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Community Fund Drive Together, Making a Difference October 1 to October 31 Campaign Co-chairs Mike Berthelsen, Interim Vice President, University Services Sri Zaheer, Dean, Carlson School of Management 2016 Campaign Timeframe October 1 October 31 Timing of Donations: o o Gifts to the community: Payroll deduction pledges made during the 2016 campaign will be deducted starting in 2017 and end with the calendar year. Gifts to the University of Minnesota: Credit card transactions are made immediately. Payroll deduction starts within a few weeks and continue until cancelled. Campaign Theme Together, Making a Difference. Target Audiences Twin Cities Campus faculty and staff Related Extension staff Campaign Goal 30% employee participation Campaign Federations Community Health Charities Minnesota Community Shares Minnesota Greater Twin Cities United Way Minnesota Environmental Fund Open Your Heart to the Hungry and Homeless United Negro College Fund University of Minnesota Foundation 2
Marketing and Events Communications and events create enthusiasm and inspire your colleagues to donate. The goal of any event is to raise money, so focus the activity on pledging. Have extra paper pledge forms or a laptop at your event so employees can pledge right there. Take pictures of your events and send us copies! Send photos to Kari Nolan (nola0058@umn.edu). Prizes Promote prizes to motivate colleagues to give. A list of prizes for this year will be posted on the website starting October 1 at www.umn.edu/cfd under the results tab. Any employee who fills in a pledge is eligible for prize drawings donating money is not required. Prize drawings occur weekly on Mondays throughout the campaign. Winners for the grand prizes will be chosen on November 7. All winners will be notified via email and posted online on Mondays throughout the campaign. People who give early have more chances to win since their names are included in more drawings leading up to the grand prize drawing. Printed Materials A small brochure with a pledge form will be sent to all employees through campus mail the first week in October. Posters are available at the kick-off event to hang in high-traffic areas. For additional materials, contact Nicole Salm at salm0078@umn.edu. Communication Ideas Send email messages to your staff and faculty colleagues about why you and others in your unit give. Or, share a story of someone helped by a CFD federation. Emails can be weekly and thank employees who have already donated. Sample email templates are available at umn.edu/cfd/resources. Place notes attached to candy on your co-workers desks, work areas, or in mailboxes with information about the Community Fund Drive. You can include a paper form if that s more convenient for your colleagues. Use the customizable poster on the CFD resources website page to promote events. Connect with the communications team in your area to promote your events and goals through your college or unit s e- newsletter and social media. Identify a faculty volunteer who can encourage other faculty to give. Hold a kick-off event in your department. Give paper donation forms to all faculty and staff. Look for ways to collaborate with other departments in your college, unit, or even partner to create a larger event. Put handprints on the wall saying, I Gave! with names of employees who have participated in the campaign. Visit each office and workstation in your college or unit and tell them personally about the Community Fund Drive and provide them with a pledge form. You can also offer to answer questions they might have about the online giving platform. 3
Event Ideas Request a Speaker Invite a speaker from one of the federations or a federation nonprofit partner to talk about the impact of giving. The federation speaker request form is available at: www.umn.edu/cfd/resources. Kickoff Breakfast or Lunch Kick off your campaign with a staff breakfast or lunch and invite a federation representative to speak. Other ideas include: Chili cook-off and asking people to donate to enter or to eat Pancake breakfast Potluck luncheon Dessert cart Pass the Flamingo Find a large blow-up pink flamingo and put it in a co-worker s office or cubicle. Once the person donates to the campaign, they can pass the flamingo on to another co-worker. Candy Gram Sell daisies or candy bars for your colleagues to send to other colleagues to show appreciation. Wage Penny Wars Each group places a large jar in a common area. Every penny counts as one point for your team, but silver coins count against your team (a nickel is -5 points, a quarter is -25, etc.). Teams win by putting the most pennies in their own jar while slowing down their competitors by putting nickels, dimes, and quarters in another team s jar. The winners can be entered a drawing or receive a prize. Volunteers need to submit the value of the change as a personal check to the Community Fund Drive. Gift Baskets Create a silent auction-style fundraiser by asking groups to create a theme basket for a fun activity, such as gardening, gourmet food, movie night, or spa experience. Hold a drawing to give away the baskets, or ask people to bid on them. Games Check out these games from game shows Minute to Win It and The Tonight Show with Jimmy Fallon. Speed Volunteering Speed volunteering is a quick way for employees to make a difference. Activities could include making laundry soap packets for low-income families, visiting a food shelf, or decorating flash cards for after-school programs. Contact Pam Weier (pweier@mnenvirofund.org, 651-917-1876) to find speed volunteering activities that support causes important to your department. 4
Rules and Guidelines It s important to be aware of state law and University of Minnesota policies regarding raffles, drawings, and bake sales. Please take a few minutes to review Keeping Your Events Legal and Bake Sale Requirements at www.umn.edu/cfd/resources. Sending in Event Donations Event donations are best submitted as checks to the organizations that will receive the donations along with following information: University department name and title of event Volunteer name and contact info in case of questions or if a gift receipt is needed Names and email or emplid of participants Amount enclosed Send all of the above via campus mail to Payroll Services, WBOB, 1300 South 2nd Street, Suite 545, Campus Mail Code 7534. Participant information can also be sent directly to Nicole Salm at salm0078@umn.edu in an Excel spreadsheet in order to be processed more quickly. 5
About Federations and Fundraising Helpful terms: Federations are umbrella organizations representing many nonprofit organizations or charitable agencies with similar missions. Agencies are federation member nonprofit or charity partner organizations (e.g., Will Steager Foundation, Minnesota Coalition for Battered Women) that carry out the work/mission/serve the need in our community. Nonprofit Organization can be part of a federation (as an agency) or not. Community Fund Drive gifts can go to any 501(c)3 organization in the U.S. 501(c)3 Organization is the only type of nonprofit organization that can receive gifts from the Community Fund Drive. Other types of nonprofits are not eligible to receive funds through the campaign. Designations are gifts directed through the federations to a specific agency or charity. Write-in Donations/Other Donations are gifts to be designated to nonprofits or charities that are not affiliated with any of the Community Fund Drive federations. Federation Administrative and Fundraising Expenses There are three types of fees from federations and nonprofits that could be associated with your donation: Administrative fee: All nonprofit organizations set aside a portion of the donations they receive for administrative costs. Visit your nonprofit organization's website to find their administrative fees. Pass-through fee: Donations made to a nonprofit organization that is a member of a federation may incur a fee to cover the cost of distributing your donation to that organization. Write-in fee: Donations made to a nonprofit organization that is not a member of a federation will incur a 7.5% fee to cover the cost of distributing your donation to that organization. Review the Administrative Expenses Disclosure for more details. Reports Lead volunteers and those designated by their leads can access the online reporting dashboard for the eway site, which processes donations to the Community Federations for this year s Community Fund Drive. Lead volunteers will see a summary report for their individual college or unit with data down to the department level, including the number of eligible employees, number of responses and donors, total dollars donated, and average gift amount. The college or unit totals reported on the public Community Fund Drive website (www.umn.edu/cfd) include both gifts for Community Federations (using eway) and gifts for the University of Minnesota (through the foundation). For more information General campaign questions: contact Nicole Salm at 612-625-8018 or salm0078@umn.edu Questions on the eway site: contact ewayhelp@gtcuw.org 6
Committee Contact Information Committee members are available to answer questions or provide assistance for a successful campaign. Mike Berthelsen University Services Sri Zaheer Carlson School of Management Mickie Barge Lynne Beck Libraries Kathy Dettman Carlson School of Management Susan Diekman Denise Fogel School of Medicine Sara Grothe University Services Kevin Haroian Psychology Nora Hayes Rachelle Holm Greater Twin Cities United Way Kari Nolan Nicole Salm Renee Tyler Facilities Management Pam Weier Minnesota Environmental Fund Campaign Co-Chair Campaign Co-Chair Payroll Coordinator Civil Service Ambassador Co-Chair Support and Prize Co-Chair Communications Director AFSCME Ambassador Co-Chair Support P&A Ambassador Communications Federation Representitive Communications Campaign Coordinator Prize Co-Chair Federation Representitive berth004@umn.edu szaheer@umn.edu barg0019@umn.edu l-beck@umn.edu kdettman@umn.edu diekm003@umn.edu fogel033@umn.edu scgrothe@umn.edu kharoian@umn.edu nhayes@umn.edu rachelle.holm@gtcuw.org nola0058@umn.edu salm0078@umn.edu tyler098@umn.edu pweier@mnenvirofund.org 7