WORKFORCE DEVELOPMENT BOARD MEETING AGENDA October 26, 2018 9:30 am 12:30 pm Santa Barbara Department of Social Services Training Room A/B 234 Camino Del Remedio Santa Barbara, CA Ken Oplinger Chair Santa Barbara Region Chamber of Commerce Sandra Dickerson Vice Chair Your People Professionals Anthony Beebe Santa Barbara City College Jesse Cuevas Employment Development Department Yesenia DeCasaus UDW/AFSCME 3930 Adrienne Dodd Marian Regional Medical Center Julie Holmes Department of Rehabilitation Charles Huddleston I.B.E.W. Local Union 413 Kathy Janega-Dykes Visit Santa Barbara Steve Lavagnino Santa Barbara County Kristen Miller Goleta Valley Chamber of Commerce Glenn Morris Santa Maria Valley Chamber of Commerce Daniel Nielson Department of Social Services Dianne Owens Business Services Joe Pierre UFCW Local 770 Laurel Shockley Southern California Edison Kevin Walthers Allan Hancock College Raymond L. McDonald Executive Director I. OPENING REMARKS II. III. IV. ROLL CALL PUBLIC COMMENT* BOARD COMMUNICATIONS** V. AGENDA ITEMS* VI. A. Old Business 1. Approval of June 8, 2018 Minutes B. New Business 1. Board Chair/Executive Director s Report 2. Program Operator s Presentation with Q&A a. KRA b. PathPoint 3. Project Updates a. Thomas Fire Grant (?) b. Santa Maria Youth Project 4. Program Year 18-19 Workforce Development Board Budget 5. PY 18-19 Budget Request: Prioritization for & Proposed Use of One-Time Funding 6. Regional Activities Update C. Next Workforce Development Board Meeting January 25, 2019 Santa Maria WRC Sutter Room ADJOURN 9:30 9:32 9:35 9:40 9:45 9:48 9:55 10:15 10:35 10:45 10:55 11:10 11:15 12:00
WORKFORCE DEVELOPMENT BOARD MEETING AGENDA October 26, 2018 9:30 am 12:30 pm Santa Barbara Department of Social Services Training Room A/B 234 Camino Del Remedio Santa Barbara, CA *Public Comment. Members of the public may address the WDB on items appearing on the agenda. The public may also address items of interest to the committee which are within the jurisdiction of the WDB. However, the WDB, in compliance with Government Code section 64954.3(a) the committee shall not take any action on any item not appearing on the agenda. Speakers are asked to limit their remarks to a maximum of three minutes. For questions, call 681-4453. If a member of the public would like to participate, please call 681-4453 for participation information. Americans with Disabilities Act. In accordance with the Americans with Disabilities Act, the WDB will make reasonable efforts to accommodate persons with qualified disabilities. If you require accommodation, please contact Elaine Rice at 681-4315 at least 48 hours in advance of the meeting. ** Each member of the Board may report about various matters involving Workforce Development. However, there will be no Board discussion and no action will be taken unless listed on a subsequent agenda.
Santa Barbara County Workforce Development Board DRAFT Board Minutes June 8, 2018 Workforce Resource Center Conference Room 1410 S. Broadway, Sutter Room, Santa Maria, CA Board Members in Attendance: Sandra Dickerson, Julie Holmes, Steve Lavagnino, Glenn Morris, Daniel Nielson, Ken Oplinger, Dianne Owens, Joe Pierre Board Members not in Attendance: Anthony Beebe, Yesenia DeCasaus, Adrienne Dodd, Charles Huddleston, Kathy Janega-Dykes, Kristen Miller, Laurel Shockley, and Kevin Walthers Guests: Maxine Suka/KRA, Gabriel Morales/KRA, Racy Ming of Racy Ming & Assoc., Melissa Moreno, of SBCC, Jesse Cuevas /EDD, Mary Navarro/EDD, Rhonda Fisher-Lvie of UFCU/Local 770 County Staff in Attendance: Raymond McDonald, Alma Janabajab, Stephanie Fodor, Paul Lee (County Counsel) I. Call to Order/Roll Call: Meeting called to order by Chair Ken Oplinger, (9:40 a.m.) A quorum was not established. II. Opening Remarks/Introductions/Announcements: Mr. McDonald introduced Melissa Moreno of SBCC, Andriy Moskalyk of EDD, Mary Navarro of EDD, Jesse Cuevas of EDD. Mr. McDonald announced the Youth Summit for 2018 will be held on June 12 & 13 at the Santa Maria Fairgrounds. Mr. McDonald announced a regional meeting of Santa Barbara, San Luis Obispo, Santa Cruz and Monterey counties in Paso Robles on June 20, 2018 to discuss the Governor s Prison-to-Employment (P2E) ex-inmate employment program that is a possible new revenue source. The Southern California Hospital Association has expressed desire to work with the Ventura and Santa Barbara County Workforce Development Boards in developing strategies to promote the healthcare sector. It was announced that on July 11, 2018, The Goleta Valley Chamber of Commerce will hold their Tech Topia Event and that the WDB s Workforce Study will be among the presentations. On September 25, 2018 the Santa Barbara Chamber of Commerce and WDB will sponsor the Santa Barbara Job Fair at the Paso Nuevo shopping center in downtown Santa Barbara. Finally, the annual Veterans Stand-Down Event will be held in Santa Maria on October 20, 2018. III. IV. Public Comments: Chair Ken Oplinger asked for public comment about the agenda. No public comments were made at this time. Board Communications: None submitted
Santa Barbara County WDB Board Meeting Minutes June 8, 2018 Page 2 V. Agenda Items: A. Old Business 1. Approval of February 23, 2018 minutes No approval due to lack of quorum. New Business 1. Information Items a. Director s Update: Mr. McDonald stated that due to lack of a quorum that the Bylaws Amendment would have to wait until we have enough members for the required two-thirds vote. In addition, County Counsel, Paul Lee, advised that we can t discuss the action items due to lack of quorum. The Executive Committee will have to approve the items due in June to the State at a special meeting in the next week. b. Report out from Board Committees None received Presentations: Josh Williams of BW Research presented the results of the 2018 Workforce Study: 1. Mr. Williams said their research showed that Santa Barbara County is a good place to have a business but that it is not a good place to start a new business. In addition, growing a business in Santa Barbara County is challenging. Less than a third (31%) of businesses in the North region rated the county as an excellent or good place to start a new business (35% average) Over half of the businesses in the North region (55%) rated the county as an excellent or good place to do business (61% average). Over two-in-five (43%) businesses in the South region rated the county as an excellent or good place to start a new business (35% average) Over seven-in-ten (72%) businesses in the South region rated the county as an excellent or good place to do business (61% average) Job Quality is important in both Santa Barbara and San Luis Obispo counties. The challenge for job seekers is finding employment where they can afford to live. Tier 3 jobs cannot afford to live in Santa Barbara County.
Santa Barbara County WDB Board Meeting Minutes June 8, 2018 Page 3 Occupational Tiers are as follows: Tier 1 Professional & highly-skilled technical positions Median wage: $91,478 a year in Santa Barbara County Education: 4-year degree or more Tier 2 Office & administrative, operations and production, sales and teaching positions Median wage: $48,278 a year in Santa Barbara County Education: More than HS degree less than 4 year degree Tier 3 Food service, retail, cleaning, personal care and security guard positions Median wage: $25,801 a year in Santa Barbara County Education: HS degree or less Mr. Williams reported that 4 years ago 80% of the employment was in Tier 2 and today it is 35%. Tier 3 is relatively unchanged due to the fact that most of the Central Coast Tier 3 employment consists of agricultural and tourism employment. The average living wage in Santa Barbara County is $64, 214 with the State of California at $78,170 and the United States at $66,139. Santa Barbara Industry Clusters Employment: Food & Beverage 11% Healthcare 9% Tourism & Hospitality 8% Building & Design 6% Business Services 5% Information & Communications 4% Biotechnology & related devices 2% Aerospace & Defense 2% Energy & Environment 1% Santa Barbara Targeted Industry Clusters Tier 1 Tier 2 Tier 3 Biotechnology & related devices 36% 26% 38% Information & Communication Technology 62% 23% 15% Healthcare 31% 29% 40% Education in Santa Barbara County: In the South region, the percentage of those who hold a bachelor s degree or higher (46%) is more than double that of the North region (16%) and nearly double that of the Central region (24%). The ability to write will be a valuable asset for future employment.
Santa Barbara County WDB Board Meeting Minutes June 8, 2018 Page 4 The Challenges for the Santa Barbara County Workforce: 1. Job quality is deteriorating in Santa Barbara County 2. Decline in job quality and economic growth is most prevalent in the Central Region 3. The county has experienced the costs of automation and changing industry structures in business services and energy & the environment 4. Thomas Fire & January mudslides will impact employment and transportation infrastructure 5. Industry clusters with high Tier 3 employment are most likely to be impacted by job volatility connected to automation and technology 6. Lower education attainment for residents in North and Central regions Mr. McDonald introduced Racy Ming who compiled the Hallmarks of Excellence Reviews for both AJCC locations in Santa Barbara County. The approval of her report will have to be approved at a special meeting of the Executive Committee due to lack of a quorum at the June 8 WDB meeting in order to submit to the State by June 30, 2018. Mr. McDonald advised that the matrix will go before a special meeting of the Executive Committee for approval due to lack of quorum at June 8 full board meeting. Ms. Ming presented the Santa Maria Santa Maria AJCC Recommended Continuous Improvement Plan as follows: Hallmark 1: 1. Develop a plan and timeline for improving external signage, including road side signage. Due date: August 31, 2018 2. Develop a plan and timeline for improving internal signage and possibly the layout of information in the resource area. Due date: August 31, 2018 3. Ensure that every on-site partner is represented on the building s Safety Committee, and ensure they meet at least quarterly to plan for emergency situations. Due date: June 29, 2018 Hallmark 2: 1. Coordinate with SBWDB on scheduling the Equal Opportunity Officer (EOO) to come to the Santa Barbara AJCC for periodic reviews of the facility and to develop a plan to ensure physical and programmatic accessibility. Plan should include an assessment of what types of assistive technology and alternate format materials should be added to the AJCC. Due date: October 31, 2018 2. Coordinate with SBWDB to determine what services/resources should be made available virtually to clients. Due date: January 31, 2019 Hallmark 3: 1. Ensure that all partners materials are available in the resource room (at a minimum, all mandated and other significant partners in the community). Due date: June 29, 2018 2. Develop a document that overviews all partners programs and services. Due date: November 20, 2018 3. Develop common marketing material that includes an overview of partners services. Due date: December 28, 2018 4. Develop a plan to strengthen the referral process, which includes partner cross training. Due date: January 31, 2019
Santa Barbara County WDB Board Meeting Minutes June 8, 2018 Page 5 5. Ensure that there are regular meetings for partners to discuss the AJCC and strategies for continuous improvement. Due date: Ongoing Hallmark 4: 1. Develop and implement a plan to ensure that all staff are trained on partners programs and services. Ensure that the training is offered on a regular basis. Plan due date: July 31, 2018 2. If needed, meet more regularly to ensure that staff are aware of updates and changes with partner programs and services. Due date: Ongoing Hallmark 5: 1. Develop and execute a plan to train staff on priority sectors, career pathways, and industry recognized credentials. Plan due by July 31, 2018. Training to be completed by October 31, 2018 2. Develop a display/provide information in the resource area on priority sectors and career pathways. Due date: December 28, 2018. Hallmark 6: 1. Have the business services team develop a strategy for engaging employers in priority sectors. Due date: October 31, 2018 2. Enhance involvement with local chambers of commerce and other business associations. Due date: October 31, 2018 Hallmark 7: 1. Develop a comprehensive staff development plan, which includes the following: Cross-training on services of One-Stop partners, eligibility for those services, and the process for referring customers to partners; (See Hallmark 4) Use of labor market information to help customers identify career pathways and develop in-demand skills and credentials and find jobs; Effectively register customers in CalJOBS and how to match customers to available jobs; Training on serving individuals with barriers to employment, including customers with disabilities; Providing excellent customer service and customer-centered design; Training on sector strategies, career pathways, job quality and high road training partnerships Plan due date: July 31, 2018 2. Ensure that all collocated partners are meeting regularly and frequently enough to to build relationships, provide updates on center activities, and discuss the strategies for AJCC improvement. Due date: Ongoing Hallmark 8: 1. Once VOS Greeter is implemented, develop policy/procedure for its use and the use of the data to be collected. Due date: December 28, 2018 2. In collaboration with WDB staff, determine the necessity of a written process for how performance and customer feedback data will lead to specific plans for service improvements. If determined useful and necessary, develop the written process. Due date: December 28, 2018
Santa Barbara County WDB Board Meeting Minutes June 8, 2018 Page 6 3. Clarify a common customer satisfaction form and feedback process for job seekers and businesses. Due date: December 28, 2018. Ms. Ming presented the Santa Barbara AJCC Recommended Continuous Improvement Plan as follows: Hallmark 1: 1. Improve signage around the outside of the AJCC, including signage in the parking lot and the required AJCC branding. Due date: August 31, 2018 2. Improve signage within the resource center to assist clients with easily navigating the center. Due date: August 31, 2018 3. Reconstitute Building Safety Committee and develop a training schedule to ensure that all staff are prepared to respond in case of emergencies. Due date: June 29, 2018 Hallmark 2: 1. Coordinate with SBWDB on scheduling the Equal Opportunity Officer (EOO) to come to the Santa Barbara AJCC f or periodic reviews of the facility and to develop a plan to ensure physical and programmatic accessibility. Plan should include an assessment of what types of assistive technology and alternate format materials should be added to the AJCC. Due date: October 31, 2018 2. Conduct a comprehensive assessment of which AJCC documents/materials need to be translated into Spanish and a timeline for completion of those translations. Due date: October 31, 2018 3. Coordinate with SBWDB to determine what services/resources should be made available virtually to clients. Due date: January 31, 2019 Hallmark 3: 1. Ensure that all partners materials are available in the resource room (at a minimum, all mandated and other significant partners in the community). Due date: June 29, 2018 2. Develop a document that overviews all partners programs and services. Due date: November 20, 2018 3. Develop common marketing material that includes an overview of partners services. Due date: December 28, 2018 4. Develop a plan to strengthen the referral process, which includes partner cross training. Due date: January 31, 2019 Hallmark 4: 1. Develop and implement a plan to ensure that all staff are trained on partners programs and services. Ensure that the training is offered on a regular basis. Plan due date: July 31, 2018 2. If needed, meet more regularly to ensure that staff are aware of updates and changes with partner programs and services. Due date: Ongoing Hallmark 5: 1. Develop and execute a plan to train staff on priority sectors, career pathways, and industry recognized credentials. Plan due by July 31, 2018. Training to be completed by October 31, 2018 2. Develop a display/provide information in the resource area on priority sectors and career pathways. Due date: December 28, 2018
Santa Barbara County WDB Board Meeting Minutes June 8, 2018 Page 7 Hallmark 6: 1. Ensure that the business services team has a unified message so that business customers are not confused regarding branding. Due date: December 28, 2018 2. Have the business services team develop a strategy for engaging employers in priority sectors. Due date: October 31, 2018 3. Enhance involvement with local chambers of commerce and other business associations. Due date: October 31, 2018 Hallmark 7: 1. Develop a comprehensive staff development plan, which includes the following: Cross-training on services of One-Stop partners, eligibility for those services, and the process for referring customers to partners; (See Hallmark 4) Use of labor market information to help customers identify career pathways and develop in-demand skills and credentials and find jobs; Effectively register customers in CalJOBS and how to match customers to available jobs; Training on serving individuals with barriers to employment, including customers with disabilities; Providing excellent customer service and customer-centered design; Training on sector strategies, career pathways, job quality and high road training partnerships Plan due date: July 31, 2018 2. Ensure that all collocated partners are meeting regularly and frequently enough to to build relationships, provide updates on center activities, and discuss the strategies for AJCC improvement. Due date: Ongoing Hallmark 8: 1. Clarify role of scan card system vs VOS greeter in the reception area determine which one will be used and what is the timeline for implementation of either updates to the existing scan card system, or the VOS greeter. Due date: December 28, 2018 2. In collaboration with WDB staff, determine the necessity of a written process for how performance and customer feedback data will lead to specific plans for service improvements. If determined useful and necessary, develop the written process. Due date: December 28, 2018 3. Clarify a common customer satisfaction form and feedback process for job seekers and businesses. Due date: December 28, 2018 VI. VII. Next Meeting: The next meeting will be held on October 26, 2018 at the Dept. of Social Services, 234 Camino del Remedio, Santa Barbara (Training Rooms A & B). The meeting was adjourned at 11:45 a.m.
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WIOA Update of Youth Program Operator FY 17-18 Jaime Rutiaga Director of Program Services 1 Agenda Total Number of Youth Served North and South County PY 17-18 Total Number of Participants Enrolled in Paid Work Experience (PWEX) PY 17-18 Amount & Percentage Funds Expended vs. Contract & Work Experience PY 17-18 Explanation for Missed Goals and Plan of Correction 2 PathPoint WIOA Update of Youth Program Operator FY 17-18 10/2018
Youth Served County Wide Program Year 17-18 North County Enrollment Goals Actual Enrollment PWEX Placement Goals PWEX Actual Placements Roll Over Total Served Youth 72 71 56 33 25 96 South County Enrollment Goals Actual Enrollment PWEX Placement Goals PWEX Actual Placements Roll Over Total Served Youth 62 53 40 8 15 68 3 County Wide Percentage of Funds Expended vs. Contract NC Expenditures Fiscal Year Goal Fiscal Year Actual PWEX Fiscal Goal PWEX Fiscal Actual 17-18 $404,532 $312,752.73 $97,413 $52,066.99 SC Expenditures Fiscal Year Goal Fiscal Year Actual PWEX Fiscal Goal PWEX Fiscal Actual 17-18 $330,980 $229,883.75 $71,175 $8,922.33 4 PathPoint WIOA Update of Youth Program Operator FY 17-18 10/2018
Youth Service Flow Chart 1 2 3 4 Recruitment, Referrals and Outreach to Youth Application, Assessment and Eligibility Application Approval, Intake and Enrollment Development of Individual Service Strategy Identify goals, activities, supports, service plan and exit strategies 5 Youth Service Flow Chart 5 6 Case Management and Activities Begin Case Management Service throughout duration of participation for supportive and referral services Activities for In-School and Out-of-School Youth: Goal setting, tutoring, mentoring, counseling, career exploration, workshops, academic or vocational training, school tours, assistance with financial aid, post-secondary enrollment, GED attainment Community service, internships or paid work experience. Worksite orientation occurs prior to start date. Supervisor evaluation to occur at end of experience. Weekly/monthly/quarterly check-ins to monitor performance and update ISS as needed Supportive services provided as needed and stipends for skill attainment awarded 7 Plan and prepare for Youth s Exit from program Twelve Months of Follow-Along Services for each Youth 6 PathPoint WIOA Update of Youth Program Operator FY 17-18 10/2018
North and South County Enrollment Plan of Correction Hire Youth Advocates Encourage youth to plan to improve participation in events Engagement of youth through activities, tours, text polls Youth Services as a Membership Club Provide youth with an ID card Inform youth of the benefits & privileges of the membership Implement Youth Council to direct services through PathPoint Refer Youth to County Youth Council Arrange donations and raffle items for youth that attend Continue Referral Bonus Weekly Open Hours for Youth Service Separate schedule services for minors from older youth (20-24 yrs old) 7 North and South County Enrollment Plan of Correction Quarterly Goals for PWEX NC Quarterly Goals: 1 st Qtr: 11, 2 nd Qtr: 15, 3 rd Qtr: 15, 4 th Qtr: 15 SC Quarterly Goals: 1 st Qtr: 8, 2 nd Qtr: 6, 3 rd Qtr: 13, 4 th Qtr: 13 Reduce Steps to Start PWEX Have more sites already in place Complete new hire paperwork during Work Readiness Workshop Provide more support to youth on first day of employment Assist with SB Downtown Revitalization Market Youth PWEX to SB downtown association Use PWEX monies to off-set new hire costs for businesses 8 PathPoint WIOA Update of Youth Program Operator FY 17-18 10/2018
North and South County Enrollment Plan of Correction Direct Marketing Mail to Businesses Send to County Chambers and their Members Cold Call mailers Utilize South County Businesses Relationships Translate SSB Businesses to WEX sites in North County (Lompoc, Santa Maria, Buellton) Annual Establishing Business Recognition Awards Recognize accomplishments of Youth completing WEX Recognize Businesses contributions to their community 9 PathPoint WIOA Update of Youth Program Operator FY 17-18 10/2018
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WDB M E M O R A N D U M Date: October 26, 2018 To: From: Workforce Development Board Raymond L. McDonald Subject: PY 2018-19 WIOA Budget Recommendation: It is recommended that the Workforce Development Board approve the Program Year 2018-19 budget. Background: The Federal Workforce Innovation and Opportunity Act (WIOA) requires that the local Workforce Development Board (WDB) approve an annual budget. In Santa Barbara County the procedure is for the WIOA budget to first be approved as part of the Grant Recipient (Department of Social Services/DSS) budget by the County Board of Supervisors during June Budget Hearings; and then approved by the WDB at the October meeting. It should be remembered that by having an October WDB approval date, it allows for any final adjustments that may occur in Washington D.C. (including last minute recessions, or government shut-downs) to be taken into account. Discussion: The WDB budget is attached to this memo and will be reviewed with the Board by the Executive Director, before its official adoption via a public vote. The budget is comprised of the annual allocations in the four funding streams: adult, dislocated worker, youth, and Rapid Response/Business Services. In addition this year s budget contains funding for two discretionary grants: one directly from the U.S. Department of Labor to support a special youth, antigang violence project for the City of Santa Maria. And the second grant is from the State to provide limited-term workers to repair and clean-up after the 2017 Thomas Fire/Debris Flow. Finally, our WDB has received funding to support State-initiatives around regional workforce collaboration. The total budget for the WDB, from all sources, is: $6,814,882. 130 East Ortega Street Santa Barbara, CA 93101 805.681.4453
WORKFORCE DEVELOPMENT BOARD BUDGET FY 18-19 (07/01/2018 through 06/30/2019) R E V E N U E End Date 12/31/18 End Date 6/30/19 End Date 12/31/18 Program Adult Dislocated Rapid Layoff WIOA DOL Disaster DOL CPY WDB Grand WDB Total Youth RPU Grant Worker Response Aversion Subtotal Grant Grant Subtotal Budget Carry-Forward from FY 17-18 433,046 580,945 750,237 1,629 23,369 1,789,226 1,023,649 1,023,649 2,812,875 FY 18-19 Funding 889,173 1,002,499 1,222,137 146,132 34,075 3,294,016 1,500,000 279,689 1,779,689 5,073,705 Projected Tranfer of Funds PY18-19 143,999 (143,999) - - - Pending Invoices from PY 17-18 Contracts (139,505) (96,875) (119,141) (355,521) - (355,521) +23% Carry-Forward for FY 19-20 (204,510) (230,575) (281,092) (716,177) - (716,177) A Total Revenue 1,122,203 1,111,995 1,572,141 147,761 57,444 4,011,544 1,500,000 279,689 1,023,649 2,803,338 6,814,882 E X P E N D I T U R E S End Date 12/31/18 End Date 6/30/19 End Date 12/31/18 Program Adult Dislocated Rapid Layoff WIOA DOL Disaster DOL CPY WDB Grand WDB Total Youth RPU Grant Worker Response Aversion Subtotal Grant Grant Subtotal Budget Contracts (KRA and PathPoint) 437,134 285,686 514,472 1,237,292 1,360,014 259,889 787,761 2,407,664 3,644,956 30% ITA/OJT Requirement 278,795 182,205 461,000-461,000 20% Paid Work Experience Requirement 221,040 221,040-221,040 B Subtotal of Contracts 715,929 467,891 735,512 1,919,332 1,360,014 259,889 787,761 2,407,664 4,326,996 WDB Staff Salaries 194,995 127,438 422,151 102,434 40,948 887,966 93,001 101,680 194,681 1,082,647 C Subtotal of Staff Salaries 194,995 127,438 422,151 102,434 40,948 887,966 93,001-101,680 194,681 1,082,647 Additional Expenditures Indirect Costs of 41.01% of WDB Staff Salaries 79,967 52,262 173,124 40,904 15,907 362,164 38,140 41,699 79,839 442,003 Commitment for Future DOL CPY Contracts - 62,866 62,866 62,866 One Stop Facilities 55,789 36,461 92,250-92,250 WDB Costs 3,411 2,229 7,257 1,513 589 14,999-14,999 Local Plan Consulting 10,000 10,000 10,000 30,000-30,000 Program Monitoring 4,233 2,900 7,000 14,133-14,133 RFP Consulting for the One-Stop/AD/DW 21,167 13,833 35,000-35,000 Adult/DW Demo Projects 29,623 387,176 416,799-416,799 Youth Demo Projects 210,527 210,527-210,527 Training/Conference 2,067 1,351 6,570 2,910 12,898-12,898 Carry-Forward Supportive Services Obligations 2,206 1,337 3,543-3,543 Carry-Forward ITA/OJT Training Obligations 2,816 9,117 11,933-11,933 Other Grant Funded Costs - 8,845 19,800 29,643 58,288 58,288 D Subtotal of Additional Expenditures 211,279 516,666 414,478 45,327 16,496 1,204,246 46,985 19,800 134,208 200,993 1,405,239 E Total Expenditures 1,122,203 1,111,995 1,572,141 147,761 57,444 4,011,544 1,500,000 279,689 1,023,649 2,803,338 6,814,882
WDB M E M O R A N D U M Date: October 26, 2018 To: From: Subject: Workforce Development Board Raymond L. McDonald PY 18-19 Budget Request: Prioritization for & Proposed Use of One-Time Funding Recommendation: It is recommended that the Workforce Development Board approve the staff plan for use of Program Year 2018-19 One-Time Funding. Background: Like most government programs, the Workforce Innovation & Opportunity Act (WIOA) annual budget often has a surplus at the end of the program year. While some of the surplus is intentionally planned for, in order to provide bridge money during the first quarter before the full Federal Budget kicks-in; there are un-anticipated funds carried-forward into the next program/budget year. Reasons for the un-intended surplus are: participants who completed training early, resulting in non-use of allocated training funds; delays in staff hiring or individual project start-ups, which reduces line-item expenditures from plan; and, lower than expected enrollments into training causing us to have unspent funds in our State-mandated training line item. In preparing the PY 18-19 budget all of the above factored into providing us with a $627,327 surplus: $416,801 of Adult and Dislocated Worker funds (that can be used together); and $210,526 of Youth funds. Again, since these are fund balance, they can be used for one-time only activities. Discussion: As your Board is aware, we have executed multiple year contracts with KRA and PathPoint but have always kept them on a one-year budget; that allowed for the recapture of unspent funds annually. In preparation for this program year s budget, WDB staff worked with the Performance, Youth, and Executive Committee to develop options for one-time use of funds, and to prioritize those options. These discussions prioritized as the target groups to be served: homeless and military veteran adults; and Foster Youth and juvenile justice-involved from the youth population. 130 East Ortega Street Santa Barbara, CA 93101 805.681.4453
In addition, we discussed various program design options that we had learned about through other workforce agencies around the state and nation (often presented at statewide workforce conferences). In the end, we decided that we wanted to use a public service transitional model for the adult program; and a work experience model for the Foster Care Youth, and youth from Los Prietos Boys Camp. It should be noted that public/community service had a successful experience with the ARRA-funded Youth Corps throughout the county from 2009 thru 2012; and the Youth Committee had long wanted to re-establish workforce program activities with Los Prietos, since 2008. Finally, the homeless service organization, PATH (People Assisting the Homeless) had recently reached out to the WDB staff to discuss ways in which we could better serve this most-in-need community. Moving forward, the WDB staff has already connected with the target group providers (County Probation, County Foster Care, PATH, and United Way) and is developing referral procedures. At the same time, and in order to meet a January 2019 start date, we have developed procurement & funding mechanism to meet County and Federal guidance, but are expeditious. Attached to this memo are the program designs for both programs. In conclusion, there will be no additional WDB staff costs, and $325,951 of the $416,801 in adult funds will go to participant wages & supportive services; while $160,115 of the $210,526 in Youth funds will go to youth in wages & support. 130 East Ortega Street Santa Barbara, CA 93101 805.681.4453
Total Budget/Surplus: $416, 801 Transitional Jobs Program Budget $404, 664 Focus/Target Groups Military Veterans Homeless Target Industry Sectors Healthcare Business Support Services Number of Participants to be Served 30 Program Services Santa Barbara County Workforce Development Board Transitional Jobs Program Adult Programs Structure 1. Program Operation Outreach, intake, enrollment, case management and coordination of other services. 2. Job Readiness Services Interviewing skills, career exploration, resume development, finance and budgeting, workplace expectations and work etiquette. 3. Supportive Services $400 cap per participant for interview and job clothing, and transportation assistance. 4. Work Experience Budget $7,500 $3,000 $12,000 Participant Wages and Benefits $313,952 Work Experience Placement and Coordination Finding worksites, coordinating the placement and follow up of participants. $4,500 Outcomes Payroll Services Participants wages and payroll admin cost. 5. Job Placement and Follow up Services Job finding assistance and one year of follow up services after exit. Job Placement Transition to WIOA Programs for additional services $51,712 $12,000
Total Budget/Surplus: $210,526 Transitional Jobs Program Budget $209,357 Focus/Target Groups Target Industry Sectors Number of Participants to be Served Program Services Foster Youth Juvenile Probation Healthcare Business Support Services 25 Youth Programs Structure 1. Program Operation Outreach, intake, enrollment, case management and coordination of other services. 2. Job Readiness Services Interviewing skills, career exploration, resume development, finance and budgeting, workplace expectations and work etiquette. 3. Supportive Services $400 cap per participant for interview and job clothing, and transportation assistance. 4. Work Experience Budget $6,250 $2,500 $7,500 Participant Wages and Benefits $152,615 Work Experience Placement and Coordination $3,750 Finding worksites, coordinating the placement and follow up of participants. Payroll Services $26,742 Participants wages and payroll admin cost. 5. Job Placement and Follow up Services $10,000 Job finding assistance and one year of follow up services after exit. Outcomes Job Placement Transition to WIOA Programs for additional services