The Evergreen Club The righteous will flourish like palm-trees; they will grow like the cedars of Lebanon. They are like trees planted in the house of the Lord, that flourish in the Temple of our God, that still bear fruit in old age and are always green and strong. This shows that the Lord is just, that there is no wrong in my protector. - Psalms 92:12-15
8 April 2005 Ollie Clifton Community Recreation Advisor Christchurch City Council Papanui Service Centre PO Box 5142 CHRISTHCHURCH Dear Mr Clifton Re: Request for consideration for the establishment of The Evergreen Club. Outline: Delta s long established work with the community in the Richmond/Shirley area has brought to our attention the specific and unique needs of the older members of society. A community survey which was conducted by the Delta Community Support Trust in the over the 2004/2005 period again highlighted and confirmed that this is indeed a service area and client group which require additional attention. A proposal has been put to our Trust Board by Patricia Ducker for the establishment of a unique service which would cater to the physical, social, psychological and spiritual needs of older people within our community. The Evergreen Club, detailed below, would provide a variety of activities including crafts, computer training, exercise, singing, music, games and a host of other social activities in a warm, caring environment. Individual care plans would be developed for each participant, ensuring that the service would cater to their unique individual needs. We are requesting funding in the amount of $5,000 in order that the feasibility and possibilities of such a venture might be further explored. ADMINISTRATIVE DETAILS Income: It is hoped that contracts might be obtained from Princess Margaret Hospital. Currently the Princess Margaret Hospital pays contractors approximately $38 per day for per client. The Disability Allowance may also be another source of income, as well as additional fundraising efforts.
Premises: The Leadership at North Avon Baptist Church have given their consent to the use of their premises for this purpose on Tuesdays and Fridays for an initial term of one year. Food and Groceries: As morning and afternoon teas, along with a hot lunch, would be provided the intended cost for this per person per day would be $6.00. This would also cover the costs of miscellaneous associated expenses such as cleaning supplies. Craft Expenses: In an effort to provide variety and creativity to this service, items such as stationary supplies, newspapers, computer games, music CD s and miscellaneous craft supplies would be required, with a cost of $2.00 per person per day. Outing Expenses: The costs of outings would be $30.00 per outing, allowing sufficient funds to offer members a variety of quality outings. Staff: A Supervisor would be required to work two days per week with the hours of work being 8.30am-4pm, allowing 30 minutes for lunch. A Co-worker would be required to work two days per week with the hours of work being 10am 12.30pm. Duties: The role of the Supervisor would include: Setting up in the morning and cleaning the facility after closing. Keeping administrative records including Registrations, Care Plans and a monthly newsletter. Supervising exercise/game/craft activities. The role of the Co-worker would include: Cooking Supervising while the Supervisor is at lunch. An additional two volunteers per day would assist where appropriate. Establishment Costs: These would be obtained through separate fundraising. Advertising: This would be achieved through the use of local papers and advertisements/flyers placed in appropriate locations such as Doctors Surgeries, Chemists, Assessment Units and Services. Delta Van and Driver: Transport for members may be achieved through the contracting of the Delta Community Support Trust s van and driver.
Transport would be required for the picking up / returning of club members to their place of residence each day, in addition to two outings per month. Funding for this may be possible through the Health Department which includes a transport component in their funding. Anticipated Costs to Members: It is anticipated that attendance at The Evergreen Club would be $35 per day. Yours sincerely, Jeremy Nurse CEO Trips Friendship Individual Care Plans Games Volunteers Morning and Crafts Afternoon Computer Training Teas Exercises Updates for Caregivers Fun Games Newsletters Newspapers Hot Meals Music Singing
THE EVERGREEN CLUB BUSINESS PLAN 2005 1st September 2005 to 31 August 2006 Forecast Sep-05 Oct-05 Nov-05 Dec-05 Jan-06 Feb-06 Mar-06 Apr-06 May-06 Jun-06 Jul-06 Aug-06 Receipts Funder 50,000 30,000 20,000 GST Total Receipts 50,000 30,000 0 0 0 20,000 0 0 0 0 0 0 0 Expenditure Supervisor Wages 10,911 909 909 909 909 909 909 909 909 909 909 909 909 Co-worker Wages 3,118 260 260 260 260 260 260 260 260 260 260 260 260 Rent - NABC 4,676 390 390 390 390 390 390 390 390 390 390 390 390 Liability Insurance 312 26 26 26 26 26 26 26 26 26 26 26 26 Food 8,729 727 727 727 727 727 727 727 727 727 727 727 727 Transport Outings 720 60 60 60 60 60 60 60 60 60 60 60 60 Transport (pick-up/take home) 7,861 655 655 655 655 655 655 655 655 655 655 655 655 Craft Expenses 2,910 242 242 242 242 242 242 242 242 242 242 242 242 Administration - DCTB 9,600 800 800 800 800 800 800 800 800 800 800 800 800 Petty Cash 4,800 400 400 400 400 400 400 400 400 400 400 400 400 Computer 50 50 0 0 0 0 0 0 0 0 0 0 0 GST 6,711 565 559 559 559 559 559 559 559 559 559 559 559 GST Pay/Rebate -6,711-565 -559-559 -559-559 -559-559 -559-559 -559-559 -559 Total Expenditure 53,687 4,519 4,470 4,470 4,470 4,470 4,470 4,470 4,470 4,470 4,470 4,470 4,470 Net Surplus 25,481-4,470-4,470-4,470 15,530-4,470-4,470-4,470-4,470-4,470-4,470-4,470 Opening Balance 5,000 30,481 26,011 21,541 17,071 32,602 28,132 23,662 19,192 14,723 10,253 5,783 Closing Balance 5,000 30,481 26,011 21,541 17,071 32,602 28,132 23,662 19,192 14,723 10,253 5,783 1,313 Wages: 1. 14 hours per week @ $15/hr. 2 5 hours per week @ $12/hr. Transport: 224kms per week @62c/km 2hours per day for 2 days per week @ $15/hr The Evergreen Club Business Plan 2005.xls