SCHOOL BOARD OF BREVARD COUNTY, FLORIDA BOARD AGENDA ITEM April 18, 2017 PURCHASING SOLICITATION PB #17-PB-066-NC Office Supplies for the SE Florida Governmental Purchasing Cooperative Office Depot, Inc. (ITB) Invitation To Bid (ITN) Invitation To Negotiate (PB) Piggyback (RFP) Request For Proposal (RFQ) Request For Qualifications (SC) State Contract (SS) Sole Source REQUESTOR: Office of Purchasing & Warehouse Services Legal Review: Yes No VENDOR NAME AMOUNT AWARDED REQUIRED PRODUCTS/SERVICES Office Depot, Inc. $493,783.00 Various Office Supplies Total $493,783.00 Contract Renewal Recurring Contract New Contract New Contract Amount $493,783.00 Previous Contract Amount N/A Variance N/A PRICE INCREASE / DECREASE EXPLANATION: N/A DISCUSSION: State Board of Education Rule 6A-1.012(6) allows school districts to make purchases at or below the specified prices from contracts awarded by other city or county governmental agencies, other district school boards, community colleges, federal agencies, the public or governmental agencies of any state, or from state university system cooperative bid agreements, when the proposer awarded a contract by another entity will permit purchases by a district school board at the same terms, conditions, and prices (or below such prices) awarded in such contract, and such purchases are to the economic advantage of the district school board. Office Depot, Inc. was awarded a contract by the City of Tamarac, FL., solicitation title of Office Supplies for the SE Florida Governmental Purchasing Cooperative Office Depot, Inc., solicitation number 13-23R, with a contract period of October 18, 2013 through October 17, 2019. The original bid documents are available in the Purchasing Office for further review. CONTRACT TERM: The initial contract term shall commence April 19, 2017 and continue until October 17, 2019. RECOMMENDATION: It is the recommendation of Dr. Mark Mullins, Deputy Superintendent/Chief Operations Officer, and Ed Parker, Director of Purchasing and Warehouse Services to approve the piggyback contract with Office Depot, Inc., in the amount of $493,783.00. AUTHORITY FOR ACTION: Florida Administrative Code 6A-1.012 (6) OFFICE OF PURCHASING SERVICES 2700 JUDGE FRAN JAMIESON WAY VIERA, FL 32940-6601
OFFICE SUPPLIES (City of Tamarac):13-23R Executive Summary Lead Agency: City of Tamarac, FL RFP Issued: August 6, 2013 Solicitation: 13-23R Office Supplies for the Southeast Florida Governmental Purchasing Cooperative Pre-Proposal Date: No Pre-Proposal Conference Response Due Date: August 21, 2013 Proposals Received: 4 Awarded to: The City of Tamarac Department of Procurement issued RFP 13-23R on August 6, 2013, to furnish Office Supplies for the City of Tamarac and other governmental entities under the Southeast Florida Governmental Purchasing Cooperative. Cooperative purchasing language: Approved on September 28, 2016, Resolution No. R-2016-107, the City Commission of the City of Tamarac, FL approved agreement and authorized the appropriate city officials to execute an agreement with National Intergovernmental to mutually utilize the City of Tamarac agreement as the primary agreement for office supplies to National IPA members in the United States and other countries (Resolution No. R-2016-107, Section 3.). Resolution No. R-2016-107, Agreement Amendment #1, 2. The following new sections shall be added to the Agreement: 21. The Contractor and the City shall extend this Agreement to other public sector entities ( entities ) within the State of Florida, including, but not limited to, agencies, school districts, universities, community colleges, counties, cities, towns, villages, and special districts. Purchases may be made under the terms and conditions of this Agreement by governmental and educational entities located outside the State of Florida. Notice of the solicitation was sent to potential offerors, as well as advertised in the following: Sun Sentinel, Fort Lauderdale, FL Online Internet posting City of Tamarac, FL On August 21, 2013 proposals were received from the following offerors: Office Depot (2 Proposals) OfficeMax Staples Advantage The City of Tamarac granted offerors the ability to include base and alternate proposals. Page 1 of 2
The proposals were evaluated by an evaluation committee member agencies of the Southeast Florida Governmental Purchasing Cooperative (City of Coral Springs, City of Tamarac, Town of Davie, and City of Greeenacres). Using the evaluation criteria established in the RFP, the committee evaluated and ranked proposals based on the most advantageous with 1 being the highest ranking. The City of Tamarac executed the agreement with a contract effective date of October 18, 2013. Term: Initial agreement from October 18, 2013 through October 17, 2016 with the option to renew for a three (3) year period through October 17, 2019. Resolution No. R-2016-107, Section 2 the City Commission of the City of Tamarac, FL approved Agreement Amendment #1 exercising a three (3) year renewal option term for the period of October 18, 2016 through October 17, 2019; Renewal Terms: October 18, 2016 through October 17, 2019. Contract includes: Breakroom & Cleaning Supplies, Folders, Binders & Accessories, Office Consumables (includes Art, Educational & Envelopes), Office Equipment, IT Peripherals, Paper Other, Paper_ White, Recycled & Virgin, Toner Original Equipment Manufacturer, Toner - Remanufactured Pricing/Discount: Page 2 of 2