Asbestos Management Plan

Asbestos Management Plan

Version Control Sheet Version Date Reviewed By Revision Details 1 12/12/2017 Louise Newsham Asbestos Management Plan created. Page 2 of 9 Asbestos Management Plan, Version 1, 12/12/17

Asbestos Management Plan 1. Location and Condition of Asbestos Existing information regarding the location and condition of asbestos containing materials at any University premises will be held and controlled by the Appointed Person and Nominated Deputy. The information is held in an asbestos register called istar and can only be accessed by the Appointed Person and Nominated Deputy. Appointed Person and Nominated Deputy will determine based on the condition of asbestos containing materials whether the material needs to be removed or if it can be managed in situ. Requests for information are via the Estates and Facilities ServiceNow form available to all employees (select Work Requests and Asbestos Survey Request). Requests via ServiceNow are subject to a 6 week Service Level Agreement unless there is a need to involve a third party (such as an asbestos consultancy or remediation contractor). Based on the request for information, should remediation work be required, this will be undertaken by University of Bradford framework asbestos removal contractors and managed by the Appointed Person or Nominated Deputy. 2. Material and Priority Assessments All asbestos containing materials will be priority risk assessed taking into account their location, type and condition. The priority assessments will determine if remediation work is undertaken or if the material can remain in situ and be managed with appropriate control measures. All priority assessments are held on istar. 3. Action Plans and Identified Asbestos Where previous surveys have identified asbestos containing materials the information will be incorporated into istar by the Appointed Person and Nominated Deputy. Where no information is available on a particular material, if it is suspected to contain asbestos by either the Appointed Person or Nominated Deputy, it will be treated as asbestos containing materials and this will be clearly indicated on istar. Page 3 of 9 Asbestos Management Plan, Version 1, 12/12/17

3.1 Control Measures for Specified Area Identified 3.1.1Tower Tank Room- Chesham This area is padlocked; keys are maintained by the Appointed Person and Nominated Deputy. Should access be required then this should be accompanied by either the Appointed Person or Nominated Deputy 4. Monitoring and Re-inspections All asbestos containing materials will be re-inspected at 12 monthly intervals or sooner if determined by the risk assessment. istar will be updated as appropriate to contain the relevant re-inspection dates. Inspections will be carried out either by the Appointed Person, Nominated Deputy or an asbestos surveyor from a University of Bradford asbestos consultancy framework contractor. Information from inspections either carried out by Appointed Person, Nominated Deputy or an external contractor will be inputted to istar by the Appointed Person or Nominated Deputy. 5. Emergency Procedures If there is a suspected disturbance or breach of asbestos containing materials the process flow for Discovery of Asbestos Containing Material (Appendix A) must be followed. The area must be evacuated without causing alarm and locked off until a full assessment has been completed by the Appointed Person or Nominated Deputy. The process flow for Appointed Person or Nominated Deputy when notified about asbestos containing materials (Appendix B) must be followed once the Appointed Person or Nominated Deputy are aware of a suspected disturbance or breach. 6. Audit and Review The asbestos management plan will be reviewed at least every twelve months and will be periodically audited by the Head of Health, Safety and Wellbeing to ensure the information is correct and up to date and the processes outlined are in use. The Appointed Person and Nominated Deputy will quality check each other s survey work periodically to ensure ongoing compliance with HSG264 The Survey Guide. Page 4 of 9 Asbestos Management Plan, Version 1, 12/12/17

7. Information and Training Training Plan attached (Appendix C) outlines the training for those with different responsibilities for asbestos as outlined in the Asbestos Management Policy. 8. Communication Plan Should an area of concern be identified then this will be reported via an Asbestos Bulletin and distributed to all relevant Managers who, in turn should ensure all employees likely to come into contact with the area fully understand this information. Once the area has been dealt with a further bulletin shall be issued updating the situation. Page 5 of 9 Asbestos Management Plan, Version 1, 12/12/17

Appendix A - Process Flow for Discovery of Asbestos Containing Materials Suspected disturbance or detection of Asbestos Containing Materials (ACMs) University employee or student Estates and Facilities Trade Staff External Contractor Evacuate area, without causing alarm, and prevent access to area until it is locked down Evacuate area, without causing alarm, and prevent access to area until it is locked down Call EFD Representative to arrange for lock down of area Call Security on ext. 6999 or ext. 8888 to lock down area and to put up No Access signage NO Is it between 8am 4pm Monday Friday? YES Next working day, Security, Estates and Facilities Trade Staff or EFD Representative to call Estates and Facilities Helpdesk on ext. 3001, for Appointed Person or Nominated Deputy to attend Security, Estates and Facilities Trade Staff or EFD Representative to call Estates and Facilities Helpdesk on ext. 3001 to report ACMs and request Appointed Person or Nominated Deputy to attend Appointed Person or Nominated Deputy to attend and make assessment Page 6 of 9 Asbestos Management Plan, Version 1, 12/12/17

Appendix B - Process Flow for Appointed Person or Nominated Deputy when notified about Asbestos Containing Materials (ACMs) Appointed Person or Nominated Deputy notified of suspected disturbance or detected Asbestos Containing Materials (ACMs) Appointed Person or Nominated Deputy attends area NO Are you sure there are no ACMs? YES Assess area, if required take samples of material Are ACMs present? NO YES Take appropriate action to manage situation Open up area to allow access, remove any signage and update asbestos register as appropriate Page 7 of 9 Asbestos Management Plan, Version 1, 12/12/17

Appendix C Estates and Facilities Training Plan for Asbestos Role Recommended Training Renewal Cost Justification P402 Surveying 3 days Refresher 2 days Asbestos Officer (Appointed Person) and Asbestos Surveyor (Deputy Appointed Person) Once trained, refresher to be undertaken annually 700 +VAT pp for full 350 +VAT pp for refresher As the University of Bradford has no accreditation or annual audit, undertaking this course provides evidence of the competency of staff. P405 Management of Asbestos 4 days Refresher 3 days Once trained, refresher to be undertaken every two years 600 +VAT pp for full 350 +VAT pp for refresher To provide those who manage asbestos day to day the knowledge and understanding to be able to manage asbestos in buildings and to oversee remediation contractors. Staff and their Line Managers who could come into contact with asbestos or manage contractors that could come into contact with asbestos (e.g. Estates). 1 Day UKATA accredited Asbestos Awareness training. Toolbox talk given by Asbestos Officer, Surveyor or HSW. Every 2 years Every 2 years (alternative years to training) 600 +VAT for approx 20 people In-house To ensure those who come into or have the potential to come into contact with asbestos are aware of the hazards and risks involved and so that they are regularly updated on what the University policy and procedure for asbestos management is. 8 Estates and Facilities Asbestos Training Plan, Version 1, 12/12/17

Staff would not come into contact with asbestos but due to their role would benefit from asbestos management information (e.g. Cleaning Supervisors, Caretakers/ Porters). Toolbox talk about process and procedures given by Asbestos Officer, Surveyor or HSW. Every year. In-house While these staff do not come into contact with asbestos, the work they do means they would benefit from a general awareness of the hazards of asbestos and the practicalities of what they need to do if they are concerned. 9 Estates and Facilities Asbestos Training Plan, Version 1, 12/12/17