YCU COMMUNITY-BASED PROJECT GRANT APPLICATION GUIDELINES Innovation and Research Management Centre (irmc) Universiti Tenaga Nasional This Guideline shall be used by all academic staff and shall be reviewed periodically by the UNITEN R&D Committee. Changes to the Guideline shall be where appropriate to reflect latest development/requirements in UNITEN. UNITEN R&D Committee reserves the right to introduce any further, future methods and implementation procedures within any of the provisions of this Guideline. All such methods and implementation procedures must be observed by all UNITEN Academic Staff.
TABLE OF CONTENTS OBJECTIVE 1 GENERAL GUIDELINE 1 ELIGIBILITY 1 PROJECT EVALUATION & FUND APPROVAL 2 PROJECT MONITORING 2 DELIVERABLES 3 CONFERENCE, PUBLICATIONS & JOURNALS 3 CHANGE OF PROJECT LEADER 3 TERMINATION 3 EXPENDITURE 4 CONTACT INFORMATION 6
1.0 OBJECTIVE Yayasan Canselor Universiti Tenaga Nasional (YCU) Research Grant 2018 is a seed fund for UNITEN researchers to embark into community-based research projects. It can also be applied for other research projects that are aligned with UNITEN Research Institutes (RI) roadmap. 2.0 GENERAL GUIDELINE 2.1 YCU Research Grant is opened to all UNITEN academic staff. 2.2 Project Leader that is blacklisted by irmc shall not be considered for this grant. 2.3 The project duration for YCU Research Grant is twelve (12) months. Project extension is allowed for a maximum of three (3) months. 2.4 All proposals submitted for YCU Research Grant shall have the element of research that is able to produce tangible output to support the KPI of the University. 2.5 The research work should be a community-based project or it should focus on any of the five (5) research institutes of UNITEN. 3.0 ELIGIBILITY 3.1 Malaysian Citizen; and 3.2 Permanent academic staff ; or 3.3 For contract academic staff, must have a Malaysian citizen and permanent staff as a co-researcher 3.4 For non-malaysian Citizen, must have a Malaysian citizen and permanent staff as a co-researcher 1
3.4 An applicant is allowed to be the PI for one (1) UNITEN Grant only. Hence, only one application will be approved in every cycle 3.5 Academic staff on study leave is not allowed to be the PI but may remain as a research member. However, no claims are allowed to be made, unless the study program is based in UNITEN 3.6 PI who moves to another university must relinquish the position as the PI but may remain as a co- researcher. However, no claims are allowed to be made 4.0 PROJECT EVALUATION & FUND APPROVAL 4.1 YCU Research Grant will be screened through two (2) levels; (i) Research Institutes (ii) Jawatankuasa R&D Committee meeting (JKR&D) 4.2 Final approving authority is vested with the JKR&D which will be chaired by the Deputy Vice Chancellor (Academic & Research) or any representatives appointed by the Deputy Vice Chancellor (A&R). 4.3 irmc will issue a notification of project approval to successful YCU Research Grant applicants. 5.0 PROJECT MONITORING 5.1 PI is required to submit progress report and expenditure report after six (6) months from the project approval date. 5.2 End of Project Report (ER) will be submitted 2 months after date of completion. No expenses are allowed after project end date even though ER has not been submitted. 5.3 Submission of ER must be accompanied with final expenditure report and the front page of publication. 2
6.0 DELIVERABLES / OUTPUT 6.1 PI must publish at least one (1) indexed conference paper. 6.2 Acknowledgement and affiliation with UNITEN have to be clearly indicated in the publication. 6.3 A community project report is to be submitted towards the end of the project. 7.0 CONFERENCE, PUBLICATIONS AND JOURNALS 7.1 All publications must be registered into the UNITEN Online Publication System. 7.2 Staff should consider publishing in relevant ISI or SCOPUS/ERA listed journals that are free of charge. 7.3 Staff should consider inter-library loan or request for journal subscription through the university library. 8.0 CHANGE OF PROJECT LEADER 8.1 PI needs to appoint a suitable replacement from a researcher who is not leading any research or consultancy project in the event that calls for a change in project leader. The form is available on IntraUniten. 9.0 TERMINATION 9.1 YCU Research Grant can be terminated based on the following: (i) Non-performance in terms of research progress (ii) Non-performance in terms of expenditure progress (iii) Any false reporting by the project leader (iv) Any misuse of the grant provided (v) In the event of resignation, retirement or transfer as stated in 8.1 above, a suitable project leader as a replacement is unavailable to take over the project (vi) Any other reasons that makes the grant cannot be completed as planned 3
10.0 EXPENDITURE STAFF COST [PNL_STACOS] 40040 SALARY FOR RESEARCH ASSISTANCE 1) The grant can be utilized to pay for full time Research Assistant (RA) as contract staff. The recruitment process will be done by irmc. 2) Salary meant to hire RA should follow the salary band as in irmc s Guideline of RA appointment. STAFF TRAVELLING COST [PNL_STAFFT] 44705 - TOLL/PARKING 44710 - AIRFARES 44720 - TAXI FARES 44730 - HOTELS 44735 - SUBSISTENCE 44745 - CAR MILEAGE 1) Expenses that cover all domestic travelling and transportation related to the project. 2) For overseas travelling the criteria below must be followed: (i) Shall depend on the sufficiency of the grant and only the PI or coresearcher is allowed. (ii) Research Assistant is only allowed to attend domestic conference/seminar/workshop that relates to the project. 3) Overseas traveling allowed is for attending conference / seminar/ workshop/ colloquium to present the research output. 4) The destination must be the most economical in terms of facilities, expertise and transfer of technology. ADVERTISING EXPENSES [PNL_ADVERT] 44520 EXHIBITION PARTICIPATION /CONTRIBUTION 1) Expenses related to exhibition fee. 4
MATERIALS & CONSUMABLES [PNL_MATCON] 41010 MATERIALS 1) Only expenses related to the research is allowed. 2) Rental is only allowed for lab equipment, and other items directly involved in the research. Rental for building and transportation is not allowed. OFFICE EXPENSES [PNL_OFFICE] 44010 OFFICE STATIONERIES 1) Maximum for printing/stationeries is RM1, 000. 2) Only expenses related to the research is allowed. 3) Grant shall not be used for phone/broadband/postage bill payment TRAINING EXPENSES [PNL_TRNWEL] 46240 SEMINAR & OTHER 1) This cost element allocation includes hospitality, honorarium, professional service, data processing and other services related to the research. 2) Journal subscription is not allowed. 3) Conference/workshop/training fee is RM3, 000 maximum. 4) Honorarium cannot be paid to staff. Any special request for the purpose of the research shall be tabled at JKRND meetings which are held every 2 months. 5
CONTACT INFORMATION INNOVATION & RESEARCH MANAGEMENT CENTRE UNIVERSITI TENAGA NASIONAL JALAN IKRAM UNITEN, 43000 KAJANG, SELANGOR Telephone No.: 03-8921 2020 ext 3020/3032/3036 6