Council on the Built Environment Facilities Utilization Review Sub Council November 1, 2010 8:00 am 1002 General Services Complex AGENDA 1. Welcome & Introduction of Members 2. Discussion of the Sub Council s Charge & Member Responsibilities 3. Discussion of Guidelines and Operating Processes 4. Project Consideration a) Space Assignment: Graphic Services Building b) Space Assignment: Army ROTC Initiative: Military Sciences Building 5. Meeting Frequency/Schedule 6. Adjourn
Facilities Utilization Review Sub Council/CBE/Texas A&M University Recommendation for Operations and Membership 2010 2012 James Massey (Director, Facilities Coordination), Chair October 2010 GENERAL Texas A&M University will manage and maintain its campus physical facilities in keeping with its mission, vision, core values, and the policies of the Texas A&M University System. The assignment and use of spaces under the purview of the University, consistent with university rule: 41.05.02.M1 Space and Land Use Management (http://rules saps.tamu.edu/pdfs/41.05.02.m1.pdf) will be based on programmatic needs and institutional priorities. PURPOSE In order to promote the efficient use of space on the College Station Campus of Texas A&M University, the Facilities Utilization Review Sub Council will support the charge of the Council of Built Environment (CBE) by providing the CBE technical advice on items including, but not limited to, the following: Departmental and Institutional Space Needs Space Planning related to new and renovated spaces Implementation Plans required to address space needs Utilization of Classrooms and Teaching Laboratories Inter divisional Request for Space Space Inventory and Management Best Practices State mandated space and utilization reporting Utilization of Land at the TAMU College Station Campus OPERATING PROCEDURES 1. Facilities Utilization Review Sub Council meets every month (or as needed). 2. A formal agenda will be published in advance. 3. A quorum consists of no less than ten (10) of the thirteen (13) voting members. 4. All requests for action should come from the CBE. 5. The recommendations of the Facilities Utilization Review Sub Council will be communicated in writing to the CBE and should include appropriate cost estimates. 6. The Chair will report to the CBE Co Chairs. CBE ~ Facilities Utilization Review Sub Council Charge Page 1
Chair Facilities Utilization Review Sub Council Appointments/Recommendations for 2010 2011 Terms effective Sep 1 Aug 31 Director, Facilities Coordination Position Name Assistant Phone James Massey jamesmassey@tamu.edu Judith Miller je miller@tamu.edu 845 8661 Members Faculty Senate Student Senate Graduate Student Council Academic Department Heads Academic Affairs Undergraduate Programs Research & Graduate Studies Division of Finance Division of Student Affairs Division of Administration Texas A&M University System Agency Athletics Student Senate Major: Meteorology GSC President Professor and Dept Head of Mathematics Exec Director of CIS & Deputy CIO Director Associate Vice President Director Director Assistant Vice President Assistant Agency Director Associate Athletic Director for Athletics Clint Magill c magill@tamu.edu 845 8250 Aaron Piña a.pina@neo.tamu.edu Cell: (361) 484 2652 Andrew Shelnutt GSCPresident@tamu.edu Al Boggess Denise Fawcett head@math.tamu.edu denise@math.tamu.edu 845 9503 Pete Marchbanks petemarchbanks@tamu.edu 845 8423 Mary Broussard m broussard@tamu.edu 845 3210 Marty Scholtz Chantel Plaag jm scholtz@tamu.edu chantel plaag@tamu.edu 862 4183 Kathy Hubbard kchubbard@tamu.edu 458 3957 Sherry Wine Joani Groce s wine@tamu.edu j groce@tamu.edu 845 8901 Jane Schneider janeschneider@tamu.edu Ashley Skow ashleyskow@tamu.edu 845 1911 Dr. Cesar Malave malave@tamu.edu 458 2693 Kevin Hurley khurley@tamu.edu 862 2575 Staff Support CBE ~ Facilities Utilization Review Sub Council Charge Page 3
Page 1 of 1 Massey, James L From: Riley, Sheran A Sent: Wednesday, October 27, 2010 9:14 AM To: Watson, Karan; Taylor, Thomas H Cc: Massey, James L Subject: FW: Use of Classrooms for Army ROTC Initiative Attachments: DRAFT_Exclusive Use MOA-Betty.docx I understand you all are now the co chairs of the CBE I am sending this information from Colonel Mike Gibler from the Corps. From what I understand this is time sensitive since the Army has a small window to get the money to make this happen. Mike s information is below and I am copying him to let him know you have this. Let me know if you need anything from me. Sheran Sheran Riley Director of Presidential Events Texas A&M University 1246 TAMU College Station, Texas 77843-1246 Phone: (979) 845-2217 Fax: (979) 845-5027 Email: s-riley@tamu.edu From: Gibler, Michael Sent: Monday, October 25, 2010 4:25 PM To: Riley, Sheran A Subject: Use of Classrooms for Army ROTC Initiative Sheran I came by the office today to ask for some guidance on an initiative I am working but missed you so I spoke to Tracy instead. The initiative I am referring to deals with establishment of a Battle Lab that incorporates simulation and gaming into our military instruction. This initiative, as well as the desire to bring all Military Science classes back into the TRIGON, requires the exclusive or predominant use of certain classrooms in the TRIGON and neither Jake nor I were sure on the proper routing for such an action and whether or not the President needed to sign it. That said, I drafted an MOU that lays out the specifics and I was wondering if you could take a look at it and lets us know what you think may be the appropriate way to proceed. Thanks! Mike Michael L. Gibler, COL Texas A&M University, PMS Telephone: (979)845 2814 mgibler@corps.tamu.edu 10/29/2010
DRAFT TEXAS DEPARTMENT A&M UNIVERSITY OF THE ARMY ROTC HEADQUARTERS, PO BOX 15803 1 ST BRIGADE U.S. COLLEGE ARMY STATION, CADET COMMAND TX 77841 REPLY TO ATTENTION OF MEMORANDUM OF AGREEMENT BETWEEN THE ARMY ROTC PROFESSOR OF MILITARY SCIENCE AND THE PRESIDENT OF TEXAS A&M UNIVERSITY, COLLEGE STATION, TEXAS 77844 SUBJECT: Exclusive use of the Third Floor, Military Science Building and Addition 1. The purpose of this Memorandum of Agreement (MOA) is to gain exclusive use of the third floor classrooms in the Military Science Building Addition, specifically rooms 315, 316, 317, 318, and 319. 2. United States Army Cadet Command has designated the Texas A&M Army ROTC Department as the pilot program for the establishment of a Battle Lab to incorporate simulation and gaming into military instruction focused on decision making. 3. The intent of this Battle Lab is to integrate and then validate the value of live, virtual and constructive training concepts throughout our officer development program and then share the findings with the other Senior Military Colleges. This will be accomplished by integrating Army simulations (Virtual Battle Simulator, Follow Me, and others) into pre-existing training modules to help facilitate experiential learning and intuitive decision-making. These computer based exercises will reinforce the training objective (outcome) while allowing for right and wrong paths to be chosen by the Cadet. 4. There are five classrooms located on the third floor of the Military Science Building Addition. Two of these classrooms are designated as exclusive use of Army ROTC (315 and 318). Three classrooms are designated as joint use (316, 317, and 319). a. Classroom 315 is currently utilized as the Army ROTC conference room, MS IV classroom, and Rudder s Rangers and Warrior Training Battalion meeting and lab room. Average utilization is approximately 8-10 hours per day. b. Classroom 318 is currently utilized as an administrative office, housing four Human Resource Assistants and the Battalion Human Resource Officer. This includes the storage of student files on a permanent basis. Average utilization is approximately 10-12 hours per day. c. Classroom 316 and 317 are utilized as the classroom for the MS I (Freshman) and III (Junior) classes. Average utilization is approximately 5 hours per day. We currently conduct MS II (Sophomore) classes outside of the Military Science Building. Beginning with the Spring 1
DRAFT ATCC-AAT-XAM SUBJECT: Exclusive use of the Third Floor, Military Science Building and Addition 2011 semester one of the desired outcomes of gaining exclusive use of the 3 rd floor would be collocating all classes and sections in the Military Science Building, including the MSII classes. Army ROTC would then increase overall usage rates of all rooms to approximately 8-10 hours per day, Monday through Thursday. d. Classroom 319 is the proposed location for the Battle Lab (computer simulations). The Battle Lab will house approximately 14-16 government owned desktop computers and associated office furniture. I am requesting that this room be classified as either a 210A or 210B teaching laboratory. Utilizing this classroom as a Battle Lab will preclude its use as a normal classroom due to space, equipment security and proprietary software concerns. Estimated average initial utilization will be 6-8 hours per day. 5. As our program continues to grow to meet commissioning and training requirements, so will the need for additional classroom space, office equipment, instructors, and simulation systems. By granting exclusive use of rooms 315-319, we will be able to facilitate that growth and enhance the training of our Corps of Cadets and the future officers and leaders of tomorrow. 6. This MOA will be reviewed and or revised upon the request of any signatory or his successor. It shall remain in effect after the replacement of any of the signatories unless any signatory or his successor requests a review and/or revision. It shall remain in effect through the current school year after the date a written request for review and/or revision is submitted by any signatories or their successors. This will allow the appropriate amount of time to find alternate locations for classes within the Texas A&M footprint. All changes to the MOA must be in writing and signed by all parties or their successors. GERALD R. BETTY COL, Interim Commandant Corps of Cadets Texas A&M University (Date) JOE WEBER USMC (LtGen Ret.) Vice President of Student Affairs Texas A&M University (Date) MICHAEL L. GIBLER COL, IN Professor of Military Science (Date) R. BOWEN LOFTIN, PhD President Texas A&M University (Date) 2