal Ministry of Defence and Sports Civilian and military CSDP Aim To provide a sound documentation for trainers and trainees of the European Security and Defence College and beyond. Scope Not applicable To promote a better and comprehensive understanding of the Common Security and Defence Policy. To offer a brief overview of CFSP/CSDP, specifically the state of affairs, structures and policies. Definition(s) With the Lisbon Treaty, the European Security and Defence Policy (ESDP) was reformed into the Common Security and Defence Policy (CSDP). CSDP is a major component of CFSP, which includes civilian CSDP missions and military CSDP operations. Main Contents The development of CFSP and CSDP. The European Security Strategy (ESS). Roles and responsibilities of the external action of the EU. Decision making, command and control, financing of CSDP missions and operations. Civil-military cooperation / comprehensive approach. Cooperation with Third States and International Organisations. Training and education in the field of CSDP. Future perspectives of CSDP. EEAS(2015) 317 EEAS CPCC 31

30 Intelligence Led Policing (ILP) for civilian CSDP missions Handbook Ref no. / date 2013 EEAS CPCC, Belgium Ministry of Foreign Affairs, Belgium Federal Police Aim To help civilian CSDP missions to support the implementation of an ILP model in the host country against their mandate. Scope Not applicable To contribute to the standardisation of the ILP approach and to the growth of a common and shared security culture. To provide a sound documentation, a methodology and tools for the officers in CSDP missions, developing business models and policies in the fight against criminal acts. Definition(s) "Intelligence Led Policing (ILP) represents the change from reactive to proactive, meaning shifting from emphasising postevent evidence collection to constantly gathering all relevant information and ensuring it is provided for entry into appropriate databases. ILP is a strategic and tactical future-oriented and targeted approach to crime control and policing service provision to the wider community of the host nation. It focuses upon the identification, analysis and management of persisting and developing problems and risks, and facilitates a managerial process for prioritising issues and allocating human and logistical resources consistent with a proactive policing approach." Main Contents Generic concepts including definitions, the intelligence cycle, basic principles and key functions of ILP. ILP methodology, assessment tools, course curricula and samples. EUROPOL strategic analysis methods & products for ILP (Threat Assessment, Situation Report, Intelligence Notification). Job Descriptions for ILP related mission functions. EEAS(2015) 317 EEAS CPCC 32

31 Police Aspects of a Fact Finding Mission (FFM) Guidelines Ref no. / date 9735/02 of 10 June 2002 Council Secretariat DG E IX Aim To supplement the Guidelines on Fact Finding Missions by providing additional information on the specific police issue in a crisis management operation (CMO). To prepare and elaborate indicative checklists, which can be adapted to to the main police factors in a crisis management mission. Scope To define the specific factors to be analysed in a FFM regarding the police component of a comprehensive crisis management mission. Definition(s) "A Fact Finding Mission (FFM) is a mission of a small team of experts from departments across the EEAS, DEVCO, other EU services and Member States to an identified crisis area, where a possible EU CSDP involvement in the management of the crisis is envisaged. A FFM is usually led by the CMPD and tasked to collect and assess all required information for political strategic CSDP planning and / or to execute other specified tasks (according to terms of reference). The report of a FFM typically feeds into an options paper for the PSC and/or a Crisis Management Concept." Main Contents Checklists of issues to be addressed when analysing the key factors of police forces (legal and administrative framework, personnel, organisation, operations, international cooperation, logistics, police culture), the judicial system and the penitentiary system of the host country. Additional specific factors for a) missions with only police component b) substitution missions. EEAS(2015) 317 EEAS CPCC 33

32 Standard language for planning documents and legal acts for civilian ESDP operations SOP Ref no. / date 11277/07 of 28June 2007 Council Secretariat DG E IX Aim To suggest standard language to be used in the CSDP planning documents and legal acts for present and future civilian ESDP operations. Scope The wording proposed should be used, as a general rule, consistently throughout all planning documents for civilian ESDP operations. The language should be seen as non-exhaustive and the necessary flexibility must be maintained in order to adapt this wording to the specific circumstances on the ground and of each mission. Definition(s) Not applicable Main Contents Definition of standard language for the chapters dealing with the responsibilities and functions of the CivOpsCdr, the HoM, the chain of command, the political control and strategic direction, the security and the Watch Keeping Capability (WKC). EEAS(2015) 317 EEAS CPCC 34

33 Policy of the EU on the security of personnel deployed outside the EU in an operational capacity under title V of the TEU Policy Ref no. / date 9490/06 of 29 May 2006 Council Secretariat DG E IX, DG E Civilian and military CSDP Aim Provide the framework of security in the context of field deployment, in particular ESDP crisis management operations and EUSRs and their teams. To ensure that all reasonable practicable measures are taken to protect personnel deployed outside the EU from harm and injury. To ensure that the security dimension is fully taken into account in planning and deploying crisis management operations and EUSRs. To define the core measures, roles, responsibilities and tasks with regard to the security and safety of personnel in such deployments. To clarify the respective roles and tasks when preparing and conducting operations and deployments in the field. Scope This policy will apply to all deployments of personnel to the field under V of the TEU, in particular in preparation for, or as part of crisis management operations or under the authority of an EUSR. Definition(s) Not applicable Main Contents Core measures (risk assessment, security assessment, protection, incident and consequence management, relocation and evacuation, information strategy). Roles, responsibilities and core tasks of the host state, the Council, the contributing Member States and Third States, the EUSR, the civ HoM/mil Force Commander and the OpCdr. Security / protection in operations involving civ and mil components Working under the overall lead of another organisation EEAS(2015) 317 EEAS CPCC 35

34 Field security handbook for the protection of personnel, assets, resources and information Handbook Ref no. / date 13765/08 of 2 October 2008 unclassified Council Secretariat DG A and EUSR teams Aim To define the guidelines for the organisation and management of security in civilian deployments, under ESDP missions and EUSR teams. Scope The handbook does not cover military operations. Definition(s) Not applicable Main Contents Building up a mission. Security roles, responsibilities, actors and tasks. Risk Assessments and risk ratings (low medium high critical). Minimum security operating standards (MSOS). Mission security plan, emergency evacuation and relocation plan, contingency plans. Security incident reporting. EU classified information (EUCI). For more guidance, see CivOpsCdr instruction to HoM s No. 08-2011 EEAS(2015) 317 EEAS CPCC 36

35 Security rules for protecting EU classified information Policy Ref no. / date 6952/2/11 REV 2 of 31 March 2011 unclassified Council Secretariat DG A Civilian and military CSDP Aim To establish a comprehensive security system for protecting EU classified information (EUCI) covering the Council, its General Secretariat (GSC) and the Member States. To lay down the basic principles and minimum standards of security for protecting EUCI. Scope The rules shall apply where the Council, its preparatory bodies and the GSC handle EU classified information (i.a. Crisis Management Operations and EUSR). It also should be respected by Member States in accordance with their national laws and regulations, in order that each may be assured that an equivalent level of protection is afforded to EUCI. Definition(s) "EU classified information (EUCI) means any information or material designated by an EU security classification, the unauthorised disclosure of which could cause varying degrees of prejudice to the interests of the EU or of one or more of the Member States." Main Contents levels (EU TOP SECRET, EU SECRET, EU CONFIDENTAL and EU RESTRICTED). management, rules for protection of classified information, security risk management, personnel security (Security clearance), physical security, industrial security, exchange of classified information with third States and international organisations. Organisation of security in the Council. Establishment of a Security Committee. EEAS(2015) 317 EEAS CPCC 37

36 Concept for rapid deployment of police elements in an EU-led substitution mission. Draft standard IPU and FPU structure Concept Ref no. / date 9225/06 of 11 May 2006 RESTREINT UE Council Secretariat DG E IX Aim To describe the standard structure and the operational elements of IPU s (" A" and " B") and FPU s Scope Not applicable Definition(s) Not applicable Main Contents Structure, organigramme of IPU s A and B Structure, organigramme of FPU s EEAS(2015) 317 EEAS CPCC 38

37 Mainstreaming Human Rights and Gender into ESDP - Compilation of relevant documents Policy Ref no. / date 11359/07 EXT 1 RESTREINT EU of 9 October 2007 unclassified Council Secretariat DG E HR Civilian and military CSDP Aim To form a guideline for the planning of civilian and military EU activities. Scope Not applicable Definition(s) Not applicable To provide a useful and comprehensive compilation of relevant documents, lessons learned papers, extracts from planning, etc. as a basis for planning, training, preparation, execution and lessons learned for ESDP activities in the future. To help planners in Brussels, as well as advisors on human rights, children in armed conflict and gender and other personnel in ESDP missions to carry out their work forward. Main Contents Introduction of the EU Human Rights Policy. Compilation of the main contents with regards to CSDP of Human Rights and Gender related Council documents. Example of a Human Rights "Pocket Card" for members of a CSDP mission Main Documents: Mainstreaming of Human Rights into ESDP, doc. 11936/4/06 of 14 September 2006 and doc. 11678/1/05 of 14 September 2006 Gender: Implementation of UNSCR 1325 as reinforced by UNSCR 1820 in the context of ESDP, doc. 15782/03/08 and related CivCom advice, doc. 59904/08 Children and armed conflict / UNSCR 1612, doc. 10019/08 and 9822/08 of 23 May 2008 International humanitarian law, doc. 15246/05 of 9 December 2005 Transnational justice, doc. 6197/12 of 7 February 2012 Generic standards of Behaviour for ESDP Operations, doc 8373/3/05 of 18 EEAS(2015) 317 EEAS CPCC 39

May 2005 Protection of civilians, doc. 14940/10 of 18 October 2010 Civil society, Ensuring protection EU Guidelines on Human Rights Defenders doc. 10056/1/04 of 9 June 2004 Recommendations for Enhancing Co-operation with Non-Governmental Organisations (NGOs) and Civil Society Organisations (CSOs) in the Framework of EU Civilian Crisis Management and Conflict Prevention doc. 15574/1/06 of 18 December 2006 In addition the following concepts on Human Rights, Gender issues and protection of civilians are available: Human Rights EU Guidelines for the Promotion and Protection of the Rights of the Child (doc. 16031/07 of 3 December 2007) Lessons and best practices of mainstreaming human rights and gender into CSDP military operations and civilian missions (doc. 17138/1/10 of 30 November 2010) Women, peace and security and gender issues Check list to ensure gender mainstreaming and implementation of UNSCR 1325 in the planning and conduct of ESDP Operations Gender / UNSCR 1325; EU guidelines on violence against women and girls and combating all forms of discrimination against them (doc 16173/08 of 24 November 2008); Comprehensive approach to the EU implementation of the United Nations Security Council Resolutions 1325 and 1820 on women, peace and security (doc 15671/1/08 of 1 December 2008); Implementation of UNSCRs on Women, Peace and Security in the context of CSDP missions and operations (doc 7109/12 of 6 March 2012) Humanitarian Law and protection of Civilians EU Guidelines on promoting compliance with International Humanitarian Law (doc 16841/09 of 1 December 2009); Draft Revised Guidelines on the Protection of Civilians in CSDP Missions and Operations (doc 15091/10 of 15 October 2010); Revised Implementation Strategy of the EU Guidelines on Children and Armed Conflict (doc. 17488/10 of 6 December 2010). Other key Human Rights documents can be found on:http://eeas.europa.eu/human_rights/guidelines/index_en.htm EEAS(2015) 317 EEAS CPCC 40