Montana Association of Alcohol and Drug Abuse Counselors & NAADAC, the Association for Addiction Professionals Presents Recovery Partners Big Sky Resort, Montana SPONSORSHIP and EXHIBIT PROSPECTUS NAADAC, the Association for Addiction Professionals and MAADAC, the Montana Association for Alcohol and Drug Abuse Counselor s along with their partners; including the Wyoming Association for Alcohol and Drug Abuse Counselors are pleased to invite you to participate in its conference, to be held June 12 15, 2013 at the Big Sky Resort, Montana. Professionals and students in addiction and other helping professionals will participate in this conference. Your sponsorship/exhibit helps to support the efforts of addiction professionals, prevention, intervention, recovery support and treatment providers as well as other helping professions. Together, we are making a difference in the lives of the individuals, families and communities that we serve! Please join us! There are several opportunities for sponsorship/exhibitors. We have enclosed a list of these opportunities for your review, and encourage you to contact us with any questions or comments. Secure your sponsorship/exhibitor opportunity early, as they sell out quickly with 30 exhibitor tables available. Sponsorship and exhibitor table come together in a package; please select the package that works for you! Exhibit tables will be allocated on a first-come, firstserve basis based on receipt of payment and the sponsor-exhibitor application. Thank you, in advance, for your loyal support of this important event. See you in New York! Cynthia Moreno Tuohy, NCACII, CCDCIII, SAP Executive Director, NAADAC
Conference Overview The 2013 MAADAC/NAADAC Conference, Recovery Partners is a two and a half day conference conveniently scheduled over Wednesday evening to Saturday afternoon, June 12 15 th, 2013.. There will be keynote addresses and three tracks of training sessions each day. The conference will address the some of the hottest topics in addiction treatment and recovery including co-occurring disorders, affordable care act and health care reform, group counseling skills, eating disorders, working with the corrections population, advocacy for the patient, addiction basics and conflict resolution in recovery. The conference will also feature an Awards Luncheon, a Membership Luncheon and a kick-off reception for students and new professionals. Conference attendees will be able to earn up to 19 CE s for the full conference. Conference Location Big Sky Resort 50 Big Sky Resort Road Big Sky, Montana 59716 Direct: 406-995-5000
SUPPORT AND RECOGNITION OPPORTUNITIES MAADAC & NAADAC offer sponsors a unique opportunity for visibility and contact with attendees. All exhibit spaces offer exceptional visibility in an environment where everyone mingles and leisurely conversation is facilitated. Levels of sponsorship are available that bundle promotions to maximize your message delivery and minimize your total cost. Please note that there are limited opportunities and space to sponsor and exhibit at this event and they will sell out quickly so be sure to act promptly. All sponsorships and exhibits are allocated on a first-come, first-serve basis as determined by receipt of payment with completed application and authorized signature. Platinum Level Sponsorship - $2,000 Thank you advertisement in the NAADAC News Brief weekly online publication, send to the NAADAC - list of 16,000 Valued at $1,500 Two complimentary conference registrations Valued at $600 Sign acknowledging your platinum sponsorship adjacent to registration Your logo on the Conference Tote Bags or Thumb Drives Public acknowledgement at the Conference Gold Level Sponsorship $1,500 Thank you advertisement in the NAADAC News Brief weekly online publication, sent to the NAADAC list of 16,000 Valued at $1,500 Two complimentary Conference registrations Valued at $600 Public acknowledgement at the Conference Sign acknowledging your gold sponsorship adjacent to registration Silver Level Sponsorship $1,000 Thank you advertisement in the NAADAC News Brief weekly online publication, sent to the NAADAC list of 16,000 Valued at $1,500 One complimentary Conference registration Valued at $300 Sign acknowledging your silver sponsorship adjacent to registration Bronze Level Sponsorship $500 Thank you advertisement in the NAADAC News Brief weekly online publication, sent to the NAADAC -list of 16,000 Valued at $1,500 One complimentary Conference registration Valued at $300 Sign acknowledging your partner sponsorship adjacent to registration Partner Level Sponsorship $250 Sign acknowledging your partner sponsorship adjacent to registration
Exhibits - $150 Each Table-top measures 3 X 6. All tables will have tablecloths. Two chairs per table will be provided. If you will require electricity or for a banner to be hung, please contact the NAADAC office prior to exhibit set-up. On-site accommodations of electricity cannot be guaranteed. Each exhibitor will receive (1) one badge. Exhibitor badges are not transferable. Additional badges may be purchased for the posted rates to register for the conference. All exhibitors will be acknowledged in conference communications. Please note that we can only guarantee 30 exhibitor-sponsor tables, which will be allocated on a first come, first serve basis based on receipt of payment and exhibitor-sponsor application. To exhibit and participate in other marketing programs please contact Vena Schexnayder or Cynthia Moreno Tuohy Conference Exhibitor-Sponsorship Program Phone 703.741.7686 ext 129 or 119 Email: vena@naadac.org or cynthia@naadac.org
Exhibit Facility and Location Big Sky Resort Lodging With more than 55,000 square feet of meeting space and 750 hotel rooms, suites, condominiums and cabins, Big Sky routinely accommodates retreats, meetings, conventions and weddings for 25 to 750 people, and lodging more than 2,000. Summer Activities On-mountain: Lone Peak Expedition Tram to the Top, zipline, high ropes courses. Paintball, bungee, trampoline, disc golf, hiking, biking, swimming, spa, shopping, wildlife viewing. Off- mountain: Yellowstone National park tours, golf, fly-fishing, rafting, horseback riding and more. Exhibit Dates and Hours Conference Dates June 12 th 15 th, 2013 Move In Wednesday June 12 th 4:00 8:00PM Exhibit Hours Thursday June 13 th 8:30 AM to 5 PM Friday June 14 th 8:00 AM to 5 PM Tear Down Not before 1 PM on Saturday June 15 th Hotel Reservations General Reservation Direct: 406-995-5750 Group Reservations Manager Direct: Anna Saputo 406-995-5758 Toll Free Reservations: 800-548-4486
Parking Complimentary self-parking, no valet High-Speed Internet Wireless connections are available in Public Areas, Guest Rooms, and Meeting Rooms Meals Exhibitors with badges are welcomed to attend all NAADAC meal events. Meal tickets for additional guests are available at additional cost. See NAADAC personnel on site for details. EVENT CONTACTS Sponsorship, Exhibits, Advertising and Promotion Sales and Customer Service Vena Schexnayder Phone: 800-548-0497 ext 129 Fax: 703-741-7698 Email: vena@naadac.org NAADAC Onsite Exhibitor Contact Autumn Kramer Phone: 800-548-0497 ext 102 Fax: 703-741-7698 Email: akramer@naadac.org Conference Venue Big Sky Resort 50 Big Sky Resort Road Big Sky, Montana, 59716 Direct: 406-995-5000 Custom Sponsored Programs and Commercial Strategic Services Cynthia Moreno Tuohy, Executive Director, NAADAC Phone: 800-548-0497 or 703.562.0203 Cell: 301.755.4256 Email: cynthia@naadac.org Other NAADAC Matters Donovan Kuehn, Director of Strategic Planning and Outreach Phone: 800-548-0497 x 125 Fax: 703-741-7698 Email: donovan@naadac.org
TERMS AND CONDITIONS Enforcement, Interpretation and Eligibility In the enforcement and interpretation of the following terms, the decision of NAADAC Executives is final. NAADAC reserves the right to determine the eligibility of any company for inclusion in the conference and its marketing programs; to reject, eject, or prohibit an exhibit or exhibitor for any reason. In applying for exhibit space, each exhibitor/sponsor agrees to abide by the terms set forth in this prospectus. Non-transferable -- Exhibitors may not assign, sublet or share any portion of their allocated space without express written permission from NAADAC. Noise Control Exhibitors are prohibited from playing radios and any other music in the exhibit area. Direct Sales - Selling from your exhibit booth is permitted. Please have proof that you have a sales permit. Installation and Removal All storage and handling charges due to failure to remove exhibit materials from the display or storage area at the conclusion of the move-out period shall be the responsibility of the exhibitor. These dates and times are specified in the prospectus but are subject to change. Exhibitors will receive instructions for storage and trash onsite. Damage to Property Exhibitors are liable for any damage caused to building, floors, walls, columns, tables, or to any other exhibitor s property. Exhibitors may not apply paint, lacquer, adhesive or any other coating to building columns, floors, walls or tables. Fire, Safety, and Health The exhibitor agrees to accept full responsibility for compliance with local, city and state fire, safety and health ordinances regarding the installation and operation of equipment. Only fireproof materials should be used in exhibits. The necessary fire precautions will be the responsibility of the exhibitor. Security Exhibit materials may be securely stored in the NAADAC Onsite Office. Exhibitors are responsible for all unsecured materials or property of value left in the exhibit room during and after exhibit hours. Liability -- It shall be the responsibility of the exhibitor to maintain insurance coverage against injury to persons or damage to or loss of property or to meet its obligations under this agreement in such amounts as the exhibitor shall deem adequate. Insurance will be provided by NAADAC. The sponsor agrees to make no claim, for any reason whatsoever, against NAADAC, the hotel, or any other contractors for loss, theft, damage, or destruction of goods, or for any injury to herself/himself or employees. Nor will claim be made for any damage of any nature or character, including damage by reason of the failure to provide space for the exhibit, or for removal of the exhibit or for the failure to hold the conference as scheduled. Unoccupied space NAADAC reserves the right, should any rented exhibitor s space remain unoccupied on the opening day, or should any space be forfeited due to failure to make payment, to rent that space to any other exhibitor, or to use that space for such purposes as it may see fit without any liability on its part. This clause shall not affect the obligation of the exhibitor to pay the full amount specified in the exhibitor space agreement. Cancellation and Refunds NAADAC is unable to cancel or refund sponsorship once payment is processed. Refunds of exhibit fees may be made by NAADAC if the space is able to be sold to another party.
Exhibitor-Sponsor Application and Order Form Please complete this form in full and send to Vena Schexnayder or Cynthia Moreno Tuohy Fax: 703-741-7698 or email: vena@naadac.org or cynthia@naadac.org Name of Company or Organization Street Address City/State/Zip Contact Person Title Email Work Phone ( ) - FAX ( ) - Cell Phone ( ) - # Purchased Conference Programs Unit Price Total Amount Platinum Level Sponsorship $2,000 Gold Level Sponsorship $1,500 Silver Level Sponsorship $1,000 Bronze Level Sponsorship $500 Partner $250 Table Top Exhibitor $150 Additional Exhibitor Badge $300 nonmember/ $250 member Total Amount to Be Charged to Credit Card Payment Information Note that payments will appear on your credit card bill as processed by Highwater Partners Inc., NAADAC s exclusive management organization for commercially sponsored programs. Circle Card Type VISA MasterCard AMEX Charge Card Number Exp. Date Name on Card Card Security Code Card Billing Address Zip Authorized Signature Sponsor/ Exhibitor Acceptance I, the duly authorized representative of the firm named above, subscribe and agree to all terms and conditions contained in this Prospectus. NAADAC reserves the right to refuse this application for any reason. Name (Print) Title Signature Date Note: Exhibit space assignments will be made on a first-come, first-served basis as determined by the date and time stamp of receipt of a completed application, order, and payment form. (To be completed by NAADAC) Accepted
The following page must be completed and forwarded along with payment information. Contact Information of Person Completing Form Name Phone Email Fax Description of Exhibiting Organization for Program Please Email vena@naadac.org description not to exceed 100 words your organization and what you will be exhibiting at the conference. Recommend including corporate website address and 800 phone numbers to facilitate attendee follow up. Exhibit Personnel Badges Names Must Be Submitted No Later Than #1 Included with Booth First Name Last Name and Suffix Job Title Company Name Note Badges are Not Transferable. Additional Personnel Require Registration Complete this information to insure production of appropriate name badges. First Name Last Name and Suffix Job Title Company Name First Name Last Name and Suffix Job Title Company Name