Grants Qualification and Management Overview 2018/19 Planning Year for 2019/20 Implementation Year
District 5360 Grants Qualification and Management Seminar Agenda: 1. Grants Qualification and Management Overview Don Taylor 2. MOU Requirements and Club Qualification Don Taylor 3. District Youth Programs Grants Clare Lindsay 4. District Scholarship Grants Clare Lindsay 5. District Project Grants Clare Lindsay 6. District Travel Grants Andrew Bronson 7. Vocational Training Team (VTT) Grants Walter Haessel 8.Global Project Grants Kurt Kowalchuk 9. Cadre of Technical Advisors Wally Gardiner 10.Global Scholarships Hendrik Kraay 11.Peace Fellowship Hendrik Kraay 12.District 5360 Grants Website Craig Henderson 13.Alberta Culture - Lottery Funding Programs Andrew Bronson
2018-19 District 5360 Grants Subcommittee Structure Webmaster Craig Henderson, Lead District 5360 Board Dan Doherty DG and Chair District Rotary Foundation Chair Don Taylor, Chair District Grants Subcommittee Gail Williams, Chair Walter Haessel, Vice Chair Grants Stewardship Subcommittee Hank Popoff, Chair Team Members: Dave Panabaker Sharon Price, Dave Oxley Reports Monitor Gail Williams, Chair Team Member: Craig Henderson Vacant position District Grants Scholarships & Projects & Youth Clare Lindsay, Lead Team Members: Dave Holden, Gary Webster Travel Grants Andrew Bronson Global Grants, DDF Kurt Kowalchuk, Lead, Team Members: Anil Jain, Bev Chinnery, Tom Wilk CIP, CFEP, Government Grants Liaison Andrew Bronson VTT Craig Henderson, Lead Team Members: James Henline, Gary Webster Peace Fellowships Marie Marie Rickard, Rickard Chair Team Members: Sylvia Kennedy Aliisa Paivalainen Sheila Tyminksi Jerry Firth Global Scholarships Hendrik Kraay, Chair Team Members: Sylvia Kennedy, Tom Keenan, Wayne Lindwall, Allisa Paivalainen, AleemDhanani, Mark Kenney, Sheila Tyminski
Funding Model 3 year lag Our Donations ANNUAL FUND 50% 50% SHARE District Controlled Trustees Controlled District Designated Fund World Fund 50% (max) District Grants 50% (min) Global Grants Peace Centers PolioPlus
Rotary Foundation Grants - District Responsibilities TRF allocates SHARE to our District. District signs MOU accepting TRF rules for District Designated Funds TRF has the right to audit use of SHARE District 5360 may be asked to return funds District Grants Subcommittee (DGSC) is responsible for managing District Designated Funds
District Grants DGS Role Allocate funds between district and global grants (max 50% to district) Review club applications for eligibility Monitor and enforce TRF reporting requirements Financial responsibility for grants resides with the clubs If report or project is deemed unacceptable and a suitable resolution cannot be found The club must return the funds to TRF
Anticipated 2019-20 Grant Allocations District Grants Total District Designated Funds available for 2019/20 $481,839US 50% available for District Grants $240,921 Probable carryover from 2018/19 0 Admin Fee $ 7,000 Contingency $10,000 Travel Grants (13@Cdn$2500) $25,000 Projects, VTT, Youth & Scholarships $198,921* * Approximately $258,600Cdn @$1.30
Anticipated 2019-20 Grant Allocations DDF for Global Grant Applications Total District Designated Funds available $481,842 US 50% allocation to Global grants $240,921 TRF Endowments $6,132 Set aside for Global Scholarships Total $247,053 $30,ooo Set aside for Peace Centres $25,000 Net amount available for projects $192,053 & VTT
ELIGIBILITY FOR 2019-20 DISTRICT DESIGNATED FUNDS 1. Club contribution to Annual Fund for Rotary year 2018-19 at May 1, 2019 must be at least $50US per capita. 2. Club must be QUALIFIED 3. No overdue grant reports.
Key Dates for 2019-20 District Grants October 20/2018 Clubs participating in Grants Seminar fulfill first requirement to Qualify to apply for grants in 2019/20 April 1, 2019 First eligible date to apply for DDF towards Global Grants May 1/2019 Club MOU deadline and deadline to contribute required amount to the Annual Fund of TRF May 11/2019 District grant applications deadline Mid-July to August Anticipated TRF approval and funding
DUE DATES FOR 2017-18 & 2018-19 DISTRICT GRANTS REPORTS 2017-18 GRANTS: ONTHEEARLIEROF60 DAYS FOLLOWINGPROJECTCOMPLETIONORJULY15, 2019 2018-19 GRANTS: ONTHEEARLIEROF60 DAYS FOLLOWINGPROJECTCOMPLETIONORJULY15, 2020 REPORTS MUST BE SUBMITTED ONLINE TO www.rotary5360.org
Key Restrictions of Foundation Funds Require active participation of Rotarians No monies spent before grant is formally approved No unrestricted cash donations to beneficiaries or cooperating organizations Cannot fund operating, administrative or indirect expenses of another organization Numerous other restrictions acquaint yourself with them before applying for a district or global grant. Refer to Rotary Terms and Conditions onmyrotary.orgor the internet for a complete, current edition of the guidelines.
RECORD KEEPING & REPORTING Plan what documentation you will need for reporting before starting a project or awarding a scholarship. Receipts are required for all expenditures. Documentation must clearly demonstrate that the grant funds have been used for the purpose and in the amount stated in the club s application (arms-length important) Establish a clear paper trail for an auditor. Ensure more than one person knows where the records are at all times and has access to them. Be prepared for someone leaving on short or no notice.