USDA Updates SNA ANC 2018 July 11, 2018
USDA Foods Update SNA ANC 2018 Julie Skolmowski, MPH, RD, SNS Chief, Nutrition Services and Access Branch Christina Conell Chief, Child Nutrition Operations Branch Kathleen Staley Chief, Program Integrity and Monitoring Branch July 11, 2018
What s New? USDA continues to offer new items and improve foods based on feedback from State Agencies and school districts.
OVERVIEW
Communications and Training
Have you Read our E-letter? Keep up to date with what is going on in USDA Foods! Different program focus each month, including Spotlight on Schools Sign up for only the topics that interest you
USDA Foods Webinars The Food Distribution Division hosts webinars throughout the year Sign up to hear about webinars that may interest you! Watch recorded webinars on YouTube
USDA Foods Banner Kit
Join us for USDA Foods Training In December December 3-6, 2018 USDA/State Agency Meeting USDA Foods content will be concentrated on Wednesday, December 5 One day registration will be available USDA Foods Training for SDAs All day - December 6 ½ Day USDA Foods Taste Testing December 7
Processing Rule Overview New requirements: Processors must enter into agreements with distributors USDA Foods title must transfer to recipient agency upon delivery and acceptance by the contracted distributor 5-year In-State and Recipient Agency Processing Agreements permitted Permanent National Processing and State Participation Agreements permitted
USDA DoD Fresh Program New contracts Feedback is essential - Vendor - DLA Customer Service Representative - State Distributing Agency Vendor performance - DLA Produce Quality Audit
USDA Foods Ordering
USDA Foods FY17 School Purchases Eggs 1% Total Dollars Fish 1% Total Pounds Eggs 1% Fish 1% Fruit/Veg 36% Dairy 18% Poultry 20% Fruit/Veg * 49% Dairy 12% Poultry 20% Nuts/Seeds 1% Grains 1% Beef/Pork 22% Nuts/Seeds 1% Beef/Pork 12% Grains 4% *Value estimated for DoD Fresh
USDA Foods Ordering- Gold Standard WHAT they want AMOUNT they want WHEN they want it WHERE they want it
Demand-Driven Ordering: Best Practices Seek input from SFAs when deciding which USDA Foods to order Use several different methods to get SFA input Submit orders for USDA Foods throughout the school year to allow SFAs flexibility to adjust for changes/cancellations/actual purchase prices Employ two-way communication with SFAs what was ordered quantity ordered expected delivery date
Distribution and Delivery Fee Survey What can you do with this information?
Overview: Distribution and Delivery Fee Survey Photo courtesy of Chef Cyndie Story Conducted July 2016 for information about SY 2017 All state agencies responded Used Tableau to visually share the data Sort by demographic-like info (# of SFAs, entitlement) Shares key information about how states operate the USDA Foods program Each state is unique!
Number of Distribution Facilities
State Fees
So, what? What do with this information? Explore how other states operate the USDA Foods program Compare your state to others with: Similar number of SFAs Similar amount of entitlement Similar geographic size Evaluate your states unique needs and implement changes as necessary Photo courtesy of Chef Cyndie Story https://public.tableau.com/profile/dennis.ranalli8681#!/vizhome/fddsurvey_final/dashboard
QUESTIONS?
Food & Nutrition Service Office of Food Safety SNA July, 2018 Charlsia Fortner, Food Safety Specialist Office of Food Safety USDA Food & Nutrition Service
FNS Organization FNS Administrator Supplemental Nutrition & Safety Programs Child Nutrition Programs Supplemental Nutrition Assistance Program Policy Support Regional Operations Office of Food Safety Food Distribution Program Supplemental Food Programs Division (WIC)
OFS Priority Areas Yield Usable Products Agency Support Outreach, Expansion Partnership, Collaboration Education, Instruction Research
Resources: www.fns.usda.gov/ofs/food-safety
Food Safety Flashes Five videos Why and How to Wash Your Hands Calibrating a Thermometer Active Cooling with a Chill Stick.
179 Food Safety Complaints in FY 16 Fruit and veg: molds, pests, pill Meat: bones, foreign materials Poultry: bones, foreign materials Fish: bones Dairy: mold, nail Grains and nuts: rancidity, bugs 17 23 13 10 5 111
USDA Child Nutrition Policy Updates Tina Namian, Branch Chief School Programs Branch Policy and Program Development Division Child Nutrition Programs USDA Food and Nutrition Service
Agenda CNP updates Child care and preschool meal patterns Waiver requests Resources and technology Disaster response Questions
New and Noteworthy in Child Nutrition
CNP Flexibilities: SY 2018-2019 Whole Grains: Extends State discretion to grant whole grain-rich exemptions Sodium Limits: Retains Sodium Target 1 Milk: Option to offer flavored, low-fat milk for grades K-12
Final Rule: Simplified Summer Final Rule published June 1, 2018 Extends simplified cost accounting procedures Improves efficiency Reduces paperwork burden
Professional Standards Proposed Rule Would add flexibility to hiring requirements for: New School Nutrition Program Directors in small LEAs New State Directors of School Nutrition Programs Goal to facilitate recruitment of qualified candidates
Proposed Rule: Reducing Burden on For-Profit Child Care Centers Intent of Rulemaking: Modify for-profit verification requirements Reduce paperwork for for-profit child care centers Proposed Rule expected September 2018
Food Crediting in the CNPs FNS is committed to providing first-rate customer service: Simplifying menu planning Promoting efficient use of Program funds Providing choices to menu planners and children Addressing barriers to serving nutritious meals
Updated Child Care and Preschool Meal Patterns
Transition Period Technical assistance for violations related to the updated requirements Meals disallowed when missing a component Applies to CACFP and infant/preschool meal patterns in schools
Flexibility for Co-Mingled Meals FNS allows a single menu flexibility when Pre-K and K-5 students are in the same service area at the same time (co-mingled) Co-mingled schools may: Choose to follow the gradeappropriate meals patterns for each grade group, OR Serve the K-5 meal pattern to both grade groups
Waiver Requests
What is a Waiver Request? A request for temporary regulatory relief from one or more Program requirement(s) Approvals are granted for a limited time period
Legislative Authority The NSLA gives the Secretary authority to waive Program requirements under certain conditions: Must support the purpose and intent of the Program Must not increase the overall cost of the Program If cost does increase, the additional cost must be paid from non-federal funds
Public Notice Requirement State or Program operator must provide notice and information to the public regarding the waiver Acceptable methods include: Posting notice on the State or Program operator s website Through an announcement in the local/state newspaper
Waiver Authority Limitations Waivers may not be granted for: Nutritional content of meals served Federal reimbursement rates Provision of free and reduced price meals Price charged for a reduced priced meal Sale of competitive foods and a variety of other topics.
Submitting a Waiver Request Program operators must submit waiver requests to the State agency States must submit waiver requests to the FNS Regional Office Should occur at least 60 calendar days prior to waiver implementation
Monitoring and Reporting FNS is committed to ensuring waivers improve Program operations and integrity Each waiver request must include proposed data reporting to assess the waiver s impact on Program operations Learn More! SP 15-2018, CACFP 12-2018, SFSP 05-2018: Child Nutrition Program Waiver Request Guidance and Protocol- Revised
Resources and Technology
Unpaid Meal Charges Resources New resources coming in 2018! Adaptable presentations for State and local officials User-friendly fact sheets on key topics And more! Find existing resources at: https://www.fns.usda.gov/ school-meals/unpaid-meal-charges
Improved Online Application Design Online applications can improve certification accuracy Integrity features: Guided income and household interview Integrated instructions and accessible help Up-front attestation
Verification Toolkit Collection of USDA resources school districts can use in their efforts to improve verification response rates https://www.fns.usda.gov/ school-meals/verification-toolkit
Child Nutrition Programs Disaster Response
Disaster Handbook Planning before a disaster Examples and templates for disaster waiver requests Maintaining Program integrity
Office of Community Food Systems (OCFS) Updates Office of Community Food Systems Gwen Holcomb
This School Settings
Grants Annually USDA awards $5 million in Farm to School grants. Funding used for : Planning Implementation Training Cultivating Partnerships
FY 18 Grantee Awards Reviewed nearly 300 grant applications Awarded $5.2 million to 73 projects 15 State Agencies
State Agency Awards Alabama Alabama State Department of Education Montgomery, Alabama Connecticut Connecticut Department of Agriculture Hartford, Connecticut Hawai i Hawaii State Department of Education Honolulu, Hawaii Indiana Indiana State Department of Health Indianapolis, Indiana Montana Montana Department of Agriculture Helena, Montana Oregon Department of Education Salem, Oregon Guam Georgia Georgia Department of Education and Department of Early Care and Learning Atlanta, Georgia Guam Department of Education Barrigada, Guam Kentucky Kentucky Department of Agriculture Frankfort, Kentucky Maryland Maryland Food Center Authority Jessup, Maryland Missouri Missouri Department of Health and Senior Services Jefferson City, Missouri Virginia The Virginia School for the Deaf and the Blind Staunton, Virginia West Virginia West Virginia Department of Agriculture Charleston, West Virginia Wyoming Wyoming Department of Education Cheyenne, Wyoming
FY 2019 Farm to School Grant Request for Applications (RFA) Coming FALL 2018!
2018 State Agency Gathering: Leading & Leveraging Farm to School Success Purpose: Empower State agencies to lead local farm to school efforts through strategic planning & peer sharing
Attendance: 130+ attendees Representatives from all 3 target agencies 48 States DC, Virgin Islands, Puerto Rico, & Guam
Hopefully, this was the first of many gatherings for State agencies doing Farm to School Work. Institutionally, this is where real change happens.
Subscribe to our E-letter, The Dirt! www.usda.gov/farmtoschool
Visit our Booth #1647
Team Nutrition Update Cheryl Jackson Lewis, MPA, RD, LDN Director Nutrition, Education, Training and Technical Assistance Division Child Nutrition Programs
HealthierUS School Challenge
HealthierUS School Challenge Award Program Completion June 30, 2018 - Applications submitted to SAs will be reviewed for approval. July 1, 2018 - USDA will no longer accept HUSSC applications. September 30, 2018 - SAs are to submit applications to the FNS Regional Office. December 31, 2018 - USDA will announce the final set of awards.
HealthierUS School Challenge Award Program Completion The monetary incentive will remain a part of the HUSSC award incentive package. Every awardee awaiting HUSSC awards has been contacted to arrange for incentive award distribution. Check the HUSSC website for more information about the program completion.
Technical Assistance Resources
Meeting Customer Requests: Essential Resources and Training Tools 359 Online Resources 85 Printed Publications FY17 States Schools School Food Authorities CACFP Operators
Food Buying Guide https://foodbuyingguide.fns.usda.gov/
Food Buying Guide Then & Now NOW THEN
New FBG Resources Downloadable FBG Recipe Analysis Workbook Product Formulation Statement Workbook
Recipe Analysis Workbook (RAW)
Product Formulation Statement(PFS) Workbook
www.fns.usda.gov/sites/default/files/cn/manufacturerpfstipsheet.pdf Tip Sheet for Evaluating Product Formulation Statements
Food Buying Guide Goes Mobile https://www.fns.usda.gov/tn/food-buying-guide-mobile-app
Time-saving features of the FBG Mobile App Allows for: Search and locate food yields for ~2100 foods
Access to narrative content which includes: CNP meal pattern requirements How to utilize food yield information Additional resources
CN Labeling Verification System
CN Labeling Verification Reporting System Assists in verifying: Status of CN Label Validity of CN Labels copied with a watermark
CN Labeling Verification Reporting System
https://www.fns.usda.gov/sites/default/files/cn/cnl_verificationreport.pdf
Professional Standards
Professional Standards Training Database Operations Administration Nutrition Communications/Marketing 500+ Trainings 2,000 Visitors per month
Professional Standards Training Tracker Tool - Version 2.0 Web-based Enhanced features Mobile friendly
Training Tracker Tool Completed Hours
Training Tracker Tool - Certificate
USDA Standardized Recipes for the Child Nutrition Programs
Standardized Recipes https://www.fns.usda.gov/usda-standardized-recipe
https://www.fns.usda.gov/cacfp-recipes New Recipes for CACFP Central/ South America North America Africa Europe Asia/ Pacific Islands Educational Materials to Come
Recipes for Healthy Kids Cookbooks Recipes for Healthy Kids Cookbooks For Schools (50 to 100 svgs) For Homes (6 svgs) For Child Care Centers (25 to 50 svgs) http://teamnutrition.usda.gov
Menu Planner for School Meals
Menu Planner for School Meals Integrate topics key to school nutrition programs: Nutrition Food safety Farm to School USDA Foods Seasonal Foods Marketing Administrative Review
Menu Planner Chapter Highlights
Team Nutrition Schools Database New features: Revised Form Certificate of Enrollment Tutorial Training Videos Mobile Version Release date: October 2018
A Guide to Smart Snacks in Schools Slight Revision: Interim Final Rule for School Year 2018-2019 Impact of flexibilities on Smart Snacks in School regulation Release: September 2018
Team Nutrition and Nutrition Education
Coming Soon! Nutrition resources for Middle Schools. Breakfast Added Sugars Sodium & Snacks TeamNutrition.USDA.gov
TeamNutrition.USDA.gov
Team Nutrition Cooks! Expected August 2018 For ages 8-12 Applesauce Scrambled Eggs With Spinach Grain Bowls Corn and Zucchini Pancakes Salad With Vinaigrette Dressing
Local School Wellness Resources
Letter to principal Parent flyer (English and Spanish) Presentation for staff Presentation for parents Newsletter article Social media posts Customizable Templates https://teamnutrition.fns.usda.gov
Social Media
CACFP Meal Pattern Training Resources
Serve Tasty and Healthy Foods in the CACFP Poster Series https://teamnutrition.usda.gov
CACFP Meal Pattern Training Worksheets https://teamnutrition.fns.usda.gov
Monthly Training Webinars Webinars held on the third Thursday of each month: English webinar: 2:00-2:30pm ET Spanish webinar: 3:00-3:30pm ET
CACFP Halftime Webinars https://www.fns.usda.gov/tn/webinars-and-training Upcoming Webinars July 19, 2018: Feeding Infants: 0-6 months August 16, 2018: How to Support Breastfeeding in the CACFP September 20, 2018: Feeding Infants: Starting with Solids Recorded Webinars Choose Breakfast Cereals That Are Lower in Added Sugars Choose Yogurts That Are Lower in Added Sugars Serving Milk in the CACFP Meal Planning for the CACFP Serving Meat and Meat Alternates at Breakfast Offer Versus Serve in the CACFP Methods for Healthy Cooking Adding Whole Grains to Your Menu [Coming Soon!]
Accessing Team Nutrition Resources Resource Library at: https://www.fns.usda.gov/tn/ resource-library Resource Order Form at: https://www.fns.usda.gov/tn/ teamnutrition Sponsoring organizations and State agencies can also order in bulk. Email: TeamNutrition@fns.usda.gov
Contact Us! USDA is Here to Help! Nutrition, crediting, technical assistance: cnpntab@fns.usda.gov Nutrition Training: CNP-Support@fns.usda.gov Nutrition education, promotion resources: TeamNutrition@fns.usda.gov Follow Us on @TeamNutrition
Program Monitoring and Operational Support Updates School Nutrition Association July 2018 Sarah Smith-Holmes Division Director, Program Monitoring & Operational Support, Child Nutrition Programs
TOPICS Administrative Review Updates Procurement Reviews Buy American Child Nutrition Funding SAE Reallocation 60/90 Day Guidance State Oversight Workgroup CNAAT
SY 2018-2019 Administrative Reviews, Procurement, and Buy American
SY 2018-2019 Administrative Reviews Updated Fiscal Action and Resource Management sections of the Administrative Review for SY 18-19 Resource Management Resource Management section Offsite Assessment Tool RM Risk Indicator Tool RM Comprehensive Review Form fns.usda.gov
Revised forms: S-1 S-2 SFA -1 SFA-1A SY 2018-2019 Administrative Reviews Supplemental Afterschool Snacks SSO S-1 SFA- 3 Fiscal Action Process Administrative Review Manual (FA section) FA Workbook Eliminated adjustment factor Assigned specific error rates Improved how overclaims and underclaims are reported Removed Open SSO tab Incorporated FA SFA Wide requirement Fiscal Action
Procurement Reviews A Proper Procurement Pays! State Agency Discretion for Conducting Procurement Reviews Same 3 year cycle as Administrative Reviews OR An alternate review cycle Local Agency Procurement Review Tool
Procurement Reviews Local Agency Procurement Review Tool FNS tool or FNS-approved alternate review process Tool is being streamlined and updated to reflect information provided in recent guidance Review can be conducted on- or off-site Buy American: on-site portion reviewed during the Administrative Review
Buy American Provision Compliance with Buy American Agricultural commodities for purchases of meal pattern components must be domestic Processed foods must be: Processed domestically using agricultural food components Comprised of over 51% domestically grown items, by weight or volume Enforcement by State agencies Administrative Review Module: Food Storage, Safety and Buy American Food categories now represent food components
Child Nutrition Funding FY 2018 SAE Reallocation FY 2018 Equipment Grants FY 2019 FFVP Funding ART and TIG Grant RFA School Year 2018-19 Reimbursement Rates
FY 2018 SAE Reallocation 2018 SAE Reallocation Requests FD Requests Tech Requests Other Requests All Requests $16,352,800 FD Requests $9,007,653 Tech Requests $3,739,541 Other Requests $3,605,606
60/90 Day Guidance On April 25 th FNS issued updated 60/90 Guidance This edition consolidates and clarifies longstanding law, regulation, and guidance regarding claim submission and reporting timeframe requirements for Child Nutrition Programs Changes in the guidance are to be implemented at the beginning FY 2019
State Oversight Workgroup Overview Focused on how States conduct oversight of all Child Nutrition Programs and the State oversight process Objective: streamline State agency oversight of CN Programs Phase I Goal: develop a work plan to streamline State agency oversight of the Child Nutrition Programs
State Oversight Workgroup Workgroup Membership State Agency representatives from each region FNS Regional Office FNS National Office State Agency Diane Golzynski (MI) Lindsey Palmer (DC) Jo Dawson (AK) Ann Feilmann (IA) Angela Olige (TX) Tim Cooper (KY) John Frassinelli (CT) FNS Roberta Hodsdon (MARO) James Abraham (SWRO) Cheryl Fogerty (NERO) Angela Kline (NO) Sarah Smith-Holmes (NO) Autumn McCain (NO) Jess Saracino (NO)
State Oversight Workgroup Timeline and Next Steps Finalize work plan for FY 2019 action by September, 2018 Execute work plan FY 2019 STAY TUNED: State Agency workgroup members will be soliciting input from State counterparts
2018 CNAAT September 11 th 13 th, FNS will hold the Child Nutrition Access & Accountability through Technology (CNAAT) in New Orleans The 2018 CNAAT will give CN State agency staff opportunities to collaborate and partner with FNS, other State agencies and CN State system IT vendors on innovative technology solutions to improve program integrity
Questions?