You re Invited... San Francisco, CA June 9 12 All the Right Moves Positioning your practice for success
Exhibitor registration is NOW open for the American Association of Orthopaedic Executives (AAOE) 2016 Annual Conference Why Exhibit? Our Attendees! Over 600 practice executives with direct buying power attend Average size of practice is 7 8 orthopaedic surgeons Total members represent over 10,000 orthopaedic surgeons We Promote You! Publication of company information and a 50-word description in the 2016 Preliminary Program sent to over 2,300 practice executives (if registered by September 15, 2015) Publication of company name, address, booth number and product information in the Buyer s Resource Guide Publication of company name, address, booth number and product information in the Final Program Inclusion of company name, booth number and product information on the meeting app Publication of company name in the AAOE Annual Report Complimentary listings on the AAOE and AAOE Annual Conference websites Exhibit Space Includes: Two complimentary representative badges per 10 x 10 booth Breakfast and lunch provided on-site AAOE sponsored Exhibitor Reception A two-line identification sign (7 x 44 ) showing company name Pipe and drape (8 high at back, 3 high on sides colors selected by AAOE) Booth number identification on an adhesive-backed label located on aisle carpet Three, one-time use attendee contact lists (mail and email, per attendee preference) for pre-conference and post-conference promotion General perimeter security San Francisco, CA June 9 12 The majority of members hold non-physician positions, responsible for: Business operations Patient care systems Financial management And much more Human resource management
Assignment of Booth Space You select your own booth location! Stay tuned for an official confirmation letter stating when you can select your booth location online. Your booth draw appointment date and time is based on your priority point level. POINT SYSTEM 1 point for each year exhibited 1 point for each booth purchased, each year Points are awarded as follows for sponsorship annually: 1 point: $3,600 $4,999 2 points: $5,000 $7,499 3 points: $7,500 $9,999 4 points: $10,000 $14,999 5 points: $15,000 and above Sponsor Advertising All sponsorships must be paid in full by January 5, 2016 to receive complimentary ads in the 2016 Buyer s Resource Guide Sponsorships totalling $5,000 and over: Sponsorships from $3,600 $4,999: Driving Attendee Traffic Full-Page Ad ($1,000 Value) Half-Page Ad ($500 Value) These activities that take place in the exhibit hall will be promoted to attendees before and during the meeting. Dedicated Exhibit Time Over 8.5 hours of dedicated exhibit hall time over 3.5 days. Lunch Breaks in Exhibit Halls Lunch will be served in the exhibit hall on the two fulldays of conference. Exhibit Showcase Reception Reception held in the exhibit hall on the first full day of conference. Food and drinks will be strategically placed to encourage traffic flow. Candy Hunt and Cappuccino Break Offered in the exhibit hall to encourage interaction with exhibitors. Sponsorship Available Raffle and Prize Giveaways Announced in the exhibit hall on the last day of the conference. Make a Splash! Sponsors, as well as new exhibitors, are specifically highlighted in all conference materials and on-site signage!
Sign up now... Company Name: Contact: Address: City: State: Zip: Phone: Fax: Email: Website: Please fax or mail this form to: AAOE 2015 Annual Conference 3925 River Crossing Parkway Suite 300 Indianapolis, IN 46240 Fax: 317 805 0340 Email: info @ aaoe.net Exhibit Space Number of booths requested: x $3,600 (per 10 x 10 ) = Expand your visibility with our members! Sponsorship Opportunities Opening Reception: $50,000 Professional Head Shot Station: $20,000 Neckwallets: $20,000 Conference Bags: $20,000 NEW! Marketplace Lounge Station: $20,000 Coffee Sponsor: $12,500 Opening Networking Session: $30,000 AAOE Bookstore: $10,000 Massage Station: $10,000 NEW! Candy and Cappuccino Event Station: $10,000 Ambassador Breakfast: $9,500 Ambassador Kick-Off Event: $9,500 Hotel Key Cards: $9,500 Mobile App: $7,500 AAOE Mentoring Booth: $7,500 Water Bottles: $7,500 NEW! Water Coolers: $7,500 NEW! Socialbuzz Photo Kiosk: $7,500 NEW! Charging Stations: $5,000 NEW! Scavenger Hunt: $5,000 Pens: $3,600 Keynote Speakers: General Session: $10,000 Closing Session: $20,000 Unrestricted Education / Conference Grants: $7,500 $5,000 $3,600 Didn t find what you were looking for? Contact AAOE to customize a unique opportunity that fits your needs! Call us at 800 247 9699 or email info @ aaoe.net. Current sponsors of each item have the first right of refusal. Commitment of a 50% deposit must be made by June 30, 2015 to maintain sponsorship. After June 30, 2015, sponsored items will be available to all other interested organizations. Non-Sponsorship Opportunities Fast Tracks: $3,000 Conference Bag Stuffing: $1,000 Mobile App: Push Notification: $250 Logo: $75 Banner Ad: $500 Payment Payment in full or a 50% deposit must accompany registration form.* Booth Cost / Deposit Amount: $ I have enclosed a check. (Note: You must pay in U.S. dollars. Sponsorship item(s): $ Please make check payable to AAOE.) Non-Sponsorship item(s): $ I will pay by credit card. Advertising: $ Visa MasterCard American Express Total Amount Due: $ For office use: Full-page Ad Half-Page Ad Date Received Preliminary Program Ads Book wrap $4,500 Inside Cover Front: $5,000 Inside Cover Back: $5,000 Full-Page Color Ad: $2,500 Half-Page Horizontal Color Ad: $1,250 CC# Sec. Code Exp. Date Cardholder Name Buyer s Resource Guide and Final Program Ads Middle Spread 2-pages: $4,000 Middle Spread 1-page: $2,500 Inside Cover Front: $3,000 Inside Cover Back: $3,000 Full-Page Color Ad: $1,000 Half-Page Horizontal Color Ad: $500 Give $500 to AAOE s first community project and your logo will be listed on special signage promoting the Larkin Street Youth initiative. For more information on our community project, visit s4.goeshow.com/aaoe/annual/2016/community_project.cfm. Check here to donate * 50% deposit required with registration. Balance due January 5, 2016 (All registrations received after January 5, 2016 must be paid in full. Booth space may be released if payment is not received).
You re Invited... Important Dates December 10, 2015 Register by this date to be included in the online booth draw process. December 11 12, 2015 Online booth draw for all exhibitors registered by December 10, 2016. January 5, 2016 January 5, 2016 March 16, 2016 Final balance due for all booth registrations sent in before this date.* There will be no refunds issued for cancellations after this date. Register by this date to be guaranteed inclusion in the 2016 Buyer s Resource Guide and Final Program. For exhibitor rules and regulations, visit www.aaoe.net * All registrations received before January 5, 2016 will risk the loss of booth placement if the balance is not paid in full by January 5, 2016. Registrations received after January 5, 2016 must be sent with full payment, by check, or with information to process payment in full by credit card before reserving a space in the exhibit hall. There will be no refunds issued for cancellations after January 5, 2016. The complete exhibitor prospectus, including all rules, regulations and additional opportunities will soon be available online at www.aaoe.net/annualconference.
Showcase Hours Thursday, June 9, 2016 Exhibitor Move-In 7:00 a.m. 7:00 p.m. Friday, June 10, 2016 Exhibitor Showcase Open Exhibitor Showcase Dedicated Hours Exhibitor Showcase Happy Hour Reception 9:00 a.m. 6:30 p.m. 11:00 a.m. 12:15 p.m. 4:15 p.m. 6:30 p.m. Saturday, June 11, 2016 Exhibitor Showcase Open Exhibitor Showcase Dedicated Hours 9:00 a.m. 6:00 p.m. 11:30 a.m. 1:30 p.m. 3:45 p.m. 5:15 p.m. Sunday, June 12, 2016 Exhibitor Showcase Open Exhibitor Showcase Dedicated Hours Exhibitor Move-Out Begins 9:00 a.m. 12:00 p.m. 10:00 a.m. 11:00 a.m. 12:00 p.m. 3:00 p.m. San Francisco, CA June 9 12 3925 River Crossing Parkway, Suite 300 Indianapolis, IN 46240