CITY MANAGER REPORT FOR CITY COMMISSION MEETING APRIL 24, 2017 1. Summer Reading Program 2017 Teen Video Challenge Deven Otero, age 17, has been involved in Bruton Memorial Library teen programs for over two years. Most recently, Deven entered the 2017 Teen Video Challenge that John Russell, Youth Services Librarian, promoted at the Library about making a video to promote the Statewide Summer Reading Program. The concept and execution of this video was done completely by Deven, with John providing equipment and technical guidance. Deven used Library materials in the video the theme for the summer is Build a Better World. Deven s video won and will become the official Summer Reading Club video for the all the libraries in the State of Florida this year! 2. NCBA/NCSA Spring Training The National Club Baseball Association (NCBA) and National Club Softball Association (NCSA) were in Plant City organizing spring training for college level baseball and softball teams over five weeks. From March 4 through April 1, 70 teams from 19 states including Colorado and Wyoming, east to the Midwest and along the East Coast have spent a week in Plant City honing their skills for the upcoming spring college baseball and softball seasons. According to the NCBA/NCSA websites, The Spring Training Tournament is designed to help collegiate club baseball and softball teams prepare for the upcoming season through practices, games and team-building functions. The tournament creates the perfect environment to create a training schedule that is conducive to each team's needs. This is the 12 th season that the NCBA/NCSA held their event in Plant City, using five large baseball fields and two softball fields scheduled for a total of over 504 hours. Recreation Assistant Program Manager Tim Hanlon worked with both the Tampa Bay Sports Commission and the NCBA/NCSA to coordinate the scheduling logistics of their event.
3. Employee Recognition Jimmy Simmons, Valentine Gallegos and Terry Thomas, Solid Waste Department on April 6, Kim Horwedel, 3024 Spring Hammock Dr., called to let us know the great job the recycle crew is doing. 4. Monthly Report on Purchases Local Area Purchases Invoices Charged in March, 2017 Number $ 71,460 91 Year-to-Date (10/01/16 thru 9/30/17) $ 268,993 596 Out of Local Area Purchases Invoices Charged in March, 2017 Number $ 465,149 297 Year-to-Date (10/01/16 thru 9/30/17) $ 3,163,988 1,566 Purchase Orders/Contracts $25,001 - $50,000 PO/Contract Amount Date Vendor Description 17002774 $45,502.38 3/20/17 17002691 $48,035.00 3/13/17 USA Services of Florida Innovative Metering Solution Street Sweeping March-September Badger Water Meters Department/ Division Streets Utilities Maintenance 5. Departmental Monthly Reports March Police 2017 2016 Docket Charges 992 1,024 Calls for Service 8,600 7,507 Accidents Investigated 180 173 Miles Patrolled 70,227 65,048
Fire Rescue 2017 2016 Total Calls 499 533 Structure Fires 2 5 Total Fires 23 25 Fire Loss $67,586 $33,500 Rescue & EMS Incidents 367 446 EMS Transports 293 335 ALS - 212 245 BLS - 81 90 General Services Building Repairs 148 Furniture Manufactured/Repaired 8 Locksmithing Key Cuts 29 Locksmithing Lock Repairs and Installations 7 Fuel Keys made for Fuel Master 12 Maintenance Call Outs (After Hours) 1 New Construction/Renovation 0 Welding Fabrication 43 Total Services 248 Preventative Maintenance 85 Library Information Service Library Programs Information Services* 9,025 Programs 68 Internet/PC Users 3,613 Attending 1,268 Circulation Meeting Spaces March 2016 21,544 Groups 118 March 2017 19,096 Audience 384 New Library Cards Library Attendance 15,309 March 2017 182 * Indicates a quarterly average
Plant City Police Department Inter-Office Memorandum Chief Ed Duncan Date: April 19, 2017 To: Mike Herr City Manager From: Ed Duncan Chief of Police Re: Law Enforcement Accreditation Message: On February 22, 2017, the Commission for Florida Law Enforcement Accreditation reaccredited the Plant City Police Department after an extensive on-site inspection and a comprehensive file review. The police department was required to demonstrate compliance with 218 accreditation standards, ranging from evidence storage to enforcement operations. Additionally, randomly selected personnel were interviewed to evaluate job knowledge and policy awareness. At the conclusion of the on-site visit, the assessment team leader described the inspection and evaluation as flawless and praised the staff for their professionalism. As part of the reaccreditation process, a formal presentation was provided to a panel of Commissioners highlighting the operational and administrative functions of the police department. During this presentation, I was required to provide a description of the department and the community we serve. The presentation was extremely interactive with each evaluator asking questions regarding the operational capabilities of the agency. At the conclusion of the presentation, the Plant City Police Department was awarded its fourth accreditation certificate. The Police Department was originally accredited in 2005 and the commitment to professional law enforcement service continues today. Thanks to the tireless efforts of Captain Stwan, Sergeant Polk, Master Patrol Officer Pawlowski and Officer Dunnam, the department s 2017 reaccreditation process was extremely successful and demonstrated the exemplary work ethic of the entire Plant City Police Department s workforce.
PLANT CITY MAIN STREET 2017 WORK PLAN Until it s somebody s responsibility to get a job done, it doesn t get done. Committee: Goal: Build and sustain a strong Main Street organization ORGANIZATION Activities: 1. Develop a strong Main Street organization with high expectations and accountability from everyone Objective: To expand funding sources; develop strong & committed leadership; promote strong organizational image of Plant City Main Street Maintain a strong organization 1a) Develop and adopt budget 1b) Develop and implement Board Roles and Responsibilities 1c) Track and report reinvestment statistics to City and Florida Main Street 1d) Fulfill all criteria to become an accredited Florida Main Street 1a) Lizzette, Karen and Nick. Board Vote 1b) Executive/OrgCommittee 1c) Karen 1d) Entire Board 1a) 1b) 1c) 1d) 2.Develop and implement a membership campaign that will produce at least 75 new members Develop and implement a Membership campaign 2a) Develop membership categories 2b) Develop benefits of membership 2c) Develop membership brochure 2a) Executive/OrgCommittee 2b) Executive/OrgCommittee 2c) Promotions 2a) 6/7/2017 2b) 6/7/2017 2c) TBT 3. Develop and implement a diverse fundraising plan that will raise a minimum of $30,000 (strive to achieve National Main Street 1/3 model) Diverse fundraising plan 3a) Attend quarterly Florida Main Street meeting on fundraising 3b) Review and develop key fundraisers with supplemental materials 3c) Develop and adopt a Benefactor Program 3a) Karen 3b) Promotions & Org Comm 3c) Karen, Executive/Org Committee 3a) 3b) 5/2/2017 3c) 5/3/2017
PLANT CITY MAIN STREET Committee: PROMOTION Activities: 1) Develop and implement a broad base public-relations, image, and communications campaign, including website, newsletter and facebook Goal: A vibrant positive image that attracts local residents, employees and tourists to downtown Objective: To promote downtown through quality and profitable special events, retail events and a well-integrated marketing campaign Implement a PR and Image Campaign 1a) Identify market and gather a database 1b) Develop a website 1c) Create a newsletter 1d) Establish a social media campaign 1a) Karen & Promo 1b) Karen 1c) Karen 1d) Karen 1a) 2b) 6/1/2017 2c) 6/1/2017 2d) 6/1/2017 2) Establish at least one large community event Establish one large community event 2a) Implement Bark in the Park November 4, 2017 2a) Karen & PromoCommittee 2a) Done 3) Establish 1 profitable ticketed fundraiser Establish 1 profitable ticketed fundraiser 3a) Brainstorm ideas from other communities 3b) Select and implement event idea 3a) Promo Comm 3b) Promo Comm 3a) 5/2/2017
Committee: PLANT CITY MAIN STREET Goal: Enhance the appearance of downtown DESIGN Activities: 1. Partner with and assist the City and Planning and Zoning, to address the downtown sign ordinance Objective: To address and improve the appearance and aesthetics of downtown: pay attention to detail Partner with and assist the City, Planning and Zoning 1a) Review existing sign ordinance 1b) Establish an ad hoc committee that includes a City Planner to address downtown sign ordinance 1c) Obtain examples from 3 other cities 1d) Draft a downtown Plant City Sign Ordinance for review 1a) Design Comm 1b) Design Comm 1c) Karen 1d) Design Comm & Board 1a) 2b) 2c) 2d) 2) Develop Downtown Strategic Plan to stimulate private investment Develop Downtown Design Guidelines 2a) Network with other Cities to obtain list of perspective consultants 2b) Meet with the City Manager to determine level of partnership 2c) Fundraise 2a) Karen& Lizzette 2b) Karen&Lizzette 2c) Board 2a) 2b) 2c) 2d) TBD 3) Partner with the CRA on the façade grant program Develop and implement a façade grant program 3a) Expand Design Committee to include architect and designer 3b) Get examples of other façade grant programs to share with CRA 3a) Design Comm 3b) Karen 3a) 3b) 3c) 3d) 4) Address downtown aesthetics Address the downtown aesthetics (attention to detail) 4a) Implement a downtown walking tour to photograph, critique and catalogue all private and public property that needs minor and major maintenance 4b) Meet with City officials to address findings 4a) Design Comm 4b) Karen & Design Comm 4a) 4b) 4c) 4d)
Committee: PLANT CITY MAIN STREET Goal: An economically healthy and sustainable downtown ECONOMIC Vitality Activities: 1) Complete an Inventory of the entire Main Street District. Objective: To strengthen existing businesses, recruit new businesses and broaden commercial mix Complete an Inventory of entire Main Street District 1a) Gather all pertinent data that that includes comprehensive surveys 1b) Recruit Partners EDC, City Staff 1c) Recruit college students to help gather information 1a) EV Comm 1b) EV Comm 1c) EV Comm 1a) 1b) 1c) 2) Develop a restaurant incentive recruitment program Develop a restaurant incentive recruitment program 2a) Partner with EDC to implement a restaurant incentive program 2a) Karen 2a) 3) Partner with Design Committee to develop a downtown Strategic Plan to stimulate private investment Partner with Design Committee to develop a downtown strategic plan 3a) Partner and Brainstorm with Design Comm to develop a strategic plan to stimulate private investment 3a) EVComm & Karen 3a)