CITY OF MONTEVIDEO CITY COUNCIL PROCEEDINGS The city council met in regular session Monday, in the conference room at city hall. President Garbe called the meeting to order at 7:00 P.M. Council members present: Todd Hay, Bryce Curtiss and Marvin Garbe. Absent: Nathan Schmidt and Sandra Hodge. Mayor Debra Lee Fader present. Also present were: City Manager Steven C. Jones, City Attorney Janice Nelson and City Clerk Glennis Lauritsen. It was moved by Hay, seconded by Curtiss and unanimously passed to approve the agenda, with the following modifications: MODIFY: 5A) CONSIDER APPROVAL OF VERIFIED CLAIMS FOR THE PERIOD ENDING AUGUST 3, 2018 IN THE AMOUNT OF $1,587,716.92 $1,683,110.39. AIRPORT MN Valley Tree Service - Tree Work 2,975.00 LEGAL Nelson Oyen Torvik - Legal Services 6,750.00 MISCELLANEOUS Birch Communications - Phone Bill 2,291.79 Conduent - Annual - IBM Hardware/Software Support 4,807.74 Farmer s Union Oil Company - Gas, etc. 7,824.63 Montevideo Publishing - June/July Ads, etc. 2,520.81 SW/WC Service Co-Op - BC/BS September Premium 68,223.50 DELETE: 7G) CONSIDER APPLICATION FOR A 2018 3.2 ON-SALE AND 2018 SET-UP LICENSE FOR DEVON VIEN, DBA/MEL ODY LANES BOWLING CENTER/RESTAURANT, 568 SOUTH 1 ST STREET. MODIFY: 7H) CONSIDER RESOLUTION ACCEPTING GIFTS/GRANTS FROM VARIOUS ORGANIZATIONS & INDIVIDUALS. Updated resolution provided.
Page No. 2 ADD: 7I) CONSIDER SONS OF THE AMERICAN LEGION PROPOSAL TO PLACE VETERANS MEMORIAL SIGN ON CITY PROPERTY. ADD: 7J) PRESENTATION OF FIRE RELIEF ASSOCIATION SCHEDULE FORM FOR LUMP SUM PENSION PLANS FOR REPORTING YEAR 2018. It was moved by Curtiss, seconded by Hay and unanimously passed to approve the minutes of the regular meeting of July 16, 2018 and budget worksession of July 30, 2018, as presented. 4. Notices/Communications/Announcements or Appearance of Interested Citizens. - None. 5. Consent Agenda. It was moved by Hay, seconded by Curtiss and unanimously passed to approve the following consent agenda items: 5(A) 5(B) VERIFIED CLAIMS FOR THE PERIOD ENDING AUGUST 3, 2018 IN THE (MODIFIED) AMOUNT OF $1,683,110.39. APPLICATION FOR USE OF CITY PROPERTY (NORTH 6 TH STREET BETWEEN BLACK OAK AND EUREKA AVENUES) BY THE CHURCH OF ST. JOSEPH FOR ITS FALL FESTIVAL ON SEPTEMBER 16, 2018. 6. Public Hearings. - None. 7. General Business. 7(A) SNOW-DRIFTERS BRIDGE INSTALLATION. A letter was submitted by Alan VanRavenswaay, Treasurer of the Snow-Drifters of Montevideo, Inc., requesting permission to install a (non-permanent) bridge on city property for snowmobile traffic on a part of their trail that travels west, from 60 th Street SW to city-owned parcel 70-054-0550 which is adjacent to State Road.
Page No. 3 The bridge being proposed would be placed over a wetland area in the trail s path that has been problematic to snowmobiles. The bridge would be made of steel and wood and span 65 feet. The exact bridge design is in process, but the Snow-Drifters are looking for tentative approval prior to completely moving forward with the project. They have also been working with the Chippewa County Soil & Water Conservation District Office who indicated that there will be no wetland impacts associated with the project. Al VanRavenswaay and Mike Knudson were present representing the Snow-Drifters. They noted that they were waiting for an engineering report, which will determine whether or not they will be able to proceed with the project. It was moved by Hay, seconded by Curtiss and unanimously passed to give tentative approval to the project, contingent upon engineering design information, with the understanding that the group would have to re-approach the council if there are design changes. 7(B) SEH AGREEMENT - WWTP AERATION BLOWER REPLACEMENT. Utilities Superintendent Byron Hayunga was on hand to discuss the need to replace one aeration blower at the wastewater treatment plant, with replacement of the second blower in a few years. It was explained that two blowers were installed in 1993 and, since that time, have been rebuilt twice. Aeration blowers are a necessity for the secondary treatment of wastewater. Hayunga is asking that the blowers be put outside in a selfcontained unit to eliminate any HVAC work to the old control building. An Agreement for Professional Services has been drafted with Short Elliott Hendrickson (SEH) for engineering services associated with this project. SEH was the engineer during the 2009 upgrades, so they have the plant design and electrical data. By working with SEH, no further needs studies would be necessary and, when the second blower needs replacing, this same agreement would be valid. Hayunga indicated that SEH is looking for grant opportunities for the project, and also noted that in accordance with the city s existing agreement with the City of Watson, they would be required to participate at 2%. It was moved by Curtiss, seconded by Hay and unanimously passed to authorize the agreement with SEH and to authorize staff to move forward with the bidding process.
Page No. 4 7(C) SWMHP GRANT AGREEMENT - VETERANS HOME. Southwest Minnesota Housing Partnership (SWMHP) had committed $50,000 to the Montevideo Veterans Home Project. They are asking that the city approve a grant agreement in order to release those funds. It was moved by Curtiss, seconded by Hay and unanimously passed to approve the grant agreement, as presented. 7(D) DNR GRANT CONTRACT - HILLCREST PARK. In June, staff received notification from the Minnesota Department of Natural Resources that the city was awarded a $25,000 Outdoor Recreation Grant for the Hillcrest Park Improvement Project. The goal of the grant is to replace playground equipment, add a small off-street parking lot and add concrete sidewalks to the playground equipment and port-a-potty area. Proposed local match for the project is $32,970, with a total project of $57,970. It was moved by Hay, seconded by Curtiss and unanimously passed to approve the grant contract, as presented. 7(E) HILLCREST PARK PLAYGROUND EQUIPMENT. By the previous agenda item, the council approved a grant agreement for Hillcrest Park improvements. In order for staff to begin ordering the new playground equipment, a signed purchase order and deposit is required for the company prior to scheduling production of the equipment. The total cost of the equipment, including installation, is $34,272. The requested deposit is $17,136. It was moved by Hay, seconded by Curtiss and unanimously passed to approve the issuance of a purchase order and deposit of $17,136 to Nature of Play, Inc., for this purpose. 7(F) NUISANCE ABATEMENT - 624 SOUTH 10 TH STREET - TABLED TO 8/20/18. 7(G) LIQUOR LICENSES - MEL ODY LANES - DELETED. 7(H) ACCEPTANCE OF GIFTS/GRANTS - TABLED TO 8/20/18.
Page No. 5 7(I) VETERANS MEMORIAL SIGN PROPOSAL. As a part of the July 17, 2017 meeting, the Sons of the American Legion representatives proposed the concept of a veterans memorial immediately east of the Highway 7 & 17 th Street intersection (by Pizza Ranch). The council approved the concept and directed staff to continue to work with the organization on the issue. A request has now been submitted for placement of a Veterans Area Memorial Park (VAMP) sign on that site to raise awareness of their fund raising campaign, with a projected groundbreaking in 2020. The proposed sign is a triangular shaped ground sign, 8' wide by 4' high, and is allowed in this Highway Business District. It was moved by Hay, seconded by Curtiss and unanimously passed to approve the placement of the veterans memorial sign, as presented. 7(J) FIRE RELIEF ASSOCIATION FORM SC-18 PRESENTATION. The Fire Relief Association is required to present its Schedule Form for Lump Sum Pension Plan to the city yearly, by August 1 st. The report was received in the city office on Tuesday, July 31 st. The report shows no contribution required from the city in 2019. It was moved by Curtiss, seconded by Hay and unanimously passed to accept the report, as presented. 8. Ordinances. - None. 9. Discussion and Miscellaneous. Mayor Fader reported on meetings she had attended, including the July UMVRDC meeting and a roundtable discussion and luncheon hosted by the League of Minnesota Cities in Granite Falls earlier today. Council Member Hay asked that staff look into the weed issue on the Geronimo solar energy site. Council President Garbe asked the media to do a story on the issue of residents blowing lawn clippings onto city streets and the problems it causes.
Page No. 6 Meeting adjourned at 7:22 P.M. Glennis A. Lauritsen, Secretary Approved by council August 20, 2018: Marvin E. Garbe, President