Workforce Development Board Kings County Government Center Administration Building, Multi-Purpose Room 1444 W. Lacey Blvd. Hanford, CA 93230 March 1, 2018 10:00 a.m. AGENDA 10:00 10:05 Call to Order/ Introduction of new Board Members Juan Lopez (Lowes) and Dan Ramirez (Proteus Inc). Introductions 10:10 Approval of Minutes November 2, 2018 and December 19, 2018 ACTION 10:15 Public Comment and Unscheduled Appearances Any person may directly address the Board at this time on any item on the agenda, or on any other items of interest to the public, that is within the jurisdiction of the Board. Five (5) minutes are allowed each item. 10:20 10:25 10:30 10:35 10:40 10:45 10:55 11:00 11:05 Reports Career Center Usage Report - Pages 8 and 9 Workforce Innovation and Opportunity Act Final Monitoring Report Program Year 2017-18 Pages 10 and 11 Consider transferring $100,162 from WIOA Dislocated Worker Grant to Adult Grant pages 12 through 14 Consider One Year Extension (7/1/18 to 6/30/19) to Kings County Office of Education Youth Services Agreement pages 15 and 16 Discuss Youth Council Economic Development Report Member Roundtable Unemployment Rate Public Comment Adjournment Workforce Investment Board Meetings Kings County Government Center Administration Building, Multi-Purpose Room First Thursday of every other month at 10:00 a.m. May 3 (Location to be determined) July 5 September 6 November 1 If reasonable accommodations due to a disability are needed please contact Vince Velo at (559) 585-3562 no less than 3 days prior to the scheduled meeting date Information relating to open session items is available for review at 124 N. Irwin St, Hanford, CA 93230 1 ACTION ACTION
Reports Workforce Development Board March 1, 2018 10:00 a.m. AGENDA BACKUP INFORMATION Career Center Usage Report The Career Center Usage Report is contained on pages 8 and 9. Staff will review at your meeting. Workforce Innovation and Opportunity Act Final Monitoring Report Program Year 2017-18 The Workforce Innovation and Opportunity Act Final Monitoring Report for the year 2017-18 is contained on pages 10 and 11; and will be reviewed at your meeting. Transfer $100,162 from Dislocated Worker Grant to Adult Grant The Workforce Innovation and Opportunity Act allows a transfer of up to 100% between the dislocated worker and adult grants. Due to a greater demand from customers eligible for the Adult grant, it is staff s recommendation to transfer $100,162 from the Dislocated Worker Grant to the Adult grant. Please see pages 12 through 14 for the backup documents. Consider One Year Extension (7/1/18 to 6/30/19) to Kings County Office of Education Youth Services Agreement In accordance with the request for proposals and the current agreement with the Kings County Office of Education, Job Training Office staff have reviewed the previous year Youth Services performance and have provided a rating sheet on pages 15 and 16 as background. Staff recommends the Workforce Board extend the Agreement with the Kings County Office of Education one year, through June 30, 2019. Discuss Youth Council Attendance at the past several Youth Council meetings have been light, with several meetings cancelled due to a lack of attendance. Staff would like to initiate a discussion regarding a range of options to forward recommendations regarding youth related issues to the Workforce Development Board. No action is contemplated at this meeting. Economic Development Report A review of current economic development activities will be provided at your meeting. Member Roundtable Members are encouraged to share information regarding their area of representation during a roundtable discussion. 2
Unemployment Rate December 2016 November 2017 Revised December 2017 Prelim Labor Force 55,900 56,100 56,000 Employed 50,200 51,900 51,300 Unemployed 5,700 4,200 4,700 Rate 10.2% 7.5% 8.4% JC 3
Members Present Nancy Silva, Chairperson, Silva Dental Janet Long, Vice, Bank of the West Ronny Jungk, IBEW Local 100 Chuck Stanton, IBEW Local 100 Linda Thomas, West Hills Community College Tim Bowers, Kings County Office of Education Herminia Gonzalez, Proteus Dr. Kristin Robinson, COS Joanne Doerter, Hanford Mall Juan Lopez, Lowes Pauline Hershey, All Valley Printing Staff Present John Lehn, Director Vince Velo, Program Manager Cobi Revious, Fiscal Analyst III Workforce Development Board Kings County Government Center Kings County Government Center Ag Department Multi-Purpose Room 680 N. Campus Drive Hanford, CA 93230 November 2, 2017 10:00 a.m. Minutes Guests Present Rosendo Flores, Employment Development Department, LMID Call to Order/Introductions Chairperson Nancy Silva called the meeting to order at 10:00 a.m. Approval of Minutes M/S/C Ronny Jungk/Tim Bowers to approve the minutes of the September 7, 2017, Workforce Development Board meeting. Public Comment None Reports Career Center Usage Report, Director Lehn discussed the September Career Center Usage Report. The number of individuals using the Career Center compared to other years have dropped, which is consistent with a good economy and declining unemployment rates. 4
Customer Service Satisfaction Survey: Career Center, Director Lehn provided a summary on the results of the customer service survey from the career center and stated that the ratings remain consistently high, as in previous surveys. Youth Services File Monitoring Report, Director Lehn reviewed the monitoring report indicating the purpose of the monitoring and findings, which all have been addressed and corrected by KCOE Youth Services. There was no report response needed by KCOE due to the issues which were identified had been corrected. Mr. Bowers stated that they understood the findings. Youth Services Summer 2017 Monitoring Report, Director Lehn reviewed the Monitoring Report, indicating that worksites were found to be safe, with participants working in their area of career interest. Funds Utilization Analysis Year 2017, Director Lehn provided information regarding the funds utilization analysis report for FY 2016-17. As of this date, all of the Adult, Dislocated Worker and Youth funds have been expended. Director Lehn provided information on the requirement for Youth to spend 75% percent of funding on Out of School Youth. He indicated that at this time 96% of the funds to meet this requirement have been spent. Youth Services has redesigned the program to focus on only O/S Youth and will be adding more summer youth participants. Due to these changes, he is confident this requirement will be met in future years. America s Job Center of California (AJCC) Certification Approval Process, Director Lehn provided information and requirements of the AJCC Certification approval process. One of the requirements includes a subcommittee of the Workforce Development Board to review the AJCC Baseline Criteria Matrix which is due December 31, 2017. The Baseline matrix covers the basic requirements and general procedures for the AJCC in order to be certified. The Job Training Office staff cannot be involved in providing a recommendation to the subcommittee. In addition, the Kings Workforce Development Boards will need to complete the Hallmarks of Excellence Criteria Matrix by June 30, 2018. The Hallmarks Matrix includes more detailed indicators as to how the AJCC will strive to be the best, what goals are established and what steps are taken to achieve the goals. Nancy Silva indicated that she will lead the subcommittee to review both of these matrices, asked for volunteers to serve on this subcommittee, and indicated they would plan to meet mid-december. Pauline Hershey and Janet Long indicated they would be members of this subcommittee. Policy for Non-Discrimination and Equal Opportunity (Policy 2001-06) Director Lehn provided information regarding the revisions to the Workforce Board Policy for Non- Discrimination and Equal Opportunity (2001-06). Staff recommended that the revisions to the policy be accepted and approved. M/S/C Bowers/Robinson: To accept and approve the revision to the Workforce Board Policy for Non- Discrimination and Equal Opportunity (Policy 2001-06). Economic Development Report Director Lehn reviewed the report, and focused on the current prospects and successful projects. Member Roundtable Dr. Linda Thomas Introduced herself as the new Vice Chancellor of Education Services and Economic Development at West Hills College. Pauline Hershey Thanked everyone for their business at All Valley Printing. Kristin Robinson Indicated that the pavilion and classrooms are under construction at the COS HUB with an estimated completion date of January 2018. She also indicated that the road expansion at 13 th Avenue and Lacey Boulevard will be going on for another week or two and there is planned road expansion at the Grangeville and 13 th Avenue this Spring. 5
Chuck Stanton All is going well, the union is bringing in more apprentices. Mr. Stanton provided information on the length of the apprenticeships and wages earned by the apprentices. Rosendo Flores Provided the current unemployment rates for September 2017, which is 7.5%. This is below the August 2017 rate of 8.5% and September 2016 s rate of 8.2%. This is the lowest since September 2007 when the rate was 7%. Joanne Doerter Indicated the Mall is getting ready for Christmas. She also indicated that half of the Forever 21 building is being leased by Urban Air which provides family entertainment, they plan on doing a rock climbing wall and family activities of that nature. The other half of the Forever 21 building has two other tenants and she is excited for the upcoming business. Nancy Silva Commented how great the Annual Dinner was and that it provided some great information on the businesses in Kings County. Unemployment Rate Director Lehn reported the current unemployment data. September 2016 August 2017 September 2017 Labor Force Employed Unemployed Rate 56,900 52,200 4,700 8.2% 57,400 52,500 4,900 8.5% 57,500 53,200 4,300 7.4% Annual Workforce Board/Economic Development Corporation Joint Annual Meeting Director Lehn provided a brief presentation of the October 26, 2017 Annual Meeting which included a slide show of the presentation. Adjournment The meeting was adjourned by Chairperson Silva at 11:10 am. 6
Workforce Development Board Kings One-Stop Job Center 124 N. Irwin Street Hanford, CA 93230 December 19, 2017 8:30 a.m. Minutes Members In-Person Ronny Jungk, IBEW Local 100 Members Attended By Conference Call Nancy Silva, Chairperson, Silva Dental Tim Bowers, Vice, Kings County Office of Education Janet Long, Bank of the West Wendy Lomeli, EDD Dr. Kristin Robinson, COS Jeanette Sasser, JH Tackett Marketing Robert Kleyn, DOR Staff Present John Lehn, Director Vince Velo, Program Manager Jessica Cervantes, Executive Secretary Call to Order/Introductions Chairperson Nancy Silva called the meeting to order at 8:35 a.m. Public Comment None Consider Authorizing the Chair to sign the Baseline Certification for the Kings County America s Job Center of California (AJCC) Chairperson Silva reported members of the subcommittee, including herself and Janet Long met and went over the Comprehensive AJCC Certification Matrix Baseline Criteria. Their findings were shared with Director Lehn. Based on regulations all Matrix Criteria s were met. Nancy reported a great part of the document addresses compliance with Americans with Disabilities Act (ADA). Pauline Hershey also reviewed the matrix, and concurred with Nancy and Janet s conclusions. M/S/C Long/Lomeli: To authorize Chairperson Nancy to sign the Comprehensive AJCC Certification Matrix Baseline Criteria, and to submit the application to the State. Adjournment The meeting was adjourned by Chairperson Silva at 8:40 am. 7
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Kings County Workforce Development Board March 1, 2018 Background Information Youth Services Program Contract Extension Kings County Office of Education The Kings County Office of Education (KCOE) has completed the third year of a three year award. The original procurement called for a fixed three year term, with two single year extensions as determined by the Workforce Development Board, if KCOE is meeting the contract terms and conditions. The Job Training Office (JTO), which administers the youth contract, requests the extension of the youth contract with the KCOE for one year. This action would represent the first extension. JTO staff has reviewed the contract, monitored the program and financial data, and has determined that the terms and conditions of the contract are being met. This document and the following review matrix sets forth the basis for the recommendation to extend the contract with the Kings County Office of Education for the period of July 1, 2018 to August 31, 2019. The following are items taken from the Youth Service Request for Proposal, the Youth Services contract and the Review of Youth Services Program Rating Sheet. Evaluative elements are listed, with staff comments listed in italics: Required Youth Program Elements: 1. Tutoring (Contracted tutoring) 2. Alternative secondary school offerings or dropout recovery services (Work with adult education to provide services to those drop out that have not received GED) 3. Work Experience (Year round and summer worksite agreements) 4. Occupational Skills Training (Job demand occupations, CRT contracts) 5. Education offered concurrently with workforce preparation (Job Readiness courses, onsite agreements encompassing education) 6. Leadership Development Opportunities (Referral to workshops, events) 7. Supportive Services (Mileage, childcare, ancillary costs) 8. Adult Mentoring (Career Advisors) 9. Follow-up Services (MIS, credential/wage information, correspondence) 10. Comprehensive Guidance and Counseling (Documentation of services, referral of services) 11. Financial Literacy Education (Referral to financial literacy course) 12. Entrepreneurial Skills Training (Business Technology Course) 13. Labor Market Information Services (Clients research and review of LMI) 14. Postsecondary preparation and transition (Provide concurrent training to Adult dropouts and GED clients) Assure youth services are made available in an equitable manner on a countywide basis (Services are made available to customers in Avenal, Corcoran, Lemoore and Hanford) 15
Maintain programmatic expenditures and financial summaries. (Monthly invoices detail expenditures and include documentation, budget sheets and narrative explanations. Changes in accounting staff have resulted in more efficiency in invoicing and reduction in questions. Staff is very responsive.) Assure 30% of all youth funds are spent on activities for out of school youth. (Out of school expenditure rate exceeds 30%. Currently only enroll out of school youth) Assure 20% of all youth funds are spent on work experience. (Achieved 8% in FY 2016-17, deficiency has been addressed with KCOE Administration and corrective action has been enacted) Maintain at least 85% expenditure rate for both in-school and out of school youth. Strategies include decreasing or increasing the number of enrolled youth to maintain minimum accepted expenditure rate. (Achieved 96% expenditure rate for out of school youth and 4% expenditure rate for in-school youth in FY 2016-2017) Identify goals for all enrollees, document attainment as a result of WIOA participation, and develop additional goals as delineated in WIOA. (Counseling, casenotes, Individual Services Strategy forms, and verification documentation are used to track and document the setting and achievement of goals and activities) Maintain client contact until programmatic measures are accomplished. (Monthly counseling and documentation from enrollment to exit, quarterly contacts during followup period) Exceed WIOA Youth Performance Measures FY 2015-16 (Performance for FY 2016-17 not available at this time) o Placement in Employment or Education (Exceeded by 7.4%) o Attainment of Degree or Certificate (Exceeded by 9.7%) o Literacy and Numeracy Gains (Failed to meet by -25.8%) (Beginning FY 2016-17, Literacy and Numeracy no longer a measure) In Summary, after a review of contractual obligations and a review of recent monitoring reports, it is the recommendation of JTO staff that the Kings County Workforce Development Board extend the Youth Services Agreement with the Kings County Office of Education for the period July 1, 2018 through August 31, 2019. Please note that JTO is aware of deficiencies in some of the reported areas, but KCOE administration has presented corrective actions. JTO is confident that these updated processes will lead to additional positive outcomes. 16