EAST ALLEN TOWNSHIP Board of Supervisors Monthly Business Meeting January 25, 2018 EXECUTIVE SESSION 6:30 PM An executive session was held at 6:30 PM regarding personnel. CALL TO ORDER 7:00 PM The recorded meeting was called to order at 7 PM by Chairperson, R. Unangst who led the pledge of allegiance. ROLL CALL Present were: Chairperson, R. Unangst; Vice Chairperson, M. Schwartz; Supervisor, P. Moser; Supervisor, G. Hunsicker; Supervisor, D. Heiney; Township Manager, D. Seiple; Township Solicitor, J. Piperato, III; Township Engineer Representative, J. Milot; Public Works Coordinator, G. Mathesz and Secretary/Treasurer, R. Wedde. PUBLIC COMMENT (3 min. /individual Agenda Items only) There was no public comment. MINUTES FOR APPROVAL December 14, 2017 MOTION made by M. Schwartz to approve the December 14, 2017 Board of Supervisors minutes. Seconded by D. Heiney. VOTE: D. Heiney, yes; G. Hunsicker, yes; P. Moser, abstained due to absence; M. Schwartz, yes and R. Unangst, yes. FOUR IN FAVOR. ONE ABSTAINED. MOTION CARRIED. ENGINEER REPORT A copy of the January Engineer s report was distributed to the Board. SOLICITOR REPORT Toll Bros./ Jaindl Minor Subdivision A copy of the recommendations for three (3) waiver requests (dated November 2, 2017) and the recommendation for Final Plan approval (dated November 2, 2017) from the Planning Commission were distributed to the Board. A copy of the Lehigh Valley Planning Commission recommendation (dated November 21, 2017) was distributed to the Board. J. Milot went over the waiver requests with the Board. MOTION made by P. Moser to grant the following three (3) waivers: 1. Waiver 1 SALDO Section 212-33.C: to not show the natural features on the site and within 100 feet of the site on the Minor Subdivision Plan. The Developer will provide these on the Land Development Plan. The Land Development is referenced in Note 3 on the Minor Subdivision Plan. Not showing the information on the Minor Subdivision Plan will help to keep the information cleaner and show the lot reconfiguration and the Plan accurately depicts the proposed lot lines. 2. Waiver 2 SALDO Section 212-33.E: to not show the man-made features on the site and within 100 feet of the site on the Minor Subdivision Plan. The Developer will provide thses on the Land Development Plan. The Land Development is referenced in Note 3 on the Minor Subdivision Plan. Not showing the information on the Minor Subdivision Plan will help to keep the information cleaner and show the lot reconfiguration. 3. Waiver 3 SALDO Section 212-25.D (4)(i) and Section 212-64: a partial waiver to not place a concrete monument at the northeast corner of the lot being created (across from Steuben Road) for this Plan, since the design of the roadway improvements and associated right-of-way are still being finalized. The concrete monument at this location will be set in conjunction with the Land Development Plan. The Board of Supervisors also hereby directs the Township Engineer to notify the Applicant of the Board of Supervisor s action. Seconded by M. Schwartz. VOTE: D. Heiney, yes; G. Hunsicker, yes; P. Moser, yes; M. Schwartz, yes and R. Unangst, yes. ALL IN FAVOR. MOTION CARRIED. MOTION made by M. Schwartz to grant Conditional Plan Approval for the Final Minor Subdivision entitled Minor Subdivision Plan APN No. L6-15-8, APN No. L6-15-8A and APN No. L6-15-11, prepared by ESE Consultants, Inc., dated October 11, 2017. This Developer/Owner will revise the Final Plan or provide additional documentation to satisfy the following comments: 1. The Developer/Owner will address all outstanding comments in Hanover Engineering s Jaindl-Toll Minor Subdivision Plan Review Letter dated October 26, 2017 to the satisfaction of the Township Engineer.
2. The Developer/Owner will list all waivers granted on the Plan with the SALDO Section, the date the waiver was granted by the Board of Supervisors, and a brief description of the relief granted. 3. The Developer/Owner will show on the Plan the Future Connection Easement with metes and bounds, as shown and provided on the Preliminary Major Subdivision Plan entitled Preliminary Major Subdivision Plan Regency at Creekside Meadows prepared by ESE Consultants, Inc., dated September 24, 2015, last revised November 14, 2016, and as conditionally approved by the Township Board of Supervisors at their meeting on March 8, 2017. 4. The Developer/Owner will show on the Plan the Future Collector Road with metes and bounds, from Bath Pike (SR 512) across the Parcel to be conveyed to Toll Brothers, as shown and provided on the Preliminary Major Subdivision Plan entitled Preliminary Major Subdivision Plan Regency at Creekside Meadows prepared by ESE Consultants, Inc., dated September 24, 2015, last revised November 14, 2016, and as conditionally approved by the Township Board of Supervisors at their meeting on March 8, 2017. 5. The tract boundary shall be shown on the Plan and the net lot areas shall be calculated for the three (3) lots based on the established PennDOT legal right-of-way. 6. The Developer/Owner shall pay any outstanding escrow balance due to the Township for all expenses incurred by the Township for the review of all Plans, etc. and the preparation of all legal documents. 7. The Developer/Owner will satisfy all these conditions within twelve (12) months of the date of approval of this Plan or this Plan Application shall be considered withdrawn by the Developer/Owner and shall be considered null and void. Seconded by G. Hunsicker. VOTE: D. Heiney, yes; G. Hunsicker, yes; P. Moser, yes; M. Schwartz, yes and R. Unangst, yes. ALL IN FAVOR. MOTION CARRIED. Draft Ordinance/Job Description Township Manager Position A copy of the Draft Ordinance and Job Description for the Township Manager Position was distributed to the Board. The duties and responsibilities of the Township Manager have been amended to state that the Township Manager shall no longer engage in meetings directly with the applicant, developer and/or the representatives without the consent of the Board of Supervisors. D. Heiney commented that it is restricting the Manager s position to help communicate between this board and any projects that are coming in by doing some of the background work for us. R. Unangst explained that this will not stop people from brainstorming with the Township Manager before it goes to the Planning Commission, it will eliminate the mediator role from the Township Manager s duties. Discussion ensued. MOTION made by M. Schwartz to advertise Ordinance #2018-01 Amending Ordinance #2005-06 to make text amendments to the powers and duties of the Township Manager. Seconded by D. Heiney. VOTE: D. Heiney, yes; G. Hunsicker, yes; P. Moser, yes; M. Schwartz, yes and R. Unangst, yes. ALL IN FAVOR. MOTION CARRIED. MANAGER REPORT Advertisement for Township Manager Position MOTION made by D. Heiney to advertise the Township Manager Position in the Morning Call. Seconded by M. Schwartz. VOTE: D. Heiney, yes; G. Hunsicker, yes; P. Moser, yes; M. Schwartz, yes and R. Unangst, yes. ALL IN FAVOR. MOTION CARRIED. 2018 Recycling Grant D. Seiple stated the DEP 2018 Recycling Grant is open but we do not have anything ready for this round. She explained that this grant has to do with equipment, containers, etc. and that we need to have the match for the grant. Municipalities that are mandated are usually the ones that get money. In order to apply, we need to attend a meeting at Northampton County, then meet with the DEP Recycling Coordinator that is assigned to us. If the Board is interested she will need to know right away. If we don t attend the meeting, we cannot apply. The meetings are March 1 st and 2 nd. This is something to plan for in the future. Northampton County General Purpose Authority Email dated 11/17/17 A copy of the email dated November 17, 2017 was distributed to the Board. The Board would like a letter of inquiry sent to the Northampton County General Purpose Authority regarding the Jacksonville Bridge. Keystone Cement DEP letter dated 1/9/18 A copy of the DEP letter dated January 9, 2018 was distributed to the Board. It pertains to Keystone Cement renewing their NPDES permit. The Board has 30 days to respond with any comments. Flood Insurance Email dated 1/11/18 A copy of the email from Brown and Brown dated January 11, 2018 regarding Flood Insurance was distributed to the Board. They are not the current insurance company for the Township. The consensus of the Board is that they are not interested at this time.
Jamesville Express DEP letter dated 1/17/18 A copy of the DEP letter dated January 17, 2018 regarding Jamesville Express was distributed to the Board. The cleanup has reached completion and monitoring can be abandoned. The Board has 30 days to respond with comments. The formalization of LV General Assembly 1 st meeting Tuesday, January 30, 2018 at 7PM. They are requesting attendance of the Township Manager and at least one elected official and staff if they choose, will be meeting 3 times a year. The meeting is on January 30, 2018 at 7 PM. D.Seiple and D. Heiney will attend. Budget Line Item #01-415-750 TuWay Invoice D. Seiple explained that a repair was needed to the controller for the radios. This should be considered as emergency management and the total for the repair is $901.67. There were no funds put in line item #01-415-750 for 2018 and a there is a note that AED batteries will be needed. D. Seiple asked that the Board of Supervisors fund the line item with $2,000 or $2,500 and the funds would come from the General Fund. MOTION made by D. Heiney to fund line item #01-415-750 in the amount of $2,500.00. Seconded by G. Hunsicker. VOTE: D. Heiney, yes; G. Hunsicker, yes; P. Moser, yes; M. Schwartz, yes and R. Unangst, yes. ALL IN FAVOR. MOTION CARRIED. D. Seiple stated there is a PennDOT meeting at Allen Township on Monday. The Township Engineer will be attending along with D. Seiple. It was suggested that a Supervisor attend this meeting. D. Heiney and G. Hunsicker will attend. TREASURER Monthly Financial Report Payment of Bills R. Wedde presented the Financial Reports for December 2017 and January 2018. The total receipts for December were $4,713.05 and the total receipts for January were $34,847.19. The total expenses for December were $70,423.78 and the total expenses for January were $132,172.80 (which includes the TuWay invoice). MOTION made by D. Heiney to accept the Financial Reports and to pay the bills for December in the amount of $4,713.05 and for January in the amount of $132,172.80. Seconded by M. Schwartz. VOTE: D. Heiney, yes; G. Hunsicker, yes; P. Moser, yes; M. Schwartz, yes and R. Unangst, yes. ALL IN FAVOR. MOTION CARRIED. Memo Close Escrow Account R. Wedde presented a memo dated January 23, 2018 requesting to close one escrow account. R. Wedde verified with the professionals that all invoices have been paid and the account can be closed. MOTION made by P. Moser to close the George Markert escrow account and return the remaining funds to the applicant. Seconded by M. Schwartz. VOTE: D. Heiney, yes; G. Hunsicker,yes; P. Moser, yes; M. Schwartz, yes and R. Unangst, yes. ALL IN FAVOR. MOTION CARRIED. PARKS & RECREATION R. Unangst stated he talked to Chuck about meeting with the youth club. P. Moser will be taking over for Bob Mills on this committee. G. Hunsicker volunteered to be on the committee as well. Discussion ensued. PUBLIC WORKS G. Hunsicker mentioned that Monocacy Road is breaking up and asked if something can be done about it. Discussion ensued. M. Schwartz stated that if there is a bad condition on a state road that the public can use PennDOT s website to report it. The turnaround time for the repairs have been in approximately five (5) days. P. Moser questioned if the signs are done in-house or if it is out sourced. G. Mathesz replied that they are outsourced and done according to state standards. Sharon Fournier 6316 Jacksonville Road thanked the Road Crew for their promptness and all they do. EATVFD/EMA/EATVAC Fire Report There was no report.
J. McDevitt Deputy Fire Marshal inquired about the Jacksonville Bridge being repaired. The fire department cannot respond to the east side of the Township via the Jacksonville Bridge due to the weight restrictions. Discussion ensued. R. Unangst stated that the Board is aware of it and that the Board is trying to find an answer. Ambulance Report The Ambulance Corp. has been invited to the February Board of Supervisors Workshop meeting. R. Unangst stated that the Board of Supervisors is always welcome to attend the Ambulance Corp. meetings as well as the Fire Department monthly meetings which are held on the first Monday of the month. PLANNING COMMISSION Minutes 12/7/17 Draft A copy of the December 7, 2017 draft minutes was distributed to the Board. The January 4, 2018 meeting was cancelled due to inclement weather. ZONING Service Request Report A copy of the monthly Service Request Report was distributed to the Board. UCC Report A copy of the monthly UCC Report was distributed to the Board. Monthly Permit Report A copy of the monthly Permit Report was distributed to the Board. P. Moser questioned where exactly Sunny Slope Crossings is located. D. Seiple answered that it is the Jaindl proposed subdivision across from Bicentennial Park. P. Moser asked if there was a decision on the VerTek matter. J. Piperato stated that it is in the court system. FRCA Agenda 1/16/18 A copy of the January 16, 2018 FRCA agenda was distributed to the Board. Minutes 11/21/17 A copy of the November 21, 2018 minutes was distributed to the Board. Operations Report A copy of the FRCA Operations Report was distributed to the Board. Financial Reports Copies of the December and January Financial Reports were distributed to the Board. Tracking Reports Copies of the December and January Tracking Reports were distributed to the Board. PUBLIC COMMENT Robert Mills 7451 Township Line Rd stated that during his time of service, there was a meeting between Senator Mario Scavello, Representative Marcia Hahn, Maggie Kemp, Deborah Seiple and himself regarding the commitment to getting funds for the Jacksonville Bridge. M. Scavello was going to schedule a meeting in January and R. Mills wanted to know if a meeting was scheduled. D. Seiple stated that no meeting was scheduled. R. Mills will reach out to M. Scavello again and see that it is followed through. D. Seiple asked to be included and R. Mills stated that he turned it over to the Chair of the Board. P. Moser questioned if there was LSA funds available. D. Seiple explained what is available. Money is available for the demolition of Weaversville property. She explained that there are several grants available to pursue. Discussion ensued. Louis Corominas 6175 Weaversville Road thanked D. Seiple for her service as the Township Manager and a Supervisor and wished her an enjoyable retirement. He stated that the Board of Supervisors received a letter from CARD (Citizens for Accountability & Responsible Development) regarding the advertisement for the Township Manager position. They would like to post the advertisement on their website and Facebook page. He also stated that if the Board had any questions to their letter to please respond to CARD via email. R. Unangst stated that they will try to get
the advertisement in this week s newspaper and requested specific job requirements. D. Seiple will email a copy of the advertisement to L. Corominas tomorrow. Mark Lilly 5747 Pheasant Road asked if a date has been set for the appeal for Rock Lehigh Valley. J. Piperato stated that the appeal has been filed in the Northampton County Court of Common Pleas. Discussion ensued. ADJOURNMENT MOTION made by M. Schwartz to adjourn the meeting at 8:20 PM. Seconded by P. Moser. ALL IN FAVOR. MOTION CARRIED. Respectfully Submitted, Kelly Cascario Rose Wedde Recording Secretaries