Request for Proposals Supports for High School Youth

Request for Proposals Supports for High School Youth Date of Issue: 7/13/16 Submission Date: 8/12/16, 4:00 p.m. Applicants are required to submit proposals through FUNDINGtrack, Family League s online grants management system accessible through https://flb.fluxx.io Submissions must be completed by the specified date and time in this RFP and in the FUNDINGtrack application. The deadlines will be strictly enforced. It is the responsibility of the applicant to ensure that the application process is completed by the deadline. Hard copies, emailed copies and late submissions will not be accepted. Furthermore, Family League reserves the right, in its sole and absolute discretion, to amend or modify any provision of this RFP, or to withdraw this RFP at any time prior to contract award. Family League shall not be bound by or liable under this RFP and/or any response thereto until a final written contract has been executed by Family League and the grantee incorporating the terms and conditions of the award.

TABLE OF CONTENTS BACKGROUND AND PURPOSE OF THIS INVESTMENT.. 1 GRANT DETAILS AND APPLICANT ELIGIBILITY 2 INVESTMENT PRIORITIES. 2 HIGH SCHOOL PROGRAMMING PROGRAM DESIGN PARAMETERS. 3 PROGRAM ROLES AND RESPONSIBILITIES.. 4 APPLICATION INFORMATION PROGRAM SUMMARY.. 4 NARRATIVE QUESTIONS 5 BUDGET... 6 PRE PROPOSAL MEETINGS. 6 TECHNICAL ASSISTANCE RESOURCES.. 6 SUBMISSION REQUIREMENTS 7 REVIEW AND SELECTION PROCESS 8 TERMS AND CONDITIONS... 8 REFERENCES Baltimore City Map of Community Statistical Areas

SUPPORTS FOR HIGH SCHOOL YOUTH REQUEST FOR PROPOSALS (RFP) APPLICATION GUIDANCE PURPOSE OF THIS INVESTMENT Family League of Baltimore, in partnership with the Mayor and City Council of Baltimore, is committed to supporting students in a collective effort to surround them with opportunities for success, and to remove the barriers that keep them from attending school regularly and from being engaged and supported in school, at home, and in their communities. We are equally committed to removing barriers to successful transition to college and career. Together focusing on the social emotional, academic and community needs of our students we believe we can improve the lives of youth in Baltimore. Far too many children and youth in Baltimore City and across the United States lack access to opportunities and services to help them thrive. And yet, in Baltimore City, there is a wide variety of such programs within our neighborhoods and schools. Despite our efforts to coordinate these services to ensure access to those most in need, we recognize that there is room for improvement. In FY 2017, the Mayor s Office has allocated significant funding with the Family League in order to improve the Better Schools Priority Outcomes. A portion of these funds is being invested in year round programs serving teenage youth, with a special priority given to underserved communities. Additional consideration will be given to programs that focus on youth violence prevention, youth who have experienced trauma, supporting life skills development, and high quality mentoring. The National Dropout Prevention Center and the College Readiness Indicator Systems (CRIS) lay out best practices and strategies to improving opportunities for high school youth. There are many best practices and indicators accepted nationally 1, 2. These best practices/strategies are research based and have shown positive outcomes for youth. There are also a variety of promising practices that may be implemented at a local level and have been shown to improve outcomes for teenage youth. We expect all programs to reflect youth voice and choice and show the intentional development of and engagement of young people as leaders. The chart below identifies the types of programs and best practices being considered for funding through this RFP: Program Focus / Best Practice Decreasing Dropout Rate College and Career Readiness High Quality Mentoring Conflict Resolution Life Skills Development Academic/Tutoring Support Workforce Development/Apprenticeship Orientation College and Career Readiness Programs Advocacy and Community Engagement Credit Recovery/Credit Earning Programs 1 Best practices identified by the National Dropout Prevention Center 2 Best practices identified through the College Readiness Indicator Systems (CRIS) prepared by the Annenberg Institute for School Reform at Brown University 1

We encourage proposals that blend multiple best practices and strategies and applications that include multiple partnerships to support the implementation, either in the community or within a school setting. Grant Details Grant Period: October 1, 2016 June 30, 2017 Grant Range: $25,000 $100,000 Awards will be announced on or about October 1, 2016 Applicant Eligibility GRANT DETAILS AND APPLICANT ELIGIBILITY Family League encourages applications from organizations with operating budgets under $1,000,000. 1. Applicants must: Qualify as a nonprofit corporation with 501c (3) status; a for profit corporation 3 ; a public entity; or an organization partnering with a fiscal sponsor; AND Have a minimum two year track record for supporting children, youth and families, either through: o The delivery of older youth support services (e.g. mentoring, tutoring), out of school time programming; and/or o The provision of direct services to youth and their families; AND Provide direct services to youth. 2. Applicants must provide the following Due Diligence documents for each organization being considered for funding: A Certificate of Good Standing with the State of Maryland (may be obtained by visiting https://sdatcert1.resiusa.org/certificate_net/) Most recent organizational budget For organizations receiving less than $50,000 from Family League in FY17, the organization s most recently filed Form 990. For organizations receiving more than $50,000 from Family League in FY 17, an audited financial statement dated June, 2015 or more recent and the associated management letter, if applicable. If a fiscal sponsor will be used, applicants must furnish a current, signed agreement with the fiscal sponsor organization. INVESTMENT PRIORITIES All funding is being invested in programs serving teenage youth, with a special priority given to underserved communities. Additional consideration will be given to programs that focus on youth violence prevention, youth who have experienced trauma, supporting life skills development, and high quality mentoring. Investment Priorities The following criteria will be used in determining which applications will be selected for funding. 3 Preference will be given to minority or women s owned businesses. 2

1. Quality of Programs Proposed Demonstration that the proposed program is of high quality, is aligned with strong youth development principles, will effectively engage and retain youth and will meet established parameters. 2. Supporting Underserved Communities and/or Populations populations may include homeless youth, youth who have dropped out of school, are over age, or are under credited. Communities considered as underserved include those lacking sufficient supports for youth and/or have concentrations of high risk factors, such as poverty, crime, housing instability, and health disparities. 3. Aligned to National and Local Best and Promising Practices shows links to programming in this proposal as best or promising practices for teenage youth. Shows commitment to youth voice and leadership in program design, evaluation and implementation. 4. Organizational Capacity of Funded Partner Demonstration that the mission of the organization is aligned with youth development, demonstrates commitment to quality youth programming, has a strong presence within the community and solid track record for the establishment of partnerships. 5. Leveraging of Additional Resources Evidence that the applicant and its partners will utilize this investment to leverage significant additional resources for youth and families. HIGH SCHOOL PROGRAMMING Through this RFP, Family League will fund quality activities for direct service to teenage youth. These activities provide safe places, encourage academic success, develop youth leadership, and nurture talents and interests so that older youth can achieve success in their own unique ways. Program Design Parameters Minimum Program Requirements Take place in October, 2016 through June, 2017 Serve a minimum of 15 high school age youth Established partnership with school or community location Have a clear recruitment strategy and strong retention plan Operate a minimum of five (5) programming hours per week Must be a direct service provider to high school aged youth Program Design Demonstrate a commitment to youth voice and choice in program design Demonstrate a commitment to youth as leaders in the ongoing design, evaluation and implementation of the program Plan for and participate in the Child and Adult Food Care Program (CACFP), which will provide nutritious suppers to all program participants on a daily basis. Provide opportunities for participants to demonstrate mastery of skills (related to target program outcomes). Provide activities that engage and involve parents and family members. Have appropriate student to staff ratios (recommended 15:1). In addition, comprehensive programs should have the following components: Connects to but does not repeat school day learning; Provides skills based support in areas that complement and/or fill gaps in key youth development programming such as art, sports, leadership development, service learning, etc.; 3

Learning opportunities are developmentally appropriate. Programs that serve older youth have increased opportunities for leadership and participation in decision making as well as focus on career and college readiness. Roles and Responsibilities By submitting this application, the applicant organization agrees to honor these responsibilities for the length of this grant award: Participation in Quality Improvement Plan for and fully participate in required Professional Learning Community (PLC) components provided by Family League at no cost to programs o Programs must plan for and budget for staff participation in mandatory OST professional development and bi monthly PLC meetings. o Complete self assessments, youth surveys, narrative reports, and participate in site observations. Strong Program Utilization Through youth participation data collection, demonstrate high rates of utilization, program attendance, and retention. In order to receive full funding, programs must maintain an average daily attendance (ADA) of 75%. Earnings will be reduced (prorated) if programs do not meet this targeted %. Support of Schools/School Community Work in partnership with the school to support and build upon existing school strategies to improve school attendance and reduce chronic absenteeism: o Help recruit youth at risk of chronic absenteeism; o Support communication / messaging efforts to promote attendance; Support parent engagement efforts, especially for youth enrolled in your program; Meet regularly with school based teams to review data and improve communication / coordination; Programs may be community or school based but should link to the school(s) their participants are attending. APPLICATION INFORMATION Applications must be completed in FUNDINGtrack, Family League s online grants management system. Details on utilizing this system is found in the SUBMISSION INFORMATION section of this RFP. General Information Details requested include total grant request, number of youth to be served and their age ranges, communities to be served, and program site locations. A map of Baltimore City s Community Statistical Areas are included in the reference section of this RFP. Proposal Summary Provide an overview of the proposed High School program. Your summary should not exceed 2 3 sentences in length. 4

Narrative: Please address the questions outlined below. 1. Describe your organization s experience for providing quality programs for older youth. Be sure to include your knowledge of the needs of older youth in general, more specifically for older youth in Baltimore and how your organization best meets those needs. 2. Describe the program you are proposing to implement. Discuss any partnerships you have to support the program. Describe your expertise in delivering the proposed services and make the case that your strategies will lead to youth success. Identify how this program model links the priority areas outlined in this RFP. Describe clearly your program schedule and describe each program component. Note: You will be required to upload a sample program schedule. 3. Describe the staff that will be contributing to this project. Be sure to include detail on staff recruitment and retention and your process for ensuring that staff have the skills and expertise needed to positively engage older youth and implement the program. 4. Describe your recruitment strategy. Discuss how you will market the program to youth and within the community. Describe your enrollment process. 5. Describe your retention plan. Discuss your ability to keep youth engaged and fully completing the program. Identify any incentives, special activities, or culminating activities that will ensure youth participation throughout the program. 6. Describe your program s youth, family, and community engagement plan. How have youth and families helped to develop the program? How will youth and families provide feedback about the program (youth and family satisfaction surveys, feedback during events, etc.)? How will you continue to engage these groups throughout the program? 7. Describe how you will measure success for your program. Clearly explain how your proposal will benefit participants and lead to positive outcomes. Family League Funded Partner If you received funding from Family League in the past fiscal year, you will be asked to address the additional questions below: 1. Were you successful in recruiting and serving the number of youth identified in your scope of work? If No, please discuss the challenges/barriers faced and how you have addressed them in the proposed program plan. 2. Did you meet the required participation in program quality and professional learning communities or required professional development? If No, please discuss the challenges/barriers faced and how you have addressed them in the proposed program plan. 3. Were you successful in projecting and managing the program s budget and expenditures? If No, please discuss the challenges/barriers faced and how you have addressed them in the proposed program plan. 5

Budget Narrative: Applicants will submit a budget, identifying the total amount and narrative (cost derivation details) for major budget categories listed below. A detailed line item budget is not required at the time of application. Personnel Benefits/Fringes Training and Conferences Supplies Contracted Services Program Expenses Equipment Purchases Administrative/Indirect Costs In developing a budget, applicants should adhere to the following parameters: Reflects the total program cost (not to exceed $100,000); Does not include in kind contributions; Reflects administrative costs of up to 10% of direct costs; Is consistent with the program design/plans outlined in the corresponding application narrative; Aligns with cost models for programs serving older youth (we recommend that programs not exceed $3,000 per youth 4 ); and, The Personnel category takes into account the cost for front line and supervisory staff to participate in 10 hours of mandatory professional development. PRE PROPOSAL MEETINGS Family League will host a series of pre proposal conferences to present this RFP and respond to questions. It is Family League s aim to provide as much information and support to potential applicants as possible. While it is not mandatory to attend a pre proposal conference, it is strongly encouraged. Written questions, submitted via email at rfps@familyleague.org will be accepted through July 28 th. Family League will compile and publish on the website responses to questions from these conferences and through emails. Please visit our website (www.familyleague.org) for updates. Details regarding the time, date, and location of the pre proposal conferences are found below: Geographic Area Date Time Locations West/Northwest July 19 th 5:00 7:00 TBD* Baltimore Southeast Baltimore July 26 th 1:00 3:00 Southeast Anchor Library North/Central/East Baltimore July 28 th 1:00 3:00 The Y in Waverly *Please check the Family League website for location details. TECHNICAL ASSISTANCE RESOURCES Technical assistance resources are available to applicants interested in submitting a proposal to this RFP. These resources, facilitated by The After School Institute (TASI), are intended to support applicants as they assess their readiness for this RFP and develop their program plans. These resources are available as follows: 4 Applicants can find information on cost models through the Wallace Foundation OST Calculator 6

Date Time Location July 26 th 3:00 4:00 Southeast Anchor Library July 28 th 3:00 4:00 The Y in Waverly By Appointment Email: ratnafou@afterschoolinstitute.org Phone: 443 902 5656 SUBMISSION REQUIREMENTS Applicants are required to submit proposals through FUNDINGtrack, Family League s online grants management system accessible through https://flb.fluxx.io Submission must be completed by the specified date and time specified in this RFP and in the FUNDINGtrack application. The deadlines will be strictly enforced. It is the responsibility of the applicant to ensure that the application process is completed by the deadline. Hard copies, emailed copies and late submissions will not be accepted. Furthermore, Family League reserves the right, in its sole and absolute discretion, to amend or modify any provision of this RFP, or to withdraw this RFP at any time prior to contract award. Family League shall not be bound by or liable under this RFP and/or any response thereto until a final written contract has been executed by Family League and the grantee incorporating the terms and conditions of the award. Applications Due: August 12, 2016 by 4:00 p.m. Registration All applicants must be registered in FUNDINGtrack. This is done by selecting the Register link on the portal s home page, found here: https://flb.fluxx.io Applicants will receive login credentials via email within 72 hours of submission of the registration form. Applicants are highly encouraged to register early. Organization Information and Documentation The Organizational profile enables all registered users of FUNDINGtrack to provide the key business and contact information needed from Funded Partners. All registered users should fully complete the requested information and upload the due diligence documentation required in this RFP. These include: Required Document Details Required Format Certificate of Good Standing with the State of Maryland May be obtained by visiting https://sdatcert1.resiusa.org/certificate_net/ PDF of hard copy Certificate Organizational Budget Most recent annual budget Excel or PDF of hard copy Most recently filed Form 990 For applicants receiving under $50,000 PDF of hard copy Audited Financial Statement For applicants receiving more than $50,000 Must be dated June, 2015 or more recent PDF of hard copy audit Fiscal Sponsor Agreement Must be signed by both the Applicant Organization and Fiscal Sponsor Organization. PDF of Signed Agreement Please see FUNDINGtrack s Getting Started tutorial for step by step guidance on how to create an account and log in here: http://familyleague.org/wp content/uploads/2016/07/fundingtrack Tutorial FINAL.pdf. For questions or 7

problems, contact us at: FUNDINGtrack@FamilyLeague.zendesk.com or 443 423 0910, between the hours of 8:30 a.m. and 4:30 p.m., Monday Friday. REVIEW AND SELECTION PROCESS Review Panel Applications will be reviewed and rated by a panel comprised of individuals with experience, knowledge and expertise in the fields of youth development and out of school time programming; representatives of the Baltimore community; youth; and other relevant stakeholders. The panel will rank applicants and recommend top candidate organizations for the principal interview process. Family League is the sole and final authority regarding the proposals selected for funding. Family League is the final authority regarding approval or disapproval of contract awards, and the conditions under which they are awarded. The selection and subsequent grant award by Family League are final and not subject to appeal or review. Site Visits Family League will facilitate site visits with top ranked organizations and representatives of the review panel so that they may make an informed decision regarding the selection. Applicants should hold the dates of September 7 9 for potential visits. Selection Criteria The following criteria will be used in determining which entities will be awarded grants and become community partners. General: Compliance with all RFP guidelines; Alignment with the investment priorities outlined in the RFP; Organizational capacity to implement a quality program at the outlined scale; A demonstrated capacity to collect, manage, and utilize participant level and programmatic data; and, A clear and concise operating budget that reflects the required cost sharing requirements as well as transparency and accountability (as applicable). GENERAL TERMS AND CONDITIONS Reporting All grantees must submit quarterly financial and programmatic reports. These include, but are not limited to, a narrative report, data specified in each grantee's Scope of Work including outcome and demographic information, and line item financial information. Training and Technical Assistance All grantees must participate in staff development activities as required by Family League. Information related to training opportunities, both required and optional, will be shared with grantees on a regular basis. Additionally, Family League is committed to providing technical assistance and welcomes grantee feedback. Data Collection and Use of Efforts to Outcomes ( ETO ) Grantees are required to enter data on every child and family they serve with funding from the Family League in the web based information system called Efforts to Outcomes ( ETO ). Grantees must have the capacity to collect, manage, and utilize participant level and program data. 8

Grant Award The submission of a proposal does not, in any way, guarantee an award. Family League is not responsible for any costs incurred related to the preparation of a proposal in response to this RFP. The Family League reserves the right to withdraw an award prior to execution of a contract with a grantee in The Family League s sole and absolute discretion. Contract Terms All grantees must comply with all terms and conditions applicable to contracts executed by Family League. These terms and conditions can be found on the Family League website at www.familyleague.org. By submitting a proposal to this RFP, applicants attest that they have read and accept these conditions fully. A Scope of Work with details about specific requirements and measurable outcomes will be a requirement of grant recipients as an addition to the contract. Criminal Background Checks All grantees must conduct criminal background checks for employees. These practices must comply with the terms and conditions applicable to contracts executed by Family League. Local Hiring Law All grantees must comply with the terms and conditions of this law designed to create opportunities for businesses to access qualified Baltimore City job seekers to meet their workforce needs. The Local Hiring Law is available on the Family League website at www.familyleague.org. Grantees will be oriented to the Local Hiring Law and its requirements. Additional Funder Conditions Any additional terms and conditions imposed by funders following the release of this RFP shall become a part of the contract between the grantee and the Family League 9

REFERENCES Baltimore City Map of Community Statistical Areas 10

1903 202 201 102 2720.07 2801.01 2720.05 2801.02 Glen-Fallstaff Howard Park/West Arlington 2802 2803.01 Dickeyville/Franklintown 2804.01 Beechfield/ Ten Hills/ West Hills 2804.03 2501.01 Cross-Country/Cheswolde 2720.06 2803.02 2720.04 2720.03 Pimlico/Arlington/Hilltop 2718.01 2718.02 2716 Dorchester/Ashburton Forest Park/Walbrook Edmondson Village 2804.02 2804.04 2501.02 1510 1509 2719 1608.01 1508 2007.01 1608.02 2007.02 2717 Allendale/Irvington/S. Hilton 2006 2008 2715.01 Mount Washington/Coldspring Southern Park Heights 1511 1505 1507.01 Greater Mondawmin 1506 1607 1513 1507.02 Greater Rosemont 1606 1512 2002 1308.05 1308.06 Greater Roland Park/ Poplar Hill Medfield/Hampden/Woodberry/Remington 1504 1503 1605 2004 1304 Penn North/Reservoir Hill 1502 1501 1403 1401 1402 Upton/ Sandtown-Winchester/ Druid Heights Harlem Park 1702 Southwest Baltimore 2005 1604 2001 2003 2102 2715.03 1308.03 1603 2713 1308.04 2714 1307 1801 Poppleton/ The Terraces/ Hollins Market Washington Village 1306 1303 1302 1602 1901 1902 1601 1301 1802 1803 1703 2712 North Baltimore/ Guilford/Homeland 1207 Greater Charles Village/ Barclay 1203 Midtown Downtown/Seton Hill 402 401 2101 2711.01 2711.02 1201 1202.02 1701 1206 1102 Inner Harbor/Federal Hill 2201 2301 1204 1205 1101 2302 1202.01 Chinquapin Park/ Belvedere 2708.05 2710.02 Greater Govans 901 903 The Waverlies Midway/Coldstream 908 905 Loch Raven 2708.02 2708.03 Northwood 806 909 807 Greenmount East 704 1003 1002 Oldtown/Middle East 2403 2708.04 2710.01 904 1001 2402 2805 907 301 Harbor East/ Little Italy 302 203 2708.01 2709.01 2709.03 805 808 Fells Point 2709.02 902 906 804 801.01 2603.01 Belair-Edison 802 Clifton-Berea 702 701 Madison/East End 703 103 Canton 104 2703.01 2706 2702 Lauraville 2701.02 101 2701.01 604 Patterson Park North & East 603 602 601 105 803.01 801.02 803.02 2610 2707.02 2603.02 2603.03 Highlandtown 2609 2611 2707.01 2703.02 2608 Harford/Echodale 2704.02 2602.02 2604.04 Hamilton 2705.01 Cedonia/Frankford 2602.01 2705.02 2704.01 Claremont/Armistead 2604.01 Orangeville/East Highlandtown 2607 2707.03 2602.03 2605.01 2601.01 2601.02 2604.02 2606.04 2604.03 2501.03 Morrell Park/Violetville 2502.06 2503.03 2503.01 2303 2404 South Baltimore 2401 Southeastern 2606.05 Westport/ Mount Winans/Lakeland 2502.07 2502.05 Baltimore City Community Statistical Areas and Census Tracts (2010 Boundaries) Cherry Hill 2502.04 2502.03 2504.01 2504.02 2506 Brooklyn/Curtis Bay/Hawkins Point 2505 The Baltimore Neighborhood Indicators Alliance - Jacob France Institute http://www.bniajfi.org