MINUTES OF A REGULAR MEETING OF THE LACEY CITY COUNCIL HELD THURSDAY, SEPTEMBER 22, 2016, IN LACEY COUNCIL CHAMBERS. CALL TO ORDER: PLEDGE OF ALLEGIANCE: COUNCIL PRESENT: Mayor Ryder called the meeting to order at 7:00 p.m. Mayor Ryder led the Pledge of Allegiance. A. Ryder, C. Pratt, V. Clarkson, J. Hearn, J. Gadman, L. Greenstein, M. Steadman STAFF PRESENT: S. Spence, D. Schneider, D. Pierpoint, S. Egger, T. Woo, L. Gotelli, C. Litten, S. Schelling, P. Lovell APPROVAL OF AGENDA AND CONSENT AGENDA: Consent Agenda Items: A. Council Worksession minutes of September 1, 2016 B. Council Meeting minutes of September 8, 2016 C. A motion to approve payment of claims, wages and transfers for September 1-12, 2016. COUNCILMEMBER GADMAN MOVED TO APPROVE THE CONSENT AGENDA AND AGENDA. DEPUTY MAYOR PRATT SECONDED. MOTION CARRIED. PUBLIC RECOGNITION: PROCLAMATION: Erich Ebel, Chair of Historical Commission, recognized Yasmin Alpetkin for her outstanding service on the Historical Commission. Mayor Ryder proclaimed October 2016 as National Disability Employment Awareness Month. LaDell Lockwood, Communications Manager, Department of Services for the Blind, accepted the proclamation for the community. Mayor Ryder declared September 27, 2016, as National Voter Registration Day. Mary Hall, Thurston Page 1 of 6
County Auditor, accepted the proclamation and encouraged all to register to vote by the October 31 deadline. REFERRAL FROM HEARINGS EXAMINER: Sarah Schelling, Associate Planner (CD), presented Council with a request to approve Project #16-06, a Conditional Use Permit Application for City of Lacey Lift Station #2 Replacement Project. COUNCILMEMBER GADMAN MOVED TO APPROVE PROJECT #16-06, CUP APPLICATION FOR CITY OF LACEY LIFT STATION #2 REPLACEMENT PROJECT. COUNCILMEMBER CLARKSON SECONDED. MOTION CARRIED. MAYORS REPORT: MAYOR RYDER MOVED TO APPOINT ERICH EBEL, ALAN TYLER, AND NATHAN HUNT TO A 1 ST TERM ON THE HISTORICAL COMMISSION. COUNCILMEMBER GADMAN SECONDED. MOTION CARRIED. The Mayor reported that he represented the City of Lacey at several community events, including Military Appreciation Day, dedication of a new engineering building at St. Martin s University, and the annual Panorama City VIP Event. He also met with the Polish foreign minister to discuss economic development opportunities in the City of Lacey with the five fastest growing companies in Poland. CITY MANAGER S REPORT: Police Chief Pierpoint presented Council with a request to authorize the City Manager to sign the 2016-2017 School Resource contract. DEPUTY MAYOR PRATT MOVED TO AUTHORIZE THE CITY MANAGER TO SIGN THE 2016-2017 SCHOOL RESOURCE CONTRACT. COUNCILMEMBER STEADMAN SECONDED. MOTION CARRIED. Page 2 of 6
Scott Egger, Public Works Director, presented Council with a request to award Lacey Contract Number PW 2016-21 to low bidder Pease & Sons, Inc. from Tacoma, WA in the amount of $552,665.58 for the a re-bid for the Westside Booster Pump Station VFDs and Standby Generator. The Engineer s Estimate is $601,056.65. This project was originally bid in late July. Due to bidder confusion all the bids were rejected and the project was re-bid. COUNCILMEMBER GREENSTEIN MOVED TO AWARD LACEY CONTRACT NUMBER PW 2016-21 TO LOW BIDDER PEASE & SONS, INC. FROM TACOMA, WA IN THE AMOUNT OF $552,665.58. DEPUTY MAYOR PRATT SECONDED. MOTION CARRIED. Scott Spence, City Manager, invited the public to attend the annual City of Lacey Children s Day on October 1, 2016 at Huntamer Park in the Woodland District from 11 a.m. to 2 p.m. STANDING GENERAL COMMITTEES: Finance & Economic Development Committee Deputy Mayor Pratt reported the committee received an update on the 2017 Budget, early retirement of the limited tax obligation bond of 2006, the Six-Year Strategic Plan review, and financing of ULID #24 Tanglewilde East. BOARDS & COMMISSIONS: ECONOMIC DEVELOPMENT COUNCIL Councilmember Steadman reported on the Thurston County Economic Alliance Summit. A draft strategy will be presented to identify 35 initiatives focusing on three areas small business, infrastructure and policy. Page 3 of 6
HHSC & CIP Councilmember Clarkson reported there has been agreement among the four south county cities and the four partners related to the MOU. It is anticipated that the agreement will move forward for signatures. EMS Councilmember Steadman reported the Board discussed the 2017 Budget, but did not vote because additional information was needed. A special meeting will be held on October 3, 2016. INTERCITY TRANSIT Councilmember Gadman reported during the annual retreat, the Board discussed expanded service, capital facilities and infrastructure. He stated that Amtrak has announced it will not renew its lease with the station in 2018. Intercity Transit is the facility operator. LOTT Deputy Mayor Pratt reported the Board reviewed a draft of the 2017-2018 Budget and Capital Improvement Plan, and discussed water system upgrades and reduced wastewater service charges. ORCAA Deputy Mayor Pratt reported the Board approved adoption by reference of federal standards that allows ORCAA to be the primary enforcer of air quality regulations. In other business, the Board approved amendments that would move homeowners from a permit system to a notification system prior to starting any demolition project. Thurston County Law & Justice Councilmember Steadman reported a triage facility will open in 2017 to provide appropriate treatment for persons who are arrested, and suffering from mental Page 4 of 6
illness. The goal is to bypass the emergency room with proper mental treatment in the triage facility. Thurston County Coalition against Human Trafficking Councilmember Hearn reported that nationally, 150,000 300,000 children are victims of human trafficking, and Washington State is one of the hotspots in the county. He stated that communitywide support is needed to treat survivors and keep our community safe. He encouraged advocacy for policy changes, education, a coordinated regional response, and integrating trafficking models into high schools. Thurston Thrives Deputy Mayor Pratt reported that Thurston County was selected as one of 50 healthy communities to compete for up to $500,000 in funding. If awarded, funding would be used to assess the strengths and gaps of our trail systems. TPB Mayor Ryder reported that TRPC applied for a transit grant, continues recruitment for an executive director, and has begun recruiting for a business representative on its board. The Thurston County Service Transportation Program was awarded $425,000 by TRPC for two different projects in 2013. Since then there has been an urgent need to fund a retro road upgrade project. As a result, they have requested TPB to approve defederalizing funding of the 2013 projects and transfer the funds to the retro road project. The Board approved the request. Since TRPC s regional project, Bridging the Gap, has been completed, the Board is discussing the next priority and considering funding for the missing gap of the Lost Cabin Road corridor extension. Page 5 of 6
TRPC Councilmember Clarkson acknowledged Mayor Ryder s updates of the TRPC during his TPB report. Councilmember Clarkson is participating in the process to hire a new executive director and provide an update to Council. It is anticipated that a new person will be hired by the end of this year. VCB Councilmember Greenstein provided an update on the VCB s branding process and the new logo proposed as Experience Olympia and Beyond. Conceptual plans show how the entire region would be marketed to attract tourism. In other business, the Board voted on new bylaws. A recommendation was made to appoint an elected official to serve on the Executive Committee of the VCB Board. However, the vote failed. ADJOURN: Mayor Ryder adjourned the meeting at 8:35 p.m. MAYOR: ATTESTED BY CITY CLERK: DATE APPROVED: Page 6 of 6