Food Science Department Regulations

Food Science Department Regulations Safety Binder- 2017 Edition

Contents 1. Introduction... 3 2. Steps to be able to work at the Food Science Department... 3 3. Responsibility for Safety... 3 4. Safety Cameras... 5 5. Building and doors... 6 6. Use of Facilities... 6 7. Housekeeping... 6 8. Core Labs and Special Equipment... 7 9. Use of Lab coats... 7 10. Standard Operating Procedures... 7 11. Evacuating the Food Science Department... 8 12. Medical Emergency... 8 13. Monthly Laboratory Self-inspections... 9 14. Forms... 10 2

1. Introduction The University and the Food Science Department are doing their best to keep all personnel safe by equipping all with knowledge to anticipate, recognize and avoid undue risks. Make sure you understand the nature of the hazards in your work and what must be done to control them. 2. Steps to be able to work at the Food Science Department If coming from abroad, ensure you possess the correct visa or permit. It is advisable to have Health Insurance. OHIP is the Ontario health insurance provider, while the University offers other coverages. Be sure you are informed about requirements and are adequately covered. 1-Take the Departmental Tour to get familiar with the location of rooms, offices, lab as well as to gain an understanding of departmental procedures. 2-Take the necessary EHS training courses as required by the University, the Department and your supervisor. 3-Take the lab(s) tour which should be given to you by the competent supervisor or supervisor of the lab where you will be working. The core labs and the pilot plant should also be included if needed. 4-Present all records of EHS training and the signed Departmental and lab orientation forms to the secretary in order to be granted access to the building and labs. 3. Responsibility for Safety Everyone at the University of Guelph has a stake in maintaining a safe environment. At work, at school and at home, each one of us is accountable for our own actions. When we take on positions of authority, we assume some additional responsibility for the safety of those under our supervision as well. This handbook covers the basics if you need specific information on any aspect of the legislation, departmental procedures, or the controls necessary for the various physical, chemical, biological or radiological hazards, more detailed resources are available and are discussed in further detail below. The University of Guelph operates under the Ontario Occupational Health & Safety Act (OHSA, RSO 1990, https://www.ontario.ca/laws/statute/90o01) which is administered by the Ministry of Labour. A hard copy of the Safety Act can be found in room FS123. All employees of the University of Guelph have 3 fundamental rights under the OHSA: The right to know about hazards The right to participate in health and safety The right to refuse unsafe work Additionally, workers who receive Basic Certification training and become Certified Workers have the right to stop unsafe work. 3

Role and responsibilities of the employer - Provide a safe workplace - Ensure safety equipment is provided and used - Share information of hazards, train and supervise - Ensure there is a H&S committee or rep, as required - Appoint a competent person as supervisor - Take every precaution reasonable in the circumstances for the protection of the worker Role and responsibilities of the supervisor - Take every reasonable precaution in the circumstances to protect the health and safety of those under you (i.e., exercise due diligence). - Advise worker of the existence of any potential or actual danger to the health or safety of the worker. - Ensure the worker follows the safety procedure. Role and responsibilities of the employee - Work in compliance with the provisions of the Act and Regulations - Use safety equipment, protective devices or clothing that the employer requires - Report to employer or supervisor any hazard of which they know Be aware that the Ministry of Labour is an enforcement agency. Inspectors have right of entry, power to issue orders, to ticket and to lay fines against individuals and the institution. It is also important to note that in 2004 the Criminal Code was amended to allow the crown to pursue criminal charges against corporations and individuals in cases where there is reckless disregard for safety resulting in injury or death. Safety Resources It is good to ask questions when in doubt. The Department wants you to think critically and understand the hazards you are facing and the precautions required to protect your health and well-being as well as everybody else s in the Department. The best place to start when looking for safety resources is with your supervisor. Issues that cannot be easily addressed can be raised to the department chair, departmental safety committees, the Environmental Health & Safety department, or other resources across campus. The University s Environmental Health and Safety department (EHS) also has a useful website (www.uoguelph.ca/ehs), where you can access all University safety policies, register for safety training sessions, and review resources and guidance on many aspects of the University s environmental, health and safety programs. 4

For further information on University security and emergency preparedness, check out the websites of Campus Community Police (www.police.uoguelph.ca) and the Fire Prevention Office (www.fire.uoguelph.ca). You are always welcome to discuss any safety or environmental issue with someone in the University of Guelph EHS Department. Safety Committees Safety Committees are there to help. Feel free to contact either the Departmental or University (i.e., EHS) one for help and support regarding safety programs, to help in identifying hazards, to raise safety issues, and conducting workplace inspections. Safety Training Everyone has to learn from someone, so do not be afraid to ask for help. Training is a critical component of any safety program no one can reasonably expect you to do the right thing if you have not been given clear instructions and/or the expectations are not clear. The training available to personnel can be subdivided into two categories: general or specific. General training is provided by the Food Science Department, the University EHS Department, and external 3rd parties, and includes courses like WHMIS, Laboratory Safety, Workers Awareness, Radiation Safety, First Aid/CPR, Biosafety training. These courses may be offered in class or on-line. Please refer to the following websites for more details: www.uoguelph.ca/ehs/courses/ for courses offered by EHS; www.uoguelph.ca/research/humanparticipants/ for information on human testing. Job-specific training is the responsibility of each lab or work group. This includes on-the-job demonstration of equipment, lab methods and experimental techniques. Working in the pilot plant might require specific training on the operation of certain pieces of equipment. If you are unsure of how to safely and properly complete a task, ask for assistance. The University mandates the following training courses: WHMIS, Laboratory Safety training, Workers Awareness training for every new personnel. Supervisors need to take the Supervisor Due diligences and anybody working with Biohazards must take the Biosafety training. Additional courses are available through EHS. 4. Safety Cameras Be aware that the Food Science Department has installed surveillance cameras in many teaching areas, corridors and labs. 5

5. Building and doors The Food Science Building is closed each weekday by 4:45 p.m. (4:30 p.m. during summer hours), and all day Saturdays, Sundays and holidays. The building is open at 8:00 a.m. Doors (internal and external) must not be propped open as this allows admission of unauthorized persons. A card will be issued to those requiring access to the building. Personnel requiring entry to the building will be issued a swipe card upon receipt of a deposit of $20.00. Personnel using the building outside of regular business hours will be held responsible for proper use. Windows must be closed and those on lower level floors secured against entry when leaving. Personnel are reminded that lab doors are to be kept unlocked and closed at all times. Personnel needing access to the building, attic, or other areas of the building which are locked such as labs or the loading dock will be granted access by swipe card or key by the secretary at the main office (room 106). A deposit will be required for each key issued. This deposit will be reimbursed upon return of the key. Processing of the paperwork for these items takes place on Tuesday and Thursday afternoons only. Personnel needing keys must have their supervisor s signature on the Departmental orientation form. Personnel should also bring their three mandatory EHS safety training certificates: WHMIS, Lab Safety and Workers Due Diligence. If working with Biohazards, biosafety training must also be taken, and the certificate from this training must be given to secretary at the main office. 6. Use of Facilities Department equipment and supplies are to be used only in connection with authorized work of students in the Department. Equipment and supplies must not be removed from the building without approval of the Department Chair and the professor in charge of the equipment. EQUIPMENT MUST NOT BE REMOVED FROM LABS FOR USE IN ANOTHER AREA OF THE BUILDING WITHOUT THE CONSENT OF THE PROFESSOR IN CHARGE OF THAT LABORATORY. EQUIPMENT MUST NOT BE USED WITHOUT THE CONSENT OF THE PROFESSOR IN CHARGE OF IT (e.g., Universal Tester, UHT sterilizer, freeze-dryer, GLC, etc.). After use, equipment must be properly cleaned and returned to its customary place, immediately. Any breakage or malfunction of equipment must be reported to the professor in charge so repairs or replacements can be made. 7. Housekeeping Being a building where foods are processed and stored, it is very important that all areas be maintained at a high level of sanitation and cleanliness. The building should always be ready for unexpected "tours of inspection" by visitors. There is absolutely no smoking permitted 6

anywhere in the Food Science Building. As per University regulations, eating or drinking is prohibited inside laboratories. Two kitchen areas are provided in the building (first floor and attic) to be used for that purpose. Gloves should not be worn outside of any lab as to not cross contaminate. 8. Core Labs and Special Equipment The Food Science department has two rooms with specialized equipment available for research. Personnel can use them but certain steps must be followed. Persons wanting to use this equipment must contact the Departmental Technicians to be added to the booking system. Supervisors must approve of equipment usage as there is often a cost associated with its use. 9. Use of Lab coats Lab coats are the most common personal protective equipment (PPE) against chemical hazards. Lab coats are to be worn in the lab and may only be worn outside of labs if they are needed as PPE, for example when transporting samples from one lab to another one. It is NOT acceptable to access common areas in the department including: washrooms, offices, kitchen or meeting spaces, while wearing a lab coat. Lab coats are available in room 014. Anyone may take a lab coat from that room and use it until it is ready for laundry. It is recommended to use a piece of colored tape or masking tape on top of the left pocket where the name of the user can be written. This name tag should be removed when the lab coat is brought back to room 014 for laundry. Please drop the dirty lab coat in the green fabric bin. A clean lab coat can be taken at that time. Ignore the labels and writing on lab coats as many of these people are no longer in this department. Labs that do not want to share their lab coats must indicate this in the laundry room, by leaving a note for everybody to see as to which lab coats are not considered to be for common use. Every lab must possess 3 or 4 labs coats for visitors. Students coming from other labs might be considered visitors. Talk to the supervisor as to which one is the right procedure for a particular lab. Dropping lab coats in lab 014 for laundry applies to those labs that are not working with Level 2 or 2+. A different laundry procedure should be followed by those labs. 10. Standard Operating Procedures Standard Operating Procedures (SOPs). These are documents that lay out specific directions on what to do in certain emergency situations, or instruction on the use of common lab equipment. The Department takes care of common areas, like core facilities or teaching labs. Each Lab has their own requirements and procedures. Ask Supervisors to provide SOPs. 7

11. Evacuating the Food Science Department Get familiar with the exits in the places you are working. An evacuation plan should be posted on the door of the lab/room that you are in. When you hear the evacuation alarm, immediately: 1. Extinguish any open flames and close any open gas valves. 2. Close the sash on fume hoods and biosafety cabinets (BSCs). 3. Exit the lab, and close the door behind you. 4. Move quickly and calmly to the nearest safe exit or stairwell. Do not attempt to use the elevator. Once outside, move well away from the building. 5. Go to the meeting place, the marshalling area on Gordon St. Pass any relevant information on to fire wardens. 6. Re-entry to the building may proceed once the alarm bells have stopped ringing unless instructed otherwise by emergency response personnel. 7. Anyone requiring assisted evacuation must be moved to the landing of the nearest safe stairwell. Ensure a fire warden or colleague notifies the emergency authorities of the person s location. 12. Medical Emergency Obtain first aid assistance. The names and contact numbers of departmental first aiders are posted in every lab. In addition, the University s first aid stations are: Student Health Services, JT Powell Building Occupational Health and Wellness (OHW), Alexander Hall Campus Police/Fire Prevention, mobile service Students may obtain further medical treatment from Student Health Services. Employees can seek medical treatment or advice through Occupational Health and Wellness. For emergencies, dial 2000 and request emergency assistance or directly to 519-840-5000 (put this number on your cell phone!) In an emergency, do not attempt to transport the casualty to the hospital yourself. Dial 2000 and request an ambulance. Severe injuries require immediate notification of EHS. If an injury meets the regulated definition of critical, the Ministry of Labour must be notified and the scene preserved. A critical injury is one that: - Is potentially life threatening. - Causes loss of sight in an eye. - A burn to major portions of the body. - Produces unconsciousness. - Causes substantial loss of blood. - Causes fracture of arm or leg, or amputation of arm, hand, leg or foot. 8

For non critical injuries, notify your supervisor as soon as possible and ensure an Incident Report is submitted to OHW (Fax: (519) 780 1796) within 24 hours. Incident Report Forms are available through the EHS website at: http://www.uoguelph.ca/ehs/forms_by_alphabetically Specific Incidents: - Cuts if someone suffers a severe cut, place pressure on the wound, and if possible elevate the wound above the heart. - Punctures if the object is still lodged in the person s body, do not remove it. Call 2000 immediately and request medical assistance. - Fainting if someone is about to faint, have them sit or lie down. If they have fainted in a seated position, steady them and put their head between their knees. If they have fallen to the ground, roll them to their back and elevate the legs 20 30 cm. If someone sustained an injury during the fall, begins convulsing, or does not recover within two minutes, dial 2000 and request emergency medical assistance. - Needle sticks Rinse the wound for 15 minutes. Determine whether it is a clean or potentially dirty needle. If the needle was potentially contaminated with an infectious substance, advise the victim to immediately contact Occupational Health and Wellness (x52647) or Student Health Services (x52131) and seek medical treatment. Outside of regular hours, advise the victim to seek immediate medical treatment (i.e., Emergency Room). Prophylaxis for hepatitis and HIV must be started as soon as possible following exposure. - Seizures help the person to the floor and clear away nearby objects. Try to prevent the person from striking objects in the area and harming themselves during the seizure. Do not attempt to restrain the victim or force anything into their mouth. Placing any object in the mouth of a seizure victim only increases the likelihood of choking. Dial 2000 immediately and request medical assistance; be sure to inform them if the victim is having trouble breathing or any other relevant details. 13. Monthly Laboratory Self-inspections Key Points: - Activate eyewash stations weekly to flush out contaminants, discourage microbial growth and ensure the flow is adequate. - Ensure the access to the emergency eyewash/shower is not obstructed. - Check the fire extinguisher it should be easy to access (i.e., unobstructed), and the pressure indicator should be in the green area of the gauge. - Check the spill kit it should contain neutralizers (usually 3 acid, base, and organic solvent suppressant), absorbent materials, gloves, goggles, a dustpan/scraper or dustpan/broom and bags for waste material. - Check first aid boxes the kit should contain gloves, tweezers, scissors, adhesive bandages, tape, gauze, and pads or compress bandages. 9

- Visually inspect chemical storage areas to ensure there is no leakage and incompatibles are separated each month. - Look for issues with unsecured gas cylinders, poor housekeeping, electrical hazards, and access to exits. - Report any issues to your supervisor. It is important that laboratory inspections be completed regularly to monitor and maintain the safety of each work area. In any given lab there can be a combination of physical, chemical, biological and radiological hazards diligence is required to control these hazards and keep the work environment safe. 14. Forms FORM INCIDENT REPORT FORM WHEN DO YOU NEED THIS FORM? USE THIS FORM AFTER AN ACCIDENT. MUST BE SENT TO THE CHAIR OF THE DEPARTMENT AS WELL AS THE PERSON IN CHARGE OF SAFETY IN THE FOOD SCIENCE DEPARTMENT. FORM CAN BE FOUND IN THE EHS WEBSITE. CHEMICAL/SHARPS REQUEST FORM DISPOSAL SUBMIT THIS REQUISITION FOR CHEMICAL OR SHARPS WASTE PICKUP TO EHS WHEN YOU HAVE MATERIALS READY FOR DISPOSAL. FORM CAN BE FOUND IN THE EHS WEBSITE. FOOD SCIENCE ORIENTATION FORM BIOSAFETY FORMS LAB CONTACT INFORMATION FORM EQUIPMENT TRAINING FORM THE ORIENTATION TRAINING OF NEW PERSONNEL IS DOCUMENTED ON THIS FORM. FORM CAN BE FOUND IN THE FOOD SCIENCE DEPARTMENT WEBSITE. CHECK EHS WEBSITE FOR APPROPRIATE FORM. USE THIS FORM WHEN NEEDED TO CHANGE THE COMPETENT SUPERVISOR OF A LAB. FORM CAN BE FOUND IN THE FOOD SCIENCE DEPARTMENT WEBSITE. USE THIS FORM FOR PERSONNEL TRAINING ON EQUIPMENT. FORM CAN BE FOUND IN THE FOOD SCIENCE DEPARTMENT WEBSITE. 10