NATIONAL BOARD OF DIRECTORS MEETING September 2009 Thursday, September 24 Business or Casual Attire 6:00 8:00 pm Welcome Reception and Charlie s Corner Ambassador Hotel 2308 W. Wisconsin Ave. Café Deco Friday, September 25 Business Attire 8:00 8:30 am Breakfast AMU Ballroom E 8:30 9:00 am Call to Order Charlie Bell, Arts 62 MUAA President 9:00 10:00 am Getting Started in 2010: Presentation and Feedback Session on the MUAA Director Job Description and Review of Strategic Plan Tim Simmons, Sp 82, MUAA Executive Director Todd McMahon, Bus Ad 95, Director, Reporting Services 10:00 l0:30 am Break 10:30 am 12:00 pm The New MU Connect and Interactive Media (IM) Raynor 320H Michelle Pilak, Associate Director and Alyssa Klopatek, Interactive Media Specialist Engagement Communication 12:15 1:30 pm Lunch and IM Idea Generation Session AMU Ballroom C/D 1:30 pm MUAA Board Photo AMU Ballroom E 1:45 3:15 pm Gold Committee Meetings Governance AMU 254 Interactive Media AMU 252 Scholarship Aid AMU 305 Students and Young Alumni AMU 313 3:15 3:30 pm Break Friday, September 25 (continued) 3:30 4:30 pm Campus Walking Tour AMU Info Desk Bill O Brien, Senior Knowledge Officer 2 nd Floor 1
5:00 6:00 pm National Board Mass Joan of Arc Chapel Fred Zagone, S.J., Alumni Chaplain 6:30 pm Dinner and Remarks AMU Lunda Room Steve Cottingham Athletic Director, Intercollegiate Athletics Saturday, September 26 Marquette Spirit Wear 8:30 9:00 am Breakfast AMU 163 9:00 9:15 am Updates/Housekeeping 9:15 10:45 am Blue Committee Meetings Alumni Involvement AMU 305 Awards Raynor 320H Chapter Evaluation AMU 313 10:45 11:00 am Break 11:00 am 12:00 pm Committee Reports/Strategic Initiatives Updates AMU 163 Interactive Media Scholarship Aid Students and Young Alumni Alumni Involvement Chapter Evaluation Awards Governance 12:15 1:30 pm Lunch and Presentation: Advancement Update AMU Lunda Room and Give Marquette Launch Presented by Meg Brzyski Husband, Arts 93/Grad 07 Associate Vice President, Engagement & External Relations and Sara Harvey, Senior Director, Scholarship Aid and Annual Campaigns 1:30 1:45 pm Break 1:45 3:00 pm Open Discussion: Takeaways/Next Steps AMU 163 3:00 pm Adjournment 3:00 3:15 pm New Director Debriefing Meeting AMU 157 7:00 11:00 pm Salsa Night AMU Marquette Place (lessons at 7pm; dance at 8pm) Alumni Involvement Committee Meeting Saturday, September 26, 2009 9:15 a.m. 10:45 p.m. Alumni Memorial Union, Room 305 2
I. Prayer/Reflection (Genyne Edwards) II. Overview (Genyne Edwards/Marlee Rawski/Emily Wacker) a. Review deployment framework b. Review engagement score elements III. IV. Action 1: Review data to identify uninvolved alumni a. Demographics considered (Marlee/Emily) b. Data gathered (Marlee/Emily) c. Initial reactions (All) d. Feedback from committee (All) Action 2: Utilize regional surveys to obtain information a. Committee to offer theme suggestions for question topics (All) V. Next Steps (All) a. Report out to full board (Genyne) b. Where do we go from here Awards Committee Meeting Saturday, September 26, 2009 9:15 10:45 a.m. Raynor 320H 3
I. Welcome and Introductions Lisa Ross II. Role of MUAA Awards Committee Jill Ott/Martha Moore III. Pedro Arrupe Award update Martha Moore IV. Overview of Alumni National Awards Process Jill Ott V. SharePoint Database Overview Jill Ott VI. Viewing Time and Discussion VII. Timeline and Next Steps Lisa Ross a. Week of Oct 5 Conference Call b. Week of October 19 Conference Call Chapter Evaluation Committee Meeting Saturday, September 26, 2009 9:15 a.m. 10:45 a.m. Alumni Memorial Union, Room 313 I. Review Strategic Initiative and discuss history of issues involved: How did we get here? Evaluate and restructure Club and CIB organizations and programs to increase their effectiveness by adding value to their respective alumni constituents 4
II. Review Deployment Framework (individual tactics) and ascertain progress and next steps III. IV. Review improved communication mechanisms and provide feedback on ways to expand communication. Annual Reports Presentation of Key Findings V. Annual Reports Feedback Requested Governance Committee Meeting Friday, September 25, 2009 1:45 p.m. 3:15 p.m. Alumni Memorial Union, Room 254 I. Opening prayer Charlie Bell II. Review of timeline; appointments, nominations and election Tim Simmons III. Review of current MUAA directors terms Simmons IV. Discussion of National Board director 5
job description and related issues Bell/all Interactive Media Committee Meeting Friday, September 25, 2009 1:45 p.m. 3:15 p.m. Alumni Memorial Union, Room 252 I. Address remaining questions from the committee about new MU Connect site content, marketing, etc. (Staff/committee) II. III. Review results of outreach to top users and club presidents (Group discussion) - Michelle Pilak to report on how the feedback is being incorporated into the new MU Connect Share/discuss new design of alumni e-newsletter (Michelle Pilak, Alyssa Klopatek, Dan DeWeerdt) - Group to share first impressions 6
IV. Discussion about the MUAA blog on MU Connect. What opportunities exist for generating content? Scholarship Aid Committee Meeting Friday, September 25, 2009 1:45 p.m. 3:15 p.m. Alumni Memorial Union, Room 305 I. Welcome Melissa Ebner Donor Relations Officer II. Focus Group Bonnie Brennen a. Overview Nieman Professor of Journalism b. Conversation c. Conclusion III. Questions/Comments Melissa Ebner Donor Relations Officer 7
Students and Young Alumni Committee Meeting Friday, September 25, 2009 1:45 p.m. 3:15 p.m. Alumni Memorial Union, Room 313 I. Welcome, Introductions and Prayer Justin Kuehl II. Review Strategic Initiative Justin and Jennilee Berry III. Annual National Board Student Dinner Justin and Jennilee a. Explanation b. January 2010 Student Lunch i. idea brainstorming IV. Young Alumni Initiative Justin and Jennilee a. Program description b. Regional changes c. Local opportunities 8
i. Commencement ii. other 9