Duties of a Principal 1. Principals shall strive to model best practices in community relations, personnel management, and instructional leadership. 2. In addition to any other duties prescribed by law or policy, Principals shall: a. follow the directives of the Superintendent b. cooperate with the Superintendent and other administrators in the performance of their duties c. keep the Superintendent informed of school activities, issues, and problems d. supervise and monitor the performance of all personnel and students in a school without prejudice due to race, color, gender, age, national origin, disability, religion, veteran or family status, or any other status or condition protected by applicable state or federal laws e. use best efforts to direct and maintain compliance with all applicable laws, regulations, and policy by i. maintaining proper discipline ii. conducting drills to protect students from fire, disaster, violence and other threats iii. maintaining and protecting school property by 1. maintaining effective supervision of custodial services by ensuring that a. facilities students use are thoroughly cleaned and repaired prior to each school day b. custodians are assigned recurring tasks at appropriate intervals President, Board of Education Page 1 of 13 Effective Date: July 1, 2007
c. inspections are performed daily 2. conducting inventories, investigating and reporting losses of supplies and equipment iv. properly accounting for student and employee attendance 1. keeping student records currently posted in paper and electronic files 2. forwarding timely, complete, and accurate employee time and attendance reports to the central office v. referring all employees who suffer workplace injuries to the central office vi. evaluating all subordinate certified personnel annually vii. limiting and controlling the behavior of visitors to school premises viii. cooperating with law enforcement ix. organizing staff meetings with reasonable notice, frequency, and length x. assigning duties equitably f. arranging for substitute teachers, and g. implementing the district safety program that follows: President, Board of Education Page 2 of 13 Effective Date: July 1, 2007
S A F E T Y P R O G R AM 1. Definition. Safety means protection of students, the public in general, employees, and property in the conduct of all our school district operations. 2. Purpose. It is our intent to provide a safe learning and working environment in all areas. Accidents and injuries are preventable when all school employees take action to control the environment. Therefore, all employees should consider safety over expediency or shortcuts. Every employee should attempt to reduce the possibility of accidents. No phase of the district s operation is more important than safety. Safe practices on the part of the workers must be part of all operations. Employees are personally charged with preventing student and employee injuries on the job. With the cooperation of all employees, we will actively create a safe working and learning environment throughout the school district. 3. Directives. All employees are directed to: a. report all work-related injuries immediately to the Superintendent s office b. inspect your work areas and classrooms for immediate or potential hazards c. correct or report in writing immediate or potential hazards that you find d. read and follow the directions and warnings on the materials, equipment, and chemicals you use e. inspect tools and equipment before using them and before allowing anyone under your supervision to use them f. report any violation of these directives to your Principal or the Superintendent in writing. 4. Responsibilities of Principals and Site Supervisors. The highest-ranking administrator at each school campus or district-wide service site (referred to herein as Principal) is responsible for implementing and enforcing compliance with the appropriate directives in this Safety Program at each site. If the Principal is temporarily absent, the duty to enforce the program should be delegated by the Principal to someone else. The Superintendent or his delegate shall monitor compliance with this regulation with on-site audits of Principals practices and documentation. Principals shall: a. conduct safety training sessions b. maintain all documentation and records developed as a result of safety training, safety inspections, accident investigations, and hazard reports for at least five years c. take prompt corrective action to prevent recurrence of accidents or hazards d. report unresolved safety issues to the Superintendent in writing e. monitor the implementation and effectiveness of corrective actions. 5. Safety Training. The following types of safety training shall be provided: a. Monthly safety meetings. b. Specialized training to perform any assigned tasks that could expose them to safety hazards not otherwise covered by annual safety training. c. Annual safety training on: i. hazardous chemicals President, Board of Education Page 3 of 13 Effective Date: July 1, 2007
ii. safety equipment iii. housekeeping iv. equipment guarding v. personal protective equipment vi. fire extinguishers vii. workers compensation reporting d. Individualized annual safety training of employees hired after the regular annual safety training session(s). 6. Safety Training Recordkeeping. Documentation will include: a. date of training, b. name of trainer, c. subject(s) covered, and d. attendance roster with employees signatures. 7. Safety Inspections. Principals shall conduct and document weekly safety inspections of the common and maintenance areas of schools. 8. Accident Investigations. An accident shall be defined for the purposes of this program as any occurrence that damages or threatens to damage persons or property. For reporting purposes, damage to persons or property should be considered an accident, even if the damage was intentionally inflicted. The goal of an investigation is to determine what conditions and actions helped cause the accident. Principals shall investigate all accidents--including those near misses not producing injuries and all incidents threatening student or employee safety. A thorough accident investigation can lead to ideas for change that may prevent future injury. In the event of an accident, principals shall: a. report any suspected criminal activity to the police b. investigate and report all accidents no later than one working day after each accident c. forward a copy of each accident investigation report involving serious student or employee injury to the Superintendent. d. Principals should follow these guidelines they investigate accidents: i. interview bystanders as well as everyone directly involved ii. when conflicting accounts arise, re-interview the involved employee(s) or witnesses iii. do not disturb the accident scene until you are satisfied with the investigation iv. take pictures or draw diagrams of the scenes of serious accidents v. before leaving the scene of the accident, warn, protect or repair any exposure areas to prevent another accident from occurring vi. prepare a detailed, written report before leaving for the day. 9. Analysis and Evaluation. The Superintendent or his delegate shall read accident and injury reports, workers compensation injury and illness forms, and insurance loss runs in order to analyze the District s accident history on a quarterly basis. In light of these analyses, the Superintendent shall annually evaluate the effectiveness of this regulation, and make any necessary improvements. President, Board of Education Page 4 of 13 Effective Date: July 1, 2007
Safety Training Attendance List The undersigned have received the following training: Subject: Date: Trainer: Location: Employee Name: Printed Signature President, Board of Education Page 5 of 13 Effective Date: July 1, 2007
Watson Chapel School District I. Purpose EMPLOYEES CHEMICAL RIGHT TO KNOW ACT The purpose of this program is to establish uniform guidelines that will ensure the hazards of all chemicals used within Watson Chapel School District are evaluated and the hazard information is transmitted to all affected employees. II. Hazardous Chemical Inventory A list of all hazardous chemicals has been compiled and is located in the front of each Material Safety Data Sheet book. Material Safety Data Sheets (MSDS) have been compiled for each hazardous chemical purchased, used, or manufactured at this site and located at designated MSDS stations in each school or workplace. The Safety Coordinator (the Principal, Site Supervisor, or that person s delegate) is responsible for compiling and maintaining accurate MSDS for the facility. III. Chemical Labeling Each Safety Coordinator is responsible for ensuring proper labeling of containers of hazardous chemicals. Each Safety Coordinator is responsible for the awareness of appropriate container requirements for the type of chemical. The Safety Coordinator is responsible for ensuring proper labeling when shipping hazardous chemicals. The Safety Coordinator is responsible for reviewing and updating label information on containers of hazardous chemicals when necessary. IV. Labeling System The manufacturer s label will be used on all containers with hazardous chemicals. If the container does not contain the appropriate manufacturer s label, an in-house label will be attached to the hazardous chemical container with the appropriate warnings that include: 1. Identity of the hazardous chemical(s) contained therein; and 2. Appropriate hazard warnings. President, Board of Education Page 6 of 13 Effective Date: July 1, 2007
Chemicals that are transferred to a secondary container do not need to be labeled provided that they are for the sole and immediate use of the employee who performs the transfer. If a hazardous chemical is transferred from the original container to another container for storage or other than immediate use, the employer shall reproduce or otherwise place on the container to which the hazardous chemical was transferred the information required above. V. Review of Labels The method to be used to review and update label information is as follows: The Safety Coordinator will: 1. Receive copies of updated MSDS. 2. Alter the secondary container labels if necessary. 3. Retrain employees on changes to the MSDS, if necessary. 4. Replace the "old" MSDS with the updated copy in the MSDS inventory book. VI. Alternatives to Labeling Containers For containers that cannot actually have a label physically attached due to environmental reasons, the following system shall be followed: 1. Signs will be posted in the areas were the chemicals are stored and used. 2. The appropriate labels shall be attached to the designated signs. 3. The information on the signs shall be reviewed and updated according to regular procedures. VII. Material Safety Data Sheets (MSDS) The Safety Coordinator, or his designated representative will be responsible for obtaining and maintaining a log of MSDS. Material Safety Data Sheets (MSDS) will be maintained in designated MSDS stations in each school or workplace. Employees may obtain access to the MSDS by opening the binder located in the designated station and review the appropriate sheet filed in sections by Vendor and alphabetical order by chemical name. When the MSDS is not received at the time of shipment, the Safety Coordinator will: 1. Request a Material Safety Data Sheet from the shipper, 2. Put on hold the use of the chemical until the MSDS is received. President, Board of Education Page 7 of 13 Effective Date: July 1, 2007
VIII. Training The Safety Coordinator has been designated to ensure the training of all employees on the Employees Chemical Right to Know Act. The following format will be used to train employees on the Employees Chemical Right to Know Act: 1. The trainer will give an introduction to the Employees Chemical Right to Know Act and will explain the aspects of the program. 2. The trainer will review specific hazards of chemicals in the work area. 3. The trainer will review how to read MSDS, and go over specific classes of chemicals in the employees specific work area. 4. Review personal protective equipment required when using the chemicals. 5. Answer any questions concerning the Employees Chemical Right to Know Act or chemicals used in the Care Center. Frequency of Training: 1. Newly assigned employees shall be provided training in an area containing hazardous chemicals. Additional instruction or training shall be provided whenever a new hazard is introduced into their work area or whenever new and significant information is received concerning the hazards of a chemical. 2. Refresher training shall be provided to existing employees at least annually. Training Records: The Safety Coordinator shall keep a record of the dates of training sessions given to our employees together with the names of those employees who attended the training session. Training Program: The following information will be included in the training program to each employee: 1. Employees Chemical Right to Know Act 2. The operating procedures present in the work area where hazardous chemicals are present. 3. The location and availability of the written Employees Chemical Right to Know Act, chemical inventory and MSDS. 4. The methods and observations that may be used to detect the presence or release of a hazardous chemical in the work area. 5. The physical and health hazards of the chemicals in the work area. President, Board of Education Page 8 of 13 Effective Date: July 1, 2007
6. The measures employees should take to protect themselves from the hazards of chemicals (work practices, personal protective equipment, and emergency procedures). 7. Explanation of the labeling system, explanation of the Material Safety Data Sheet and how to obtain and use hazard information. 8. General safety instructions on the handling, cleanup and the disposal of the hazardous chemicals in the work place. 9. Training on the specific hazardous chemicals an employee will be encountering in his/her routine employment. IX. Hazards of Non-Routine Tasks The Safety Coordinator will be responsible for informing employees of the hazards of non-routine tasks Currently there are no non-routine tasks that warrant special training. In case the development of such tasks occurs, the following methods will be used to inform each employee of the hazards associated with non-routine tasks: 1. The Safety Coordinator will issue a permit before non-routine work begins. 2. The Safety Coordinator will review any hazards associated with the non-routine work to be performed. 3. The Safety Coordinator or qualified supervisor will inform the employee of the hazards associated with the non-routine task. X. On-Site Contractors The Safety Coordinator will be responsible for informing all contractors of any hidden hazards their employees may be exposed to while working on the premises. President, Board of Education Page 9 of 13 Effective Date: July 1, 2007
Weekly Safety Inspection Form Date of Inspection: Location Inspected: Areas Inspection Issues Is it Yes No safe? 1. Housekeeping Is the work area clean and orderly? 2. Floors Are floors in good condition--smooth, clean surfaces, without holes, cracks or humps? 3. Aisles Are aisles and passageways clear, dry and free of tripping hazards? 4. Stairways Are stairs in good condition, with handrails and adequate lighting? 5. Storage Are materials, products, or supplies properly and safely stored to a workable height? 6. Ladders Are ladders provided where needed, of standard construction, and in good physical condition? 7. Machines & Equipment Are machines and equipment in safe operating condition? Are the necessary guards provided and used? 8. Hand Tools Are the right tools for the job being used? Are they in good condition? 9. Electrical Are all required grounds provided on power tools and extension cords? Is equipment in good operating condition? 10. Lighting Is adequate lighting provided in all work areas? 11. Eye Protection Are all employees provided with suitable eye protection when around operations that produce eye hazards? 12. First Aid Are first aid supplies provided where needed? 13. Fire Extinguishers Are fire extinguishers easily accessible, unblocked, and properly serviced? 14. Entrances Are entrances kept dry or provided with nonskid mats? 15. Exits Are emergency exits marked, clear, and easily accessible? Are exit doors unlocked and do they swing toward the outside? 16. Exterior (sidewalks, Are sidewalks and parking lots smooth and free of parking lots, etc.) cracks. holes and tripping hazards? 17. Material Handling- Are all employees trained in proper lifting techniques Lifting and material handling? 18. Signs Are safety instructions and warning signs posted where needed? Signature: President, Board of Education Page 10 of 13 Effective Date: July 1, 2007
Safety Hazard Report Form Name: Date: Day of Week: Time: Location: Hazard Description: Recommendations for correction: Delivered to: Correction Date: Signature President, Board of Education Page 11 of 13 Effective Date: July 1, 2007
Accident Investigation Report Form Injured persons names and job titles Date and time of accident: am pm Location of accident: Describe any property damage: Describe the sequence of events that included the accident: List factors contributing to injury or property damage: Witnesses: What action(s) are being taken, and by whom, to prevent recurrence of this type of injury? Was the report to supervisor delayed? Why? Was medical treatment required? Who administered medical treatment? Where was medical treatment administered? Is this likely to happen again? How often? Frequently Occasionally Investigator s signature: Date: President, Board of Education Page 12 of 13 Effective Date: July 1, 2007
SAFETY PROGRAM ANALYSIS AND EVALUATION Date of Review: REVIEW PERIOD: From: / / To: / / DOCUMENTS/DATA REVIEWED: Incident Reports Yes No No Report Accident Investigation Reports Yes No No Report Hazard Reports Yes No No Report Inspection Reports Yes No No Report Insurance Loss Reports Yes No No Report New Exposures Identified: Corrective Action Identified / Taken: Reviewed and Approved By: President, Board of Education Page 13 of 13 Effective Date: July 1, 2007