Office of Superintendent of Schools November 4, 2015 Board Meeting of November 18, PDF Free Download

Office of Superintendent of Schools November 4, 2015 Board Meeting of November 18, 2015 Financial Services Mrs. Judith M. Marte, Chief Financial Officer COMMITTEE: FACILITIES AND CONSTRUCTION F-60 14-057-CV AWARD ITB NO. ITB-14-057-CV TREE, PALM AND SHRUB PRUNING/REMOVAL F-61 14-042-VF AWARD ITB NO. ITB-14-064-CV DEMOLITION OF PORTABLE CLASSROOMS AND SITE RESTORATION COMMITTEE: FISCAL ACCOUNTABILITY E-141 15-004-MT REJECT RFP NO. RFP-15-004-MT RESTORATIVE JUSTICE PRACTICE PILOT PRORGRAM 15-006-ND REJECT RFP NO. RFP-15-006-ND COMPREHENSIVE ON-SITE HEALTH CARE SERVICES FOR STUDENTS ATTENDING CONTINUING OPPORTUNITIES FOR A PURPOSEFUL EDUCATION (C.O.P.E.) CENTER SOUTH 041-PP10 REJECT RFP NO. RFP-041-NN10 GROUP TERM LIFE INSURANCE & FLEXIBLE BENEFITS PROGRAM E-142 14-023-SL AWARD RFP NO. RFP-14-023-SL SPECIAL EDUCATION ELECTRONIC MANAGEMENT SYSTEM E-143 15-011-MT AWARD ITB NO. ITB-15-011-MT STUDENT TRAVEL SERVICES

Office of Superintendent of Schools November 4, 2015 Board Meeting of November 18, 2015 Financial Services Mrs. Judith M. Marte, Chief Financial Officer SUBJECT: COMMITTEE: AWARD ITB NO. ITB-14-057-CV TREE, PALM AND SHRUB PRUNING/REMOVAL FACILITIES AND CONSTRUCTION LINK TO STRATEGIC BLUEPRINT: EFFECTIVE AND SUSTAINABLE BUSINESS PRACTICES Procurement Management Services, at the request of The Office of School Facilities, released the above-referenced solicitation. The purpose of this Invitation to Bid is to establish a pool of pre-approved vendors to furnish all labor, supervision, equipment and materials necessary to perform tree, palm and shrub, trimming, pruning and stump removal for The School Board of Miami-Dade County, Florida. This is a term bid which states that the Board may purchase quantities, as may be needed, but is not obligated to purchase any guaranteed amount. In addition, this Invitation to Bid was advertised on the Miami-Dade County Public Schools Procurement Management Services website, the DemandStar website, Bid Net, Florida Bid, the Miami Times and El Diario Las Americas newspapers, as well as emailed to 82 potential bidders. In addition to the services noted above, Bidders must be certified by the International Society of Arboriculture (ISA) prior to being recommended for award. The initial term of the bid shall be for a two (2) year period, commencing November 18, 2015 through November 17, 2017, and may, by mutual agreement between The School Board of Miami-Dade County, Florida, and the successful bidders, be extended for three (3) additional one (1) year periods. Strategies were employed to increase SBE/MBE participation, however during the Goal Setting Committee meeting, the recommendation for this solicitation was to be open, not sheltered, as a large number of SBE/MBE vendors were not identified, within the commodity code(s). Based on the criteria listed in the solicitation, eleven (11) vendors are being recommended for award. Of these eleven (11), two (2) are MBE certified. Fund Source 0300 - Capital Page 1 of 3 F-60

RECOMMENDED: That The School Board of Miami-Dade County, Florida, AWARD Bid No. ITB-14-057-CV TREE, PALM AND SHRUB PRUNING/REMOVAL, to establish a pool of pre-approved vendors, to furnish all labor, supervision, equipment and materials necessary to perform tree, palm and shrub, trimming, pruning and stump removal for The School Board of Miami-Dade County, Florida, with an effective date of November 18, 2015 through November 17, 2017, including extensions thereto, as follows: 1. A NATIVE TREE SERVICE, INC. 15733 S.W. 117 TH AVENUE MIAMI, FL 33177 OWNER: ANGELA TOMASETTI, CORPORATE OFFICER 2. ARBORCARE, INC. 63 E. 57TH STREET HIALEAH, FL 33013 OWNER: JOE R. RODRIGUEZ, PRESIDENT Self-declared Hispanic 3. ATLANTIC TREE CARE, LLC 22975 S.W. 182 ND AVENUE MIAMI, FL 33170 OWNER: RODGER K. CROUSE, MEMBER 4. BIG RON S TREE SERVICE, LLC MBE 16221 S.W. 98 TH AVENUE MIAMI, FL 33157 OWNER: RON VON PAULUS, MANAGING MEMBER 5. FLORIDA COAST SERVICES, INC. 6664 SWEET MAPLE LANE BOCA RATON, FL 33433 OWNER: DONNA MULGREW, PRESIDENT 6. FLORIDA TURF AND LANDSCAPE HORTICULTURE, INC. 400 N.W. 129 TH AVENUE MIAMI, FL 33182 OWNER: HENRY PERDOMO, PRESIDENT Self-declared Hispanic 7. GREEN WISE GROUP, LLC 19191 S.W. 232 ND STREET MIAMI, FL 33170 OWNER: GENE SHERWOOD, MANAGING MEMBER Page 2 of 3

8. MITCHELL S LAWN MAINTENANCE CORP. 15665 S.W. 117 TH AVENUE MIAMI, FL 33177 OWNER: ELSA GELMAN, PRESIDENT Self-declared Hispanic 9. SFM SERVICES, INC. 9700 N.W. 79 th AVENUE HIALEAH GARDENS, FL 33016 OWNER: CHRISTIAN INFANTE, PRESIDENT Self-declared Hispanic 10. SUPERIOR LANDSCAPING & LAWN SERVICE, INC. MBE 2200 N.W. 23 RD AVENUE MIAMI, FL 33142 OWNER: ORLANDO OTERO, PRESIDENT Hispanic-American 11. THOMAS MAINTENANCE SERVICES, INC. 16205 S.W. 117 TH AVENUE, #7 MIAMI, FL 33177 OWNER: MARY THOMAS, PRESIDENT Self-declared African-American Authorize Procurement Management Services to purchase up to the total estimated amount of $400,000, for the initial contract term, and an amount not to exceed $200,000, for each subsequent one (1) year extension period(s). Board authorization of this recommendation does not mean the amount shown will be expended. MBE-Micro Business Enterprise JMM/cv Page 3 of 3

Office of Superintendent of Schools November 4, 2015 Board Meeting of November 18, 2015 Financial Services Mrs. Judith M. Marte, Chief Financial Officer SUBJECT: AWARD ITB NO. ITB-14-064-CV DEMOLITION OF PORTABLE CLASSROOMS AND SITE RESTORATION COMMITTEE: FACILITIES AND CONSTRUCTION LINK TO STRATEGIC BLUEPRINT: EFFECTIVE AND SUSTAINABLE BUSINESS PRACTICES Procurement Management Services, at the request of The Office of School Facilities, released the above-referenced solicitation. The purpose of this Invitation to Bid is to establish a pool of pre-approved vendors to furnish all labor, supervision, equipment and material necessary to demolish portable classrooms and restore the sites to green space for The School Board of Miami-Dade County, Florida. This is a term bid which states that the Board may purchase quantities, as may be needed, but is not obligated to purchase any guaranteed amount. In addition, this Invitation to Bid was advertised on the Miami-Dade County Public Schools Procurement Management Services website, the DemandStar website, Bid Net, Florida Bid, the Miami Times and El Diario Las Americas newspapers, as well as emailed to 47 potential bidders. As this is a sheltered market solicitation, whereby this procurement applies only to Small Business Enterprise (SBE) and Micro Business Enterprise (MBE) certified companies, certified by The School Board of Miami Dade County, Florida. Six (6) SBE/MBE vendors responded to this advertised solicitation. The initial term of the bid shall be for a two (2) year period, commencing November 18, 2015 through November 17, 2017, and may, by mutual agreement between The School Board of Miami-Dade County, Florida, and the successful bidders, be extended for three (3) additional one (1) year periods. Based on the criteria listed in the solicitation, four (4) vendors are being recommended for award. Fund Source 0300 - Capital Page 1 of 2 F-61

RECOMMENDED: That The School Board of Miami-Dade County, Florida, AWARD Bid No. ITB-14-064-CV - DEMOLITION OF PORTABLE CLASSROOM AND SITE RESTORATION, to establish a pool of pre-approved vendors, to furnish all labor, supervision, equipment and materials necessary to demolish portable classrooms and restore the sites to green space for The School Board of Miami- Dade County, Florida, effective November 18, 2015 through November 17, 2017, including extensions thereto, as follows: JMM/cv 1. CRISSCROSS CONCRETE CUTTING & DRILLING, MBE INC. 270 N. W. 193 RD STREET MIAMI, FL 33169 OWNER: CRISPOND BASDEN, PRESIDENT African-American 2. CUNANO BUILDERS CORP MBE 16259 S. W. 81 ST STREET MIAMI, FL 33193 OWNER: ORLANDO FERNANDEZ, PRESIDENT Hispanic-American 3. MAC CONSTRUCTION, INC MBE 9500 N. W. 12 TH STREET, BAY 2 DORAL, FL 33172 OWNER: MARY CEAVERS, PRESIDENT 4. PIONEER CONSTRUCTION MANAGEMENT SBE1 SERVICES, INC. 540 N. W. 165 TH STREET, RD 307 MIAMI, FL 33169 OWNER: D. RUEL MILES, PRESIDENT African-American Authorize Procurement Management Services to purchase up to the total estimated amount of $990,000, for the initial contract term, and an amount not to exceed $495,000, for each subsequent one (1) year extension period(s). Board authorization of this recommendation does not mean the amount shown will be expended. MBE-Micro Business Enterprise SBE1-Small Business Enterprise Tier1 Page 2 of 2

Office of Superintendent of Schools November 4, 2015 Board Meeting of November 18, 2015 Financial Services Mrs. Judith M. Marte, Chief Financial Officer SUBJECT: REJECT RFP NO. RFP-15-004-MT RESTORATIVE JUSTICE PRACTICE PILOT PROGRAM REJECT RFP NO. RFP-15-006-ND - COMPREHENSIVE ON- SITE HEALTH CARE SERVICES FOR STUDENTS ATTENDING CONTINUING OPPORTUNITIES FOR A PURPOSEFUL EDUCATION (C.O.P.E) CENTER SOUTH REJECT RFP NO. RFP-041-PP10 - GROUP TERM LIFE INSURANCE & FLEXIBLE BENEFITS PROGRAM COMMITTEE: FISCAL ACCOUNTABILITY LINK TO STRATEGIC FRAMEWORK: EFFECTIVE AND SUSTAINABLE BUSINESS PRACTICES This item requests the School Board s approval of the bid rejection(s) identified below: Upon further review and a need to revise the specifications, staff has determined that it would be in the best interest of the District to reject the above-referenced bid and readvertise. Competitive prices will be solicited for these items, as the needs arises, pursuant to School Board Policy 6320, Purchasing. 1. RFP NO. RFP-15-004-MT RESTORATIVE JUSTICE PRACTICE PILOT PROGRAM, was released to select qualified and experienced individuals and/or organizations for the development and implementation of a Restorative Practices Pilot Program services, for The School Board of Miami-Dade County, Florida. This Bid is recommended to be rejected to revise specifications to allow for more vendor participation. 2. RFP NO. RFP-15-006-ND - COMPREHENSIVE ON-SITE HEALTH CARE SERVICES FOR STUDENTS ATTENDING CONTINUING OPPORTUNITIES FOR A PURPOSEFUL EDUCATION (C.O.P.E) CENTER SOUTH, was to obtain health agencies/professionals to provide on-site comprehensive health services to approximately 112 teen parents and their infants/toddlers at COPE Center South, located at 10225 SW 147th Terrace, Miami, Florida 33176, for The School Board of Miami-Dade County, Florida. This Bid is recommended to be rejected to revise specifications to allow for more vendor participation. Page 1 of 2 E-141

3. RFP NO. RFP-041-PP10 - GROUP TERM LIFE INSURANCE & FLEXIBLE BENEFITS PROGRAM, was to establish flexible benefits for employees including a Long Term Care offering, for The School Board of Miami-Dade County, Florida. Several items on this solicitation have already been awarded. However, the Long Term Care offering is recommended to be rejected to revise specifications. RECOMMENDED: That The School Board of Miami-Dade County, Florida: JMM/mt 1. REJECT RFP NO. RFP-15-004-MT RESTORATIVE JUSTICE PRACTICE PILOT PROGRAM, to permit rebidding, using revised specifications to allow for more vendor participation. 2. REJECT RFP NO. RFP-15-006-ND - COMPREHENSIVE ON-SITE HEALTH CARE SERVICES FOR STUDENTS ATTENDING CONTINUING OPPORTUNITIES FOR A PURPOSEFUL EDUCATION (C.O.P.E) CENTER SOUTH, to permit rebidding, using revised specifications to allow for more vendor participation. 3. REJECT RFP NO. RFP-041-PP10 - GROUP TERM LIFE INSURANCE & FLEXIBLE BENEFITS PROGRAM, to permit rebidding, using revised specifications. Page 2 of 2

Office of Superintendent of Schools November 4, 2015 Board Meeting of November 18, 2015 Financial Services Mrs. Judith M. Marte, Chief Financial Officer SUBJECT: COMMITTEE: AWARD RFP NO. RFP-14-023-SL SPECIAL EDUCATION ELECTRONIC MANAGEMENT SYSTEM FISCAL ACCOUNTABILITY LINK TO STRATEGIC BLUEPRINT: EFFECTIVE AND SUSTAINABLE BUSINESS PRACTICES Procurement Management Services at the request of The Office of Academic Transformation, released the above-referenced solicitation. The purpose of this Request for Proposal is to select qualified and experienced firms to assist The School Board of Miami-Dade County, Florida in the development of an electronic management system for the collection and administration of exceptional student education records that include students with disabilities and students identified as gifted. In addition, this RFP was advertised on the Procurement Management Services website, the DemandStar website, The Miami Times, the Diario Las Americas newspapers, Bid Net and Florida Bid, as well as emailed to 75 potential bidders. In addition to the collection and administration of student records data, this system would assist the District in its collection of Medicaid reimbursements and in providing a scheduling and tracking system for delivery of services. The initial term of the bid shall be for one (1) year period, commencing November 18, 2015 through November 17, 2016, and may, by mutual agreement between the School Board of Miami-Dade County, Florida, and the successful bidders, be extended for three (3) additional one (1) year periods. Strategies were employed to increase SBE/MBE participation however, during the Goal Setting Committee meeting, the recommendation for this solicitation was to be open, not sheltered, as a large number of SBE/MBE vendors were not identified within the commodity code(s). The Selection Committee reviewed the following four (4) vendor proposals: Giganetworks, Inc.; Excent Corporation; Public Consulting Group, Inc.; and Accelify Solutions, LLC. The Selection Committee members recommended to conduct oral presentations with Public Consulting Group, Inc. and Accelify Solutions, LLC. After considerable discussion, review of scoring criteria and results of savings of $125,000 from the best and final pricing, the Selection Committee has recommended the award to one (1) vendor, Accelify Solutions, LLC. E-142 Page 1 of 2

Fund Source Various RECOMMENDED: That The School Board of Miami-Dade County, Florida, AWARD RFP No. RFP-14-023-SL SPECIAL EDUCATION ELECTRONIC MANAGEMENT SYSTEM, to select qualified and experienced firms to assist The School Board of Miami-Dade County, Florida in the development of an electronic management system for the collection and administration of exceptional student education records that include students with disabilities and students that are identified as gifted, effective November 18, 2015 through November 17, 2016, including extensions thereto, as follows: ACCELIFY SOLUTIONS, LLC 3611 14 TH AVENUE, SUITE 422 BROOKLYN, NEW YORK 11212 OWNER/OFFICER: AARON ALEX BRECHER, CHIEF EXECUTIVE OFFICER Authorize Procurement Management Services to purchase up to the total estimated amount of $1,200,000, for the initial contract term, and an amount not to exceed $1,162,500, for each subsequent one (1) year extension period(s). Board authorization of this recommendation does not mean the amount shown will be expended. JMM/mt Page 2 of 2

RECOMMENDED: That The School Board of Miami-Dade County, Florida, AWARD RFP No. ITB-15-011-MT STUDENT TRAVEL SERVICES, to select preapproved vendors to provide student travel services, specifically in and out of the State of Florida, for The School Board of Miami- Dade County, Florida, with an effective date of November 18, 2015 through November 17, 2018, including extensions thereto, as follows: 1. BLACK HISTORY TOURS.COM, INC. 16850 COLLINS AVENUE #478 SUNNY ISLES BEACH, FL 33160 OWNER: ERIC ALBOHER, PRESIDENT 2. BUSINESS TRAVEL ADVISORS 8095 NW 12TH STREET, SUITE 316 DORAL, FL 33126 OWNER: YAMILLE BARRERA, VICE PRESIDENT MBE Hispanic-American 3. DESTINATION SERVICES UNLIMITED, INC. 3850 S. UNIVERSITY DRIVE, #291378 DAVIE, FL 33329 OWNER: CONNIE MARCUS, PRESIDENT 4. EXPLORE WITH EXCELLENCE, INC. 1010 SW 46TH AVENUE, SUITE 112 POMPANO BEACH, FL 33069 OWNER: JAMES THOMPSON, PRESIDENT/CEO 5. FEAT TRAVEL, INC. 2900 NW 105TH LANE SUNRISE, FL 33322 OWNER: CHAD MURRAY, VICE PRESIDENT 6. FLAMINGO EDUCATIONAL TOURS OF FLORIDA, INC. 10049 NW 1ST COURT PLANTATION, FL 33324 OWNER: JANEY L. HOCKENHULL, PRESIDENT 7. FLORIDA SAFARI ADVENTURES, INC. DBA BUILD-A- FIELD TRIP 3440 NE 12TH AVENUE OAKLAND PARK, FL 33334 OWNER: GABRIELLE BOLL, PRESIDENT Page 2 of 4

8. KING'S COLLEGE TOURS, INC. 13320 NW 18TH COURT MIAMI, FL 33167 OWNER: ANTONIO KING, PRESIDENT/CEO MBE African-American 9. LAKELAND TOURS, LLC DBA WORLDSTRIDES 218 WEST WATER STREET, SUITE 400 CHARLOTTESVILLE, VA 22902 OWNER: CHRISTI CAREL, RISK MANAGER 10. MY PERSONAL ASSISTANT, DBA EDUCATIONAL FIELD TRIPS (EFT) 7241 SW 168TH STREET SUITE D PALMETTO BAY, FL 33157 OWNER: PATRICIA MUNOZ-CHIONG, PRESIDENT SBE1 Hispanic-American 11. PROFESSIONAL VACATIONS, INC. DBA LEARNING BY TRAVEL 1171 SE 10TH AVENUE HIALEAH, FL 33010 OWNER: GUNTHER MEYER, PRESIDENT 12. SCHOLASTIC JOURNEYS 11482 SW 109TH RD., UNIT D MIAMI, FL 33176 OWNER: BRENDA STEELE, PRESIDENT 13. SHORESIDE CONNECTIONS, INC. 1565 WEEPING WILLOW WAY HOLLYWOOD, FL 33019 OWNER: ADELE L. ZUM, PRESIDENT/CEO 14. SONSHINE EDUCATIONAL TOURS, INC. 5401 N. UNIVERSITY DR. #201 CORAL SPRINGS, FL 33067 OWNER: KARIN HOFFMAN, VICE PRESIDENT 15. SPECTRUM TOURS, INC. 4808 W. COMMERCIAL BLVD. TAMARAC, FL 33319 OWNER: GLEN MASCIARELLI, VICE PRESIDENT Page 3 of 4

16. VAGABOND TOURS, INC. DBA EDUCATIONAL TRAVEL ADVENTURES.COM 4400 ROUTE 9 SOUTH, SUITE 1000 FREEHOLD, NJ 07728 OWNER: MICHAEL HOLZER, GENERAL MANAGER/PRESIDENT Authorize Procurement Management Services to obtain Request for Quotes from the awarded preapproved vendors for the initial term of three (3) years, which may be extended for an additional two (2) one year periods. This is a term bid which states that the Board may purchase quantities, as may be needed, but is not obligated to purchase any guaranteed amount and/or utilize any specific vendor(s). In accordance, with the conditions of the ITB, in the event of default by any vendor, which may include, but is not limited to nonperformance and/or poor performance, the District may exercise its right to terminate the award and to hold the vendor ineligible to transact business with the Board as provided by the ITB and Board policy. MBE-Micro Business Enterprise SBE1-Small Business Enterprise Tier1 JMM/mt Page 4 of 4