Virginia Tech Board of Visitors Meeting Information Session Sunday, August 26, 2018 12:45 2:15 p.m. Virginia Tech Carilion School of Medicine and Research Institute (VTC) Room R3012 Roanoke, Virginia Strategic Planning Update Dr. Menah Pratt-Clarke, Vice President for Strategic Affairs & Vice Provost for Inclusion and Diversity Commonwealth Cyber Initiative Dr. Theresa Mayer, Vice President for Research and Innovation Dr. T. Charles Clancy, Director, Hume Center for National Security and Technology Constituent Reports Ms. Rachel Iwicki, Undergraduate Student Representative to the Board Mr. Zo Amani, Graduate Student Representative to the Board Mr. Robert Sebek, Staff Representative to the Board Dr. John Ferris, Faculty Representative to the Board Annual Cycle of BOV Agenda Items Mr. Dennis Treacy, BOV Rector
Strategic Planning Update Menah Pratt-Clarke Vice President for Strategic Affairs Strategic Planning Process Update August 2018 Office for Strategic Affairs
Summer Work Plan Refine and revise vision, mission, values, and objectives Begin to identify emerging themes for strategic objectives Begin research on metrics and rankings 10/17/17 2
Summer Engagement Expert discussions. May July 2018: Roundtable discussions with over 250 experts from across the campus engaged in conversations about strategic objectives. Researching metrics and rankings. May 2018: Members of subcommittee began to articulate characteristics of good metrics and quality data, as well as key principles for defining and applying metrics. 3 Office for Strategic Affairs
Summer Engagement Created an inventory of currently utilized and reported metrics. Connected strategic objectives to Board of Visitors dashboard, Presidential metrics, and Beyond Boundaries metrics. Refined mission, vision, core values, and strategic objectives, and created key themes. 4 Office for Strategic Affairs
Campus Conversation and Engagement How does the Ut Prosim Difference (in the context of differentiation and diversity) allow Virginia Tech to distinguish itself from other universities in terms of teaching, research, and service? 10/17/17 5
Strategic Planning Office for Strategic Affairs Draft work in progress: Strategic Planning August 2018 Executive Summary The following provides a high-level summary of the results to date of the work of the Office for Strategic Affairs and its Strategic Planning Committees over the past nine months. This process has included engagement sessions and presentations with the campus community throughout the spring as well as summer roundtable discussions with over 250 experts across campus, and includes: The proposed mission, vision, strategic objectives, and core values Key emerging themes for each strategic objective Existing and proposed Board of Visitors dashboard metrics, Presidential metrics, and/or Beyond Boundaries metrics Draft Vision Virginia Tech positively transforms lives and communities and inspires the world in the spirit of its motto, Ut Prosim (That I May Serve). Draft Mission As a comprehensive global public land grant university, Virginia Tech positively transforms lives and communities by creating, conveying, and applying knowledge, technology, and experiences within the Commonwealth of Virginia and throughout the world. Draft Core Values Ut Prosim: Our motto, That I May Serve, underscores our commitment to service to individuals and society in all its forms. Diverse and Inclusive Communities: We value the educational benefits of diverse ideas, peoples, and cultures and the equitable inclusion of individuals in order to contribute to the just engagement of all the world s communities. Opportunity and Affordability: We are committed to creating affordable educational opportunities for the Commonwealth of Virginia consistent with its land-grant mission. Collaboration: We value collaboration and the collective value of using multiple approaches and perspectives to address difficult and complex issues. Mutual Respect and Open Expression: We support and promote open expression, self-awareness, and mutual respect. 1
Strategic Planning Office for Strategic Affairs Ethics and Integrity: We expect the university and its members to maintain the highest standards of integrity and ethical behavior, both personally and professionally. Lifelong Learning: We value lifelong learning and inquiry within and outside of the university for personal growth and to promote the continuous seeking of knowledge to enhance society. Discovery and Innovation: We value research, innovation, and the creative process. Freedom of Inquiry and Academic Excellence: We value freedom of inquiry and an environment that supports academic excellence. Continuous Evaluation: We value continuous evaluation and improvement to advance individual and institutional objectives. 2
Strategic Planning Office for Strategic Affairs Strategic Objective(s) Beyond Boundaries Concepts Emerging Themes Land Grant, Engagement, and Economic Impact: Leverage Virginia Tech s rural and urban presence to support Commonwealth of Virginia, the nation, and the world. Be nationally/internationally recognized for excellence in academics, research, and innovation. Utilize research and service to address complex global issues. Objectives and Emerging Themes Grow Virginia Tech s research, technology, policy, undergraduate, graduate, and professional education portfolios in the NCR. Grow and expand Virginia Tech Carilion Health Sciences and Technology (HS&T) enterprise in Roanoke and Blacksburg to support research, teaching, community engagement, and economic growth. Develop an effective communications strategy to promote Virginia Tech. Ensure a robust relationship with the Commonwealth of Virginia as a land-grant institution. Research, Discovery, and Innovation: Advance knowledge acquisition and dissemination, discovery, innovation, and the creative process within and across disciplines within the Commonwealth of Virginia, the nation, and the world. Be nationally/internationally recognized for excellence in academics, research, and innovation. Utilize research and service to address complex global issues. Extend beyond current disciplinary boundaries to form a living laboratory that will project Virginia Tech to the world and bring the world to Virginia Tech. Create greater cohesiveness and ensure a robust infrastructure between Blacksburg, Roanoke, and the NCR. Create and grow industry partnerships in Blacksburg, Roanoke, and the NCR. Translate research discoveries into commercial products. Leverage strengths and areas of opportunity across Institutes, Destination Areas, Strategic Growth Areas, and cross-college collaboration. Develop and support state-of-the-art infrastructure for effective and efficient research administration. Develop and expand sustainable, state-of-the-art, shared-use instrumentation facilities. Identify core areas for investment in graduate education, excellence, and growth. Increase externally funded research expenditures. Increase domestic and international transdisciplinary and interdisciplinary collaboration. 3
Strategic Objective(s) Beyond Boundaries Concepts Emerging Themes Inclusion, Diversity, and Excellence: Promote the institutional and individual commitment to community, diversity, and inclusion. Expand breadth and depth of educational and experiential opportunities through inclusion and diversity. Strategic Planning Office for Strategic Affairs Promote an inclusive climate through education and engagement for students, faculty, and staff around diversity and inclusion in Blacksburg, Roanoke, and the NCR. Develop organizational structures to promote unit-level accountability for sustainable institutional transformation. Integrate diversity and inclusion as part of the academic mission. Student Achievement and Preparation: Prepare students, through innovative teaching and learning and holistic and comprehensive curricular and cocurricular experiences, to be empathetic, creative, informed, engaged, and equipped to be of service to society. Preparing Students: Create innovative approaches to teaching and learning. Compete for top talent in faculty, staff, and students. Flexible, personalized degrees. Ensure a robust infrastructure for diversity and inclusion support. Incorporate VT-shaped learning, including disciplinary depth, interdisciplinary capacities, and experiential learning, into every undergraduate, graduate, and professional student experience. Develop a responsive and innovative portfolio of post baccalaureate programs, degrees, and certificates to meet societal needs. Identify core areas for graduate education, excellence, and growth. Increase financial aid and scholarships to attract talent. Increase the number of underrepresented minority students. Increase the number of underserved students (including first-generation, veterans, and Pelleligible students). Prepare students to exemplify the Ut Prosim Imperative in the spirit of InclusiveVT: to be of service, to anyone at anytime and anywhere. Promote holistic wellbeing as the cornerstone of student success. Ensure a robust infrastructure and student support access in Blacksburg, Roanoke, and the NCR. Offer flexible and personalized degrees. 4
Strategic Planning Office for Strategic Affairs Strategic Objective(s) Beyond Boundaries Concepts Emerging Themes Faculty and Staff Success: Recruit and retain talented, creative, innovative, and collaborative faculty and staff. Compete for top talent in faculty, staff, and students. Review policies related to work-life balance including childcare, eldercare, spousal support, and partner hires. Ensure a robust infrastructure for faculty and staff support in Blacksburg, Roanoke, and the NCR. Increase faculty and staff compensation. Increase the underrepresented minority percentage of faculty. Alumni Engagement: Engage, support, value, and recognize the talents and influence of Virginia Tech alumni. Financial Sustainability: Identify and manage new, diverse, and sustainable revenue sources and implement versatile and robust financial management models and systems. Increase alumni engagement. Identify new and diverse revenue sources for future growth. Address continued funding cuts and disinvestment at federal and state level. Make clear case for philanthropy and public/ private partnerships. Increase the percentage of women faculty. Develop lifelong learning opportunities for alumni engagement with Virginia Tech throughout their lives, studies, and careers. Engage, support, value, and recognize the talents and influence of alumni. Create opportunities for alumni to engage around diversity and inclusion. Ensure a robust infrastructure and database for alumni engagement in Blacksburg, Roanoke, and the NCR. Develop and implement a data-informed budget process through the Partnership for an Incentive-Based Budget (PIBB). Increase diversity of funding sources including growing philanthropy and major gifts. Ensure a robust infrastructure and database for financial modeling and systems in Blacksburg, Roanoke, and the NCR. Increase our endowment. Grow alumni giving rate. 5
Strategic Planning Office for Strategic Affairs Strategic Objective(s) Beyond Boundaries Concepts Emerging Themes Physical and Technological Infrastructure: Create and sustain an infrastructure for world-class talent through a technologyenhanced, dataenabled, sustainable and interconnected network of campuses. Continuous Planning and Assessment: Integrate continuous planning, evaluation, and assessment to ensure the organizational capacity for agile, flexible, and data-informed decisions, as well as operational efficiency and effectiveness. Determine future campus facility and infrastructure needs. Become more operationally nimble and adaptable to industry challenges and funding challenges. Implement the Campus Master Plan to support growth in Blacksburg, Roanoke, and the NCR. Align and streamline institutional processes and policies to support growth, excellence, and collaboration in Blacksburg, Roanoke, the NCR, and other locations across Virginia. Ensure a robust physical plant with a focus on sustainability, environmental compliance, health, and safety. Develop and ensure a robust information technology system. Develop infrastructure to enable the use of data to inform decisions. Establish a process for continuous planning to enable Virginia Tech to identify and seize opportunities based on an ongoing, data-informed approach responsive to market opportunities and challenges. Create a process for continuous evaluation and assessment of current initiatives and efforts to measure impact, adapt approaches in order to achieve desired results, and sunset efforts when necessary. Establish a process to capitalize on opportunities in Blacksburg, Roanoke, and the NCR as new opportunities arise. 6
Commonwealth Cyber Initiative Theresa Mayer, Vice President for Research and Innovation Charles Clancy, Director, Hume Center for National Security and Technology
Addressing Acute Needs of Global Importance Disruptive technologies like the Internet of Things (IoT) and Artificial Intelligence and Machine Learning (AI/ML) will have a profound impact on society, and need to be developed and employed in a secure way. DC Metro Region Virginia has the opportunity to be the global leader in this field if its unique assets are appropriately marshalled. The region has the densest cyber workforce in the world, with the highest number of unfilled positions. 125,000 Cyber Jobs 35% Unfilled
Approach The Commonwealth Cyber Initiative (CCI) leverages $25M in initial state funding to build a network out of state colleges and universities. Virginia Tech leads a hub based in Northern Virginia that connects the network s research, innovation, and a workforce pipeline with the needs and resources of industry and government. A Blueprint Advisory Council has been formed to deliver an implementation plan to the state by December 1, 2018. Phase I Working Groups Executive Committee Research and Tech Commercialization Educational Programs and Experiential Learning Partnerships and Investment Phase II Working Groups Hub and network design and governance Spoke Certification Finance and Government Relations
Programmatic Aspects Sustained, strategic research sponsorship from selected industry and government partners New approach to partnerships that fully integrates research, innovation, education, and recruiting Innovation ecosystem that connects and collocates researchers, students, entrepreneurs, and investors Education and training programs that connect to the changing needs of both students and employers
Measuring Success The Commonwealth Cyber Initiative shall be established to serve as an engine for research, innovation, and commercialization of cybersecurity technologies, and address the Commonwealth's need for growth of advanced and professional degrees within the cyber workforce. Key metrics include: Increase commercial product-oriented startup companies launched/funded; decrease the cyber workforce gap; increase in strategic national center grants/contracts; and increase joint research grants/contracts among Commonwealth universities.
Key Take-Aways CCI puts Virginia Tech at the helm of a major Commonwealth effort to be a leader in critical and emerging technologies Success requires productive collaborations across academia, industry, and government CCI is the first step in building capacity at scale in NCR in the areas of data, security, and autonomy Accomplishing these objectives is a $300M undertaking, inclusive of state/university investment, philanthropy, industry partnerships, and federal funding
Annual Cycle of BOV Agenda Items August/September November March/April June Board orientation /retreat Annual strategic plan Tuition and fees All budgets progress report evaluation Faculty Handbook revision National Distinction Program Resolution to Exclude Certain Officers/Directors ACC Governing Board Annual Certification Resolutions of Appreciation for BOV whose terms ended Higher Ed Institutional Performance Measures Every Meeting: Pratt Fund expenditures report External Awards Ruffner Medal and University Distinguished Achievement Award Athletics department contractual payments for next calendar year Discussion with APA auditor Review debt ratio/capacity Graduate student compensation Faculty research leaves Capital outlay plan/update Selection of student reps for next academic year University annual audited financial statement report NCAA Compliance Report Related Corporations annual report on compliance New degree approvals/discontinued degrees Year-to-date Financial Performance Report Requests for emeritus status Naming of university facilities Endowed chairs/professorships/fellowships Litigation Report Personnel changes report Research and development disclosures report As Needed: Faculty salary program (usually coincides with schedule outlined by General Assembly) Related corporation affiliation agreements (at least every 4 years) SACSCOC update Capital project resolutions University Investment Policy Debt resolutions Promotion and tenure Faculty compensation plan Six-year plan/update Election of BOV Officers Enrollment Management Report Discussion with APA Auditor