Section 5: Technical Proposal- Standard Forms Form 5A. Form 5B. Form 5C. Form 5D. Form 5E. Form 5F. Technical Proposal submission form General Information Summary of case examples provided in support of Firm Experience Format of Curriculum Vitae of proposed Key Personnel Detailed Approach & Methodology Brief Profile of Consultant Guidance Bureau RFP for selecting Creative Design and Media Partner for GIM
Form 5A Technical Proposal Submission Form To Mr. M Velmurugan IES Executive Vice Chairman Guidance Bureau Phone: (0091)-44-2855 3118, 2855 3866, 2855 3867 e-mail: directorguidance@gmail.com Location and Date) Subject: Selection of a Creative Design and Media Partner for providing Consultancy Services for conducting Global Investors meet 2015 Dear Sir, We, the undersigned, offer to provide the services as providing consulting support to Bureau for project on improving the business environment of Tamil Nadu in accordance with your Request for Proposal dated [Insert Date]. We are hereby submitting our Proposal, which includes this Technical Proposal, and a Financial Bid sealed under a separate envelope. We hereby declare that all the information and statements made in this Proposal are true and accept that any misinterpretation contained in it may lead to our disqualification. If negotiations are held during the period of validity of the Proposal, i.e., before [date], we undertake to negotiate on the basis of the proposed Key Personnel. Our Proposal is binding upon us and subject to the modifications resulting from Contract negotiations. We understand you are not bound to accept any Proposal you receive. We remain, Yours sincerely, Authorized Signature [In full and initials]: Name and Title of Signatory: Name of Firm: Address: Guidance Bureau RFP for selecting Creative Design and Media Partner for GIM
Form 5B General Information Form 1. Name of the Company/ Firm: 2. (Attach an attested photocopy of Certificate of Registration.) 3. Legal Status of the Firm: 4. Registered Address, telephone, Tele-fax. 5. Contact Person, Designation and Address including email ID. 6. Length of experience in the field of Creative Design and Media services for Investment Facilitation 7. Names and Addresses of Associated Companies to be involved in the Project and whether Parent/Subsidiary/others. (The relationship to be indicated) 8. In case the company is a subsidiary, the involvement, if any, of the Parent Company in the project 9. State whether the in-house expertise is available for all services/subsystems. If not, details of sub-consultants to be involved in the project. 10. Has the applicant or any constituent partner in case of partnership firm, ever been debarred/ black listed for competing in any organization at any time? If so, give details 11. Financial Strength (as per the audited statements): 12. Has the applicant or any constituent partner in case of partnership firm, ever been convicted? 13. Bids shall remain valid for 180 days after the date of Bid opening prescribed by the Authority. Signature of the Consultant/Authorized representative Guidance Bureau RFP for selecting Creative Design and Media Partner for GIM
Form 5C Firm Experience [Using the format below, provide information on each case example cited by your firm in the attached format with not more than 2 pages per case example as appendix] Name and location of the Project Name and Address of the Client Details of the Project Nature of consultancy work with specific area highlighted Year of Start & Completion of the Project Litigation/ Arbitration, if any with details The Consultants are required to provide Proof of award of work for the Firm Experience Cited. Firm s Name: Authorized Signatory: Guidance Bureau RFP for selecting Creative Design and Media Partner for GIM
Form 5D Curriculum Vitae of Key Personnel The prescribed format for the CV is provided below. 1. Position in the Proposed project (describe degree of responsibility also) 2. Name of the Staff 3. Designation 4. Name and address of the firm presently employed, if any 5. Years with the firm 6. Qualifications (Technical and General) 7. Membership in professional bodies 8. Relevant Experience including on field experience i. Project Management ii. Investment Climate iii. Working with State Governments iv. Access to Industry Leaders 9. Employment record with other firms The formats provided shall be signed by the proposed Key Personnel and by an authorized official of the Firm. Each page of the CVs provided shall be signed. Guidance Bureau RFP for selecting Creative Design and Media Partner for GIM Page 35
Form 5E Description of Approach, Methodology and Work Plan for Performing the Assignment Technical approach, methodology and work plan are key components of the Technical Proposal. The Creative Design and Media Consultancy firm is suggested to present its Technical Proposal (maximum of 20 pages, inclusive of charts and diagrams) divided into the following three chapters: a) Technical Approach and Methodology, b) Organization and Staffing, a) Technical Approach and Methodology. In this chapter the consultant should explain the understanding of the objectives of the assignment, approach to the services, methodology for carrying out the activities to obtain the expected output and the degree of detail of such output. The consultant should highlight the problems to be addressed along with their importance and explain the technical approach the consultant would adopt to address them. The consultant should also explain the proposed methodologies to adopt and highlight the compatibility of those methodologies with the proposed approach. b) Organization and Staffing. In this chapter the consultant should propose the structure and composition of the proposed team. The consultant should list the main disciplines of the assignment, the key expert responsible, and proposed key and support staff. Guidance Bureau RFP for selecting Creative Design and Media Partner for GIM Page 36
Form 5F A Brief profile of the Consultant shall be provided Guidance Bureau RFP for selecting Creative Design and Media Partner for GIM Page 37
Financial Bid- Standard Forms Financial Bid Submission Form To: [Location, Date] Mr. M Velmurugan IES Executive Vice Chairman, Guidance Bureau Phone: (0091)-44-2855 3118, 2855 3866, 2855 3867 Telefax: (0091)-44-2858 8364 e-mail: directorguidance@gmail.com Dear Sir, Subject: Selection of a Consultant for providing Creative, Design and Media Consultancy Services for conducting Global Investors meet 2015 1. We, the undersigned, offer to provide the consulting services support to the Guidance Bureau in accordance with your Request for Proposal dated [Insert Date]. Our Financial bid attached is for the sum of [Insert amount(s) in words and figures] inclusive of all taxes including service tax. 2. Our Financial Bid shall be binding upon us subject to the modifications resulting from Contract negotiations, up to expiration of the validity period of the Proposal, i.e. [date]. 3. Our Financial Bid covers remuneration for all the Key Personnel and other associated personnel (Expatriate and Resident, in the field, office etc), accommodation, equipment, travel etc. The Financial Bid is without any condition. 4. We undertake that, in completing for (and, if the award is made to us, in executing) the above contract, we will strictly observe the laws against fraud and corruption in force in India namely Prevention of Corruption Act 1988. We understand that you are not bound to accept any Proposal you receive. We remain, Yours sincerely, Authorized Signature [In full and initials]: Name and Title of Signatory: Name of Firm: Address: Guidance Bureau RFP for selecting Creative Design and Media Partner for GIM Page 38
Section 7: Standard Forms of Contract Guidance Bureau RFP for selecting Creative Design and Media Partner for GIM Page 39
ANNEXURE I Format of Bank Guarantee for Performance Guarantee (for advances paid to KP) Guidance Bureau RFP for selecting Creative Design and Media Partner for GIM Page 40
Instruction to Bidding Agencies o Proof of incorporation of the firm / company (Articles of Association) should be submitted duly attested by the authorized signatory o Authority letter in the name of the officer responsible and authorized for the bidding process. o Copy of audited balance sheet (including Profit and Loss Statement) for last 3 financial years clearly indicating the revenue from relevant applicable activities and attested by the authorized signatory should be attached. o Five Work order copies from each of the last six years A confirmation letter from the Creative Agency for being able to provide the qualified team should be attached CVs of all the team members certified by the authorized signatory clearly indicating educational and professional qualification and experience should be attached Dedicated Team Details The Key members that would be working on the project should be indicated along with the career profile. List of the Clients and the work assignment as per the prescribed format should be provided. List of available infrastructure at the local office in Chennai for undertaking the Activities mentioned in the scope of work. Single point of contact: Please indicate the senior management personnel, who would be in regular touch with the State government for assignment. Submit single Design of the following creative which should be the part of Tamil Nadu GIM 2015: o Tamil Nadu GIM 2015 brochure with multi-color printing o Hoarding (printed in A4 size paper) o Advertisement (printed in A4 size paper) o One promotional literature from your own end which you feel will help to promote GIM 2015 in a better way Necessary registration documents establishing registration in India should be provided. Attested Copy of each of the following should also be furnished. - Permanent Account Number (PAN), - Service Tax Registration Number - Income Tax Returns filled for the financial year 2010-11, 2011-12 and 2012-13. - The firm must have minimum employee strength of 50 people (on Pay Roll whose remittance is paid to PF authorities) in India as on 31st March 2014. Guidance Bureau RFP for selecting Creative Design and Media Partner for GIM Page 41
- Copy of remittances to PF Authorities for each of the month of financial year 2013-14 to be attached No legal proceedings with any of the clients and its employees related to the services of the bidding agency and or its affiliate. Agency should not be blacklisted from any of the Govt. of Tamil Nadu, Govt. of India or State government PSUs o An affidavit to this effect should be provided by the agency on appropriate stamp paper - The agency should be a profit making agency in each of the last three financial years of 2010-11, 2011-12 and 2012-13. Guidance Bureau RFP for selecting Creative Design and Media Partner for GIM Page 42