17th World Lake Conference (Lake Kasumigaura, Ibaraki, Japan, 2018) http://www.wlc17ibaraki.jp/en/ Workshop Application Guide The 17th World Lake Conference (Lake Kasumigaura, Ibaraki, Japan, 2018) Executive Committee
17th World Lake Conference (Lake Kasumigaura, Ibaraki, Japan, 2018) Summary of Conference Conference Aim: Residents, workers of agriculture, forestry, fishery local business, researchers and government agencies will share and exchange information and opinions on the necessary measures to improve environmental sustainability for future generations to continue enjoying the ecosystem services. Host Organizations: Ibaraki Prefectural Government The International Lake Environment Committee Foundation (ILEC) Co-Hosts: Ministry of Land, Infrastructure, Transport, and Tourism (MLIT) Ministry of the Environment (MOE) Ministry of Agriculture, Forestry and Fisheries (MAFF) Tsuchiura City / Tsukuba City / Kasumigaura City / Hokota City Ibaraki Town / Mito City Council to Improve the Water Quality of Lake Kasumigaura The Association of Lake Hinuma, Registered Ramsar Site Theme: Harmonious Coexistence of Humans and Lakes Toward Sustainable Ecosystem Services Dates: October 15(Mon.) - 19(Fri.), 2018 Venue: Tsukuba International Congress Center (http://www.epochal.or.jp/eng/index.html) 20-3 Takezono 2 chome, Tsukuba City, Ibaraki 305-0032, Japan TEL +81-(0)29-861-0001 Expected Participants: Approx. 4,000 people (domestic and overseas residents, researchers, businesses, and government agencies) Program : Opening Ceremony, Ibaraki Kasumigaura Award PresentationCeremony, Key Note Speech, Policy Forum,Lakes Session, Lake Kasumigaura Session, Technical Sessions,Conference Summary, Closing Ceremony,Student Conference, Exhibition, Social Events, Workshops, Excursions (Site Visits), Optional Tours Executive Committee Secretariat: 17 th World Lake Conference (Lake Kasumigaura, Ibaraki, Japan, 2018) Executive Committee Secretariat 978-6 Kasaharacho, Mito City, Ibaraki 310-8555, Japan TEL: +81-(0)29-301-2995 / FAX: +81-(0)29-301-2969 Email: wlc17@pref.ibaraki.lg.jp *for details, please refer to the official website (http://www.wlc17ibaraki.jp/en/) & the 2 nd Announcement. - 1 -
17th World Lake Conference (Lake Kasumigaura, Ibaraki, Japan, 2018) Workshop Application Guide 1. Title 17th World Lake Conference (Lake Kasumigaura, Ibaraki, Japan, 2018) Workshop 2. Objectives,Theme Participants will be invited for organizing workshops to discuss issues on themes that follow the aim of the 17th World Lake Conference (Lake Kasumigaura, Ibaraki, Japan, 2018) (hereafter, the WLC17 ), but are not discussed at the Technical Sessions, Lakes Session, nor the Lake Kasumigaura Session, or the themes may have crossed over multiple themes of the sessions. In principle, only the workshops that are open to all participants of the WLC17 will be accepted. [Themes of the Technical Sessions] Technical Session 1 Technical Session 2 Technical Session 3 Technical Session 4 Technical Session 5 Technical Session 6 Technical Session 7 Technical Session 8 Technical Session 9 Biodiversity and Biological Resources Sustainable Use of Freshwater Resources Water Quality and Ecosystem Functions of Lake Environments Lakeside History and Culture Regional Activities and Matter Cycles Monitoring Based on Scientific Knowledge Countermeasures and Technologies for Sustainable Use of Ecosystems Services Citizens Activities and Environmental Education Integrated Lake Basin Management (ILBM) [Theme of Lakes Session] Harmonious Coexistence of Human and Lakes -Collaboration within Lakes basin Towards Sustainable Ecosystem Services- [Theme of Lake Kasumigaura Session] Future Vision of Lake Kasumigaura 3. Workshop Date and Time October 16 (Tue.), 2018 18:00-20:00 October 17 (Wed.),2018 18:00-20:00 [Time for Carry-in/ Setting] Day of the workshop, 17:30 18:00 (tentative) [Time for Carry-out] Day of the workshop, before 20:00 (within the opening hours) - 2 -
4. Workshop Venue Tsukuba International Congress Center (2-20-3 Takenosono, Tsukuba City, Ibaraki 305-0032, Japan TEL: +81-(0)29-861-0001) 2 nd Conference Rooms Floor 3 rd Floor 4 th Floor Floor Area (m 2 ) Seating layout / capacity (people) School-type Theater-type Square Conference Room 201A 98 42 90 42 Conference Room 201B 124 63 110 42 Conference Room 202A 113 63 110 42 Conference Room 303 121 63 100 48 Conference Room 304 112 42 80 42 Conference Room 404 78 36 60 30 Conference Room 406 187 108 168 80 5. Schedule for Workshops Application February 2018 - May 7, 2018 End of June, 2018 -beginning of July, 2018 September, 2018 Call for proposals Deadline for proposal Notification of acceptance, and room/ time allocations Distribution of Workshop Manual to workshop organizers 6. Workshop Time Frame October 16 (Tue.), 2018 18:00-20:00 (2 hours) October 17 (Wed.), 2018 18:00-20:00 (2 hours) You can apply for more than one frame depending on the workshop contents. 7. Fees to be Covered by Workshop Organizer Operating expense (venue costs, basic decoration, and advertisement) will be covered by the 17th World Lake Conference organizer (hereafter WLC17 organizer ). Other items below should be borne by the workshop organizers Please note there will be no interpretation services. (1) Expenses used to carry-in /out handouts and other materials and equipment (2) Costs related to usage of venue attached equipment* (3) Costs for printing and binding handouts (4) Expendables (5) Compensation for intentional or negligent damage on the others * Orders for other optional material / equipment (additional cost is required) will be taken after notification of acceptance, and room/ time allocations. - 3 -
8. How to Apply (1) Please fill in the Workshop Application Form and send it via e-mail or FAX. (2) Workshop organizers must register for the WLC17 from official website (http://www.wlc17ibaraki.jp/en) after notification of acceptance, and room/ time allocations, before the designated deadline. * Workshop attendees must register and pay the registration fee for the WLC17 as other participants of the WLC17. 9. Participation Fee for Workshops It is not acceptable for workshop organizers to collect participation fee for the workshops. 10. Deadline for Applications May 7 (Mon.), 2018 11. Send Applications to 17 th World Lake Conference (Lake Kasumigaura, Ibaraki, Japan, 2018) Registration Office c/o Convention Linkage, Inc. 2 Sanbancho, Chiyoda-ku, Tokyo, 102-0075, Japan TEL: +81-(0)3-3263-8695 / FAX: +81-(0)3-3263-8693 / E-mail: cl-wlc17-reg@c-linkage.co.jp 12. Allocation of Room and Time Frame (1) The WLC17 organizer will decide and notify the room allocation of workshops according to its contents and scale. (2) The WLC17 organizer will decide and notify the time frame based on the applicants request. Please understand that in case of multiple applications, there may be a possibility that not all requests will be met. (3) In case the WLC17 organizer decides that the contents of the workshop do not meet the theme of the conference, or if there are multiple applications, there may be a chance that some applications will not be accepted. (4) All and/or any of the time frame and room allocation must not be handed over or exchanged with other parties. (5) We will inform specific regulations for carry-in/out of workshop material, equipment list, and management, one month prior to the workshop. (6) Those who would like to participate in the workshops will contact directly to the workshops contact persons for registration to the workshops and for any inquiries. Contact information of the workshops main contact person will be published on the official website of the WLC17 after the notification of acceptance, and room/ time allocations. Participation without advance registration will be permitted only if the workshop room capacity allows. - 4 -
13. Cancellations of Workshop If the workshop organizers correspond to any of the following cases, the WLC 17 organizer may withdraw their acceptance: (1) If the workshop organizer chooses to cancel his/her workshop due to its own circumstances, after receiving acceptance notice from the WLC17 organizer. (2) In case the time frame and allocation is handed over or lent to third parties. (3) In case there are false statements in the workshop application form. (4) Other cases where the workshop organizer does not follow the regulations in the 17th World Lake Conference Workshop Manual. * Please note that, in principle, cancellations will not be accepted after notice of acceptance. If cancellation is inevitable, workshop organizers are required to inform the registration office and get approval for cancellation from the WLC17 organizer. 14. Management of Workshop Materials The WLC17 organizer, with the due care of good manager, will take the precautions of caring for workshop materials. However, the workshop organizers shall take responsibility on the management of their workshop materials. The WLC17 organizer will not be responsible for any stolen items, damages or losses at the venue. 15. Insurance Insurance on workshop material and equipment is highly recommended. 16 Cancellation of the Workshop The WLC17 organizer will not be responsible for any damage or inconvenience due to cancellation of the workshop by inevitable incidents such as natural disaster. In this case, please note that all expenses required for preparation for the workshops will be borne by the workshop organizers. 17. Others The workshop organizers must comply with the terms and conditions stipulated in the 17 th World Lake Conference Workshop Manual, which will be distributed to the workshop organizers in September, 2018. [Application / Inquiries] 17 th World Lake Conference (Lake Kasumigaura, Ibaraki, Japan, 2018) Registration Secretariat c/o Convention Linkage, Inc. Sanbancho KS Building, 2 Sanbancho, Chiyoda-ku, Tokyo 102-0075, Japan TEL: +81-(0)3-3263-8695 / FAX:+81-(0)3-3263-8693 / E-mail: wlc17-reg@c-linkage.co.jp - 5 -
Venue Large Scale Map: Access Map: Tsukuba Station Chuo St. To Mt. Tsukuba CREO Q t Okura Frontier Hotel Tsukuba Tsukuba Center Bldg. Mitsui Bldg. Tsuchiura-Gakuen St. Nishi-Odori Ave. Dayz Town Okura Frontier Hotel Tsukuba Epochal Higashi-Odori Ave. Tsukuba International Congress Center Tsukuba Center for Institutes Minami-Odori St. To Sakura-Tsuchiura I. C. - 6 -
Tsukuba International Congress Center (Exterior Photo): Workshop Venue The workshops will be held in 7 conference rooms. Tsukuba International Congress Center 2F 202A 201B 201A - 7 -
Tsukuba International Congress Center 3F 304 303 Tsukuba International Congress Center 4F 404 406-8 -
Workshop Application Form Please fill in the application form below, and submit it to the secretariat by May 7 (Mon.), 2018 via e-mail or FAX. [Application & Inquiries] 17 th World Lake Conference (Lake Kasumigaura, Ibaraki, Japan, 2018)Registration Office c/o Convention Linkage, Inc. Sanbancho KS Building 2 Sanbancho, Chiyoda-ku, Tokyo 102-0075, Japan TEL: +81-(0)3-3263-8695 / FAX: +81-(0)3-3263-8693 / E-mail: wlc17-reg@c-linkage.co.jp Contact Details of Main Contact Person Application Date (MM/DD/YYYY) / / Full Name Position Affiliation Name Address TEL FAX E-mail * Those who would like to participate in the workshops will contact and apply directly to the contact person via e-mail. If the room capacity allows, participants can attend the workshop without advance registration. Outline of Workshop Plan Date and Time (multiple choice) October 16 (Tue.) 18:00-20:00 (2 hours) October 17 (Wed.) 18:00-20:00 (2 hours) Theme Objectives - 9 -
Topics and Contents Number of expected participants people - 10 -