Society of Psychiatric Advanced Practice Nurses New Jersey State Nurses Association s 4 th Annual Fall Educational Conference Psychiatric Advanced Practice Nurses: Identifying Unique Strategies for Care October 23-24, 2015 Long Branch, NJ Ocean Place Resort & Spa
Thank you for your interest in becoming a supporter of the 4 th Annual Fall Educational Conference! The conference takes place October 23-24, 2015 at the Ocean Place Resort & Spa in Long Branch, NJ. Prominent presenters will speak on information-dense topics covering recent changes in the delivery of mental health care. Invitations to support are limited to reputable companies with whom our members have established relationships and also to preserve the integrity of the conference to maximize supporters exposure. This is an exceptional opportunity for you to interact, share information, bring awareness of your products and services to top-level psychiatric advanced practice nurse clinicians, nurse practitioners, graduate students, authors, deans and professors from the tristate area. The 2014 conference had 110 attendees in attendance. Due to continued enthusiasm in our profession and for the conference we anticipate over 125 attendees in 2015! As a supporter you will receive recognition in a variety of ways. The information is outlined in the support opportunities section of this document and is also posted on our website. psychadvanced Practice Nurses.org. You will receive high quality leads through personal contact with key Advanced Practice Nurse leaders and clinicians by exhibiting at the conference! Your support enables us to bring stimulating up-to-the-minute information and evidence based research to lifelong learning professionals. Preliminary Exhibitor Schedule (Subject to change) Friday, October 23 5:30pm Table setup for Friday Wine & Cheese Reception Sponsor Only 8:00pm - 10:00pm Saturday, October 24 6:00am - 8:15am 10:00am -10:30am 12:00pm - 1:00pm 3:00pm - 3:30pm 4:00pm - 4:30pm Reception Exhibitor Set-Up Your company name will be placed on your assigned table Please do not change your location Your table will be located in proximity to conference activities Exhibits Open Morning break with attendees Exhibits Open Lunch with attendees Exhibits Open Afternoon break with attendees Exhibits Close & Dismantle You must remove all of your materials by 4:30pm
Exhibitor Information The Fall Annual Conference offers a unique opportunity to meet and interact with the region s top Advanced Practice Psychiatric Nurses who are on the front lines of clinical practice. Our members are among the most highly qualified in the state, including top rated clinicians, psychopharmacology experts, directors, deans and professors, authors and publishers. The fee to exhibit is $995 and includes the following: One six-foot skirted table and chair on Saturday, October 25 Continental breakfast Conference educational course materials Two complimentary badges for company representatives (Additional badges are $200 each) Attendee list emailed prior to the conference (name & address only) Final attendee mailing list emailed (name addresses only) after the conference Exhibit table placement is reserved on a first-come, first-served basis based upon receipt of payment and signed contract. For increased exposure, please reference page 4 of this document for sponsorship opportunities. Attendee Demographics Advanced Practice Nurse Executives and leaders Researchers Advanced Practice Nurse Psychopharmacology Specialists Advanced Practice Nurses from clinical settings and private practices University Deans and Faculty Graduate and Doctoral students Conference Location Ocean Place Resort and Spa, Long Branch, NJ The newly renovated Ocean Place Resort and Spa is the premier beachfront resort on the New Jersey shore. Set on his stretch of beach in Long Branch, NJ, the resort offers ease of access, panoramic ocean views, fine dining, fitness and spa services and many other enhanced amenities. The resort s coveted oceanfront location is adjacent to more than 40 appealing shops and restaurants at Pier Village, a short stroll along the Long Branch boardwalk, which spans several beaches, and minutes from championship golf and the area s best nightlife. Ocean Place features guest rooms and suites with complimentary Wi-Fi, year-round and seasonal restaurants and lounges, a full-service European spa & direct beach access. Travel Information Ocean Place is conveniently situated an hour from midtown Manhattan and Newark Liberty International Airport. Parking at the Resort is complimentary. The New Jersey Transit, North Jersey Coast transit train line (with complimentary shuttle service to the Resort) and Sea Streak ferry provides swift, direct access from Manhattan and the region s major airports.
Sponsorship Opportunities Platinum Sponsor Saturday Lunch - $4,000 Includes all benefits for exhibiting companies (table, badges, materials, etc) Two additional company representative badges Company logo featured on our website conference page Gold Sponsor Saturday Continental Breakfast - $3,300 Includes all benefits for exhibiting companies (table, badges, materials, etc) One additional company representative badge Company logo included on our website conference page Silver Sponsor Friday Night Wine and Cheese Reception - $2,500 Includes one skirted six foot exhibit table on Friday evening during reception 25% discount on Saturday exhibit table One additional company representative badge for Friday evening Your company logo listed on our website conference page Custom USB Flash Drive - $2,500 Your logo on preloaded conference material Flash drives Your company logo listed on our website conference page Bronze Sponsor Saturday Morning Coffee Break - $1,700 Includes all benefits for exhibiting companies (table, badges, materials, etc) One additional company representative badge Saturday Afternoon Coffee Break - $1,700 Includes all benefits for exhibiting companies (table, badges, materials, etc) One additional company representative badge
Rules & Regulations Exhibit Shipments If you are shipping materials to the resort, you must notify the resort one week in advance of the conference. (No later than October 17, 2015) All materials sent to the resort should be addressed as follows: Name of Event: Society of Psychiatric Advanced Practice Nurses Professional Education Conference Contact: (Your name here) Date of the program: October 23-24, 2015 Number of items: Address: Ocean Place Resort and Spa, 1 Ocean Boulevard Long Branch, NJ 07740 Prior to delivery you must also inform the resort of any such shipments that have a value in excess of $1000. Shipments should arrive no earlier than three days prior to the conference. Neither the resort nor the Society of Psychiatric Advanced Practice Nurses accepts any responsibility or liability, for the delivery, security, or condition of the packages. The resort's receipt of the first five packages will be at no cost to you. A $5.00 (five dollar) charge will be imposed for any packages in excess of the initial 5 (five) packages shipped to the resort. Additional Expenses Without limitation all expenses are the sole responsibility of each exhibiting company, examples of additional expenses are as follows: additional furniture, telephone requirements, internet service, electrical service beyond the standard 110 V outlets, exhibit installation and dismantling, etc. For any additional needs, you must contact the resort prior to Oct 14th to arrange without additional penalty. Cancellations and Refunds There is a $250 processing fee for all exhibit space cancellations. No refunds will be issued for exhibit space cancellations received after October 1, 2015. All signed contracts received by Society of Psychiatric Advanced Practice Nurses are considered binding. Registration list Exhibiting companies will receive a final electronic registration list within 30 days after the conference. The list will contain attendees name, city and state only, no email or phone numbers. Use of this list will be restricted to a one-time use only and use is restricted to information directly related to the conference. Badge Policy All vendor representatives working the exhibit must be registered. Each person will be issued an exhibitor badge and must be employed by the exhibiting company or have a direct business affiliation. Each company is allotted two registration badges. Badges are not transferable. Additional badges may be purchased for $200 each. Please include the name of the representatives with this application. If you do not know the name of the representatives at the time of you are submitting the application you may email the information to Keely McNerney at keely@kmassociates.net no later than October 5, 2015.
Space Assignment Highest levels of sponsorship will be given priority exhibit placement. Exhibit space will then be assigned in the order in which completed applications (with payment) are received. Exhibitors wishing to avoid placement adjacent to a competitor should indicate this on the application. SPAPN will do our best to not place competitors next to each other but cannot guarantee placement. Conducting Exhibits Exhibitors shall be in accord with the ANCC standards and guidelines governing support of Healthcare Professionals. In addition, no commercial drawings, raffles or contest of any type will be permitted. This applies to any envelopes, folders, portfolio, box, etc. that provides a carrying space for more than a single sample. All exhibits must comply with meeting space standards for noise promotional displays, souvenirs conduct and or activity. Guidelines related to the Separation of Promotional Activities from Educational Activities: In compliance with the ANCC Standards for Commercial Support, and SPAPN related guidelines, all exhibiting companies must abide by the following: Exhibitors/Sponsors will not participate in planning, developing, implementing or evaluating the educational activity; Exhibitors/Sponsors will not recruit learners from the educational activity for any purpose; Exhibits and other promotional fees shall be separate and distinct from educational grants/ commercial support. All exhibitors must be in a room or area separate from the education and the exhibits must not interfere, or in any way compete with the learning experience prior to, during, or immediately after the activity. All promotional activities including interview, demonstrations, and the distribution of literature or samples must be made within the exhibitor s space only. Canvassing or distribution promotional materials outside the exhibitors rented exhibit space is not permitted. Company representatives may attend educational sessions at the Society of Psychiatric Advanced Practice Nurse s discretion. However, representatives must refrain from holding any commercial discussions in the educational sessions. Monitoring: the separation of promotional materials and activities form the educational arena is strictly enforced throughout the activity by SPAPN onsite volunteers. All CE activities must abide by all ANCC Standards for Commercial Support. For more information, please visit: http://www.nursecredentialing.org/accreditation/resourcesservices/accreditation- CEContentIntegrity A Signature of a duly authorized representative of the Exhibiting Company with authority to enter into binding contracts on behalf of the Provider is required. Infringement Interviews, demonstrations and distribution of literature or samples must be made within the area assigned to the exhibiting company. Canvassing or distributing of advertising matter outside the exhibitor s own space will not be permitted and subjects the exhibitor to immediate dismissal from the conference without refund.
Security The Society of Psychiatric Advanced Practice Nurses (SPAPN), the New Jersey State Nurses Association (NJSNA), its sponsors, endorsers, program committee, officers, contractors and the Ocean Place Resort & Spa are not responsible for theft, loss or damage which may occur during the conference. We also advise each exhibitor to be sure that stands, equipment and material is insured at full value and stored appropriately for safe keeping. Do not leave valuables unattended. Security will not be present in the exhibit area at any time and the safe keeping of the exhibitors property shall remain the responsibility of the exhibitor. Limitation of Liability The Society of Psychiatric Advanced Practice Nurses (SPAPN), the New Jersey State Nurses Association (NJSNA), it s sponsors, endorsers, program committee, officers, contractors and the Ocean Place Resort & Spa and their assigns, and their affiliated and subsidiary companies, shall not be liable or responsible for, and shall be held harmless from claims for any loss, damage, death or injury whatsoever or however arising, which may occur to an exhibitor or to his/her agents, employees, guests, the public, and all others or to the property of the exhibitor arising out of or caused by exhibitor s installation, removal, maintenance, occupancy, or use of the program s premises or part thereof, including any outside program areas (collectively, Claims ) during or subsequent to the period covered by the exhibitor. The exhibitor assumes responsibility for company representatives, and hereby agrees to protect, indemnify, defend and save harmless, and their respective partners, directors, officers, employees, and agents against all claims, losses, and damages to persons or property, governmental charges, or fines and attorney s fees arising out of or caused by Claims. Insurance The exhibitor acknowledges that SPAPN and NJSNA do not maintain liability insurance for exhibitor s property and thus it is the sole responsibility and obligation of the exhibitor to obtain business interruption and liability insurance for property damage covering such losses by exhibitor. This application/contract shall also not be considered or constitute or a joint venture, partnership or agency between SPAPN, NJSNA and the exhibitor. Amendment to Contract Any and all points not covered specifically are subject to the discretion of SPAPN. Use of Resort Property & Protection Exhibitors will be held liable for any damage caused to the resort property and no material or matter of any kind shall be posted on, tacked, nailed, screwed or otherwise attached to columns, walls, floors, or other parts or portions of the building or furnishings. Whatever may be necessary to properly protect the building, equipment or furniture will be installed at the expense of the exhibitor. If any controversy arises as to the need or propriety thereof, the Convention Service Manager of the resort will be the final judge thereof and his/her decision shall be binding on all parties concerned. Payment Full fees are to be remitted with the application and can be done online or via mail to Keely McNerney at 5285 Polaris Lane North, Plymouth, MN 55446. Questions? Email Keely McNerney at keely@kmassociates.net
Exhibit Application/Contract & Registration Form Society of Psychiatric Advanced Practice Nurses New Jersey State Nurses Association s 4th Annual Fall Educational Conference PLEASE PRINT: Company Name: Contact: Fax: E-Mail Title: Mailing Address Street: City: State: Zip: Company Website: Phone: Do you require electricity? yes no SUPPORT ITEM PRICE EXHIBITOR: Saturday Exhibit Booth $995 PLATINUM SPONSOR: Saturday Lunch $4,000 GOLD SPONSOR: Saturday Breakfast $3,300 SILVER SPONSOR: Friday Wine & Cheese Reception $2,500 SILVER SPONSOR : Conference Material Flash Drive $2,500 BRONZE SPONSOR: Saturday Morning Break $1,700 BRONZE SPONSOR: Saturday Afternoon Break $1,700 Number of Extra ID Badges requested: @ $200 each TOTAL AMOUNT (please complete) REPRESENTATIVES NAMES First Name Last Name Title Signature below is that of a duly authorized representative of the company with authority to enter into binding contract on behalf of the Provider. Authorized Signature Date If you have any questions please contact Keely McNerney at keely@kmassociates.net. Please make your exhibit payment online at www.psychadvanced Practice Nurses.org/ad-pay Or send a check payable to SPAPN / NJSNA and mail with this form to: Keely McNerney, 5285 Polaris Lane North, Plymouth, MN 55446
Thank you for your support!