Committee Name: CPC Date: 9/2/2015 : 2:00pm 4:00pm Facilitators/Locati/Chair: SAC 225E Attendees: Guests: CPC Members Click here to enter text., Approval of Agenda Acti 3 Min Discussi Acti Items and line Approved Approved Ne Approval of 6/3/15 and 8/19/15 Minutes Acti CPC website walkthrough CPC Charge/Missi Statement 3 Min 15 Min Approved Approved Ne Overview of website Questis/comments: Agendas and minutes are a lg way down the webpage. When we transiti to board docs they will be frt and center. Work to develop a CPC charge/missi statement Reviewed BP2510, Participati in Local Decisi Making. This is the overarching policy which describes the purpose for CPC. Questis/comments: Do we want to have a CPC charge? Define Charge: Purpose/definiti of the committee. Gives people who might want to be the committee a good overview. Would need to be reviewed and/or updated an annual or Unearth charge from 2013 and bring back for review. Institutial Missi Statement Core 4 1
, Committee Goals 15-16 / Terrence 15 Min Discussi bi-annual basis. Every committee should have a charge. Describes the purpose. Former committee members pointed out that CPC does have a charge. Was established many years ago and was updated before our accreditati visit in 2013. They will send to the President s office. Review proposed committee goals for 15-16 Goals are from the strategic plan Committees can add more goals if they wish Questis/Comments: Classified prioritizati committee: Is it a task force or an as needed committee? Currently is as needed. Flor is the chair. Work with her and Alta. ARC: These are big goals. Mid-term report hinges this. IE: When will CPC review program planning requests? Hope to review in October. Change ARC to OARC PETL: One goal is to create pathways from K-12, focus comm core. English and math departments are working that goal as well. Where should the goals be housed? PRO website with the strategic plan? Part of the Governance manual? Add to the CPC website? All? Student portal funding? What is this exactly? Everything is in e place with a single sign ; email, web advisor & blackboard. Servers will be able to handle capacity. Will have an IT pers Acti Items and line PRO to send goals to committee chairs with a cover letter describing. Committee goals will be posted CPC and PRO websites. Institutial 2
, Discussi dedicated to the portal. Student Equity: Goal two, should read: Implement student success and support program Acti Items and line Brown Act best practices review Employee Climate Survey: respses Budget Planning Assumptis for 2015-16 Final Budget Terrence Victoria 20 Min 15 Min Review best practices document Questis/Comments: Everye doesn t have access to All Cabrillo email. How do people get notified? Have e of the VP s send out notificatis? Will look at board docs to see what s possible. List all college meetings google calendar publish mthly. Use board docs and college calendar. Terrence presented a summary report. Presented a draft report. Points: Have had challenges in the Business office due to staffing issues. Focusing 15-16 final budget. Enrollment is part of the planning assumptis; anticipating our cap to be 10400. State has released the budget info for new funding; base allocati and COLA, but hasn t release the funding schedule yet. STRS and PERS are large increases All employee retirements in 15-16 have been accounted for in the Estimated Budget Reductis column. Update document with edits and place in committee tool kit CPC website. Summary report will be posted the website, lger versi will be sent out to council members Will send the final budget next week. Will advise trustees of CPC members ccerns. Institutial Institutial Institutial 3
, Discussi Pretty close to a balanced budget. Questi/Comments: Were there any retirements that are not included here? No, they ve all been included all employee groups. Also included is the re-org in A&R and the movement of 5 counselors off the general fund. What about the $75M from state to increase faculty? Ccept is increasing faculty positis. State is working a formula of how many positis that would be. It is unrestricted general fund mey. If a district has already met the requirement, there is nothing needed to do. D t have all the info from the state this. Aren t most colleges above their FON? Not all it s different for every college. Ftes and ratio part time to full time? We will issue that report in the fall. Is the reducti target still $2M? Yes, the actual number might be different, but it is the target. Most of the reductis that have been put forward so far is in persnel. Hope to have the final budget document next week. One time operating reserves points: Projecting an increase of $2.4M. $950K to pay off a debt. Transfer $1.5M to retiree benefit fund this is in additi to what is already allocated in the budget. This is an unfunded liability to the college. Acti Items and line 4
, Digital Nest Michael Discussi Transfer $2.0M to STRS/PERS Compensati agreements: $1.5M Technology infrastructure: $1.0M Program Planning: in review now. Trying to take compent VP mey to pay for many of these requests. Intend to bring a report to CPC in the near future. Prioritizati process will help us if we have needs that are not funded. Member Ccerns: Ccern about raising the reserve from 5% to 7%. Ccern about $1.5M to retiree benefits. Will be asking board to approve a 5 year lease to Digital Nest for at our Watsville Center. They will be adding $150-200K in improvements to the center. They operate a google like working envirment for 12-24 year olds. Have over 400 participants. Great opportunity for ccurrent enrollment. Could possibly use Digital Nest staff as computer science adjunct instructors. Questis/Comments: Some of the videos the students are making now are being de using Digital Nest equipment. Great learning envirment for students. Will this take students away from Cabrillo? No, have partnerships with our CES departments. Like an incubator. Create some n-credit classes in some of these disciplines? Create a digital media presence in Watsville. Big implicatis for student equity. This is what we are trying to do for our students. Acti Items and line Institutial 5
, September Board Agenda Discussi What do we get from them? What is our ctributi? Our leases are generally successful to Cabrillo. Specific to Digital Nest: Will be a draw for enrollment, creating excitement in the community. Better space utilizati of square footage. We will get market rate per square foot. Will be the Sept board agenda if members have ccerns please feel free to come to the board meeting or send communicati to the President s office. Review September 14 th board agenda. Didn t get to this. Members to review their own. Acti Items and line Institutial Values Statements BP / AP Process Review feedback from All College Day. Didn t get to this next meeting. Esteem: Unrecognized journeys seems cfusing could refer to the destinatis Collaborati: As we demstrate does not modify differences. Review new process for BP s & AP s. Didn t get to this next meeting. Missi Statement Core 4 Board Goals Housekeeping items 5 Min Review fall CPC meeting dates: 9/16, 10/7, 10/21, 11/4, 11/18, 12/2, 12/16 Ne 6
, Agenda Building & Summary Takeaway 5 Min Discussi Acti Items and line Ne Parking Lot: rmati Requested 1. Makers Factory Update: The company is going through a transiti to see if they can be sustainable. They are not going to stay with us, but are going to give us all of their equipment. It did generate a lot of young student traffic than we had seen previous. We did not lose any mey the deal. 2. 3. 4. Meeting Summary or Take Away: 1. To be added during the meeting 2. 3. 4. s 1. Missi Statement and Core 4 Competencies (Communicati, Critical Thinking, Global Awareness, Persal and Professial Respsibility) 7
2. Student Success 3. Enhance Institutial 4. Board Goals 5. Educati Master Plan 6. Facilities Plan 7. Technology Plan 8. Program Plans 9. Student Equity Plan 8