FEMA Planning Grants 1 - PDF Free Download

Brett Holt, FEMA Region 10 Mitigation Planning Program Manager Amanda Siok, FEMA Region 10 Mitigation Planner Kristen Meyers, FEMA Hazard Mitigation Assistance Branch Chief Angie Lane, Oregon State Hazard Mitigation Officer Susan Cleverley, Idaho State Hazard Mitigation Officer April 21, 2017

Attendees may be muted to reduce background noise Please do NOT put your phone on hold, it plays the hold music for everyone else on this call. If you have to step away, mute your phone or hang up and rejoin the call later. To increase efficiency and so that we can end on time, Use Q&A feature to ask a question Q & A will be open for 10 minutes following the training FEMA Planning Grants 1

For full credit (1 CEC) you must be attentive and participate in the polls and activities Credit eligibility is based on attendance and participation STARR reports to ASFPM once per month for the previous month If eligible, you will receive a Certificate of Attendance via email that you can forward to other agencies FEMA Planning Grants 2

At the end of this webinar, participants will be able to: Identify the three mitigation grant programs available through Hazard Mitigation Assistance Understand the planning activities available under the Pre-Disaster Mitigation grant program Understand the planning activities available under the Hazard Mitigation Grant Program Learn what is required when developed a mitigation plan scope of work FEMA Planning Grants 4

Mitigation is the reduction or elimination of long-term risk to human life and property from hazards Emergency Management Activities FEMA Planning Grants 5

Mitigation Planning Actions Educate public Prevent future vulnerability Understand risk and capabilities Build relationships Reduce impacts/ losses Less damage Faster recovery Resilient community FEMA Planning Grants 6

Local funds / staff time Emergency Management Grant Program funds Possibly could fund positions that develop mitigation grants Hazard Mitigation Assistance (HMA) Program 1. Pre-Disaster Mitigation (PDM) Grants 2. Hazard Mitigation Grant Program (HMGP) 3. Flood Mitigation Assistance (FMA) Program FEMA Planning Grants 7

Latest Guidance released February 27, 2015 FEMA Library: https://www.fema.gov/medialibrary/assets/documents/103279 FEMA Planning Grants 8

GRANT PROGRAM PURPOSE COMPETITION AVAILABLE NON-FED. SHARE PRE-DISASTER MITIGATION GRANT PROGRAM (PDM) Pre-Disaster All Hazards Nationally Competitive Annually 10% - 25%* Plans and Projects The PDM program provides funds for hazard mitigation measures designed to reduce injuries, loss of life, and damage and destruction of property. PDM grants are available for mitigation planning initiatives and cost-effective mitigation projects. 9

GRANT PROGRAM PURPOSE COMPETITION AVAILABLE NON-FED. SHARE FLOOD MITIGATION ASSISTANCE (FMA) PROGRAM Pre-Disaster Flood Hazard Only Nationally Competitive Annually 0% for SRL 10% for RL Funds plans & projects (to reduce flood damage risk to structures with flood insurance coverage) 25% for all other properties Funding cap at $25, 000 federal share Grants are available for planning initiatives to update the flood hazard portion of an applicant s hazard mitigation plan and for cost-effective flood mitigation projects. 10

GRANT PROGRAM PURPOSE COMPETITION AVAILABLE NON-FED. SHARE HAZARD MITIGATION GRANT PROGRAM (HMGP) (SECT 404) Post-Disaster All Hazards Plans and Projects Statewide After a Presidential Declaration of Major Disaster 25%* * Some states cover a portion of the non-fed share. Mitigation planning initiatives. Cost-effective mitigation projects designed to reduce or eliminate future disaster damage. 11

1. If you have a current or expired mitigation plan, how did you fund the plan development? 2. If you used a FEMA mitigation planning grant to fund your plan, which grant source did you use? FEMA Planning Grants 12

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All planning grants received under Pre-Disaster Mitigation (PDM) grant program must lead to an approved natural hazard mitigation plan within the Period of Performance (POP) This means that the mitigation plan has met either all the planning requirements: 201.4/5 (state), 201.6 (local) or 201.7 (tribal) FEMA Planning Grants 14

Section E.1.3.1 (pp. 39-40) In addition to funding complete mitigation plan development/updates.other eligible activities that can be funded as mitigation planning related activities under HMGP (these activities are not eligible under PDM and FMA) include but are not limited to: 1. Updating or enhancing sections of the current FEMA-approved mitigation plan, such as: a) The risk and vulnerability assessment based on new information, including supporting studies, such as economic analyses b) The mitigation strategy, specifically strengthening the linkage to mitigation action implementation, with emphasis on available HMA project grant funding c) The risk assessment and/or mitigation strategy, incorporating climate adaptation, green building, smart growth principles, or historic properties and cultural resources information FEMA Planning Grants 15

2. Integrating information from mitigation plans, specifically risk assessment or mitigation strategies, with other planning efforts, such as: a) Disaster recovery strategy (pre- or post-), preparedness, or response plans b) Comprehensive (e.g., land use, master) plans c) Capital improvement or economic development plans d) Resource management/conservation plans (e.g., stormwater, open space) e) Other long-term community planning initiatives (e.g., transportation or housing) 3. Building capability through delivery of technical assistance and training 4. Evaluating adoption and/or implementation of ordinances that reduce risk and/or increase resilience FEMA Planning Grants 16

Section E.1.3.2 (p. 40) The following activities cannot be funded as mitigation planning related activities: 1. Hazard identification or mapping and related equipment for the implementation of mitigation activities (eligible under 5 Percent Initiative) 2. Geographic Information System (GIS) software, hardware, and data acquisition whose primary aim is mitigation activity (eligible under 5 Percent Initiative) 3. Public awareness or education campaigns about mitigation (eligible under 5 Percent Initiative) 4. Project scoping or development (also referred to as project planning ), such as BCA, engineering feasibility studies, application development, construction design, or EHP data collection 5. Activities not resulting in a clearly defined product or products FEMA Planning Grants 17

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1. A well developed Scope of Work (SOW) improves the outcome of a well developed natural hazard mitigation plan Don t focus on just meeting planning requirements, which needs to be done, but focus on developing an implementable product. 2. Focus on the activities you want the grant to pay for 3. Don t focus on writing sections of the mitigation plan in the SOW 4. Ensure the SOW demonstrates a clear understanding of mitigation planning and the purpose of the grant 5. For PDM, develop a SOW to upload in egrants FEMA Planning Grants 19

Element H.3 (pp. 60-62) This applies to both local governments and tribes. The following elements must be included in the Activities Description: 1. Planning Area 2. Planning Process 3. Previous Mitigation Planning 4. Available Data and Risk Assessment Process 5. Development of Mitigation Strategy 6. Plan Adoption Deliverables, Tasks, Schedule FEMA Planning Grants 20

1. Describe the planning area Consider both contiguous and non-contiguous land holdings/assets; Demographics 2. Identify the proposed participants Is this a single or multi-jurisdiction plan? Are there any special districts or tribes? If a tribe will be part of a multi-jurisdiction plan, the SOW of clearly show how the tribal mitigation planning requirements will be met, and more importantly, tribal community needs identified 3. Consider obtaining Letters of Intent from jurisdictions FEMA Planning Grants 21

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1. What is the role of the planning team? 2. How will the team work together? Describe the meeting frequency Describe how the planning team leads (for each jurisdiction) will communicate with their respective jurisdiction staff throughout the planning process. 3. What is the proposed public engagement process? Describe what the grant is paying for, not just you ll meet requirements. Are you conducting a public survey? If so, what kind? Are you holding workshops or forums? How many? Describe what it looks like? Are you integrating with CWPP, so will you have focused outreach with the wildfire community? Are you conducting specific stakeholder outreach such as populations, neighborhoods, etc? FEMA Planning Grants 23

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1. Describe previous mitigation planning efforts 2. Describe an evaluation of the past plan as a basis to identify priorities for plan updates Review either the Local Plan Review Tool or the Tribal Plan Crosswalk 3. Describe how the grant will be used to address previous deficiencies and new priorities FEMA Planning Grants 25

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Describe the proposed process to assess risk 1. What hazards do you want to assess? Remember, the planning grants are for natural hazards. Mitigation plans may include other hazards but the planning grant does not pay for them. 2. What are the potential data sources? How will data be researched, collected, analyzed, and summarized? 3. What tools will you use? GIS, FSim, Hazus, other? If a specific assessment/methodology is used, then describe level of effort, timeframe, costs. If you are using Hazus, then complete the Hazus Checklist (SHOW HAZUS) FEMA Planning Grants 28

4. What data is being collected? Encourage the use of existing data, such as from Risk MAP 5. New Risk Data? Describe the proposed process and sources 6. Are you considering a socio-economic vulnerability analysis? Incorporating climate change data? FEMA Planning Grants 29

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Describe the process to develop a mitigation strategy for each participating jurisdiction based on the risk assessment 1. How will the strategies developed connect to the risk assessment analysis? 2. Will the planning grant pay for an in-depth analysis of how the plan will be integrated with local comprehensive plans and other planning mechanisms? If so, describe the level of effort and what the process entails. FEMA Planning Grants 33

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Describe the process for State and FEMA review, adopt by each participating jurisdiction, and final approval by FEMA. Encourage that plans are submitted at least 6 months prior to end of grant SOW Period of Performance to ensure adequate time for review, any revisions, and adoption. FEMA Planning Grants 35

1. Are you hiring a contractor to assist with any aspect of the plan development? If yes, then describe how the Steering Committee will coordinate with the contractor. 2. Describe any travel that the grant will fund 3. Describe any training that jurisdiction participants will attend. Includes, but not limited to G-318: Local Mitigation Planning Workshop Hazus FEMA Planning Grants 36

Deliverables A new or updated FEMA-approved mitigation plan consistent with mitigation planning regulations for State (44 CFR Sections 201.4 or 201.5), tribal (44 CFR Sections 201.7 or 201.5), or local governments (44 CFR Section 201.6), as well as the applicable mitigation planning guidance. Tasks Will the tasks lead to an approvable plan?ythe tasks narrative describes the tasks, including the proposed planning process, as well as any procurement Schedule Is the timeline reasonable? The timeframe matches all tasks noted in the SOW. If the proposed activity is a new or updated mitigation plan, the schedule includes tasks for draft review and allows sufficient time for State and FEMA reviews; preparation of required revisions, if needed; formal adoption by the jurisdiction(s); and FEMA approval within the POP. FEMA Planning Grants 37

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F.2 (pp. 55). Steering Committee working together to develop SOW is eligible Attending G-318: Local Mitigation Planning Workshop course is eligibile Pre-award costs may be used as part of the cost-share Work on the writing of the plan cannot start until funding is obligated to the jurisdiction. FEMA Planning Grants 39

Alaska https://www.ready.alaska.gov/grants Idaho https://ioem.idaho.gov/pages/financeandlogistics/grants/hmgp/hmgp.a spx Oregon http://www.oregon.gov/oem/emresources/grants/pages/hma.aspx Washington http://mil.wa.gov/emergency-management-division/grants/hazardmitigation-grants FEMA Planning Grants 40

At the end of this webinar, participants will be able to: Identify the three mitigation grant programs available through Hazard Mitigation Assistance Understand the planning activities available under the Pre- Disaster Mitigation grant program Understand the planning activities available under the Hazard Mitigation Grant Program Learn what is required when developed a mitigation plan scope of work FEMA Planning Grants 41

ALASKA Brent Nichols, State Hazard Mitigation Officer, brent.nichols@alaska.gov IDAHO Susan Cleverley, State Hazard Mitigation Officer, SCleverley@imd.idaho.gov OREGON Angie Lane, State Hazard Mitigation Officer, angie.lane@mil.state.or.us WASHINGTON Tim Cook, State Hazard Mitigation Officer, Tim.Cook@mil.wa.gov FEMA Planning Grants 42

Hazard Mitigation Assistance Guidance https://www.fema.gov/media-library/assets/documents/103279 Hazard Mitigation Assistance Cost Share Guide https://www.fema.gov/media-library/assets/documents/117020 Hazard Mitigation Assistance site https://www.fema.gov/hazard-mitigation-assistance Local Mitigation Plan Scope of Work Tempate https://www.fema.gov/media-library-data/20130726-1521-20490-9377/sample_local_mitigation_plan_sow.pdf Local Mitigation Planning Handbook http://www.fema.gov/library/viewrecord.do?id=7209 Mitigation Planning site https://www.fema.gov/hazard-mitigation-planning Mitigation Planning Coffee Break Series http://www.starrteam.com/starr/regionalworkspaces/regionx/mitigationplanning/sitepages/2 017_Coffee_Break.aspx FEMA Planning Grants 43

Performing Natural Hazard Risk Assessments Did you know your community is at risk to natural hazards, but do you know what specific areas and infrastructure are vulnerable? What subject matter experts should you leverage for the risk assessment process at the local, state, and federal level? Join FEMA Region 10 as we show you available data and stakeholder resources for conducting risk assessments and gain insight into the reason FEMA asks for risk assessments to be completed in the first place May 26, 2017 10am-11am PST Registration information on the STARR site Email all of you information on registration FEMA Planning Grants 44

January: Introduction to Mitigation Planning February: Building the Mitigation Planning Team March: Effective Public Engagement in Mitigation Planning April: Developing FEMA Mitigation Planning Grants May: Performing Natural Hazard Risk Assessments June: Integrating Natural Hazard Mitigation Plans and Community Wildfire Protection Plans July: Developing Natural Hazard Mitigation Strategies August: Climate Adaptation and Mitigation Planning September: Tribal Mitigation Planning October: Addressing Social Equity through Mitigation Planning November: Integrating Natural Hazard Mitigation Plans into Local Comprehensive Plans December: Bringing the Mitigation Plan to Life FEMA Planning Grants 45

Lewiston, Idaho Hosted by Nez Perce Tribe May 10-11 Register: http://www.starrteam.com/starr/regionalworkspaces/regionx/mitigationp lanning/shared%20documents/training_flyers/id_g- 318_Announcement_Lewiston 2017.05.pdf Dalles, Oregon Hosted by Oregon Emergency Management June 21-22 Register: http://www.starrteam.com/starr/regionalworkspaces/regionx/mitigationp lanning/shared%20documents/training_flyers/or_g- 318_Announcement_Dalles_2017.06.pdf 2017 Schedule G-318: Mitigation Planning Workshop Anchorage, Alaska Hosted by Alaska Division of Homeland Security & Emergency Management September 27-28 Registration announced in Summer 2017 Lynnwood, Washington Hosted by FEMA Region 10 Office October 24-25 Registration announced Summer 2017 FEMA Planning Grants 46

FEMA REGION 10 MITIGATION PLANNING TEAM Brett Holt, Mitigation Planning Program Manager, brett.holt@fema.dhs.gov Amanda Siok, Mitigation Planner, amanda.siok@fema.dhs.gov ALASKA George Grady, State Mitigation Planner, george.grady@alaska.gov IDAHO Lorrie Pahl, State Mitigation Planner, lpahl@imd.idaho.gov OREGON Joseph Murray, State Planner, joseph.murray@mil.state.or.us WASHINGTON Derrick Hiebert, State Mitigation Strategist, derrick.hiebert@mil.wa.gov FEMA Planning Grants 47