Walk, Play & Be Neighbourly. How To Get Started Workshop

Walk, Play & Be Neighbourly How To Get Started Workshop

To support, organize, and administer these grants, The Federation of Calgary Communities has partnered with the City of Calgary to introduce the ActivateYYC microgrant program to local communities!

Workshop PART PART PART Outline 1 2 3 Program Details Project/Event Requirements Helpful Tips & Tools

PROGRAM DETAILS What is ActivateYYC? ActivateYYC is a new, one-time program that will provide 150 microgrants $750 to groups and businesses to experiment with local projects and events that motivate Calgarians to Walk, Play & Be Neighbourly. These activities are meant to be quick, fun and low-cost ideas that aim to make a small part of the City more lively and enjoyable.

Walkable, Playful & Neighbourly PROGRAM DETAILS

Walkable, Playful & Neighbourly PROGRAM DETAILS

Walkable, Playful & Neighbourly PROGRAM DETAILS

Short-Term Action for Long-Term Change Tactical Urbanism characteristics: 1) Flexible 2) Low-cost 3) Low-risk 4) Meet New People 5) Temporary 6) Local A way to have residents build community by making changes to their own environment and changes to their perceptions of their environment! PROGRAM DETAILS

Main Goals ActivateYYC has 5 main goals: 1) Get Calgarians walking, playing & being neighbourly 2) Encourage new and exciting projects and events to take place that test the City s approval and permitting processes 3) Encourage the building of new partnerships through citizens seeking sponsors and engaging volunteers 4) Distribute 150 microgrants across the City 5) Create a lasting impact in local communities and inspire future activators! PROGRAM DETAILS

Who Can Apply? These projects and events are meant to be led by residents for residents! Applications are only accepted from organizations and businesses for insurance and reimbursement purposes. Individuals with a great ActivateYYC idea must find a group to partner with. PROGRAM DETAILS

Why Do I Need A Partner Organization? Partner organizations are needed so that we know you will have proper insurance in case something goes wrong during your project/event. We don t want you to be held liable! Once we know there is proper insurance, we can send the reimbursement cheque to your partner organizations, who can then pay you back accordingly. PROGRAM DETAILS

Why Would I Apply? You already have a great idea! You are a trailblazer! Contribute to Calgary! PROGRAM DETAILS

How To Apply? GO TO www.calgarycommunities.com/activateyyc/ 1 2 3 PROGRAM DETAILS

How Many Applications Can I Submit? If you have a bunch of ActivateYYC projects and events in mind that is great! However, please submit only your top ideas as we want to distribute grants all over the City! PROGRAM DETAILS

How Will My Submission Be Judged? There are 3 important elements you should consider when planning your project or event: 1) Novelty The more unique your idea, the better chance you have of being selected! 2) Replicability This simply means could other groups try and do your project or event idea somewhere else in the City if they heard of your success? 3) Overall impact The more partners, volunteers, and participants involved in your activity, the better! PROGRAM DETAILS

PROJECT/EVENT REQUIREMENTS 1) You are partnered with an organization who has special event insurance 2) Your project/event is new to your group 3) Your project/event will occur within the September 2017 to March 2019 time-frame. FEBRUARY 5th, 2018 DEADLINE! 4) This is a reimbursement grant, so you will need to provide the upfront costs 5) Application includes a detailed budget 6) Show us you have thought your idea through

Honorariums can only be given to hired professionals Ex. Artists, musicians, guest speakers, facilitators, etc. Volunteer time cannot be claimed Example EXPENSES Project: Paint the Pavement to be located in near the local elementary school. This is a 2 day project in collaboration with the community association and the local BRZ. Quantity Amount Total Materials & Supplies Paint (5 cans) 5 25 125 tape (packs of 3) 2 5 10 Brushes & rollers (multi pack with 5 items) 10 15 150 Permits 0 Street use Permit 2 18.35 36.7 Traffic control setup 2 160 320 temporary no parking permit (no cost) 0 0 0 Promotion posters & flyers 2 20 40 Professional Expertise Artist (professional artis to create design and stencil ground) 400 1 400 Refreshments 0 Pop 5 6 30 Snacks chips (chips in boxes of 50 from costco 2 25 50 Other Total 1161.7 PROJECT REQUIREMENTS Donations lunch from local bakery Wild Spring CA 250 Happy Hills BRZ 250 500 ActivateYYC Ask 661.7

What Can t the Microgrant be Used For? Grant money cannot be used for the purchase of assets over $500. Ex. Laptops, cameras, lawn mowers, etc. PROJECT REQUIREMENTS

HELPFUL TIPS & TOOLS

ActivateYYC Steps 1) Think of a great idea! 2) Find your partners! 3) Plan your project or event! 4) Engage volunteers! 5) Learn about the possible permits, licenses, and approvals! 6) Keep us in the loop! 7) Advertise your activity! 8) Do your project! 9) Capture your success! 10) Challenge someone else to ActivateYYC! HELPFUL TIPS & TOOLS

STEP 1 Think of a great idea! Small & Simple... Painting new play areas Creating unique free little libraries

STEP 1 Think of a great idea! Small & Simple... Setting up new seating areas Having a food truck day

STEP 1 Think of a great idea! Small & Simple... Designing a meaningful mural Hosting a winter carnival

STEP 1 Think of a great idea! Large & Complex... Running a night bike ride Building new styles of gardens

STEP 1 Think of a great idea! Large & Complex... Painting pop-up bike lanes Placing community wayfinding

STEP 1 Think of a great idea! Large & Complex... Painting temporary crosswalks Making parklets for gathering

How Can I Find Partners And Sponsors? Study the purpose of your project or event, and look at what is already going on in your local community. STEP 2 Find your partners! Try to target your approach to look for groups that share the same passion and values as you do! Find the people who would directly benefit from your project/ event. Try to get in contact with groups that have already implemented similar programs to what you are envisioning. Just Ask! SELL YOUR IDEA! HELPFUL TIPS & TOOLS

STEP 3 Plan your project or event! Tips for Planning An ActivateYYC Project Or Event Activity date Activity location Activities Food & refreshments (liquor?) Attendance Sort out a budget Volunteers Safety Trash/recycling plan Communications Contingency plan Look for additional funding opportunities HELPFUL TIPS & TOOLS KEEP IT SIMPLE SET YOUR OWN DEADLINES AND MILESTONES

STEP 4 Engage Volunteers! How Can I Get Volunteers? Partner with an organization Dare to Door to Door / Door Knocking Email or phone Attend community association meetings and events Use the internet Create an attractive flyer or poster *P.S. - See our Engagement Toolkit for more examples! HELPFUL TIPS & TOOLS

STEP 4 Engage Volunteers! Reaching Out Tips 1) Face-To-Face & One-On-One Recruitment! 2) Recruit Teams Rather Than Individuals! 3) Timing Is Everything! 4) Think Task! HELPFUL TIPS & TOOLS 5) Be Sure The Right Person Is In The Position!

How Do I Find Out About The Necessary City Processes? First, determine if your activity will take place on private land or land owned and maintained by the city. Then, call me! Also, go on our website. STEP 5 Learn about the possible permits, licenses, and approvals! OR... You can call the City on their 311 line. HELPFUL TIPS & TOOLS

STEP 6 Keep us in the loop! Contact us and tell us about your experiences! Is your project or event following your internal milestones? Are you meeting your deadlines? Were you able to get your permits? What are your current successes? Difficulties? HELPFUL TIPS & TOOLS

How Can I Get People To Come Out? Post your project or event on your community association s website STEP 7 Advertise your activity! Post an ad in your Community newsletter Advertise your project or event through social media Use posters and flyers With permission, set up temporary signage Invite community leaders *P.S. - See our Engagement Toolkit for more examples! HELPFUL TIPS & TOOLS

STEP 8 Do your project or event! HELPFUL TIPS & TOOLS

What is a successful project or event to you? STEP 9 Capture Your Success! Did the rewards outweigh the risks? Did you encourage people to walk, play & be neighbourly? Would you ActivateYYC again? HELPFUL TIPS & TOOLS

STEP 10 Challenge someone else to ActivateYYC! HELPFUL TIPS & TOOLS

LEARNINGS FROM ROUND 1? Ask about permits! There are times when you may think you need a permit for your project, but you may actually not. Contact 311 to see what you will actually need. Once you know what permits you need, apply for them as soon as possible it can often take much longer than you think to get them, so give yourself lots of time. What other things do you need to keep in mind as you prepare for your project? Think about the effort required and what season you re planning your project in.

THANK YOU!